Bids Documents for Funiture

8/18/2019 Bids Documents for Funiture

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EASTERN UNIVERSITY, SRI LANKA

BIDDING DOCUMENTS FOR THE SUPPLY OF

FURNITURE

CONTENTS PAGE NO

1.

Procurement Notice

1-2

2. General Terms and Conditions

3-7

3. Bid Submission Form –Annexure I

8-9

4. Price Schedule –Annexure II

10

5. Specification ‐ Annexure III

11

6.

General Terms

and

Conditions

to

be

signed

by

the

Bidder 12-17

7. Specimen Forms for Performance Security‐

Annexure IV 18

8. Specimen Form for Bid Security ‐ Annexure V

19-20

9. Drawings of Furniture

21-32

10.

BOQ 33 - 36


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PROCUREMENT NOTICE – NCB

SUPPLY OF FURNITURE

The Chairman, Department Procurement Committee of the Eastern University, Sri Lanka

now invites sealed bids for the supply of following Furnitures from eligible and qualified

Supplies/Manufactures.

Bidding will be conducted through National Competitive Procedures (NCB) specified in the

NPA guidelines.

Wooden Furniture

1.

Students Study Table 170 Nos.

2. Lab Table 40 Nos.

3. Lab Stool 120 Nos.

4.

Lecture Hall Chair 600 Nos.

5.

Computer Twin Table 66 Nos.

6. Cartography Table 25 Nos.

7.

Exam Table 300 Nos.

8.

Junior Executive Table 20 Nos.

9. Senior Executive Table 12 Nos.

Steel Furniture

10.

Steel Cabinet 75 Nos.

11.

Filing Cabinet 60 Nos.

12. Glass Fronted Almyrah steel 26 Nos.

Bidding Documents in English language can be obtained from the Asst. Bursar/Supplies upto 3.00 p.m. on normal working days from 02.01.2014 to 21.01.2014 by producing thereceipt for the payment of a non-refundable fee of Rs.2000/- made to the Shroff, EasternUniversity, Sri Lanka. The Bidders can also down load the Bidding documents from the

University Website i.e. www.esn.ac.lk . Those who are obtaining bidding documents fromthe University Website should submit the completed documents along with a Bank Draftdrawn in favour of the “Bursar, Eastern University, Sri Lanka” for Rs. 2000/- as non-refundable fee or the payments could be made any branch of the Peoples Bank to the creditof Account No 2270100140000024 Chenkalady and the deposit slip should be attached withthe Bidding documents.

The Bids should be accompanied with a Bid Bond/Bid Security obtained from a recognizedBank in favour of the Vice-Chancellor, Eastern University, Sri Lanka valid for 120 daysfrom the date of the bid opening. The sum of security should be the estimated value asspecified in the bidding document.


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Bids marked as “Supply of Furniture- EUSL/F/S/13/NCB/Goods/04” on the top left handcorner of the envelope should reach the Chairman, Department ProcurementCommittee, Eastern University, Sri Lanka, Vantharumoolai, Chenkalady on or before14.00 hours on 22.01.2014. Bids will be opened at 14.30 hours on the same day at the BoardRoom of the Eastern University, Sri Lanka.

Bidder or one authorized representative of the Bidder will be permitted to be present at theopening of Bids.

The decision of the Procurement Committee shall be final. Bidders are requested to strictlyadhere to specifications given in the biding document. the University also reserves the rightto reject any Bid without giving reasons.

The University may at its discretion either increase or decrease the actual quantity to be purchased.

Chairman

Department Procurement Committee

Eastern University, Sri Lanka

Chenkalady


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GENERAL TERMS AND CONDITIONS

01.

Bids must be sent in the prescribed form annexed (Annexure I) hereto. All the

bidders should sign with official seal and send the documents attached to the

annexure I containing the general terms and conditions along with the documents

listed in the clause 17 hereto. The cost for the bidding documents once paid shall not

be refunded.

02.

Bids should be addressed only to the Chairman, Department Procurement

Committee, Eastern University, Sri Lanka, Vantharumoolai, Chenkalady, Sri

Lanka.

