Bhupal Singh

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A

PROJECT STUDY REPORT

ON

PERSONAL MANAGEMENT IN AMBUJA CEMENT

Submitted in partial fulfillment for the Award of degree of

Master of Business Administration

SUBMITTED TO: - SUBMITTED BY:-

Ms. MEENAL SUKLECHA BHUPAL SINGH

MBA 4TH SEMESTER

SUBODH INSTITUTE OF MANAGEMENT & CAREER STUDIES, JAIPUR

2010-2012

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GUIDE CERTIFICATE

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STUDENT DECLERATION

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PREFACE

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Acknowledgement

I express my sincere thanks to my project guide, Dr/Mrs. MEENA, for guiding me right from

the inception till the successful completion of the project. I sincerely acknowledgehim/her/them for extending their valuable guidance, support for literature, critical reviews ofproject and the report and above all the moral support he/she/they had provided to me withall stages of this project.I would also like to thank the supporting staff ___________________________Department, for their help and cooperation throughout our project.

(Signature of Student)Name of the Students

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CONTENTS

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CHAPTER-1

INTRODUCTION

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1.1 CEMENT:

Cement is a well-known building material and occupation an indispensable

place in modern day construction. Cement can be defined as substance, which is

capable of uniting together fragments or masses of two or more solids to a compact

whole. Cement is a fine powder when mixed with sand metal and water, it sets and

hardens to form mechanically strong structures, it contains compounds of calcium oxide

with silicon dioxide, aluminates oxide ferric oxide which have been formed by fusion.

When mixed with water, cement hardens both in air and water. According to German

Standards DIN1164 it has to attain a compressive strength of at least 25N/mm square in

28 days. Cement is essentially a mixture if silicates and aluminates of lime viz,

C23 Tricalcium Silicate, C2SDicalcium Silicate, C4A1 Fe Tetra calcium Alumino Ferrite

1.2 FUNCTION:

When cement is mixed in the water and sand or concrete then it

hardens both air and water. The function of cement is first to bind the sand and the

coarse aggregate together and second to fill the void between the sand the coarse

aggregate particles to form compactness.

1.3 CEMENT INDUSTRY IN INDIA:

The Cement Industry is one of the earliest modern

Indian industries. The first manufacturing plant installed by the Indian Cement Company

ltd., produced its first cement bag in 1914.the cement industry in India at the time in

India at the time India become independent in 1947 was in private enterprises.

Cement is one of the oldest building construction materials. The Cement industry in

India has come a long way from 1947 to 2006.At present it is a major core industry with

an installed capacity about 100 million tones. In a global context, India is the major

player among the cement producing countries of the world.

The remarkable thing about Indian cement industry is the shifting of its manufacturing

technology towards high degree of modernization. Performance wise Indian plants have

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achieved energy consumption figures, which compares with the best in the world.

Modernization of the manufacturing technology has results in the increased production

capacity and advanced improvement in the quality.

1.3.(a)The major Cement manufactures of India are as follows:

1. Ambuja Cements.

2. Lafarge Cement.

3. Ultratech

4. Grasim Cement.

5. Century Cement.

6. ACC Ltd

7. India Cement

1.4 CEMENT INDUSTRY IN CHATTISGARH:

Chhattisgarh is leading producer of limestone and dolomite. Large deposits of

limestone, both flux grades occurs in three major belts. One of them covers the districts

of Drug, Raipur, Bilaspur and Raigarh. The total result has been estimated to be 2000

million tons.

This unexpected belt of quality limestone has always attracted the cement

manufactures. 43% of cement, as compared to other states, is being produced in

Chhattisgarh itself.

1.4(a) CEMENT: THE INDIAN SCENE:

India is the second largest cement producer in the world. The quality of Indian cement

is considered to be one of the finest in the world. Also, on the parameters of

productivity, energy consumption and pollution control, The Indian cement industry

matches the best in the world.

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Many individual cement companies have contribution to the high position that the

Indian cement industry enjoys today of which M/s. Gujarat Ambuja Cement Ltd (GACL)

plays the most significant role.

1.4(b) AMBUJA CEMENT LTD (ACL):

Ambuja cement has consistently set itself the highest standard in the world on the way

it has set new benchmarks for the cement industry and stood best in the world-class

cement manufacturing Industry.

Ambuja cement (formerly, Gujarat Ambuja Cement) started out in 1986, it approached

the cement business with an open mind. To compare with the order, established player

who had already written off their plant cost, it was important to have the lowest capital

cost per ton of cement. Its plants would have to be set up in record time, its capacity

utilization would have to be above 100% and its power consumption would have to set a

record low.

Given this line of thinking, empowerment was not just a fashionable term; it was the only

way to achieve its goals.

1.4 (c) Philosophy of company:

The company works with their intelligent exectives and experts on the philosophy of

I CAN.

Consequently, in just a matter of twenty years, the company has grown twenty-fold from

a mere 0.7 million tonnes to 16 million tonnes production today. On the way, it has set

new benchmark in operational excellence and logistics management, marketing and

brand building. This makes Ambujas one of the most efficient and Indias most

profitable company today.

To match the high growth in industry and sustain its top position, the company invited

Holcim to take controlling stake in its share holding. Holcim holds 35% stake in Ambuja.

1.4 (d) HOLCIM:

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Holcim, a Swiss Company, with presence in 70 countries across the world, is

one of the largest and most respected suppliers of cement in the world. Its capacity

totals up to 194 millions tonnes of cement, aggregate and downstream products like

ready mix concrete and asphalt including services.

The name of group was changed from Holderbank Financier Glaris Ltd. to

Holcim Ltd. in May 2001. Today the international presence of Holcim consists of

balanced mix of companies in industrialized and emerging markets.

In India, Holcim group controls two cement companies Ambuja Cement &

ACC.

1.4(e) About Bhatapara :

Before 1998 that cement plant is established with the name of Modi Cement Ltd. But

after 1998 that is merged in Gujarat Ambuja Cement Ltd. , but now that is called Ambuja

cement , Ambuja cement unit Bhatapara is located at village Rawan , Thesil- Baloda

Bazar , distt.-Raipur (C.G).The distance between Rawan and Bhatapara is 17km; the

plant is about 65 away km from the Bilaspur ,.The nearest railway station is Bhatapara

and distance between bhatapara and bilaspur is train route is about 47km.

1.4(f) Plant Capacity:

The Ambuja cement unit Bhatapara manufacturing clinker and cement both. It is

producting 1 million tonnes per annum in clinker and 1.2 million tonnes per annum

cement .

1.4 (g) Product Profile :

Ambuja Cement Ltd. Unit Bhatapara, manufacturing two types of cements,

Ordinary Portland Cement (O.P.C)-53 grade

Portland Pozzolana Cement (P.P.C)

1.4 (h) Transportation & Export :

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Ambuja Cement unit Bhatapara is supplying their manufacturing products by Rail and

transports. Ambuja cement having international market to supply their products in

neighbour countries and states. Almost the entire cement produced in India is begged

and transported by road and rail. Due to fast development of country, road and rail

infrastructure are being over loaded and are experiencing heavy strain. This also result

in deterioration in the quality of cement,delay in delivery,higher price in amount of

transportation and handing cast etc. more over they have been using waterways

extensively for transpoting cement. This sea route for the first time in India.

Ambuja cement having three captive pords and seven shits for captive cargo by sea the

port of muldwarka is protected by about 1km long break water for the round the year

operation with facilities for berthing vessels up to 35000 DWT. Ambuja Cement ltd.is the

first and only company in India to have such facilities. This has enabled to export

cement in bulk to the neighboring countires and states.

