Beauty AllianceBeauty Alliance Prepared by Russell WalzPrepared by Russell Walz

OK BAI Location OK BAI Location

HazardousHazardous Materials Transportation, Materials Transportation, DOT Awareness Training Procedures forDOT Awareness Training Procedures forSmall Package Ground, LTL, Full Truck Small Package Ground, LTL, Full Truck

LoadLoad

Our Responsibility!!!Our Responsibility!!!Many Beauty Alliance products are hazardous and therefore regulated by the Department of Transportation (DOT).

Strict rules must be followed when shipping these products to customers.

Serious violations result in large fines.

DOT training every three years

Training Obligations! Training Obligations!

WHOWHO Must Comply!!! Must Comply!!!

Penalties!!!Penalties!!!You can be held accountable!!!You can be held accountable!!!

Training must be conducted within Training must be conducted within 3030 days of days of employment! Until the employee is trained and employment! Until the employee is trained and

certified, he/she must work under the supervision of an certified, he/she must work under the supervision of an employee that has full DOT Hazardous DOT Training.employee that has full DOT Hazardous DOT Training.

BAI AIR Shipping PolicyBAI AIR Shipping Policy

Product is Product is NOTNOT to be shipped via AIR freight for any to be shipped via AIR freight for any reason.reason.

If a non product related package is going to be If a non product related package is going to be shipped air it must be logged, inspected by the shipped air it must be logged, inspected by the warehouse manager or general manager and signed warehouse manager or general manager and signed off on. Ex- envelopes, computer hardware….off on. Ex- envelopes, computer hardware….

All transporters must follow All transporters must follow DOT Regulations!!!DOT Regulations!!!

Commonly Found DOT Hazard Classes @ BAICommonly Found DOT Hazard Classes @ BAI

Flammable LiquidFlammable Liquid = Liquids which could easily catch fire in the = Liquids which could easily catch fire in the event of contact with spark, flame or other fire source.  event of contact with spark, flame or other fire source.  

These products should be kept away from oxidizers.  These products should be kept away from oxidizers.   Based on a test that determines the chemical “flash point” to be <140F.Based on a test that determines the chemical “flash point” to be <140F.

Flammable SolidFlammable Solid = Solid which will easily ignite and burn in the = Solid which will easily ignite and burn in the presence of a spark, flame or other fire source. presence of a spark, flame or other fire source. 

These products should be kept away from oxidizers.  These products should be kept away from oxidizers.  Based on a test called a “burn rate”.Based on a test called a “burn rate”.

Packages containing these hazardous classes must be Packages containing these hazardous classes must be processed properly to meet DOT requirements.processed properly to meet DOT requirements.

Commonly Found DOT Hazard Classes Commonly Found DOT Hazard Classes @ BAI@ BAI

OxidizerOxidizer = A reactive material that can create its own oxygen = A reactive material that can create its own oxygen and keep burning, unless managed in a way that controls the fire and keep burning, unless managed in a way that controls the fire (foam, etc.).(foam, etc.).    

Fire, flames, heat and moisture should not be allowed to come into Fire, flames, heat and moisture should not be allowed to come into contact with these products.  contact with these products. 

Based on a test that determines how a chemical will react to heat and Based on a test that determines how a chemical will react to heat and moisture. moisture.

Should be stored away from flammable materials.Should be stored away from flammable materials.

CorrosiveCorrosive = Material that could chemically burn the eye, skin or = Material that could chemically burn the eye, skin or respiratory system if contact with the body occurs (could take a respiratory system if contact with the body occurs (could take a long time or a short time to experience pain).  long time or a short time to experience pain).  

Can damage other containers if leaking occurs.  Can damage other containers if leaking occurs.  Can damage its own container if placed in the wrong packaging.  Can damage its own container if placed in the wrong packaging.   Usually based on a test that measures the pH or likelihood of a Usually based on a test that measures the pH or likelihood of a

chemical to cause burns.chemical to cause burns.

ORM-DORM-D = = ORM-D products ARE HAZARDOUS!!! They could ORM-D products ARE HAZARDOUS!!! They could be flammable liquids, oxidizers and sometimes corrosives be flammable liquids, oxidizers and sometimes corrosives or flammable solids…or flammable solids…

Products with this label are able to be shipped using more Products with this label are able to be shipped using more relaxed rules than “fully regulated” products  relaxed rules than “fully regulated” products   ORM-D classification makes it easier to ship hazardous ORM-D classification makes it easier to ship hazardous

materials via ground transport – one label + up arrows materials via ground transport – one label + up arrows only, no special shipping papers for ground transport, no only, no special shipping papers for ground transport, no special boxes special boxes 

Not all products are able to be exempt from the regs. Not all products are able to be exempt from the regs. Have to be a certain hazard type and “limited quantity” or small Have to be a certain hazard type and “limited quantity” or small

sized internal containerssized internal containers

Fully Regulated = Hazardous products whose internal Fully Regulated = Hazardous products whose internal containers or hazard type can not use an ORM-D containers or hazard type can not use an ORM-D classification – require special box design, additional classification – require special box design, additional labeling and shipping paperslabeling and shipping papers

Packages containing these hazardous classes must be processed properly Packages containing these hazardous classes must be processed properly to meet DOT requirements.to meet DOT requirements.