03.

Bids should be sent in duplicate with all the blanks in the documents duly perfected

signed and dated , as follows, in two separate sealed covers, distinctly marked

accordingly, otherwise it is likely to be rejected.

(a)ORIGINAL- SUPPLY OF FURNITURE

(b)

DUPLICATE-SUPPLY OF FURNITURE

Both sealed envelops should be enclosed in one securely sealed cover and should beforwarded by registered post or “deposited in the Official Tender Box kept at the

Vice Chancellor’s Office of the Eastern University, Sri Lanka addressed only to the

Chairman, Procurement Committee, Eastern University, Sri Lanka on or before 22th

January 2014 at 2 .00 pm.

If either the Original or the Duplicate document thereof is not received by the date

and time specified, the Bid shall not be accepted on any account. Bids will be

opened at 2.00 pm on 22th January 2014 (soon after the closing of bids) at the

Board Room, Eastern University, Sri Lanka.

The Bidder or one of his representative is permitted to be present at the opening of

the bids immediately after the closing of bids, at which time, name of the bidder,amount of the bids, if discounts are declared in bid form or not, amount of thediscount will be read out. Those who are obtaining bidding documents from theUniversity Website i.e. www.esn.ac.lk should submit the completed documentsalong with a Bank Draft drawn in favour of the “Bursar, Eastern University, SriLanka” for Rs. 2000/- as non-refundable fee or the payments could be made any

branch of the Peoples Bank to the credit of Account No 2270100140000024Chenkalady and the deposit slip should be attached with the Bidding documents. Ifnot Bid will be rejected.

04. Any alterations made in the Bids must bear the signature of the bidder and all bids

containing alterations not so signed shall be treated as informal and rejected.

05.

Bids submitted in illegible manner shall also be rejected.

06. Qualifications of a Bidder

(a) All Bidders shall possess legal right to supply goods under this procurement.

(b)

All Bidders shall produce a copy of the Business Registration Certificate/

Certificate of Incorporation ( if the bidder is a Company) registered under the

Companies Act.


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(c)

Only the bidders who are doing business and Manufacture of furniture at least

for the past two years shall only be qualified to submit the bid. During that

period the Bidder should have, similar type of supplies completed which

contract value should exceed Rs.2 Million. To prove this copies of agreement

or order and completion certificates should be attached with the bidding

documents.

(d) No bidder whose name is black listed by the Treasury shall be qualified to

submit bid.

(e) A bidder shall not have a conflict of interest. All bidders found to have

conflict of interest shall be disqualified.

(f) Any attempt on the part of the bidder or their agents to influence the officials

of the University in their favour by personal canvassing with the Officers

concerned or any other party shall disqualify the bidders.

07. Validity of Bid

Bid shall be valid for 90 days from the date of the closing of the Bids.

08. Liquidated Damages

The successful bidder shall provide the ordered Furniture within 90 days time, from

the date of approved the samples and confirmed the order, in case of delayed

supplies, liquidated damages at the rate of Rs.2,500/- per day will be levied.

09. Clarifications may be sought from you on Technical/Commercial aspects, if felt

necessary before deciding to place order.

10.

The Bidder shall undertake to supply furniture according to the standard sample and/or/specifications.

11.

The Bidder shall quote only in Sri Lankan Rupees.

12. Bidders should be prepared to accept orders subject to the penalty clause for

forfeiture of performance security in the event of default in supplies or failure to

supply within the stipulated period of supply of poor quality furniture. Bidders shall

invariably specify in their bidding documents the delivery conditions including the

time required for the supply of furniture quoted for.

13.

The Eastern University, Sri Lanka shall not be responsible for or pay any expensesor losses, which may be incurred by the bidder in preparation of this Procurement.

14. Bidders may quote for all items or any one of the items in the list.

15. Evaluation

The Bids will be evaluated on item basis.


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16.

The final acceptance of the procurement rests entirely with the University. The

EUSL shall not bind itself to accept the lowest or any bid it reserves the right of

accepting or rejecting any of the Bids. The Bidders on their part should be prepared

to supply the items ordered from them what they have quoted in the bidding

documents.