In India, Holcim group controls two top cement companies Ambuja Cement and ACC.

1.4 (i) Plants of AMBUJA CEMENT LTD:

1. Ambuja Nagar, Gujarat

2. Bhatapara, (C.G)

3. Darlaghat, Himachal Pradesh

4. Chandarpur Maharashtra

5. Bhatinda, Punjab

6. Ropar, Punjab

7. Rabriyawas,Rajasthan

8. Farakka, West Bengal

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1.4(j) List of Various Mother Plants and Grinding Unit

Name of the Company Location State Status

Gujarat Ambuja Darlaghat

Himachal

Pradesh Mother Plant (North)

Gujarat Ambuja (G) Ropar Punjab Grinding Unit

Gujarat Ambuja (G) Bhatinda Punjab Grinding Unit

Ambuja Cement Raj. Ltd. Pali Rajasthan

Mother Plant

(Rajasthan)

Ambuja Cement Kodinar Gujarat Mother Plant (West)

Ambuja Eastern Sankrail West Bengal Grinding Unit

Ambuja Eastern- CTG Bhatapara Chhattisgarh Mother Plant (East)

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CHAPTER -2

TIME OFFICE

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Punching card facility.

Time in machine and time out machine is located in time

Office.

Time in and Time out records are maintained.

Daily attendance is maintained in time office.

Daily attendance is maintained in computerized form which is

known as daily Report.

Different forms are available in time office.

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2.1 Punching Card

This is the format of punching card, where Emp.name, DOB and Blood Group are

mentioned. When shift is start then employee shows this card in front of the time in

clock. And then after he can go for work. Punching card is very important for an

employee and worker. Without it they marked absent and also deduct one day wages

from salary.

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2.2 Time machine

2.2(a) Time in Machine:

Daily attendance is maintained by this time machine. This is time in machine. When

employee enter in office then he must show the punching card in front of time in

machine. And this entry recorded in computer.

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2.2(b) Time Out Machine:

This is time out machine. When shift is over then employee shows the punching card in

front of time out machine. And this also be recorded in computer.

This type of machine is available in all department. Like account department, HR

department and other else. Thats why employee easily maintain attendance.

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2.3 Daily Report

S.

No.

SAP NAME DEPTT DATE TIME IN/OUT

1 2003668 AKSHAYA SAMBHARIYA ACCOUNT-BP 11072009 81242 P10

2 2003668 AKSHAYA SAMBHARIYA ACCOUNT-BP 11072009 215059 P20

3 2003679 AMIT KUMAR BHIHANI ACCOUNT-BP 11072009 80746 P10

4 2003679 AMIT KUMAR BHIHANI ACCOUNT-BP 11072009 191522 P20

5 2003438 M V S RAO ACCOUNT-BP 11072009 80218 P10

6 2003438 M V S RAO ACCOUNT-BP 11072009 80218 P10

This is the format of Daily report. In which S. No., employees SAP no., employees

name, department and date are mention and the time in which they enter the plant and

the time in which they out of the plant is shown. Daily attendance is recorded as per the

Daily report.

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CHAPTER-3

FORMAT OF DIFFERENT FORMS RELATED TO

EMPLOYEE

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Form for out station duty slip.

Form for compensatory off intimation availament.

Form for daily attendance report site.

Form for daily attendance report for contract labour.

Form for daily attendance report of project contract labour .

Overtime Slip

Form for EL / Encashment.

Application for re-imbursment of medical Expenses.

Accident Report.

I.O.W. Form.

3.1 FORM FOR OUT STATION DUTY SLIP

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Out Station Duty Slip

Ambuja Cement Eastern Limited OUT STATION DUTY SLIP To: TIME OFFICE

Name__________________________________ Employee No.__________________________

Designation _____________________________ Deptt. ________________________________

Place(s) of visit ________________________________________________________________

Purpose ______________________________________________________________________

Departure _______________________________ Date _________________________________

Expected ________________________________ Date _________________________________

Date : Signature : Forwarded by : Head of department:

3.2 FORM FOR COMPENSTORY OFF INTIMATION/AVAILAMENT

AMBUJA CEMENT LIMITED

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UNIT BHATAPARA, RAWAN-493331,DISTT. RAIPUR(C.G.)

COMPENSTORY OFF INTIMATION/AVAILAMENT

Date .

Form ..

To,

P.& A. Department

Please note that Mr Eml. No.

Deptt .. Designation ..

has worked on ...

being a weekly off/paid holiday/additional hours due to exigencies of work/in place

day(s) compensatory off(s).

he will avail of the same of .which may please be noted.

Signature of Applicant Head of the Department

____________________________________________________________________________

Note: This should reach P&A Deptt. Within a day or two.

3.3 FORM FOR DAILY ATTENDANCE REPORT SITE

PERSONNEL

AMBUJA CEMENT EASTERN LIMITED

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UNIT BHATAPARA(C.G.)

DAILY ATTENDANCE REPORT SITE

Date_______________

SHIFT

CATEGORY ON ROLL A B C G TOTAL

A.COMPANYS ROLL

NON WAGE BOARD

WAGE BOARD

SUB TOTAL

B.CONTRACTORS ROLL

PROCESS

NON PROCESS

SECURITY

SUB TOTAL(B)

GRAND TOTAL (A+B)

RAIPUR :

BILASPUR :

DEPUTATION :

RETAINERS :

COMPLIDE BY CHECKED BY

3.4 DAILY ATTENDANCE REPORT FOR CONTRACT LABOUR


UNIT BHATAPARA(C.G.)

DAILY ATTENDANCE REPORT FOR CONTRACT LABOUR

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Sl.N NAME OF THE CONTRACTOR M/S SHIFT TOTAL ON ROLL

A B C G

A. PROCESS

01. S.K. AGRWAL

02. ADITYA INTERPRISES

SUB TOTAL (a)

B. NONPROCESS

03. MAA SHARDA ASSOCIATES

04. Dr. D.R. DURANDHAR

05. DEV CHATTISGARH UDAYOG

06. SEWAKRAM VERMA

07. B.D. VAISHNAV

08. SURESH KUMAR (SANIT.)

09. PREM KUMAR (SANIT.)

10. PURANLAL VERMA

11. GANDHI RAM SAHU

12. S.K. JAIN (CANTEEN)

13. ASHA RAM SAHU

14. DAULATRAM (COLONY)

SUB TOTAL (b)

C. SECUTITY

15. EAGAL HUNTER PVT. LTD.

SUB TOTAL (c)

3.5 DAILY ATTENDANCE REPORT OF PROJECT CONTRACT LABOUR


UNIT BHATAPARA (C.G.)

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DAILY ATTENDANCE REPORT OF PROJECT CONTRACT LABOUR

Date________________

Sl.N NAME OF THE

CONTRACTOR

A G B C TOTAL GATE PASS

PERMITED

RAWAN

G a b c

01 C.G. Const.

02 Shiva Transport

03 B.S. Errectors

04 Kriparam Verma

05

TOTAL

COMPLIED BY CHECKED BY

3.6 OVERTIME SLIP

AMBUAJA CEMENT LIMITED

UNIT- BHATAPARA

FORM NO. 12

FormDepartment OVERTIME SLIP To: TIME OFFICE

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Please note that the following employee gas worked overtime on .

Empl.

No.

