OVERSEAS PAKISTANIS COMMISSION

(PUNJAB), LAHORE RFP No.OPC/2017/1-1

BIDDING DOCUMENTS

Bidding Documents of OPC, Punjab for Conducting of External

Audit of OPC for Financial Year 2015-16 & 2016-17

Bidding document for External Auditor

TENDER NOTICE

FOR CONDUCTING EXTERNAL AUDIT OF

OVERSEAS PAKISTANIS COMMISSION, PUNJAB Overseas Pakistanis commission, Punjab desires to hire the services of a top rated chartered

accountancy firm to conduct its external audit for its allocation for the financial year 2015-16

and 2016-17.

TORs, criteria for technical / financial evaluation and all accompanying details are available in

the bidding document, which can be received from the office of the undersigned during office

hours on payment of Rs.1000/- cash (non-refundable) immediately after the publication on or

before 20-11-2017 up to 04:00 PM. Firms will be awarded points based on their size, experience,

longevity, resources and cost of services as detailed in the bidding document.

Terms & Conditions for Submission of Proposals: 1. National Tax Number (NTN) and Sales Tax Registration Certificate of active audit firms

valid in Punjab.

2. The Interested chartered accountancy firms qualifying to take up the audit must apply to

the undersigned on or before 21-11-2017 up to 11:30 AM.

3. The Tender shall be evaluated on the basis of both Technical & Financial Proposals

single stage two (2) envelope procedure (Rule 38 (2)(a) of PPRA Rules, 2014).

4. In the first instance, Technical Proposal shall be opened by a committee in the presence

of audit firms on 21-11-2017 at 12:00 PM in the committee room of Overseas Pakistanis

Commission, Punjab, Lahore . The financial bids will only be opened of those firms who

technically declares qualify by the Procurement Committee, considered on the basis of

the evaluation of their technical proposal.

5. A pre-bid meeting shall take place on 13-11-2017 at 11:30 AM at the address mentioned

below.

6. A Tender Security equal to 5% of the estimated price must be attached with the Financial

Proposal in the form of CDR in favour of Director General OPC, Punjab, Lahore and its

details except the amount must be mentioned in technical proposal and bid validity period

is ninety days.

7. All taxes shall be charged as per Government Rules on the subject.

8. Commissioner, OPC, reserves the right to cancel or reject all tenders under rule 35, of the

Public Procurement Regulatory Authority (PPRA) Rules, 2014.

9. Incomplete and without bid security proposals shall not be entertained.

10. This tender notice has also been posted onto PPRA Website www.ppra.punjab.gov.pk

11. Detailed terms and conditions have been elaborated in the bidding document.

12. The successful audit firms shall display their capability to complete audit within

stipulated time.

Assistant Director (B&F)

Overseas Pakistanis Commission, Punjab

1 Club Road, GOR-I, Lahore.

(042- 99202299)

Bidding document for External Auditor

Short listing Criteria

All prospective bidders are hereby informed that following criteria will be considered for shortlisting the Bidders. Consequently, only short listed bidders will be considered for next stage.

NOTE: In order to qualify for the financial Bid, bidders will be required to obtain a minimum score of 40 out of 55.

A. Bidder's Profile and Strengths Total Marks = 30

Criteria

Range Max. Score

Score

Obtained

a. Number of Partners 5 Plus 10

Less 05

b. Number of clients one billion plus turn over 15-20 or above 20

10-15 10

B. Relevant Experience Total Marks = 25

Criteria

Range Max. Score

Score

Obtained

Similar profiled projects:

a. External Audit Experience of Government Departments 10-15 or above 20

05-10 years 10

b. External Audit Experience of Special Institution of Punjab Government 05

C. Financial Bid Total Marks = 55

Bidding document for External Auditor

Required Documents to be submitted as part of Bid submission

1. Copy of Certificate of Practice (COP) issued by Institute of Chartered Accountants of Pakistan (ICAP)

2. Copy of Partnership Deed of the firm 3. List of all partners along with copies of CNICs 4. Firm’s QCR rating by ICAP 5. Firm’s profile (with particular reference to relevant external audit experience) 6. Audited financial statements of last three years 7. Statement that the bidder (firm) has not been blacklisted by any of the public sector

regulatory bodies, ICAP and/or others. 8. Client lists.