17.

The bidding documents must be consisted with the following documents as part of

the Bid.

(a)

Bid Submission Form (Annexure I)

(b) Price Schedule ( Annexure II)

(c) Specification ( Annexure III)

(d)

Specimen Form for Performance Security (Annexure IV)

(e) Specimen Form for Bid Security ( Annexure V)

(f) Copy of the Business Registration Certificate/Certificate of Incorporation/ and

Trading License from the local authority.

(g)

Document to support past Performance.

(h) Any other document.

18.

The bidders should be prepared to provide samples of furniture (without applyingdye/staining/waxing) if requested by the University for further evaluation. All the

items supply under the purview of this procurement should strictly be confirmed the

quality of the sample and the specifications.

19. The substantial responsive bids will be referred to the Technical Evaluation

Committee for further evaluation and recommendation and subsequently to the

Procurement Committee for a decision.

20. Bids should be firm and subject to no variation for fluctuation of prices.

21.

The successful bidder will be notified by registered post, the acceptance of his/her

bid by the University. The successful bidder shall also execute an agreement, for thedue fulfillment of the contract within the period to be specified in the letter to

acceptance. If the bidder within ten days of being noticed declines of fails to enter

into an Agreement on the basis of the Procurement and/or fails to submit the

Performance Security referred to in paragraph 25 of these conditions, his bid shall

be rejected.

22.

The official purchase order will be placed with the successful bidder after

submitting the Performance Security referred to in paragraph 25 of the conditions.

23. Fully priced copies of the Schedule of prices/rates duly signed must be submitted

along with the documents. Any alterations made in the Bids must bear the signature

of the bidder and all bids containing alterations not so signed shall be treated asinformal and rejected.

24.

Bid Security

The bid security given should be equivalent to the following lumps sum amounts

shown in the schedule II for each category of the bids as the case may be irrespective

of the existent values. The Security should be given from a recognized bank operates

in Sri Lanka valid for 120 days from 22th January 2014 in favour of the Vice-


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Chancellor, EUSL (Insurance Bond will not be accepted) . All bids send without

the bid security shall be treated as informal and be rejected.

If the Bidder wishes to submit their bids for a part of this procurement will be

accepted and should submit the bid security only for the value of that part as

mentioned in the schedule II.

Ex- If the bidder wishes to quote only for the item 1 and 2, he/she should furnish

his/her bid security for Rs. 73,000/- (55,000/- + 18,000/-)

25. Performance Security

Before a formal Agreement is signed, the successful bidder shall be required to

furnish a Performance Security for 10% of the contract sum from an approved

Bank (Insurance Bond will not be accepted) in the name of the Vice-Chancellor,

Eastern University, Sri Lanka, Vantharumoolai, Chenkalaldy for the validity

period of 120 days (Contract period 90 days + 30 days) for the due and

satisfactory completion of the contract and for the payment of all claims to

which the Vice-Chancellor, EUSL be entitled under the provisions of the

Agreement to be entered into.

26.

Forfeiture of Performance Security

(a) The furniture which will be supplied should be strictly be conformed to the

quality of the sample submitted and if they are found to be not in par with the

sample the order shall be rejected and the Performance Security shall be

forfeited to the University. The University shall not be responsible for paying

any expenses or losses incurred by the supplier/s in supplying of inferior

quality furniture.

(b) In cases where a successful bidder, after having made partial supplies fails to

fulfill the contracts in full, all or any of the furniture not supplied may at the

discretion of the purchasing Officer, be purchased by means of another

procurement/quotations or by negotiation or form the next higher bidder whohad offered to supply already and the loss, if any caused to the University

shall thereby together with such sums as may be fixed by the University

towards the damages, be recovered from the defaulting bidder by forfeiting

the performance security.

27.

Any other information may be obtained from the Asst. Bursar/Supplies, EUSL on

any working day between 9.00 a.m. and 4.00 p.m. Telephone Number 065-

2240212/065-2240211

28. The bidder shall indicate the amount of VAT, separately in the bidding document, in

addition to the net value of the bids, along with the VAT Registration number.