Name Designation Normal

duty

Overtime

Form To

Total Reason Remark

1. Replacement

2. Modification

3. Break down

4. Routine Maintenance Date Section Incharge Head of Deptt. Approving

Authority

5. Fabrication

6. Extra work Note :- This slip should reach T.O. immediately on resumption/Completion

of O.T.

3.7 FORM FOR EL / ENCASHMENT


(FOR EL/ENCASHMENT)

TO,

PERSONNEL DEPARTMENT

I am having..days Earned leave in my account ass on .

and wish to encash ..days Earned leave as per provision of the

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circular No.M.C.L.: PERS:31:675 dated 09-09-93.

You are requested to please arrange to release this payment along with my salary.

due for month of .

Thanking you

Yours faithfully

Signature :..

Name :.

Employee No. :.

Basic :.

Designation :.

Department :..

(FOR OFFICE ONLY)

1. E.L. Credit as on days.

2. E.L. Encashment days

3. Balance E.L. after encashment days

4. Amount payable Rs days

@ Rs.. for ..days

5. Amount to be included in a salary for the month of .

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PREPARED BY CHECKED BY APPROVED

BY

This form is for Earning Leave encashment. Employees provided 30 days earning

leaves. And they can encash earning leave.

3.8 APPLICATION FOR RE-IMBURSMENT OF MEDICAL EXPENSES

AMBUJA CEMENT EASTERN LIMILED

Unit BHATAPARA

APPLICATION FOR RE-IMBURSMENT OF MEDICAL EXPENSES

Name : Employee No. :

Designation : Department :

To,

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Personnel Department

Ambuja Cement Eastern Limited

Please arrange to re-imburs medical incurred by me as per bill enclosed as on under:-

Detail of Expenses :

Bills, Receipts, Cash Memo and Prescription etc./ should be attached serially with

summary.

Sl.

No

Name

of

patient

Age Relationsh

ip

Period of

illness

From To

No. of

enclosures

Amount

Rs. P.

Date : Employee Signsture

RECOMMENDATION OF COS

MEDICAL OFFICER

FOR USE OF PERSONNEL DEPTT.

Accounts Deptt. __________________

Please pay Rs. _______________(Rs.

____________________________________only)

Date Noted Checked Approved

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FOR ACCOUNTS USE

Dr/Cr Amount

Rs P

Paid Rs

Cashier Prepared by Approved by

This form provided medical allowance for employee. In this form injured employee fill his

name, id, designation and department. They should also attached hospital bills, receipt

and cash memo.

3.9 ACCIDENT- REPORT

AMBUJA CEMENT LIMITED

UNIT BHATAPARA

ACCIDENT REPORT

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ACCIDENT

DATE/TIME

WHETHER

CONDITION

NAME &

DESIGNATION

PERSONNEL

INVOLVED

AGE/SEX LENGTH OF

SERVICE

HOURS AT

WHICH

WORKS

STARTED

LOCATION OF

ACCIDENT

NATURE OF JOBS

INJURIES

SUSTAINED

DEGREE OF

INJURY

DESCRIPTION OF ACCIDENT CAUSE OF ACCIDENT

SKETCH OFSCENE OF SCENE OF ACCIDENT ACTION TAKEN

PRIVNTIVE ACTION

SIGN OF DEPTT. HEAD SIGN OF SECTION INCHARGE NAME OF SECTION INCHARGE

3.10 I.O.W. FORM

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UNIT BHATAPARA

I.O.W. FORM

Medical Office on duty DATE ..

This is to inform you that Mr. ____________________________________________

Designation __________________________ Deptt. ___________________has met

with an accident on ______________________________at ______________a.m/p.m.while on duty. Kindly provide him Medical Treatment.

Detail report will follow

Signature :________________________

Name :________________________

Shift Incharge / Section Incharge :_________

Time :_________________________

Date :_________________________

C.C. : Safety Deptt. / Time Office

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CHAPTER -4

PROVIDENT FUND

Administration of the fund.

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Central board of trustee.

Employees provident fund.

Organization Structure.

The Provident Fund Act and Scheme.

Employee Provident Fund scheme, 1952.

Employee Pension Scheme.

Provident fund according to ACL.

Form No 5 (For Exempted Establishment only) The employee

Pension scheme 1971.

Form 4 (EPF) (For exempted establishment only) the employees

pension scheme- 1971.

Form No. -6 (EPF). The Employee Pension Scheme-1995.

Combined challan of A/C no. 12,10,21,22.

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4.1 Administration of the fund

4.1(a) Central Board of trustees:

The fund is vested with and is administered by the central Board of Trustees appointed

by the Central Government. The central Board is a tripartite body consisting of a

Chairman, a vice-chairman and representatives of the Central Government, state

Government, Employees Organization.

4.1(b) Central Board Of Trustees- EMPLOYEES PROVIDENT FUND:

SECTION 5A

Chairman (union Minister for Labour)

Vice-Chairman (union State Minister for labour, Ministry of Labour)

5 representatives of the Central Government.

15 Representatives of the State Government

10 Representatives from employees Organization

10 Representatives from employers Organization

Central Provident Fund Commissioner (Member- Secretary)

Total = 43

4.1(c) Executive Committee of the Board: Section 5AA

The Central Government has constituted the Executive Committee is assist the Central

Board in the performance of its function.

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4.1 (d) Executive Committee if the CBT(EPF)

Chairman (Secretary to the Government of india, Ministry of Labour)

2 Representatives of the Central Government

3 Representatives of the State Government

3 Representatives of employees Organisation.

3 Representatives of the employers Organitation.

Central Provident Fund Commissioner (Member- Secretary)

Total= 13

4.1(e) Organizational Officer

Apart from the headquartetsat New Delhi, there are 21 Regional offices, 64 sub-

Regional Offices, 20 sub-Accounts, 12 Services Centres and 13 Inspectorate Offices

throughout the country.

4.1(f) Sources of Administrative Expenditure

The Administrative expenditure of Provident Funds Scheme is met out of the

Administrative changes received from the employers of the un-exempted

establishments and inspection charges from the employers of exempted

establishments.

The Administrative charges are payable by unexampled establishment @ 1.10% of the

wages on which Provident Fund contribution is payable.

The Inspection charges payable by exempted establishments are @ 0.18% of wages on

which provident fund contribution is payable. The minimum administrative charges has

been fixed as Rs. 5/- per month.

4.1(g) Training Activities

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The Organisation has an Apex Training Institute called National Academy fro Training &

Research in Social Security based in Delhi with 5 Zonal Training Institutes based at

Calcutta (East Zone), Chennai (South Zone), Ahmedabad (West Zone), Faridabad

(North Zone) and Shilong( Sub- zone training Institute) in fulfillment of its Human

Resource Development initiative is enhancing the skills, knowledge and Attitudes of the

entire personnel of the organisation.

4.2 ORGANISATION STRUCTURE- EPFO

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40

Central Board Of

Central P.F.

ACC

(HR)

ACC

(P)

ACC

(C)

FA &

CAO

Addl.

CPFC

(WZ)

Direc

tor

ACC

(IS)

Addl.

CPFC

(EZ)

Addl.

CPFC

(SZ)

Addl

CPFC

(NZ)

Dir.

(vigi

lanc

RPFC(RA

RPFC(AS

RPFC(En

f.

RPFC(PG

RPFC(Re

RPFC(Ins

RPF

C

RPF

C(in

RPFC(Pn

sion)

RPFC(EX

AM)RPFC(Ex DyDi

r

RPFC

(MH)

RPF

C

RPFC

(GJ)

RPFC

(R )

RPFC

(DL)

RPFC

(MP)

RPF

C

RPFC

(HR)

RPFC

(AP)

RPFC

(KN)

RPFC

(KR)

Dirc.