9. Number of audit staff (qualified CAs, ACCAs and others) 10. Number of offices in Pakistan

Terms & Conditions:

a- Financial quotation should be inclusive all sort of taxes.

b- At least 03 years experienced company in the same field may participate in the Bid.

c- Tenders received after due date and time will not be entertained at any cost.

d- OPC encourages the legal business in the country so only NTN & GST registered Firms may participate in the Bidding process.

e- Bidders are required to submit 5% (refundable) of Financial Bid as earnest money along with Bid submission.

f- Financial invoices will be included all sort of taxes, OPC will not bear any kind of tax.

g- Payment will be made after the completion of job.

h- Successful Bidder is required to complete the task within 20 days. i. The Interested chartered accountancy firms qualifying to take up the audit must apply to

the undersigned on or before 21-11-2017 up to 11:30 AM.

Bidding document for External Auditor

Bids’ Submission instructions:

Bidders are required to follow the following instructions:

1. Any offer not received as per Terms and Conditions is liable to be ignored. No offer

should be considered if,

I. Received without earnest money from unregistered firm or a firm not registered for

the item / service mentioned in this tender.

II. Received after the time and date fixed.

III. The tender is unsigned.

V. The offer is conditional.

VI.

VII.

VIII

IX.

The offer is from a firm blacklisted, suspended, or removed from the approved list. The offer is recovered from the telegram. Offer received from shorter validity than required in the tender enquiry and The offer is for store/ service NOC confirming to specification Indicated in the tender enquiry.

2. Offer will remain valid for 90 days from the date of opening the tender.

3. Successful bidder will provide services within 90 days of the agreement.

4. The procuring Agency reserves the right to purchase full or part of the store /service

or ignore/scrape/cancel the tender assigning any reasons (as per PPRA Rules 2014

clause No. 35).

5. (a) In the case the offer is withdrawn, amended or revised during the validity period

of the order, the earnest money is liable to be forfeited.

(b) In the case of contractor fails to execute the contract strictly

in accordance with terms and conditions laid down in the contract at

risk and expense.

6. The Procuring Agency reserves the right to claim compensation for the loss caused

by in the delivery of store and provision of services, as per detail.

Bidding document for External Auditor

GENERAL INSTRUCTIONS

1. Tender should be addressed to the Director (Admn), OPC.

2. Tender should be quoted final rates both in word as well as in figures.

3. Bidders are required to submit 5% of financial bid as earnest money (refundable in

case of non-successful bidding) in favor of OPC.

4. Any condition, ambiguous or called incomplete offer in any respect shall be ignored.

No supplementary or revised offer after the opening of tender shall be entertained.

5. The tenders should indicate the tender’s complete address or the place where store

/ service will be offered for inspection.

6. The tender shall enclose catalogue/leaflets/literature and other technical data, if any

in respect of store/service offered by them.

7. The tender should specifically indicate their G.S.T. No. and Sales Tax No.

8. Any erasing / cutting / crossing etc appearing in the offer must be properly signed by

the person signing in the tender. Moreover, all pages to the tender must also be

properly signed. Offer with any over-writing shall in no circumstances be accepted.

9. In case of representative’s participation in the bidding process, he/ she must have

NOC by the senior management of his/her office.

The Bidding Process:

1. The Tender shall be evaluated on the basis of both Technical & Financial Proposals single

stage two (2) envelope procedure (Rule 38 (2)(a) of PPRA Rules, 2014).

In the first instance, Technical Proposal shall be opened by a committee in the

presence of audit firms on 21-11-2017 at 12:00 PM in the committee room of

Overseas Pakistanis Commission, Punjab, Lahore . The financial bids will only be opened

of those firms who technically declares qualify by the Procurement Committee, considered

on the basis of the evaluation of their technical proposal.

2. The service provider shall also sign an undertaking with the OPC to ensure timely

completion of work .