If the bidder not registered for VAT, the net value of the bids should be indicated in

the bidding documents and a letter obtained from the Commissioner of Inland

Revenue Department certifying that the bidder/bidder had not registered for VAT,

should be attached with the bid documents.

If the bidder has not indicated the VAT Registration Number or not submitted

a letter obtained from the Department of Inland Revenue bids shall not be

considered for evaluation and shall be rejected.


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29.

Please note to send your documents with all the annexure set out in the clause 17

above. Bids without annexure shall be rejected.

30. The Procurement Committee reserves the right to reject any or all bids received in

this connection, or altogether cancel this procurement. The decision of the

Procurement Committee shall be final and conclusive.

31.

The EUSL shall not be responsible for or pay any expenses or losses, which may be

incurred by the bidder in preparation of this Bid documents.

32. Bidder should provide at least two years warranty for the furniture supply under this

procurement.

33.

Retention Money: The amount of the retention is 5% on the contract value

Release of retention money: After the effects liability period /Warranty period of

six month.

34. The goods to be supply at Eastern University, Sri Lanka promises, Vantharumoolai,

Chenkalady.

Chairman

Department Procurement Committee


Chenkalady


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ANNEXURE ɪ

EASTERN UNIVERSITY, SRI LANKASUPPLY OF FURNITURE

EUSL/F/S/13/NCB/Goods/04

BID SUBMISSION FORM

To:

Chairman

Procurement Committee


Vantharumoolai,

Chenkalady.

01.

Having examined the instructions to Bidders, General Conditions, Specifications andBidding Data Sheets/ Offer Sheets for the Supply of Furniture and other items, we the

undersigned, offer to Supply the Furniture and other items in conformity with the said

General Conditions, Specifications and Bidding Data Sheets/Offer for the cost

mentioned below. (Please indicate all inclusive cost with VAT)

Item No Items Amount

Rs. Cts

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

11.

12.


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02.

We agree to abide by this Procurement for the period of 90 calendar days from the date

fixed for receiving the same and it shall remain binding upon as and may accepted at any

time before the expiration of that period.

03.

Unless and until a formal Agreement is prepared and executed this Procurement together

with our written acceptance thereof, shall constitute a binding contract between us.

04.

We understand that you are not bound to accept the lowest and that you reserve the right

to reject any or all bids or to accept any part of procurement in the best interest of the

University without assigning any reasons thereof.

Name of Bidder : …………………………………………………..

Seal :

Signature of Bidder : …………………………………………………...

Name and Title of the Signatory : …………………………………………………...

Telephone and Fax No : Telephone Nos :……………………………

: Fax Nos : …………………………

Name of Witness : …………………………………………………..

Signature of Witness : …………………………………………………..

Address : …………………………………………………..

…………………………………………………...

…………………………………………………….

Date : …………………………………………………


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PROCUREMENT OF FURNITURE

FOR EASTERN UNIVERSITY, SRI LANKA, VANTHARUMOOLAI, CHENKALAD


PRICE SCHEDULE

S.No Description

(1)

(2)

(3)

(4)

(5)

Qty Unit Price Discounts

if any

Discounted

Price VAT

Price

1. Students Study Table (Wooden) 170Nos.

2.

Lab Table (Wooden) 40Nos.

3.

Lab Stool (Wooden) 120Nos.

4. Lecture Hall Chair (Wooden) 600Nos.

5.

Computer Twin Table (Wooden) 66 Nos.

6.

Cartography Table (Wooden) 25 Nos.

7.

Exam Table (Wooden) 300Nos.

8.

Junior Executive Table (Wooden) 20 Nos.

9.

Senior Executive Table(Wooden) 12Nos.

10 Steel Cabinet 75 Nos.

11. Filing Cabinet - Steel 60 Nos.

12. Glass Fronted Almyrah - steel 26 Nos.

Date : ……………………………………………………………

Company

Name

:

…………………………………………………………… Signat

Name

of

the

authorized

person

:

……………………………………………………………

Contact

Number

:

…………………………………………………………… Comp

Address

:

……………………………………………………………


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ANNEXURE III

SPECIFICATIONS


SUPPLY OF FURNITURE


Specifications:-

All Timber must be well seasoned, well matured take only.