(MIS)RPFC

(TN)

Dirc.

(com

RPF

C(U

RPFC

(NER

RPFC

(OR)

RPFC

(WB)

RPFC

(BR)

ZTI

(NZ)

ZTI

(NZ)

ZTI

(NZ)

Dy

Dir

ZTI

(NZ)

Sub

ZTI

shilo


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4.3 ACT AND SCHEME

4.3(a) The Act

The employees provident fund Organization came into being following enactment of the

Employees provident funds acts in the year 1952.

The objective of the act in 1952 was the institute of compulsory contributory Provident

Fundsfor employees to which both the employee foe avating the insurance cover.

Family/depends of deceased member are entitled payment upto Rs 60,000/- subject to

calculation in each case.

With from 16.11.1995,Employees Pension Scheme, 1995 has been introduced for the

members by diverting 8.33% of Employers share Provident Fund contribution to the

Pension Fund. Employees pension Scheme, 1995 replaced the erstwhile Employees

Family Pension Scheme 1971.

4.3(b) Application of the Act

Employees Provident Funds and Miscellaneous Provision Act, 1952 extends to the

whole of India except the state of Jammu and Kashmir.

[The state Government of Jammu and Kashmir have instituted a separate Provident

Fund Scheme with effect from 1st June 1961]

The Act initially applied to factories/establishment falling within 6 specified industries,

i.e. (1) Cement, (2) Cigrattes, (3) Electrical, Mechanical or General Engineering

Product, (4) Iron & Steel (5) Paper (6) Textiles (made wholly or in part of the cotton or

wool or jute or silk whether natural or artificial) which had complete 3 years of existence

and employed 50 or more persons.

Presently, the act is applicable to 180 specified industries/ classes of establishmets.

Employees Provident Funds and Miscellaneous Provision Act, 1952 as it standes

today, is applicable to:

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1) Every establishment which is engaged in any one more of the industries

specified in Schedule 1 of the Act or any activity Notified by central Government

in the Official Gazette;

2) Employing 20or more persons.

The act does not apply to Co-operative Societies/ Establishment, empolying less

than 50 persons and working without the aid of Power.

Eligibility for membership

At the inception of the Scheme, an employee who was in receipt of pay upto Rs

3000- per month and who worked for one year was eligible for membership of the

fund. Presently employee at the time of joining the employment and getting

wages up to Rs 500/- w.e.f. 1.10.1994 is required to become a member.

4.3(c) Rate of Contribution

1) Government issued Notification dated 9th, enhancing Provident Fund

contribution rate from 8.33% to 10 %. With this, 175 categories of

industries/establishments out of 180 categories notified will by paying

Provident Fund contribution @ 10%.

2) Government through an Ordinance dated 22nd September, 1997 increased the

contribution rate towards Provident Fund as under:

a) Estsblishment paying contribution @ 8.33% to 10 %.

b) Estsblishment paying contribution @ 10% to12%.

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Contribution @ 10% of wages is applicable in respect of following industries/class of

establishment:

1) Jute Indusrtry

2) Beedi Industry

3) Brick Industry

4) Coir Industry other than the spinning Sector

5) Guar Gum Factories

6) Any sick Industrial Company as defined in the Sick Indusrial Companies

Act,1985;

7) Any other establishment which has at the end of any financial year accumulated

losses equal to or exceeding the entite networth.

4.3(d) Rate of Interest to members:

Under para 60(1) of Employees provident Fund, Employees Provident Fund 1952, the

central Government on the recommendation of the Central Board of Trustees,

Employees Provident Fund declares the rate of intrest to be credited to the accounts of

Provident Fund members annally. The rate of interest which was 3% per annum in

1952-53 has gradually been raised periodically and is at present 12 % per annum. Now

as it 9.50% per annum.

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4.4 EMPLOYEES PROVIDENT FUNDS SCHEME 1952

4.4(a) Provident Fund Benefits:

Partial withdrawals

Advances are allowed to members for under noted purpose

a) Financial of life insurance policy- para 62.

b) Meeting expences of marriage of self, children /brother/sister- para 68K.

c) Post- matriculation education of children- para 68 K

d) Acquiring dwelling house or site para 68 B

e) Repaying housing loans- para 68 BB

f) Meeting expenses on sickness-para 68 J

g) Temporay unemployment Para 68 H

h) Purchase of necessury auxiliary aids for handicapped members para 68N

4.4(b) Final settlement

In the following circumstances, full amount standing to the credit of the members is

payable:-

a) Full amount standing to the member is immediately payable in the following

circumstances:-

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1) On retirement from service after attaining the age of 55 years.

2) On retirement owing to permanent/ total disablement.

3) Before migration form India for permanent settlement abroad.

4) Leaving service

5) In the event of death.

b) Full accumulation with interest thereon may also be immediately refunded to the

member in the following circumstances:-

1) Where a factory or other establishments, is closed but certain employees

who are not retrenched are transferred by the employer to other factory or

establishment not covered under the Act.

2) Where a member is transferred from a covered or other establishment to

another factory or other establishment not covered under the Act, but is

under the same employer.

3) Where a member is discharged and isgiven retrenchment compensation

under the Industrial Dispute Act, 1947 (14 of 1947).

4) The government of India have also directed that the provident Fund

accounts should be settled immediately by way of both the employees and

employers share of contribution in full in respect of those members who

cease to subscribe to the fund as a reslt of an establishment going out of

the purview of the Act under Section 16 (1)(a) thereof.

5) With effect from 1.1.1990, forfeiture clause has been removed and now

members on leaving service can also get back Provident Fund amount in

full i.e., both employees and employer share together with interest after a

wait in period of 2 months of non-employment.

4.4(c) Provision on Exemption

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Such of establishments, which have their own Provident Fund Scheme in vogue

conferring benefits to their employees equal to or more than those provided under the

conferring benefits to their employees equal to or more than those provided under the

statutory Scheme may seek exemption under section 17 of the Act from the provisions

of the statutory scheme, if their employees are in favour o such exemption. Likewise

individual employee or class of employees who contribute to the employers private

Provident Fund Scheme may also seek exemption under Paragraph 27 and 27 A of the

statutory scheme to continue to be members under their Provident Fund Scheme.

4.5EMPLOYEES PENSION SCHEME, 1995:

4.5(a) Eligibility

Member on attaining the age of 58 years and having rendered minimum ten years

contributory service (including the membership period and with ceased Family Pension

Scheme, 1971) shall qualify for superannuation Pension. For serving less than 10

years, member shall be eligible for scheme certificate or withdrawl benefit as the case

may be. Pension entitlement on invalidity on Family Pension upon members death has

no eligibility bar.

4.5(b) Benefits:

Employees Pension Scheme, 1995 provides for comprehensive Pension package to

the member and his family in the following contingencies:

a) Monthly Pension to member for life

1)On superannuation/ retirement ; and

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2)On permanent/ total disablement

b) Family Pension to the spouse for life or remarried along with two children (below 25

years age) at a time upon;

1)Death of the member in service or away from employment.

2)Death of the member as a pensioner after superannuation or retirement or

permanent/ total disablement.

c) Facility also exists for payment of pension to nominee for unmarried members and

those having no family.

4.6 Provident Fund According to ACL.

4.6(a) Provident Fund

Employee provident Organization.

Regional Officer, C.G.

Block D Scheme No. 32, indra Gandhi Commercial Complex,

Pandri

Raipur (C.G.)

