Best Practices Adopted in School of Planning and Best Practices Adopted in School of Planning and Best Practices Adopted in School of Planning and Architecture, Vijayawada (SPAV) Central LibraryArchitecture, Vijayawada (SPAV) Central Library

Asheesh KamalAsheesh KamalAsheesh KamalAssistant LibrarianAssistant Librarian

National Seminar National Seminar National Seminar National Seminar National Seminar National Seminar National Seminar National Seminar onon

National Seminar National Seminar onononononononon

““Emerging Trends in Academic Emerging Trends in Academic ““Emerging Trends in Academic Emerging Trends in Academic ““Emerging Trends in Academic Emerging Trends in Academic ““Emerging Trends in Academic Emerging Trends in Academic ““Emerging Trends in Academic Emerging Trends in Academic LibrariesLibraries””LibrariesLibraries””LibrariesLibraries””LibrariesLibraries””

21 August , 201521 August , 201521 August , 201521 August , 2015

Indian Institute of Technology, Indian Institute of Technology,

21 August , 201521 August , 2015

Indian Institute of Technology, Indian Institute of Technology, Indian Institute of Technology, Indian Institute of Technology, Indian Institute of Technology, Indian Institute of Technology, Indian Institute of Technology, Indian Institute of Technology, Kharagpur, West BengalKharagpur, West BengalKharagpur, West BengalKharagpur, West BengalKharagpur, West BengalKharagpur, West BengalKharagpur, West BengalKharagpur, West BengalKharagpur, West BengalKharagpur, West Bengal

Content Content Content Content

1.1. Structure of library and Information ServicesStructure of library and Information Services1.1. Structure of library and Information ServicesStructure of library and Information Services1.1. Structure of library and Information ServicesStructure of library and Information Services2.2. Why Library is needed ? Why Library is needed ? 2.2. Why Library is needed ? Why Library is needed ? 3.3. Structure of Best practicesStructure of Best practices3.3. Structure of Best practicesStructure of Best practices3.3. Structure of Best practicesStructure of Best practices4.4. NAAC‘S Format for best practices NAAC‘S Format for best practices 4.4. NAAC‘S Format for best practices NAAC‘S Format for best practices 4.4. NAAC‘S Format for best practices NAAC‘S Format for best practices 5.5. About SPAV Library About SPAV Library 5.5. About SPAV Library About SPAV Library 6.6. Best Practices in Library services Best Practices in Library services 6.6. Best Practices in Library services Best Practices in Library services 6.6. Best Practices in Library services Best Practices in Library services 7.7. Best Practices of SPAV Central Library services Best Practices of SPAV Central Library services 7.7. Best Practices of SPAV Central Library services Best Practices of SPAV Central Library services 7.7. Best Practices of SPAV Central Library services Best Practices of SPAV Central Library services 8.8. Resource Development & ManagementResource Development & Management8.8. Resource Development & ManagementResource Development & Management9.9. User ServicesUser Services9.9. User ServicesUser Services9.9. User ServicesUser Services10.10.ICTICT--Enabled and Digital library ServicesEnabled and Digital library Services10.10.ICTICT--Enabled and Digital library ServicesEnabled and Digital library Services10.10.ICTICT--Enabled and Digital library ServicesEnabled and Digital library Services11.11.ConclusionConclusion11.11.ConclusionConclusion

1. Structure of Library and Information services 1. Structure of Library and Information services 1. Structure of Library and Information services 1. Structure of Library and Information services Library and Information Services of Higher Education institutions play a central role in Library and Information Services of Higher Education institutions play a central role in enhancing the quality of academic and research environment. enhancing the quality of academic and research environment.