Samples for each item including sample joints etc should be forwarded to the Works

Engineer, EUSL before manufacturing the entire quantity.

Part which contains any defect such as cavities, weathered parts, irregularities, discolored

etc. must be used under this contract for any purpose.

A neat quality workmanship is expected and importance will be given to the elegant

appearance.

All joints must be properly bonded glued with epi-fix or other approved equivalent chemical.

Furniture storage, transport, loading, unloading, arrangement, and fixing in position as

directed.

Prepare the surfaces and apply two coats of sanding sealer and two coats of polythen varnish

for timber furniture. after accepting the Sample.

All necessary accessories angle irons, nut and bolts, brass screws, lock, hinges etc. as

directed.

Preparing the surfaces & applying of two coat of anti corrosive and two coat of enamel paint

to steel furniture.

For More details please see the Drawings and Specifications


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GENERAL TERMS AND CONDITIONS ( TO BE SIGNED AND SUBMITTED

ALONG WITH OTHER DOCUMENTS BY THE BIDDER)

1. Bids must be sent in the prescribed form annexed (Annexure I) hereto. All the bidders

should sign with official seal and send the documents attached to the annexure I

containing the general terms and conditions along with the documents listed in the clause

17 hereto. The cost for the bidding documents once paid shall not be refunded.

2.

Bids should be addressed only to the Chairman, Procurement Committee,

Eastern University, Sri Lanka, Vantharumoolai, Chenkalady, Sri Lanka.

3.

Bids should be sent in duplicate with all the blanks in the documents duly perfected

Signed and dated , as follows, in two separate sealed covers, distinctly marked

accordingly, otherwise it is likely to be rejected.

(a)ORIGINAL- SUPPLY OF FURNITURE

(b) DUPLICATE-SUPPLY OF FURNITURE

Both sealed envelops should be enclosed in one securely sealed cover and should beforwarded by registered post or “deposited in the Official Tender Box kept at the Vice

Chancellor’s Office of the Eastern University, Sri Lanka addressed only to the Chairman,

Procurement Committee, Eastern University, Sri Lanka on or before 22th January 2014

If either the Original or the Duplicate document thereof is not received by the date and

time specified, the Bid shall not be accepted on any account. Bids will be opened at 2.00

pm on 22th January 2014 (soon after the closing of bids) at the Board Room, Eastern

University, Sri Lanka.

The Bidder or one of his representative is permitted to be present at the opening of the bids immediately after the closing of bids, at which time, name of the bidder, amount ofthe bids, if discounts are declared in bid form or not, amount of the discount will be readout. Those who are obtaining bidding documents from the University Website i.e.www.esn.ac.lk should submit the completed documents along with a Bank Draft drawnin favour of the “Bursar, Eastern University, Sri Lanka” for Rs. 2000/- as non-refundablefee or the payments could be made any branch of the Peoples Bank to the credit ofAccount No 2270100140000024 Chenkalady and the deposit slip should be attached withthe Bidding documents. If not Bid will be rejected.

4. Any alterations made in the Bids must bear the signature of the bidder and all bids

containing alterations not so signed shall be treated as informal and rejected.

5. Bids submitted in illegible manner shall also be rejected.

…………………………………………

Seal and the Signature of the Bidder


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6. Qualifications of a Bidder

a)

All Bidders shall possess legal right to supply of goods under this procurement.

b) All Bidders shall produce a copy of the Business Registration Certificate/ Certificate

of Incorporation (if the bidder is a Company) registered under the Companies Act.

c) Only the bidders who are doing business in the field of furniture at for an accept table

period by the PE (Preferably two to Three years) shall only be qualified to submit the

bid. During that period the Bidder should have similar type of supplies completed

which contract value should be exceed Rs.2 Million. To prove this copies of

agreement or order and completion certificates should be attached with the bidding

documents

d) No bidder whose name is black listed by the Treasury or other Government

Institution shall be qualified to submit bid.

e) A bidder shall not have a conflict of interest. All bidders found to have conflict of

interest shall be disqualified.

f) Any attempt on the part of the bidder or their agents to influence the officials of the

University in their favour by personal canvassing with the Officers concerned or any

other party shall disqualify the bidders.