Sub- Submission of monthly return for the month of feb-2009.

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Ref CG/466

Dear Sir,

Enclosed herewith please find the following statutory document duly completed in all

respect, of monthly return for the month of feb. 2009.

1. Form no. 4/5 Exempted member.

2. Form no. 5/10 Un-Exempted member

3. Annexure A in duplicate in respect of our Exempted member.

4. Form no. 7 (I.F) in Duplicate for EDLI.

5. Form No. 6 (E.P.S.)

6. Form No. 12 A (Revise) Un-Exempted member.

7. Challans for both exempted & unexempted members.

8. Nomination Exempted(EPS-No)

4.6(b) Form No 5

(For Exempted Establishment only) The employee Pension scheme

1971[Para.15((2)]

Return of members leaving service during the month of:- Feb 2008.

Name and address ACL Rawan Distt. Raipur. (C.G.).

Code no of the establishment:- CG/6466/EXEMPTED/

48

Sl. No. Accnt. Name of member Father/husband Date of leaving service Reason for

Remark

N. EPS s/shri name leavingservice


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Note:- Please state whether the member is :- (a) Retiring (b) Leaving india for

permanent settlement abroad (c) Retrenchment (d) Ordinarily dismissed for serious and

willful misconduct (e) Discharge (f) Resigned for our leaving service (g) asking

up employment elsewhere (the name and address of the employee should be stated)

(h) Dead (i) Attained age of 58 years.

4.6(c) Form 4 (EPF)

(For exempted establishment only)

the employees pension scheme- 1971

paragraph -15(4)

Return of employee entitle for membership of the family pension fund during the month

of feb. 2008.

Name /Address of the establishment- ACL Rawan Distt. Raipur (C.G)

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Code no of establishment:- CG/6466/Exempted

4.6(d) Form No. -6 (EPF)

The Employee Pension Scheme-1995.

Statement of contribution of the month of :___________________

Name and address of establishment: ACL

Code no of the Establishment: CG/6466/Exem

Currency period form 1st April to 31st march:

Statutory rate of contribution:

50

Sl. No. Accnt. Name of Father/husband Age at Sex Date of entitle for

previous acnt. Remark

No. employee name the entry membership

No.


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No of member voluntarily contribution:

No as per last months return:

(+) No of new subscribers-vide form 4(EPS):

(-) no of subscriber left service-vide form 5(EPS):

Net Total:

51

Total No Wages on Amount of contribution due amount of

contribution remitted in acnt

of Subscription which contribution no-

10

are recovered

Employee 8.33% Total Employee

8.33% Total

Date of Name and location of the bank whether the triplicate challan receipt is

remark

Remittance in which remitted or no and date enclosed : if not, state reason

Of the cheque / draft sent to

regional office


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4.6(e) Combined challan of A/C no. 12,10,21,22.

(State Bank Of India)

Employee Provident Fund Organization

Establishment Code no.: CG/6466 Acc. Group No. : ____ Paid by

Cheque/cash

MM YY DD MM YY

Employee share DATE OF PAYMENT

DUES FOR THE MONTH OF

Employer share

Total No of subscriber

A/C 1 A/C 10 A/C 21

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Total Wages due

__________________________________________________________________

A/C no 1 A/C no 2 A/C no 10 A/C 21 A/C no 22 Total

S. No. Particulars _________________________________________________

__________________________________________________________________

PART -01

1. Employers share of cont.

2. Employers share of cont.

3. ADM Charges

4. INSP charges

5. Penal Damage

6. MISC Payment

Total

NAME OF ESTABLISHMENT : ACL

ADDRESS

Name of the depositor

CHAPTER-5

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DIFFERENT FORMS RELATED TO GRATUITY OF EMPLOYEE

FORM A NOTICE OF OPENING.

FORM BNOTICE OF CHANGE.

FORM C NOTICE OF CLOSURE.

FORM D NOTICE FOR EXCLUDING HUSBAND FROMFAMILY.

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FORM E NOTICE OF WITH DRAWAL OF NOTICE FOREXCLUDING HUSBAND FROM FAMILY.

FORM F NOMINATION.

FORM G FRESH NOMINATION.

FORM H MODIFICATION OF NOMINATION.

FORM I APPLICATION FOR GRATUITY BY AN EMPLOYEE.

FORM J APPLOCATION FOR GRATUITY BY A NOMINEE.

5.1 FORM A

NOTICE OF OPENING

To

The Controlling Authority

________________________________________________

1. Name of the establishment _____________________________________

Address ____________________________________________________

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2. Name and designation of the employer____________________________

___________________________________________________________

3. Number of person employed ___________________________________

4. Maximum number of persons employed on any day during the preceding twelve

month with date _______________________________________

5. Number of employees covered by this Act _________________________

6. Number of Industry ___________________________________________

7. Whether seasonal _____________________________________________

8. Date of opening ______________________________________________

9. Details of head office/branches __________________________________

(a) Name and address of the head office ___________________________

_________________________________________________________

Number of employees ______________________________________

(b) Name and addresses of other branches in India:

1. _______________________________________________________

2. _______________________________________________________

3. _______________________________________________________

I verify that the information furnished above is true to the best of my knowledge and

belief.

Place ______________ Signature of the employer

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5.2 FORM B

NOTICE OF CHANGE

To

The Controlling Authority

_________________________

Name of the establishment ____________________________________________

Address ___________________________________________________________

Take notice that following changes have taken place with effect from _______

in the particulars furnished by me in notice dated _______________ on Form A.

Name _____________________________________________________________

Address ___________________________________________________________

Name of the employer ________________________________________________

Nature of business ___________________________________________________

Place ___________ Signature of the employer

Date ____________ Name and designation

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5.3 FORM C

NOTICE OF CLOSURE

To

The Controlling Authority.

_______________________

Take notice that it is intended to close down the establishment with effect from

_____________________

The other details are furnished below:-

1. Name and address of the establishment _____________________________

2. Name and address of the Head Office, if any _________________________

3. Name and designation of the employer ______________________________

4. Number of persons in employment _________________________________

5. Number of employees entitled to gratuity ____________________________

6. Amount of gratuity involved ______________________________________

Date _____________ Signature of the employer

Place _____________ Name and designation

5.4 FORM D

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NOTICE FOR EXCLUDING HUSBAND FROM FAMILY

To

The Controlling Authority (through the employer)

(Name and address of the employer here)

Form

1. Name of the female employee ___________________________________

2. Name or description of establishment where employed _______________

3. Post held with ticket or serial no., if any ___________________________

4. Department/ branch/section where employed _______________________

5. Permanent address ____________________________________________

Take notice that I, Smt. ____________ desire to exclude my husband Shri

______________________ from my family for the purpose of the employee of

Gratuity Act, 1972.

Signature/thumb-impression of the employee

Place _____________

Date ______________

DECLARATION BY WITNESSES

The above notice was signed/thumb-impressed before me.

Name in full and address of witnesses. Signature of Witnesses.

1. _________________ 1. ___________________

2. _________________ 2.____________________

Place _________

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Date __________

FOR USE BY THE EMPLOYER

Received and recorded in this establishment

Reference No. ________________

Date _________

Signature of the employer/officer authorized

in this behalf by the employer.