Bidding document for External Auditor

Scope of Audit:

A. Introduction :

OPC Punjab, is an institution first of its kind established with innovative mission to

resolve the issues of Overseas Pakistanis and to give relief to their families in order to restore

and rebuild their confidence as they are carrying the image of Pakistan world over. Worthy Chief

Minister Punjab is striving hard for improved governance, speedy delivery of services and

transparency in all matters. The aim is to extend the fruits of good governance to the Pakistanis

living abroad so that their confidence in the system and institutions is restored and they feel

proud in being Pakistani. It is also meant to curb the brain drain from Pakistan and to encourage

the professionals and skilled Pakistanis to prefer work in their own country and participate in

nation building.

B. Objective:

The objective of this assignment is to conduct a comprehensive financial, performance,

Compliance and risks-based audit.

C. The Audit Report and Management Letter.

1. Audit Report

The auditors’ report should be in accordance with applicable auditing standards.

2. Management Letter.

The auditor should submit a letter to the Board at the completion of the audit. This letter

may include internal control weaknesses noted in the financial management and

recommendations to resolve/eliminate the internal control weaknesses.

D. Auditor Independence and Qualification.

The auditor must be completely impartial and independent of all aspects of management or

financial interests in the entity being audited. The auditor should neither during the period

covered by the audit nor during the undertaking of the audit, be employed by, serve as

director for, or have any financial or close business relationships with any senior participant

in the management of OPC. The auditor should disclose any relationship that might possibly

compromise his/her independence.

The auditor should be experienced in applying either ISA or National audit standards;

whichever is applicable for the audit. The auditor must employ adequate staff with

appropriate professional qualifications and suitable experience with IFRS, IAS, ISA or

National standards, including experience in auditing the accounts of entities comparable in

size and complexity to OPC.

E. Deliverables

A draft audit report should be submitted initially following a final signed audit report with

certified statements within a week after completing the audit process and a management

letter within two weeks after completion of audit of the period under review.

The audit firm shall provide 3 hard copies of the Audit Report and Management Letter and

the same in soft form as well.

F. PARAMETERS OF AUDIT OF OPC:

I. Inventory of OPC

II. Accounts

III. Procurements

IV. Payments

V. Establishment Expenditure

VI. Non-Salary Expenditure

VII. All Budgetary Heads of Account

Bidding document for External Auditor

Tender Submission Form

(Applicant’s Internal Official Letter Number………………………………..…)

To,

Overseas Pakistanis Commission, Punjab.

1-Club Road, GOR- I

Lahore.

From,

SUBJECT: Tender Submission

Dear Sir,

It is submitted that our organization ……………..…………………………………..….is interested to participate in

the Bidding process of Audit firm advertised by your Organization in the PPRA MIS and newspaper.It is

further stated that our organization is fully competent and fulfill your requirements as per your Bidding

Document.

Authorized person: ……………………………

Signature: ……………………………………..

Dated: …………………………………………

Bidding document for External Auditor

Authorities:

A- ON BEHALF OF OPC

Authorized Person: …………………………………………………….

Designation: ……………………………………………………

Seal:

B- ON BEHALF OF TENDER SUBMITOR

Authorized Person: …………………………………………………….

Designation: ……………………………………………………

Seal:

Bidding document for External Auditor

Bona-fide Statement by the Bidder

I hereby declare that the information and particulars furnished above by

my office are true. I further declare that if any of the above particulars or

information is found by the company to be inaccurate or false in any

respect whatsoever, my Tender before or after the acceptance may be

canceled and the whole process may be considered void ab-initio.

Authorized Signature.

Procurement section

OVERSEAS PAKISTANIS COMMISSION,PUNJAB

Bidding document for External Auditor

Closing Remarks by Bidders

I hereby declare that the Bidding Process was transparent and proceeded as per PPRA rules-2014; the

process was conducted in the presence of all bidders or their representatives and was according to the

clauses mentioned in the Bidding Documents issued by OPC. Further I secured the score as per the quoted

technical and financial bids by my office.

Authorized signature

……………………

Overseas Pakistanis Commission, Punjab 1-Club Road, GOR-I Lahore

Ph: 042-99202299; URL: www.opc.punjab.gov.pk