ORM-D vs. Fully RegulatedORM-D vs. Fully Regulated

What does an ORM-D box look like?What does an ORM-D box look like?

What does a “Fully Regulated” box look like?What does a “Fully Regulated” box look like?

Placards!!Placards!! You must keep a supply of Hazardous You must keep a supply of Hazardous

Placards on hand. Carriers may ask for Placards on hand. Carriers may ask for these to display on their trucks while these to display on their trucks while transporting our goods after reviewing transporting our goods after reviewing our bills for hazardous types..our bills for hazardous types..

Label DefinitionsLabel Definitions ““Up Arrows”- Must be presented on all hazardous packages that contain Up Arrows”- Must be presented on all hazardous packages that contain

liquid material, up arrows must be on opposing sides of the package and liquid material, up arrows must be on opposing sides of the package and must be two colormust be two color

““ORM-D Labels”- Must be presented on all packages classified as ORM-D ORM-D Labels”- Must be presented on all packages classified as ORM-D and must be clearly visible on at least one side of the cartonand must be clearly visible on at least one side of the carton

““Fully Regulated Hazardous Materials Labels – must be visibly presented Fully Regulated Hazardous Materials Labels – must be visibly presented on at least one side of all cartons containing hazardous materials that can on at least one side of all cartons containing hazardous materials that can not use the ORM-D exemption.  Labels that may be used are shown not use the ORM-D exemption.  Labels that may be used are shown below”. below”. 

Job Specific TrainingJob Specific Training DOT Requires employers to train DOT Requires employers to train

employees in the job specific tasks that employees in the job specific tasks that they will be assigned to while they will be assigned to while processing packages, the next 4 slides processing packages, the next 4 slides will demonstrate the required tasks for-will demonstrate the required tasks for-

Small Package ShippingSmall Package Shipping QAQA LTLLTL

Unclassified MessageUnclassified Message

Small Package Shipping Small Package Shipping DOT ProcedureDOT Procedure

Check the Package for DOT labelsCheck the Package for DOT labels If the Package does not contain hazardous items, If the Package does not contain hazardous items,

process package as normal.process package as normal. If DOT labels are present or the package contains If DOT labels are present or the package contains

hazardous items, verify the package is marked hazardous items, verify the package is marked correctly. Process the package in World Ship ensuring correctly. Process the package in World Ship ensuring that the proper hazard class is checked in the system. that the proper hazard class is checked in the system. This will ensure that the hazard class is on the UPS This will ensure that the hazard class is on the UPS manifest.manifest.

Fully regulated items are to be shipped in original Fully regulated items are to be shipped in original manufacturer marked full cases ONLY! manufacturer marked full cases ONLY!

Additional UPS Additional UPS RequirementsRequirements

to be done at manifestingto be done at manifesting All fully regulated packages must be labeled with specific All fully regulated packages must be labeled with specific UPS Hazardous materials shipping papers (which will print UPS Hazardous materials shipping papers (which will print out when the package is manifested through Star Ship and out when the package is manifested through Star Ship and World Ship).. You can order these documents through your World Ship).. You can order these documents through your UPS REP. For reference to UPS Hazmat shipping guidelines UPS REP. For reference to UPS Hazmat shipping guidelines please visit- please visit- http://www.ups.com/content/us/en/resources/ship/hazardous/dangerous_gohttp://www.ups.com/content/us/en/resources/ship/hazardous/dangerous_goods.htmlods.html

LTL Order Shipping LTL Order Shipping All DOT labeling outside of fully regulated All DOT labeling outside of fully regulated

cartons will be done in picking by the cartons will be done in picking by the order picker for both full cases and totes.order picker for both full cases and totes.

If the package contains ORM-D, the Picker will be prompted by the If the package contains ORM-D, the Picker will be prompted by the wearable to apply the appropriate DOT-wearable to apply the appropriate DOT-Labels Labels

The picker can not move to the next package until the proper ORM-D The picker can not move to the next package until the proper ORM-D label and up arrows arelabel and up arrows are applied and the carton or tote is scanned applied and the carton or tote is scanned “complete”…..“complete”…..