Copy to:-

1. (Employee)

2. The Controlling Authority.

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5.5FORM E

NOTICE OF WITHDRAWAL OF NOTICE FOR EXCLUDING HUSBAND

FROM FAMILY

To

The Controlling Authority (through the employer)

( Name and address of the employer)

1. Name of the female employee ____________________________________

2. Name or description of establishment where employed _________________

_____________________________________________________________

3. Post held with ticket or serial no., if any _____________________________

4. Department address _____________________________________________

Take notice that I , Smt. __________________ here by withdraw the notice

dated ___________ whereby I excluded my husband Shri ______________

Form my family for the purpose of the payment of Gratuity Act, 1972. The earlier notice

was recorded under your reference no. ___________ dated _______.

Signature/ thumb-impression of the employee

Place _____________

Date _____________

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The above notice of withdrawal was signed/thumb-impressed before me.

Name in full and full address of witnesses. Signature of Witnesses.

1. _______________ 1. _____________

2. _______________ 2. _____________

Place ___________

Date ____________

FOR USE BY THE EMPLOYER

Received and recorded in this establishment

Reference no. _________ Signature of the employer/officer authorized

Date ________________ Seal/rubber-stamp of the establishment

Copy to:-

a) (Employee)

b) The Controlling Authority.

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5.6FORM F

NOMINATION

To

(Give here name or description of the establishment with full address).

I, Shri/Shrimati/Kumari ______________________________ (name in full here)

whose particulars are given in the statement below, hereby nominate the

person(s) mentioned below to receive the gratuity payable after my death as also

the gratuity standing to my credit in the event of my death before that amount has

become payable, or having become payable has not been paid and direct that

the said amount of gratuity shall be paid in proportion indicated against the

name(s) of the nominee(s).

2 I hereby certify that the person(s) mentioned is a/are member(s) of my family

within the meaning of clause (h) of section 2 of the Payment of Gratuity Act,

1972.

3 I hereby declared that I have no family within the meaning of clause (h) of

Section 2 of the said Act.

4 (a) My father/mother/parents/ is/are not dependent on me.

(c) My husbands father/ mother/parent is/are not dependent on my husband.

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5 I have excluded my husband from my family by a notice dated the ____ to the

controlling authority in terms of the proviso to Clause (h) of Section 2 of the

said Act.

6 Nomination made herein invalidates my previous nomination.

NOMINEE(S)

STATEMENT

1. Name of employee in full ________________________________________

2. Sex __________________________________________________________

3. Religion ______________________________________________________

4. Whether unmarried/married/widow/widower _________________________

5. Department/Branch/Section where employed _________________________

6. Post held with ticket or, serial no., if any ____________________________

7. Date of appointment ____________________________________________

8. Permanent Address _____________________________________________

Village ________ Thana ______________ Sub-division _______

Post Office _____ District _____________ State _________

64

Name in full with Relationship with Age of nominee

Proportion by which the gratuity

full address of the employee

will be shared

1.

2.


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Signature/thumb-impression of the employee


Nomination signed/thumb- impressed before me.

Name in full and full address of witnesses. Signature of witnesses

1. _________________________ 1. ________________________

2. _________________________ 2. ________________________

Place _________

Date __________

Certificate by the employer

Certified that the particulars of the above nomination have been verified and recorded in

this establishment.

Employers reference no., if any _______Signature of the employer/officer

Authorized

Designation ___________

Date ________________ Name and address of the establishment/

Rubber stamp thereof

ACKNOWLEDGEMENT BY THE EMPLOYEE

Received the duplicate copy of the nomination in form filed by me and duly certified by

the employer.

Date _________________ Signature of the employee

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5.7 FORM G

FRESH NOMINATION

To

(Give here name or description of the establishment with full address)

I, Shri / Shrimati___________________ (name in full here) whose particulars are given

in the statement below, have acquired a family within the meaning of clause (h) of

Section 2 of the Payment of Gratuity Act, 1972, with effect from the ______ (date

here)____________ in the manner indicated below and therefore nominate afresh the

person(s) mentioned below to receive the gratuity payable after my death as also the

gratuity standing to my credit in the event of my death before that amount has become

payable, or having become payable has not been paid and direct that the said amount

of gratuity shall be paid in proportion indicated against the name(s) of the nominee(s).

2 I here by certified that the person(s) mentioned is/are member(s) of my family within

the meaning of Clause (h) of Section 2 of the said Act.

3 (a) My father/mother/parents is/ are not depend on me.

(b) My husbands father/ mother/ parents is/ are not dependent on my husband.

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4 I have excluded my husband from my family by a notice dated the_________ to the

controlling authority in terms of the proviso to Clause (h) of Section 2 of the said Act.

NOMINEE (S)

MANNER OF ACQUIRING A FAMILY

(Give details as to how a family was acquired, i.e./ whether by marriage orparents being rendered dependent or through other process like adoption.)

STATEMENT

1. Name of employee in full ______________________________________

2. Sex _______________________________________________________

3. Religion ___________________________________________________

4. Whether unmarried/ married/ widow/ widower _____________________

5. Department/ Branch/ Section where employed _____________________

6. Post held with ticket or serial no., if any __________________________

7. Date of appointment __________________________________________

8. Permanent Address ___________________________________________

Village __________ Thana _____________ Sub-division ________

Post office ________ District ____________ State ______________

Signature / thumb-impression of the employee

67

Name in full with Relationship with Age of nominee

Proportion by which the gratuity

full address of the employee

will be shared

1.

2.


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Place ____________

Date _____________


Fresh nomination signed / thumb- impressed before me.

Name in full address of witnesses. Signature of Witnesses.

1. __________________________ 1. ___________________________

2. __________________________ 2. ___________________________

Place ___________________

Date ____________________

CERTIFICATE BY THE EMPLOYER

Certified that the particulars of the above nomination have been verified and recorded

in this establishment.

Employers Reference No _______________

Signature of the employer / officer authorized

Designation _________________________

Date __________________ Name and address of the establishment /

rubber stamp there of

ACKNOWLEDGEMENT BY THE EMPLOYEE

Received the duplicate copy of the nomination in form field by me and duly certified by

the employer.

Date __________________ Signature of the employee

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5.8 FORM H

MODIFICATION OF NOMINATION

To

(Give here name or description of the establishment with full address).

I, Shri/ Shrimati / Kumari ______________________ (name in full here ) whose

particulars are given in the statement below, hereby give notice that the nomination field

by me on ___________ and recorded under your reference ____________ (date

____________) No. ________________ dated__________________ shall stand

modified in the following manner:

(Here give details of the modification intended)

STATEMENT

1. Name of employee in full ________________________________________

2. Sex __________________________________________________________

3. Religion ______________________________________________________

4. Whether unmarried / married / widow / widower ______________________

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5. Department / Branch / section where employed _______________________



8. Address in full _________________________________________________

Signature / thumb-impression of the employee

Place ___________

Date ____________


Modification of nomination signed / thumbed-impressed before me.

Name in full and full address of witnessed.

1. __________________ 1.__________________

2. __________________ 2.__________________

3. Place ___________

4. Date ____________

CERTICATE BY THE EMPLOYER

Certified that the above modification have been recorded.

Employers Reference No. _________________________

Signature of the employer / officer authorized

Designation _______________________

Date __________ Name and address of the establishment/

rubber stamp thereof

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STATEMENT

1. Name in full __________________________________________________

2. Address in full _________________________________________________

3. Department / Branch / Section where last employed ___________________



6. Date and clause of termination of service ____________________________

7. Total period of service ___________________________________________

8. Amount of wages last drawn ______________________________________

9. Amount of gratuity claimed ______________________________________

(a) I was rendered totally disabled as a result of _________________________

__________________________________________________________________

(here give the details of the nature of disease or accident)

The evidences / witnesses in support of my total disablement are as follows:-

_____________________________________________________________

(Here give detail)

(b) Payment may please be made in cash /open or closed back cheque.