Pic.1Pic.1

2. Why Library is needed ? 2. Why Library is needed ? 2. Why Library is needed ? 2. Why Library is needed ?

Without library, we can’t imagine any institute or organization, because libraryWithout library, we can’t imagine any institute or organization, because libraryis a server of dissemination of information to the staff, students and faculty foris a server of dissemination of information to the staff, students and faculty foris a server of dissemination of information to the staff, students and faculty forinstitutional repository information service, academic activities and researchinstitutional repository information service, academic activities and researchpurpose.purpose.

vLibraries are portals to all of the world’s knowledgevLibraries are portals to all of the world’s knowledgevLibraries are portals to all of the world’s knowledge

vThe information kept in libraries helps everyday people start their own vThe information kept in libraries helps everyday people start their own research, innovations, businesses, which helps grow the countryresearch, innovations, businesses, which helps grow the countryresearch, innovations, businesses, which helps grow the country

vThere is much more to doing real research than typing a few words into vThere is much more to doing real research than typing a few words into vThere is much more to doing real research than typing a few words into a search engine such as Google. Librarians are trained to do high-level a search engine such as Google. Librarians are trained to do high-level research, which supports: Scientists, Doctors, Lawyers, Professors, research, which supports: Scientists, Doctors, Lawyers, Professors, Writers, Government Officials, and other professionals every single Writers, Government Officials, and other professionals every single Writers, Government Officials, and other professionals every single day. Without the aide of librarians, all of these people would be making day. Without the aide of librarians, all of these people would be making day. Without the aide of librarians, all of these people would be making decisions without having all of the relevant knowledge they need on their decisions without having all of the relevant knowledge they need on their topics.topics. “http://www.librariesareessential.com/why-are-libraries-essential/”topics. “http://www.librariesareessential.com/why-are-libraries-essential/”

3. Structure of Best practices3. Structure of Best practices3. Structure of Best practices3. Structure of Best practices

A best practice may be innovative and be a philosophy, policy, strategy, program, process or A best practice may be innovative and be a philosophy, policy, strategy, program, process or practice that solves a problem or create new opportunities and positively impact the whole practice that solves a problem or create new opportunities and positively impact the whole organization . “NAAC”organization . “NAAC”

1. Management of Library and 3. Usage of Information Services1. Management of Library and

Information Service:

3. Usage of Information Services

ü Information Literary Information Service:

ü in Service Training/Programme

ü Information Literary

Programme//Orientationü in Service Training/Programme

ü Staff Promotion Policy

Programme//Orientation

ü Library Statisticsü Staff Promotion Policy

ü Maintenance of Service area

ü Library Statistics

ü E-Training Programmeü Maintenance of Service area

ü Resource Provide through external

ü E-Training Programme

ü User Educationü Resource Provide through external

Membership

ü User Education

ü Suggestion BoxesMembership

ü Resource provide through Internet

ü Suggestion Boxes

4. Use of Informationü Resource provide through Internet

Services

4. Use of Information

Technology in LibrariesServices

ü Student Internship Programme

Technology in Libraries

ü Automation ofü Student Internship Programme

ü Student Participation Programme

ü Automation of

Library Servicesü Student Participation Programme

2. Collection development and

Library Services

ü Internet Facility2. Collection development and ü Internet Facility

assessment ü Library Homepage

ü Enhancement of Collection in ü Access to Digital

Different Formats RepositoriesDifferent Formats

ü Library Book Exhibition

Repositories

ü CDNET Server Facility Broad areasPic.2ü Library Book Exhibition

ü Compact Storage of Less Used

ü CDNET Server Facility

ü Digitization of ManuscriptsBroad areasPic.2

ü Compact Storage of Less Used

Collection

ü Digitization of Manuscripts

ü LAN Facility in the CampusCollection

ü Extended Hours of Service

ü LAN Facility in the Campus

ü International Standard Formatsü Extended Hours of Service

ü Extended Library Opening Hours

ü International Standard Formats

ü News Clipping Servicesü Extended Library Opening Hours ü News Clipping Services

Sub areasTable .1 Sub areasTable .1

4. NAAC ‘S Format for best practices service4. NAAC ‘S Format for best practices service4. NAAC ‘S Format for best practices service4. NAAC ‘S Format for best practices service

Format to compile Best Practices in Library and Information Services Format to compile Best Practices in Library and Information Services Format to compile Best Practices in Library and Information Services

Practice: Observation of other library practices by institutional visits Practice: Observation of other library practices by institutional visits

Goal of the practice: The goal of the practice was to refresh the library staff members and Goal of the practice: The goal of the practice was to refresh the library staff members and educate them about the prevailing work practices in other college/institutional libraries.Goal of the practice: The goal of the practice was to refresh the library staff members and educate them about the prevailing work practices in other college/institutional libraries.educate them about the prevailing work practices in other college/institutional libraries.