7. Validity of Bid

bid shall be valid for 90 days from the date of the closing of the Bids.

8. Liquidated Damages

The successful bidder shall provide the ordered Furniture within 90 days time, from thedate of approved the samples and confirmed the order, in case of delayed supplies,

liquidated damages at the rate of Rs.2,500/- per day will be levied.

9. Clarifications may be sought from you by the PE on Technical/Commercial aspects, if

felt necessary before deciding to place order.

10. The Bidder shall undertake to supply furniture according to the standard sample and

/or/ specifications.

11. The Bidder shall quote only in Sri Lankan Rupees.

12. Bidder should be prepared to accept orders subject to the penalty clause forforfeiture of performance security in the event of default in supplies or failure to supply

within the stipulated period of supply of poor quality furniture. Bidder shall invariably

specify in their bidding documents the delivery conditions including the time required for

the supply of furniture quoted for.

……………………………………………



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13. The Eastern University shall not be responsible for or pay any expenses or losses

Which may be incurred by the Bidder in preparation of this Procurement.

14.Bidder may quote for all items or any one of the items in the list.

15. Evaluation

The Bids will be evaluated on partial basis.

16. The final acceptance of the procurement rests entirely with the University. The

EUSL shall not bind itself to accept the lowest or any bid it reserves the right of

accepting or rejecting any of the Bids. The Bidders on their part should be prepared to

supply the items ordered from them what they have quoted in the bidding documents.

17. The bidding documents must be consisted with the following documents as part

of the Bid.

(a) Bid Submission Form (Annexure I)

(b)

Price Schedule ( Annexure II)

(c)

Specification ( Annexure III)(d) Specimen Form for Performance Security (Annexure IV)

(e) Specimen Form for Bid Security ( Annexure V)

(f)

Copy of the Business Registration Certificate/Certificate of Incorporation

(g) Any other document.

18.The bidders should be prepared to provide samples of furniture (without applying

dye/staining/waxing) if requested by the University for further evaluation. All the items

supply under the purview of this procurement should strictly be confirmed the quality of

the sample and the specifications.

19.The substantial responsive bids will be referred to the Technical Evaluation

Committee for further evaluation and recommendation and subsequently to theProcurement Committee for a decision.

20. Bids should be firm and subject to no variation for fluctuation of prices.

21.The successful bidder will be notified by the registered post, the acceptance of

his/her bid by the University. The successful bidder shall also execute an agreement, for

the due fulfillment of the contract within the period to be specified in the letter to

acceptance. If the bidder within ten days of being noticed declines of fails to enter into an

Agreement on the basis of the Procurement and/or fails to submit the Performance

Security referred to in paragraph 25 of these conditions, his bid shall be rejected.

22.The official purchase order will be placed with the successful bidder after submitting

the Performance Security referred to in paragraph 25 of the conditions.

23.Fully priced copies of the Schedule of prices/rates duly signed must be submitted

along with the documents. Any alterations made in the Bids must bear the signature of

the bidder and all bids containing alterations not so signed shall be treated as informal

and rejected.

…... …………………………………


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24.Bid Security

The bid security given should be equivalent to the following lumps sum amounts

shown in the schedule II for each category of the bids as the case may be irrespective

of the existent values. The Security should be given from a recognized bank operates

in Sri Lanka valid for 120 days from 22th January 2014 in favour of the Vice-

Chancellor, EUSL (Insurance Bond will not be accepted) . All bids send without

the bid security shall be treated as informal and be rejected.