(c) As the amount of gratuity payable is less than Rupees One Thousand, I shall

request you to arrange for payment of the sum due to me by Postal Money Order

at the address mentioned above after deducting Postal Money Order commission

there from.

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Yours faithfully

Place _____________ ____________________________________

Date _____________ Signature / thumb-impression of the employee

5.10 FORM J

APPLICATION FOR GRATUITY BY A NOMINEE

To

(Give here name or description of the establishment with full address)

Sir / Gentlemen,

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I beg to apply for payment of gratuity to which I am entitled under Sub-section (1) of

section 4 of the Payment of Gratuity Act, 1972, as nominee of late ___________ (Name

of the employee) who was an employee of your ______________ establishment and

died on the _______________________.

The gratuity is payable on account of the death of the aforesaid employee while in

service / superannuation of the aforesaid employee on _________________/ retirement

or resignation of the aforesaid employee on ______________ after completion of

___________________ years of service / total disablement of the aforesaid employee

due to accident or disease while in service whit effect from the ____________.

Necessary particulars relating to my claim are given in the statement below:-

STATEMENT

1. Name of applicant nominee_________________________________________

2. Address in full of the applicant nominee_______________________________

3. Marital status of the applicant nominee (unmarried /married / widow / widower)

_______________________________________________________

4. Name in full of the employee________________________________________

5. Marital status of the employee _______________________________________

6. Relationship of the nominee with the employee_________________________

7. Total period of the nominee with the employee _________________________

8. Date of the appointment of the employee ______________________________

9. Date and cause of termination of service of the employee__________________

10.Department / branch / section where the employee last work _______________

11.Post held by the employee with ticket or, serial no., if any _________________

12.Total wages last drawn by the employee _______________________________

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13.Date of death and evidence / witness as proof of death of the employee

_____________________________________________________________

14.Reference No. of recorded nomination, if available ______________________

15.Total gratuity payable to the employee ________________________________

16.Share of gratuity claimed ___________________________________________

(a)I declare that the particulars mentioned in the above statement are true and

correct to the best of my knowledge and belief.

(b)Payment may please be made in cash / crossed or open bank cheque.

(c)As the amount payable is less than Rupees One Thousand, I shall request you to

arrange for a payment of the sum due to me by Postal Money Order at the

address mentioned above after deducting Postal Money Order commission there

from.

Your faithfully

Place _____________ __________________________________

Date ______________ Signature / thumb- impression of applicant nominee

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CHAPTER-6

Research Methodology

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Research Purpose :- To fine out the working of HRD Department / Time Office.

Research Type:- Questionnaires Methods / Research Methods

Sample Size :- 10

Survey On :- HRD staff

Survey Premises :-ACL, Bhatapara

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1) Do you have a job rotation policy?

Yes 60%

No 40%

Yes

No

Interpretation:-

Many employees get bore for doing a specific job and because of that they lost

interest which is not good for working environment. So organization has job

rotation policy.

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2) Do you have a rehiring policy ?

Yes 0%

No 100%

Yes

No

Interpretation:-

Rehiring policy is not there in ACL. Once the employee get fired or resign for the post

he cannot work again in ACL.

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3) Whether the plant have any referral scheme?

Yes 0%

No 100%

Yes

No

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4) Is car own or leased?

Own 0%

Lease 100%

Own

Lease

Interpretation:-

In ACL car is provided on lease. But it is for the General manager and the employee

above M1 category.

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5. Does the plant pay for the drivers cost?

Yes 0%

No 100%

Yes

No

Interpretation:-

In ACL there are some private cars, some cars are provided on lease. In private car

driver cost paid by car owner. Car which is provided on lease the driver cost is paid by

company, some of the pool driver which cost is also paid by texi owner.

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6. Employee provided:

Earning Leave 30

Casual Leave 10

Sick Leave Not Applicable

Interpretation :-

In one year employee works minimum 240 days and maximum 300 day then after they

get Earning Leave.

And casual leave and sick leave is provided by the Company.

7. What are the various training program in your plant?

Interpretation:-

a. Technical:- This program helps how to work in production line by engineers, ITI

and diploma.

b. Behavioral:- This program helps to maintain employee behavior with in the

organization.

c. Safety :- This program helps worker that how to use safety equipment.

d. Soft skill:- this is for how to talk with others and how to represent himself within

the organization.

e. Induction:- Given an idea about culture and environment ( working culture) of the

plant.

f. Leadership:- It is for the top level management.

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8. Is there any retention program in the plant?

Yes 60%

No 40%

Yes

No

Interpretation:-

If the employee is experienced and perform well for the plant goodwill but he is

not satisfy for the working environment or salary and thinking for resign then

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organization provided retention bonus or any increment for those employees

only.

9. Is there any retention bonus?

Yes 0%

No 100%

Yes

No

Interpretation :-

No, there is no retention bonus.

But plant provide bonus for those employee whos basic salary is 10,000 Rs and

below 10,000 Rs.

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It is based on 3500*12=42000

42000*8.33= 3498.6 Rs.

10.How much amount does the plant provide for travel?

Interpretation:-

If any employee going out of station for office work than plant provide Rs. 400 with

bill and Rs. 200 without bill. Its depend upon the place where the employee go for

official work.

11.In plant there is work for home policy?

Yes 0%

No 100%

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Yes

No

12.In plant there is flexi policy?

Yes 0%

No 100%

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Yes

No

13.In plant there are reporting pattern?

Yes 100%

No 0%

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Yes

No

Interpretation:-

In ACL there is no work for home policy. In ACL employee work according to

their shift.

The shift is A, B, C and General shift.

In shift A working schedule is 6 A.M.to 2 P.M.

In shift B working schedule is 2 P.M. to 6 A.M.

In shift C Working schedule is 10 P.M. to 6 A.M.

And the timing of general shift is 8 A.M. to 5 P.M.

14.Are there any specific programs to help communication within the

organization?

Yes 60%

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No 40%

Yes

No

Interpretation:-

To help communication within the organization specific programs are like verbal

discussion, common meetings. This is very useful for the employee to interact

with other employees.

15.What type of language you use when you instruct your worker?

a. Hindi Yes

b. English Yes

c. Both Yes

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d. Local Language Yes

16.Is the petrol expenses bore by the plant?

Interpretation:-

Plant is not bore the petrol expenses. Plant gives conveyance allowance for the

employee. It is according to the grade.

Grade Conveyance Allowance

M-O Cos

M-OA Cos

M-1 3500/-

M-1A 2750/-

M-2 2000/-

M-2A 1600/-

M-3 1200/-

M-4 800/-

M-5A 600/-

M-5B 350/-

S-2 0

17.Organization provides any concession regarding the education of

employees children?

Yes 100%

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No 0%

Yes No

Interpretation:-

ACL established Ambuja Vidhya Pith School in 1988.there is 50% concession for

employees children. And for higher education plant provided Rs. 300/- for employee

children.

18.Any cultural hall or separate room provided by the organization?

Yes 100%

No 0%

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Yes

No

Interpretation:-

There is a Ambuja Colony and a rest house near by the ACL. In this colony there is a

cultural hall for get-together and for many other programs.

19.Plant offer a pension or retirement saving plan or profit saving plan for theemployee?

Yes 100%

No 0%

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Yes

No

Interpretation:-

Plant provided provident fund for the employee.

20.Are there any programs to assist employee when their personal problem

may affect there on job productivity?

