Bharat Heavy Electricals Limited - hciwellington.gov.in · Bharat Heavy Electricals Limited (A...

Bharat Heavy Electricals Limited (A Government of India Undertaking)

ELECTRONICS DIVISION

P.B. No 2606, Mysore Road, Bangalore - 560 026

An ISO 9001, ISO 14001, OHSAS 18001 & ISO/IEC 27001-2005 Company

Sealed quotations are invited under three part bid system for entering into annual rate

contract for the supply of heat sink water cooled as per BHEL technical specification.

RFQ NO and date

SSMM919027 dated 16.09.2019

RFQ due date & time

11.10.2019 (Friday) up to 13.00 hrs (IST)

Date, Time & Venue of Part-I & II Bid

Opening

11.10.2019 after 13.30 hrs (IST)

New Engineering Building 6th Floor

Bharat Heavy Electricals Limited

PB NO 2606, Mysore road,

Bangalore-560 026. INDIA

Date, Time & Venue of Price Bid opening Will be intimated later for technically accepted

vendors

Address for Communication & Contact

Person in BHEL

Mr. Sanjoy Sam/

Mrs. Prema S

SA - MM Department,

BHEL Elecrtronics Division, PB

NO 2606, Mysore road,

Bangalore-560 026. INDIA

Email: [email protected],

[email protected]

Telephone number: +91 80 26998055,

+91 80 26998457

Fax : +91-80-26989215 Phone : +91-80-26998055

E-mail : [email protected]

REQUEST FOR QUOTATION

BHARAT HEAVY ELECTRICALS LIMITED Electronics Division

PB No. 2606, Mysore Road Bangalore - 560026 INDIA

RFQ NUMBER:

SSMM919027

RFQ DATE : 16.09.2019

Due Date/Day: 11.10.2019 FRI Time : 13:00 HRS Tender Box : Reception Area Opening Venue:

SUB ASSLY PUR MMI:PU:RF:003

(address for communication) : (for all correspondence) Purchase Executive : Sanjoy Sam Phone : 26998055 Fax : 00918026989215 E-mail: [email protected]

Sl No. Description Qty Unit Delivery qty Delivery Date 1 DV0688170744 HEATSINK WATER COOLED

HSN/SAC : 7318

100% visual inspection shall be carried out to rule out any

surface defects.

As per Drawing No. 36881710058

5,400 NO AS PER PO AS PER PO

Total Number of Items - 1

This RFQ is for the purpose of entering into Annual Rate Contract (RC) only, for supply of Heat Sink Water Cooled Refer PQC, Purchase Specification & Additional Terms & Conditions. Note : Submit duly filled ,Signed & Stamped Integrity pact along with Part II bid.

Three PART BID - SUBMIT , PQC ,TECHNICAL AND PRICE BID IN SEPARATE SEALED COVERS

NOTES: 1. This RFQ is governed by: a) INSTRUCTIONS TO BIDDERS/SELLERS and GENERAL CONDITIONS OF CONTRACT FOR PURCHASE available at http://edn.bhel.com (RFQ-PO Terms & Conditions) b) Any other specific Terms and Conditions mentioned. 2. Bidders / Representatives who would like to be present during opening of offers are required to furnish

authorization letter for the same. * The HSN/SAC no mentioned against the line items in the RFQ are indicative only.

For and On behalf of BHEL.

Sanjoy Sam Sub-Assembly

1 OF 1

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ADDITIONAL TERMS AND CONDITIONS

RFQ NO. SSM919027 This RFQ is for the purpose of entering into Rate Contract (RC) only for the supply of

HEAT SINK WATER COOLED.

This RFQ is also governed by INSTRUCTIONS TO BIDDERS/SELLERS and GENERAL CONDITIONS OF CONTRACT

FOR PURCHASE available at http://edn.bhel.com (RFQ-PO Terms & Conditions). The special terms and

conditions mentioned below supersedes the general conditions of contract, for contradictory clauses if any.

1. Separate offer in English language addressed to the Purchase Executive shall be made for this RFQ in three parts.

Three Part Bid : Offer shall be made in three parts as detailed below: “Pre -Qualification Criteria Bid (Part I Bid)”: Documents related to PQC to be placed In a sealed cover super scribed with RFQ No., Due Date and “Pre-Qualification Criteria Bid (Part I Bid)” , “Techno-commercial Bid (Part II Bid )” : Unpriced offer i.e. “Techno-commercial Bid” with filled in BHEL Standard commercial terms and

conditions along with purchase specification, integrity pact, etc if any shall be placed in a sealed

envelope and must be super scribed as “Techno-commercial Bid”(Part II bid) and RFQ number, Due

date.