SCHEDULE –II

S.No Type of Furniture Bid Security

01 Students Study Table (Wooden) Rs. 55,000.00

02 Lab Table (Wooden) Rs. 18,000.00

03 Lab Stool (Wooden) Rs. 10,000.00

04 Lecture Hall Chair (Wooden) Rs. 90,000.00

05 Computer Twin Table (Wooden) Rs. 16,500.00

06 Cartography Table (Wooden) Rs. 9,500.00

07 Exam Table (Wooden) Rs. 25,000.00

08 Junior Executive Table (Wooden) . Rs. 33,500.00

09 Senior Executive Table (Wooden) Rs. 18,000.00

10 Steel Cabinet (Steel) Rs. 23,000.00

11 Filing Cabinet (Steel) Rs. 18,000.00

12 Glass Fronted Almyrah steel Rs. 8,500.00

Total Rs. 325,000.00

…..………………………………….



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25. Performance Security

Before a formal Agreement is signed, the successful bidder shall be required to

furnish a Performance Security for 10% of the contract sum from an approved

Bank (Insurance Bond will not be accepted) in the name of the Vice-Chancellor,

Eastern University, Sri Lanka, Vantharumoolai, Chenkalaldy for the validity

period of 120 days (Contract period 90 days + 30 days) for the due and

satisfactory completion of the contract and for the payment of all claims to

which the Vice-Chancellor, EUSL be entitled under the provisions of the

Agreement to be entered into.

26. Forfeiture of Performance Security

(h)

The furniture which will be supplied should be strictly be conformed to the

quality of the sample submitted and if they are found to be not in par with the

sample the order shall be rejected and the Performance Security shall beforfeited to the University. The University shall not be responsible for paying

any expenses or losses incurred by the supplier/s in supplying of inferior

quality furniture.

(i) In cases where a successful bidder, after having made partial supplies fails to

fulfill the contracts in full, all or any of the furniture not supplied may at the

discretion of the purchasing Officer, be purchased by means of another

procurement/quotations or by negotiation or form the next higher bidder who

had offered to supply already and the loss, if any caused to the University shall

thereby together with such sums as may be fixed by the University towards the

damages, be recovered from the defaulting bidder by forfeiting the

performance security.

27. Any other information may be obtained from the Asst. Bursar/Supplies, EUSL

on any working day between 9.00 a.m. and 4.00 p.m. Telephone Number

065- 2240212/065- 2240211

28.The bidder shall indicate the amount of VAT, separately in the bidding

document, in addition to the net value of the bids, along with the VAT Registration

number.

If the bidder not registered for VAT, the net value of the bids should be indicated in

the bidding documents and a letter obtained from the Commissioner of Inland

Revenue Department certifying that the bidder/bidder had not registered for VAT,should be attached with the bid documents.

If the bidder has not indicated the VAT Registration Number or not submitted a

letter obtained from the Department of Inland Revenue bids shall not be

considered for evaluation and shall be rejected.

…..………………………………….


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29.Please note to send your documents with all the annexure set out in the clause

16 above. Bids without annexure shall be rejected.

30. The Procurement Committee reserves the right to reject any or all bids received

in this connection, or altogether cancel this procurement. The decision of the

Procurement Committee shall be final and conclusive.

31. The EUSL shall not be responsible for or pay any expenses or losses which may

be incurred by the bidder in preparation of this Bid documents.

32. Bidder should provide at least two years warranty for the furniture supply under

this procurement.

33.Retention Money: The amount of the retention is 5% on the contract value

Release of retention money: After the effects liability period /Warranty period of

six month.

34.The goods to be supply at Eastern University, Sri Lanka promises, Vantharumoolai,

Chenkalady

……………………………………..



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ANNEXURE IV

SPECIMEN FORM FOR PERFORMNCE SECURITY

……………………………………. [Issuing Agency’s Name , and Address of

Issuing Branch or Office] ………………………………………………………

Beneficiary:……………………….[Name and Address of

Employer]……….......................................................Date:………………………

PERFORMANCE SECURITY NO: …………………………………………….

We have been informed that ……………………………..[ Name of

Contractor/Supplier] (hereinafter called “the Contractor”) has entered into Contract

No…………………..….[reference number of the contract]

dated…………………..with you , for the …………………..[insert “Construction”/

“Supply”] of ……………………….[name of contract and brief description of

Works] (hereinafter called “the Contract”)

Furthermore, we understand that, according to the conditions of the Contract, a

performance security is required.