Yes 80%

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No 20%

Yes

No

Interpretation:-

When employees problem affect job productivity then organization helps to

solve their problem through verbal discussion.

21.Is it effective for employee?

Yes 80%

No 20%

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Yes

No

Interpretation:-

This type of program helps to solve the employees problem and also helps to

increase employees confidence and with the help of this program he can

perform duty without any stress.

22.Is there any formal or informal orientation program for new employee?

Yes 100%

No 0%

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Yes

No

Interpretation:-

In ACL there is formal orientation program for new employee, which gives an

idea about the culture and environment (working culture) of the plant.

23.Do you follow rules and regulation instructed by organization?

Yes 100%

No 0%

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Yes

No

Interpretation:-

Rules and regulation followed by employee because any misconduct will take action

against the employee.

24.Are there any rules regarding the timing?

Yes 100%

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No 0%

Yes

No

Interpretation:-

There are 4 shift for employees and workers. 8 A.M. to 5 P.M. is for general shift, 6

A.M.to 2 P.M. is for A shift, 2 P.M.to 6 A.M. is for B shift and 10 P.M. to 6 A.M. is for C

shift.

25.Do you have a written safety program and policy for your organization?

Yes 100%

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No 0%

Yes

No

26.Do you pay any fine for braking rules and regulations?

Yes 100%

No 0%

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Yes

No

Interpretation:-

No fines for braking rules but strict action taken against those employees for any

misconduct.

27.How does the travel policy work?

Interpretation:-

GENERAL TRAVEL EXPENSES

101

Mode of traveling( one Local/outstation Mode Lodging Boarding Incidental

Journey Allowance

Grade place to another place) of Conveyance (includg per day per day Allowance

Allowance for private

Off./Res. To Stn./ A Port Rs.(Refer Rs.(Refer / day Rs

/ day Arrange-

& As port/Stn. To hotel Note 2) Note 2)

ment Rs.

& Vice-versa)

M-O & Air-Business class for MO

MOA grade only. For MOA A/c Company Car / A/c taxi 10000 Actual 300

200 3000

Economy Class/Train-1st

A/c (Executive Chair car)

M-1 & Air-Economy class/Train A/c Company Car / A/c taxi

M-1 A 1st A/c (Ordinary Chair Car) 7500 800 250

200 2300

M-2/ Air-Economy Class / Train

M-2 A 2nd/3rd AC (Ord. Chair Car) Non-A/c Taxi /Auto 6000 600 200200 1800

M-3 Air- Economy Class / Train Non-A/c Taxi / Auto/

- 2nd/3rd AC (Ord Chair Car) Public Transport 5000 500 150

200 1500

M-4 Air-Economy Class/ Train- Non- A/c Taxi/ Auto /

2nd/3rd (Ord. Chair Car) Public Transport 4000 500 150

200 1200

M-5 A/ Train- 3rd A/c (Ordinary Non- A/c sharing Taxi / Auto


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Note:

1.Employees in Grade M3 & M4 will also be allowed to travel by low fare airlines, so

long as the total airfare is within their train eligibility under the travel rules in force, as

increased by 50% of the eligible train fare.

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2. Lodging & Boarding Allow. Will be applicable only when Guest House Facility is not

provided by the company.

3. The Limit of lodging charge will stand increased by 25 % for Mumbai, Delhi, Kolkatta,

Banglore, Chennai, Pune & Hyderabad.

4. All the above are Basic only. Taxes/surcharge not to be considered in limit.

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CHAPTER-7

FINDING / SUGGESION / CONCLUSION

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7.1 FINDINGS

1. Time in and time out is maintained.

2. Organization provide many programs like induction, safety and technical programwhich is very help full for employee.

3. In ACL there are employee provident fund scheme and bonus scheme.

4. Car facility is provided by the plant. This facility is as per the grade.

5. Employee who is below the M1 grade car facility is not for those employees.

6. No rehiring policy available in the plant.

7. Plant gives travel allowance.

8. Plant provides educational benefit for employees children.

9. Different forms regarding the employee are maintained in time office.

10. Time in and Time out facility are maintained computerized.

11.Employees are having unique emp. No. which is known as SAP.

12.Less paper work.

13. Because of daily report attendance is maintained daily.

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7.2 SUGGESTION

1. In time office staff is less and work is huge.

2. If there is less staff then maximum work can be computerized.

3. Induction programs are performed in a specific sequence. This is helpful for new

employee to understand the working environment of the plant.

4. Proper training to manpower.

5. Rehiring policy should be little flexi. This is for those employees; whose

retirement is near.

6. Retention policy and referral policy should be applied in plant.

7.3 CONCLUSION

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Personnel Management related to HR Department. And HR Department is the soul of

any organization. All type of work like making the final payment of an employee,

maintaining attendance, check the entry and exit of an employee and worker is

performed by HRD Department and Time Office.

But the main problem which is facing by the HRD Employee and the time office staff is

huge paper work and less number of employees. So the staff member is doing huge

work within the duty period.

In HRD Department there are such soft ware which is used by employee, but it is not

sufficient to reduce work load. So employee needs proper training and they have toaware about the technology.

It is important to organize such training for employee with in the proper sequence of

time.

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CHAPTER-8

QUESTIONNEIR

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I, Shweta Yadav from DIMAT, Raipur to make a survey on Personnel Management in

ACL Bhatapara and I would like to know your feedback would you mind spending a few

minutes helping me by answering this questionnaire?

Name of employee: .

Designation :.

1. Do you have a job rotation policy? Yes No

2. Do you have a rehiring policy? Yes No

3. Whether the plant has a referral scheme? Yes No

4. If yes then what is the referral amount? ..

5. What are the condition under which loan is given?......................

6. What is the loan amount?

7. What is the loan interest rate? ..

8. Is the car own or leased?...........................

9. Is the petrol expenses bore by the plant? Yes No

10.Does the plant pay for the divers cost ? yes No

11.You have provided :

a. Earning Leave: b.Casual Leave :. c. Sick Live :..

12.What are the various training program in your plant?

13.How many types of training are conducted?

a) Technical b) Leadership c) Induction d) Any Other

14.Is there any retention program in the plant? Yes No

15.Whether the plant provide any retention bonus? Yes No

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16.What is your staff turnover rate? .

17.How does the travel policy work? .

18.How much amount does the plant provided for travel?

a) For Domestic: b. For Abroad:

19.In plant there is work from home policy? Yes No

20.In plant there is flexi policy? Yes No

21.In plant there are reporting pattern? Yes No

22.Are there any specific program to help communication within the organization?

Yes No

23.What type of language you use when you instruct your workers?

a) Hindi b) English c) Both d) Local Language

24.Organization provides any concession regarding the education of employees

children? Yes No

25.Any cultural hall or separate room provided by organization? Yes No

26.Plant offers a pension or retirement saving plan or profit saving plan for the

employee? Yes No

27.Are there any program to assist employee when their personal problem may

affect there on job productivity? Yes No

28.Is it effective for employee? Yes No

29.Is there any formal or informal orientation program? Yes No

30.Do you follow rules and regulation instructed by organization? Yes No

31.Are there any rules regarding the timing? Yes No

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32.Do you have written safety program, policy for your organization? Yes No

33.Do you pay any fine for breaking rules and regulation? Yes No

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CHAPTER- 9

BIBLIOGRAPHY

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1. Payment Of Gratuity Act, 1972. Written by B.R.PODAR

2. The Minimum Wages Act, 1948. Law Publishing Co. Pvt.Ltd.

Bhupal Singh

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