”Price Bid (Part III Bid)” : Priced offer i.e ‘Price bid” of the offered item to be placed in a separate sealed envelope super scribed with RFQ No, Due date and ”Price Bid (Part III Bid)”. All the three sealed envelopes shall be placed in another sealed envelope super scribed with RFQ No & Due date. First pre-qualification bid & Techno commercial bid will be opened on due date.

The techno-commercial bids received against this RFQ will be evaluated for techno-commercial suitability. Price bids of techno-commercially qualified bids only will be opened. For offers not having required BHEL approval are suitable for development purpose only and will be dealt as per Clause 5b of PQC.

2. Pre-qualification criteria is attached herewith.

3. If any, Type test charges in rupees / in foreign currency (for import quote) to be indicated separately in the price bid and BHEL will consider all type test charges for arriving lowest price. (Same to be confirmed in techno-commercial bid without price.)

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4. This RFQ is for entering into a Rate contract for 5,400 numbers of heat sink water cooled used in Traction converter, which shall remain valid for a period of one year from the date of entering into rate contract.

5. Delivery Period: Best delivery schedule from the date of purchase order shall be quoted.

6. Terms of delivery :

EXW/FCA/CIP Bangalore Airport (For foreign bidders)

Door Delivery to BHEL EDN Stores, Bangalore with Freight and Insurance paid. (For

Indigenous Bidders)

Note: Deviated Delivery terms and corresponding loading factors is mentioned in clause I (i) of instructions

to bidders (DOC No. BHEL: EDN: ITB- SHOP: REV 03).

7 Payment: BHEL standard terms of payment

For Indian bidders:

100% within 45 days credit,

For foreign bidders:

100% sight draft with 45 days credit,

Note: Deviated payment terms and corresponding loading factors is mentioned in clause I (ii) of instructions

to bidders (DOC No. BHEL: EDN: ITB- SHOP: REV 03).

8 Penalty: As per Clause 15 of GCC. Note: Deviated penalty terms and corresponding loading factors mentioned in clause I (iii) of

instructions to bidders (DOC No. BHEL: EDN: ITB- SHOP: REV 03).

9 Quantity indicated in the RFQ is tentative based on BHEL’ S projected requirement but no

commitment is made regarding the quantities. Purchase orders shall be placed as and when actual requirements arise for specific quantity against the rate contract during the tenure of this rate contract.

10 Rates and other terms and conditions agreed upon shall remain firm till the completion of

tenure of rate contract or till completion of supplies against purchase orders placed under rate contract, whichever is later.

11 Order Splitting: BHEL reserve the right to Split the rate contract quantity in the ratio of 70:30 to L1,

and L2 vendors respectively subjected to L2 vendor accepting to supply as per L1 negotiated price. In case, L2 vendor does not accept to supply as per L1 negotiated price, the counter offer will be extended to subsequent vendor’s i.e. L3, L4, L5…. In case no subsequent vendor accept to supply in L1 price, balance quantity will be ordered on L1 only. The decision of BHEL shall be final on this matter.

12 Purchase Order shall be placed from time to time depending on actual requirement of BHEL

during the tenure of the contract as per clause no. 11.

13 Validity of the offer shall be for 90 days from date of tender opening for issuing rate contract.

14 Offers with non-acceptance of BHEL terms & not accepting for Rate contract, are liable for rejection.

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15 Evaluation of offers: L1 vendor (lowest Bidder) will be decided based on ‘Cost to BHEL’ value after

considering the applicable loading factors and other costs including packing & forwarding, applicable

duties , taxes, etc if it is in the scope of BHEL.

16 BHEL reserves the right to adopt any method of bidding including reverse Auction instead of opening

the sealed enveloped bid submitted by the bidder.

SPECIAL CONDITIONS OF CONTRACT

REF.: RFQ NO. SSMM919027

This “Special Conditions of Contract” will form an integral part of the contract as and when the RFQ

culminates into a Purchase Order / Contract.

Integrity commitment will be applicable in the tender process and execution of contracts.

Independent External Monitor (IEM) Name: Mr Arun Chandra Verma, IPS (Retd.)

Or Mr. Virendra Bahadur Singh, IPS ( Retd.)

PLEASE FIND ENCLOSED A COPY OF INTEGRITY PACT AGREEMENT. THE SAME HAS TO BE FILLED AND SIGNED

BY AUTHORIZED SIGNATORY WHO SIGNS THE BID AND TO BE SUBMITTED ALONG WITH TECHNO-

COMMERCIAL (PART-1 BID) OFFER. ONLY THOSE VENDOR/BIDDERS WHO HAVE ENTERED INTO SUCH AN IP

WITH BHEL WOULD BE COMPETENT TO PARTICIPATE IN THE BIDDING. IN OTHER WORDS, ENTERING INTO

THIS PACT WOULD BE PRELIMINARY QUALIFICATION.