The process: The library staff member are taken for a one-day visit to other College/ The process: The library staff member are taken for a one-day visit to other College/ Institutional libraries to study their functioning, the purpose being to refresh them and also Institutional libraries to study their functioning, the purpose being to refresh them and also make them aware about the best practices followed elsewhere.make them aware about the best practices followed elsewhere.make them aware about the best practices followed elsewhere.

Impact of the practice: There is qualitative improvement in the services offered to the Impact of the practice: There is qualitative improvement in the services offered to the students by the staff who have become enthusiastic and resourceful students by the staff who have become enthusiastic and resourceful

Resources required: Library staff members who are open-minded and eager to know and Resources required: Library staff members who are open-minded and eager to know and learn the best practices followed in other libraries. Financial support from the management Resources required: Library staff members who are open-minded and eager to know and learn the best practices followed in other libraries. Financial support from the management learn the best practices followed in other libraries. Financial support from the management to organize such visits.to organize such visits.

For further details/contact person: The Librarian For further details/contact person: The Librarian

Source: workshop on Identifying Best Practices in Library and Information Services held at NAAC on 26th October 2005Source: workshop on Identifying Best Practices in Library and Information Services held at NAAC on 26th October 2005

5. About SPAV Library 5. About SPAV Library 5. About SPAV Library 5. About SPAV Library

SPAV Library is to become SOURCE of knowledge forSPAV Library is to become SOURCE of knowledge forPROFESSIONALS (academicians, architects, designers, PROFESSIONALS (academicians, architects, designers, PROFESSIONALS (academicians, architects, designers,

engineers, scientists etc.) to empower the systemengineers, scientists etc.) to empower the systemALIVE and enrich VISIBILITY. “Y. S. Rao”ALIVE and enrich VISIBILITY. “Y. S. Rao”ALIVE and enrich VISIBILITY. “Y. S. Rao”

Objectives of the SPAV Library are to execute following:Objectives of the SPAV Library are to execute following:

vCreating state-of-the-art and self-service environment for

Objectives of the SPAV Library are to execute following:

vCreating state-of-the-art and self-service environment for vCreating state-of-the-art and self-service environment for professionals to meet education, research and innovation professionals to meet education, research and innovation professionals to meet education, research and innovation needs.needs.needs.vCreating a professional resource priority pool for vCreating a professional resource priority pool for vCreating a professional resource priority pool for discovering, delivering, and disseminating knowledge.discovering, delivering, and disseminating knowledge.discovering, delivering, and disseminating knowledge.vMaking the academic system alive and offer effective vMaking the academic system alive and offer effective services.services.services.vPromote visibility and value system.vPromote visibility and value system.vPromote visibility and value system.

6. Best Practices in Library services 6. Best Practices in Library services 6. Best Practices in Library services 6. Best Practices in Library services

SPAV Central Library has adopted and implemented to following SPAV Central Library has adopted and implemented to following strategy to apply Best Practices arestrategy to apply Best Practices arestrategy to apply Best Practices are

qIdentification of Best PracticesqIdentification of Best PracticesqIdentification of Best PracticesqIdentification of Best PracticesqImplementation of Best qImplementation of Best qImplementation of Best qImplementation of Best Practices

Implementation of Best PracticesPracticesPracticesPracticesqInstitutionalization of Best qInstitutionalization of Best qInstitutionalization of Best qInstitutionalization of Best PracticesPracticesPracticesPracticesqDissemination of Best PracticesqDissemination of Best PracticesqDissemination of Best PracticesqDissemination of Best Practices