At the request of the Contractor, we………………………….[ name of Agency)

hereby irrevocably undertake to pay you any sum or sums not exceeding in total an

amount of ……………………………….[amount in figure]

(……………………………………………..[ amount in words], such sum being

payable in the types and proportions of currencies in which the Contract Price is

payable, upon receipt by us of your first demand in writing accompanied by a written

statement stating that the Contractor is in breach of its obligations(s) under the

Contract, without your needing to prove or to show grounds for your demand or the

sum specified herein.

This security shall expire, no later than the …………….day of

……..20………[insert date, 120 days beyond the scheduled contract completion

date] and any demand for payment under it must be received by us at this office on or

before that date.

………………………………….

Signature(s)


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ANNEXURE V

SUPPLY OF FURNITURE FOR



SPECIMEN FORM OF BID SECURITY

By this Security we……………………………………………………………………….

( Hereinafter called “the Bidder”) and we (Name of Bank) whose registered office is at

………………………………………………………………………………………………….

(Hereinafter called “the Security” ) are held and firmly bound

unto…………………………………………………………………(Hereinafter called “the

Authority”) in the sum of…………………………………………………………… for the

payment of which sum the Tendered and the Surety bind themselves their successors and

assigns jointly and severally these presents.

Whereas the Authority has invited the Bidder and other persons to complete Bids in similar

terms for the supply and delivery of Furniture herewith (hereinafter called “the Furniture”)

and to submit the same for the consideration of the Authority, and the Bid proposes to submit

to the authority a Bid (hereinafter called “the Bid”) . In accordance with such invitation, the

Security shall provide Security to the Authority that the Bidder will honour certain

obligations to be undertaken by him in the Bids in accordance with the following conditions.

Now the Conditions of this Security are:

a) That it shall remain in full force and effect until the earliest of

(i) (date) , being ( ) days from (submission date), the date stipulated by the

Authority for the submission of Bids, or any prolongation of such date above

notified to the Authority by the Bidder and the Surety in writing.

(ii) in the event of acceptance of the Bids by the Authority, the date upon which

the Bidder provides a performance security to the Authority in accordance

with the terms of the contract thereby made between them, or

(iii) in the event of acceptance by the Authority of a Bid for the Works from a

third party, the date upon which such third party provides the relevant

performances security.


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b) Subject to this Bond being in full force and effect, the Surety shall pay the full

amount specified in this security upon receipt of first written demand from the

Authority stating that

(i) the Bidder has withdrawn his Bid during the validity of this security, or

(ii) the Bidder has failed to provide a performance security to the Authority in

accordance with the terms of the contract between them upon acceptance of

the quotations.

No alteration in the terms of the Bids, nor any forbearance or forgiveness in or in respect of

any matter or thing concerning the Bid on the part of the Authority, nor any objection from

the bidder shall in any way release the Surety from any liability under this security. The

benefit of this security shall not be assignable by the Authority and upon its ceasing to be in

full force and effect the Authority shall return the same to the Bid.

The Security shall be governed by the Laws of ( )

I executed as a Deed this ( ) day of ( ) 20 ( )

For and on behalf of the Bidder……… For and behalf of the Surety…………….

……………………………………….. …………………………………………..

Signed by ……………………………. Signed by:……………………………….

In the capacity of …………………….. In the capacity of…………………………

And by ………………………………… And by ……………………………………

In the capacity of……………………… In the capacity of………………………….

Seal (where applicable) Seal (where applicable)


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Drawings and SpecificationsStudents Study Table


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Lab Table


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Lab Stool


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Lecture Hall Chair


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Computer Twin Table


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Cartography Table


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Exam Table

.


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Junior Executive Table


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Senior Executive Table


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Steel Cabinet

.


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Filing Cabinet


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Glass Fronted Almyrah steel

Bids Documents for Funiture

Documents

Transcript of Bids Documents for Funiture