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IP is a tool to ensure that activities and transactions between the Company and its Bidders/

Contractors are handled in a fair, transparent and corruption free manner. A panel of Independent

External Monitors (IEMs) have been appointed to oversee implementation of IP in BHEL.

The IP as enclosed with the tender is to be submitted (duly signed by authorized signatory who signs in

the offer) along with techno-commercial bid. Only those bidders who have entered into such an IP with

BHEL would be competent to participate in the bidding. In other words, entering into this Pact would be

a preliminary qualification.

(a). Details of IEM for this tender is furnished below:

Name : Mr Arun Chandra Verma, IPS (Retd.)

Address : Flat No. C -1204,

C Tower, Amrapali, Platinum Complex, Sector 119, Noida (U.P.)

Email : [email protected] Name : Mr. Virendra Bahadur Singh, IPS ( Retd.) Address : H. No. B-5/64, Vineet Khand,

Gomti Nagar, Lucknow - 226010 Email : [email protected]

(b). Please refer Section-8 of IP for Role and Responsibilities of IEMs. In case of any complaint arising

out of the tendering process, the matter may be referred to the IEM mentioned in the tender.

Note:

No routine correspondence shall be addressed to the IEM (phone/ post/ email) regarding the

clarifications, time extensions or any other administrative queries, etc on the tender issued. All such

clarification/ issues shall be addressed directly to the tender issuing (procurement) department.

For all clarifications/ issues related to the tender, Please contact:

Name : Mr Sanjoy Sam, Dy Manager

Department : SA-MM

Address : BHEL EDN, NEB 6th Floor, Mysore Road

P B No. 2606, Bangalore.

Phone : +91 80 2699 8055

Email : [email protected]

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RFQ No. : SSMM919027 dated 16.09.2019 Supplier Name :

Offer Ref :

Contact Details :

Registered Office:-

Address :

Telephone No. :

Email :

Manufacturing plant:-

Address :

Telephone No. :

Email :

Ordering party (To be filled if different from Manufacturer)

Address :

Telephone No. :

Email :

Contact person :-

Name :

Office Address :

Telephone No. :

Mobile No. :

Email :

Contact person in India (if any) :- Name:

Office Address :

Telephone No. :

Mobile No. :

Email :

Signature of Tenderer with Seal

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Purchase Qualification Criteria (PQC)

RFQ No. : SSMM919027 dated 16.09.2019 ; Supplier Name :

PQC Criteria

Particulars Bidder’s Confirmation.

Attach relevant

documents wherever

required.

1 The bidder shall be an Original Equipment Manufacturer (OEM) or

authorised by the OEM (to be supported with valid authorisation from

OEM for supplies to Indian region)

Yes/ No

2 The OEM shall be a cold plate manufacturer for industrial application. Yes/ No

3 Offer shall be for new cold plate only and not for any used or

refurbished material

Yes/ No

4 For bidders, who are not existing supplier to BHEL EDN for cold plate,

bidder shall submit details regarding the manufacturing and testing

facilities at their works along with the quotation. BHEL EDN

representatives may visit the vendor's works to ascertain his technical

capability.

Yes/ No

5 a BHEL Approved vendors for Heat sink water cooled will be considered for the tendered quantity.

b New vendors will be considered for separate development order for a quantity of 20 Nos only for

technical evaluation and field trial which is independent of this tender quantity. After successful

field trial these vendors shall be considered for regular Future tenders.


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TECHNICAL

RFQ No. : SSMM919027 dated 16.09.2019 ; Supplier Name :

Sl.

No.

Particulars Bidder’s

Confirmation

(Acceptable / Not

Acceptable)

Please indicate deviations,

if any.

1. Vendors who are already developed and approved for supplying cold

plate to BHEL for 6000 HP AC Loco shall quote for the same item.

The same may be concurred.

New vendors shall develop and manufacture the cold plate as per

BHEL reference drawing 3 688 17 10058 Rev 00. Drawing is only for

overall assembly dimensions & technical requirements. Vendor shall

have the capability to design internal flow paths.

Please confirm

Criteria for placing Development Order on Vendors not approved by BHEL.

New vendors agreeing for development activity, as per PQC- 5b above shall comply to furnish

following documents for technical evaluation of Heat sink water cooled.