7. Best Practices of SPAV Central Library services 7. Best Practices of SPAV Central Library services 7. Best Practices of SPAV Central Library services 7. Best Practices of SPAV Central Library services

qResource Development & ManagementqResource Development & ManagementqResource Development & ManagementüNew arrival book display üNew arrival book display üNew arrival book display üOrientation and information education programmeüOrientation and information education programmeüOrientation and information education programmeqUser ServicesqUser ServicesqUser ServicesüStaff users meetüStaff users meet

Extended hours of serviceüExtended hours of serviceüExtended hours of serviceüCollection of university question papersüCollection of university question papersüCollection of university question papersüNews paper clipping filesüNews paper clipping filesüNews paper clipping filesqICT-Enabled and Digital library ServicesqICT-Enabled and Digital library ServicesqICT-Enabled and Digital library ServicesüInternet facility to different user groupsüInternet facility to different user groupsüInternet facility to different user groupsüWeb based servicesüWeb based servicesüWeb based servicesüAutomation of library servicesüAutomation of library servicesAutomation of library services

8. Resource Development & Management8. Resource Development & Management

8.1 New arrival book display 8.1 New arrival book display 8.1 New arrival book display 8.1 New arrival book display Library displays new arrival books every month. It helps and provides

8.1 New arrival book display 8.1 New arrival book display Library displays new arrival books every month. It helps and provides an opportunity for students and faculty to know the various types of an opportunity for students and faculty to know the various types of an opportunity for students and faculty to know the various types of information resources available in the respective field of studyinformation resources available in the respective field of study

8.2 Orientation and information education programme8.2 Orientation and information education programme8.2 Orientation and information education programme8.2 Orientation and information education programme8.2 Orientation and information education programme8.2 Orientation and information education programme

User orientation programme creates awareness among the students and faculty User orientation programme creates awareness among the students and faculty about library functions, resources and services (i.e. Web OPAC, online journals, about library functions, resources and services (i.e. Web OPAC, online journals, databases and their usage etc.) databases and their usage etc.)

The programme can be instructed through various techniques:The programme can be instructed through various techniques:The programme can be instructed through various techniques:

v Lecture formv Lecture formv Library tourv Library tourv Brochuresv Brochuresv Information aidsv Information aidsv Display window of new arrivals in the libraryv Display window of new arrivals in the libraryv Guidelines on use of internet and web resources viz. Web OPAC, v Guidelines on use of internet and web resources viz. Web OPAC,

online resources online resources

9. User Services9. User Services

9.1 Staff users meet9.1 Staff users meet9.1 Staff users meet9.1 Staff users meetThe SPAV, Central Library is organizing several programmes such as orientation, user

9.1 Staff users meet9.1 Staff users meetThe SPAV, Central Library is organizing several programmes such as orientation, user education, and workshops, conference on various issues to educate students, faculty education, and workshops, conference on various issues to educate students, faculty and staff. and staff.

9.2 Extended hours of service9.2 Extended hours of service9.2 Extended hours of service9.2 Extended hours of service9.2 Extended hours of service9.2 Extended hours of service

SPAV, Library opening and closing hour’s helps to the users, especially students SPAV, Library opening and closing hour’s helps to the users, especially students during semester examination time to utilize the services optimum. during semester examination time to utilize the services optimum. during semester examination time to utilize the services optimum.

9.3 Collection of university question papers9.3 Collection of university question papers9.3 Collection of university question papers9.3 Collection of university question papersCentral Library collect question papers of Planning and Architecture subject of

9.3 Collection of university question papers9.3 Collection of university question papersCentral Library collect question papers of Planning and Architecture subject of School of planning and Architecture and are provided to student through offline School of planning and Architecture and are provided to student through offline and online form. and online form.

9.4 News paper clipping files9.4 News paper clipping files9.4 News paper clipping files9.4 News paper clipping files

Central Library preserves clipping files on different subjects of student interest Central Library preserves clipping files on different subjects of student interest

and provides it to student on demand via E-mail and hard copy. The and provides it to student on demand via E-mail and hard copy. The information in clipping file is useful for research, projects and employment.information in clipping file is useful for research, projects and employment.

