Better PDFs with FrameMaker-to-Acrobat TimeSavers
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Shlomo Perets, microtype.com
Better PDFs with FrameMaker-to-Acrobat TimeSavers
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1 Additional info and examples■ “36 Ways to Improve Your PDFs
with TimeSavers/Assistants” www.microtype.com/ImprovePDF.html
■ TimeSavers/Assistants Showcase www.microtype.com/showcase.html
■ TimeSavers info, order form www.microtype.com/TimeSavers.html
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2 Next TimeSavers/Assts webinar
Walkthrough: From static PDF to rich interactive PDF using FrameMaker-to-Acrobat TimeSavers/Assistants
Monday, March 14, 2011 (10-11am PDT)
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3 Four phases in PDF creation■ Create (the PDF from a FrameMaker
source file)■ Enhance (additions with Acrobat tools)
labor-intensive, repetitive process which cannot be re-used in future versions
■ Test (does everything work and look OK?)■ Distribute (web, CD, software)
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4
Acrobat ReaderPostScriptfiles
Create Enhance DistributeTest
Optimize
Distiller
FrameMaker
CatalogPDX
(Full-textindex)
Search
PDF file
?
?
Optimize
Save as PDF
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5 PDF = final format!
PDF is essentially a non-revisable format● Paragraphs converted to lines, single lines
might be converted to multiple segments● No document structure and flow● Editing text in Acrobat may result in letter
spacing problems● Some Acrobat editing operations might have
unexpected results
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6 Enhancing PDFs in Acrobat■ Features added in Acrobat “disappear”
when you redistill (after changing FrameMaker source files)
■ It is not practical to re-create features every time the source file is distilled
■ Quality control considerations
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7 “Avoiding” Acrobat?■ Rely on FrameMaker automatically-
generated data as much as possible● Cross-references converted to Acrobat links● Hypertext commands converted to Acrobat
links● Selected paragraphs converted to bookmarks● Text flows converted to articles● DocInfo, DocView, Cropping, Destinations
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8 “Avoiding” Acrobat?CONTINUED
■ Add other features to your source FM files using FM-to-Acrobat TimeSavers and Assistants (TimeSavers add-ons):● Form Assistant● Navigation Assistant● Multimedia Assistant● 3D Assistant● Presentation Assistant
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9
ReaderPostScript
files
Create Test
OptimizeDistiller
Catalog
PDX
(Full-textindex)
Search
PDF file
?
?
Optimize
DistributeEnhance
TimeSavers/Assistants
Save as PDF
FrameMakerwith internal
PDF definitions
Acrobat
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10 Added value
For electronic documents to effectively replace printed manuals, you must provide added value:■ Interactivity■ Useful bookmarks■ Cross-document search ■ Multimedia
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11 Added valueCONTINUED
■ Document initial view settings■ Document information fields■ Notes■ Custom named destinations■ Page labels■ Index (PDX) automounting
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12 TS bookmark controller■ Collapse the bookmark hierarchy to
first or second level■ Remove paragraph numbering■ Merge bookmarks■ Colorize/style bookmark by text/level
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13 TS bookmark controller CONTINUED
■ Extract figure/table bookmarks■ Add & sort quick-access bookmarks■ Change/remove bookmark start■ Re-order custom bookmarks
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14 TS link controller■ Globally control link attributes, such as:
● Highlight style● Border line width● Line style and color
(underline = visible on screen, non printing)
■ Force cross-file links to open in a new window
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15 TS specific bookmarks/links
Using pre-defined shortcuts in hypertext markers:■ Point to URLs, e-mail feedback■ Point to other PDFs, media or data files■ Common Acrobat actions (e.g. Search)■ Acrobat JavaScript
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