1 Certificate of compliance to BHEL specification/drawing Yes / No

2 OEM Part Number with Data Sheet Yes / No

3 Material composition certificate Yes / No

4 Static pressure test Yes / No

5 Flow pressure test at different flow levels (10 lpm ,12 lpm) Yes / No

6 Thermal performance test report at flow levels of 10 lpm and 12 lpm Yes / No

7 Dimension report Yes / No

8 One number sample before bulk supply Yes /No

Note: New bidders agreeing to the above requirements will be considered for development order.


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COMMERCIAL TERMS

RFQ No. : SSMM919027 DATED 16.09.2019

Supplier Name :

Sl.

No.

Particulars Bidder’s Confirmation

Please indicate

deviations, if any.

1 Currency of offer:

Please specify the currency of your offer

2. Terms of Payment

i) For Foreign Vendors

a. BHEL standard payment term is 100% sight draft with 45 days

credit,

Please confirm

ii) For Indian Vendors

BHEL standard payment term is 100% payment with 45 days credit,

Please confirm

3. Terms of Delivery

i) For Foreign Vendors

EXW(Location)/FCA (Name of Gate way Airport)/CIP Bangalore Airport

Please confirm

ii) For Indian Vendors

Door Delivery to BHEL Stores, Bangalore with Freight and Insurance paid

Please confirm

4. Country of origin:

Please specify country of origin.

Country of origin:

5. Validity:

Quotation should remain valid for 90 days from the RFQ due date.

Quotation Validity :

6. Delivery Schedule required by BHEL:

BHEL requires BEST delivery Schedule from the date of PO.

If Staggered, Lot size & Delivery Schedule to mention.

Vendor delivery

schedule :

7 Penalty for delayed delivery:

0.5 % per week for undelivered portion subject to a maximum of 10 %.

Loading factor will be applicable for non-acceptance of penalty clause,

Non- Acceptance: 10%

Partial Acceptance (X%): (10- X)%

Acceptable /

Not Acceptable

8. Price basis:

Firm: Till the completion of tenure of rate contract or till

completion of supplies

Price to be quoted per HEAT SINK WATER COOLED.

Please confirm

Place:

Date: Signature of Tenderer with Seal

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UNPRICED BID

RFQ No. : SSMM919027 dated 16.09.2019 , Supplier Name :

Offer Ref :

Sl.

No.

Item Description Quantity offered Currency

1

DV0688170744 HEATSINK WATER COOLED HSN/SAC : 7318

100% visual inspection shall be carried out to rule

out any surface defects.


5,400 Nos.

NOTE:

Technical and commercial terms shall be as part of techno-commercial bid.

Place:

Date:


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PRICE BID

RFQ No. : SSMM919027 dated 16.09.2019, Supplier Name :

Offer Ref :

Sl.

No.

Item Description Quantity offered Price per No Currency

1

DV0688170744 HEATSINK WATER COOLED HSN/SAC : 7318

100% visual inspection shall be carried out to

rule out any surface defects.


5,400 Nos.

NOTE:

Technical and commercial terms shall be as per techno-commercial bid.

Place:

Date:


162

219

257

48

105

267±0.7

10

130.5

152.5

273

6.5 276.5

283

100

00

M6-18 HOLES

∅8.4-4 HOLES

0.05

0.5 A

Ra1.6

Ra1.6

A

Ra3.2

0.5x45°

01

02

2 02HOSE PIPE

0.05

(typ)

(ALUMINIUM)

Ra1.6

CHAMFER 1x45°

18 03HELICOIL M6x3D

SL.NO DESCRIPTION

01**THERMAL RESISTANCE

SPECIFICATION

BETWEEN INLET WATER TO MAX HEATSINK SURFACE TEMPERATURE

02 PRESSURE DROP @ 10LPM <750mBar

03 PRESSURE TIGHTNESS 5bar @ 1min

04ALL THREADED HOLES SHALL HAVE

05 VIBRATION AND SHOCK

HELICOL.

ACCORDING TO IEC 61373 CAT1, CLASS B.

FOR 4 IGBT's POWER LOSS AT 8.3kW

40

243

03

M6x3D

STAINLESS STEEL

@ 12LPM <2.3°K/kW

@ 12LPM <1100mBar

(70% WATER WITH30% GLYCOL)

IGBT CONTACT AREABOTH SIDES4 LOCATION190x140

<2.5°K/kW

1. VALUES FOR 12LPM IS FOR REFERENCE PURPOSE ONLY.

**NOTE:-

2. ACTUAL OPERATING FLOW IS 10LPM.

3. POWER LOSS OF 8.3kW IS CONSIDERED TO BE DISTRIBUTEDOVER FOUR PLACES.

4. HEAT SINK IS USED AS DOUBLE SIDE COOLING.

@ 10LPM

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