10.ICT-Enabled and Digital library Services10.ICT-Enabled and Digital library Services

10.1 Internet facility to different user groups10.1 Internet facility to different user groups10.1 Internet facility to different user groups10.1 Internet facility to different user groupsinstitute almost all departments are connected with internet, therefore library does

10.1 Internet facility to different user groups10.1 Internet facility to different user groupsinstitute almost all departments are connected with internet, therefore library does not provide this facility individually to student, staff and faculty but central library has not provide this facility individually to student, staff and faculty but central library has provide 5 to 6 computers with internet connection for its users.provide 5 to 6 computers with internet connection for its users.

10.2 Web based services10.2 Web based services10.2 Web based services10.2 Web based services10.2 Web based services10.2 Web based servicesThe central library provides various web based services viz. The central library provides various web based services viz.

vLibrary website updated with services vE-thesis v E-booksvLibrary website updated with servicesvFull text articles

vE-thesis vProject reports

v E-books

vFull text articlesv Old Question papers etc.

vProject reportsvDissertationsv Old Question papers etc. vDissertationsv Old Question papers etc.

10.3 Automation of library services10.3 Automation of library services

vDissertations

10.3 Automation of library services10.3 Automation of library services10.3 Automation of library services10.3 Automation of library servicesCentral Library following the fourth law of library science “Save the time of the Central Library following the fourth law of library science “Save the time of the Central Library following the fourth law of library science “Save the time of the user” to automate all the house keeping operations is:

vAcquisition of books and other documents

user” to automate all the house keeping operations is:

vAcquisition of books and other documents vCreating and maintenance of its catalogued databasevCreating and maintenance of its catalogued databasevCreating and maintenance of its catalogued databasevCirculation of its holdingsvCirculation of its holdingsvOnline Public Access Catalogue (OPAC): for search information by Author etc. and helps to vOnline Public Access Catalogue (OPAC): for search information by Author etc. and helps to reserve, cancel item on loan.reserve, cancel item on loan.

10.4 SPAV Central library Online Resources 10.4 SPAV Central library Online Resources

Online JournalsOnline Journals

Web OPACWeb OPACOnline Journals

Web OPACOnline Journals

Print JournalsPrint Journals

Old Question PapersOld Question Papers

Online Databases Online Databases

Pic.3 Screen Shot from SPAV websitePic.3 Screen Shot from SPAV website

11. Conclusion11. Conclusion

§ The SPAV Central Library should take instigations of the wide activities to improve § The SPAV Central Library should take instigations of the wide activities to improve the academic- research environment of the resources i.e. books, documents in the the academic- research environment of the resources i.e. books, documents in the the academic- research environment of the resources i.e. books, documents in the library. library.

§ The SPAV Central Library build a background and conditions for keeping well-§ The SPAV Central Library build a background and conditions for keeping well-informed of the new and latest knowledge and practices of modern technological informed of the new and latest knowledge and practices of modern technological achievements in the field and also in the dissemination of the newest information.achievements in the field and also in the dissemination of the newest information.achievements in the field and also in the dissemination of the newest information.

§ The knowledge from the source to its beneficiaries or users can be disseminated in § The knowledge from the source to its beneficiaries or users can be disseminated in a most efficient and effective way through the adoption of the best practices.a most efficient and effective way through the adoption of the best practices.

§ Using best practices structure in the library will sure to advantage their user § Using best practices structure in the library will sure to advantage their user § Using best practices structure in the library will sure to advantage their user community and thus contribute to the inclusive performance in accomplishing the community and thus contribute to the inclusive performance in accomplishing the aims and vision of the institute. aims and vision of the institute.

§ As a Result, The adopting of effective best practices and implementation at the right § As a Result, The adopting of effective best practices and implementation at the right time, we can build a friendly environment in the library.time, we can build a friendly environment in the library.time, we can build a friendly environment in the library.

§ Fill-up the bridge between the central library and the users for support the institute § Fill-up the bridge between the central library and the users for support the institute vision and mission of create a magisterial academic environment on national level. vision and mission of create a magisterial academic environment on national level.

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