QAQA Fully Regulated cartons will be directed by the system to Quality Fully Regulated cartons will be directed by the system to Quality Control to be inspected ensuring that the carton meets all DOT Control to be inspected ensuring that the carton meets all DOT

labeling and packaging rules. labeling and packaging rules. All Labeling of fully regulated packages will be applied in QA by All Labeling of fully regulated packages will be applied in QA by

trained authorized personnel.trained authorized personnel.QA personnel will scan the package, the system will generate a QA personnel will scan the package, the system will generate a

label with the proper fully regulated carton information label with the proper fully regulated carton information (UN#, (UN#,

Shipping Name, 4g)Shipping Name, 4g) and apply it along with the provided proper and apply it along with the provided proper placard label.placard label.

Random ORM-D packages will be directed by the system to QA Random ORM-D packages will be directed by the system to QA to be inspected ensuring that the package meets all DOT labeling to be inspected ensuring that the package meets all DOT labeling

and packaging rules.and packaging rules.

““Unclassified Items”Unclassified Items”Definition- Any SKU in the BAI database that Definition- Any SKU in the BAI database that has not been reviewed by Regulatory Affairs has not been reviewed by Regulatory Affairs

for proper DOT classification is defined as for proper DOT classification is defined as “Unclassified”“Unclassified”

If you receive the following message on If you receive the following message on your computer, scan gun or wearable your computer, scan gun or wearable when scanning a package, you must follow when scanning a package, you must follow the established procedure.the established procedure.

The Package must be given to the assigned site designee and The Package must be given to the assigned site designee and Regulatory Affairs must be notified to classify the item or items.Regulatory Affairs must be notified to classify the item or items.

ShippingShipping All Hazmat information will be All Hazmat information will be

accumulated by the system and printed accumulated by the system and printed electronically on our outbound Bill of electronically on our outbound Bill of Lading and UPS manifest. Lading and UPS manifest. Only employees that have completed the full Only employees that have completed the full

DOT shipping training are allowed to sign DOT shipping training are allowed to sign manifests/bill of ladings and will be appointed manifests/bill of ladings and will be appointed by the site manager. by the site manager.

STOP!!!!STOP!!!!If you don’t know…

??

… the package does not go!

Security Security Procedures/Emergency Procedures/Emergency

ResponseResponse Drivers must check in and out before being Drivers must check in and out before being

loaded or unloaded.loaded or unloaded. Drivers must remain with the load or in specified Drivers must remain with the load or in specified

driver holding area.driver holding area. Manifests and BOL’s must be reviewed prior to Manifests and BOL’s must be reviewed prior to

loading or unloading trucks.loading or unloading trucks. Contract carriers must have pre-determined Contract carriers must have pre-determined

delivery times.delivery times. 1-800- Emergency Response numbers should be 1-800- Emergency Response numbers should be

on all outbound freight bills.on all outbound freight bills. Emergency Response Plan should be initiated Emergency Response Plan should be initiated

upon any spill or chemical release during a upon any spill or chemical release during a delivery to your facility.delivery to your facility.

QUIZQUIZ ORM-D are packages considered hazardous material- ORM-D are packages considered hazardous material- True or FalseTrue or False Only one side of hazmat packages need up arrows- Only one side of hazmat packages need up arrows- True or FalseTrue or False Only totes contain hazmat items- Only totes contain hazmat items- True or FalseTrue or False All employees can sign bill of ladings- All employees can sign bill of ladings- True or FalseTrue or False Training must be conducted for all new BAI employees within 30 Training must be conducted for all new BAI employees within 30

days- days- True or FalseTrue or False You must use a 32 ECT box for hazardous packages that weigh You must use a 32 ECT box for hazardous packages that weigh

between 0 and 20 (per UPS) - between 0 and 20 (per UPS) - True or FalseTrue or False The penalty for violating the Hazardous Materials Regulations can The penalty for violating the Hazardous Materials Regulations can

result in criminal penalties of up to 10 years in prison- result in criminal penalties of up to 10 years in prison- True or True or FalseFalse

Fully Regulated boxes don’t need to be marked with the proper Fully Regulated boxes don’t need to be marked with the proper hazardous label- hazardous label- True or FalseTrue or False

BAI encourages employees to ship hazardous material via air- BAI encourages employees to ship hazardous material via air- True or FalseTrue or False

Hazardous materials when transported can be a risk to health, Hazardous materials when transported can be a risk to health, safety and property- safety and property- True or FalseTrue or False

Quiz AnswersQuiz Answers

1- True1- True2- False2- False3- False3- False4- False4- False5- True5- True6- True6- True7- True7- True8- False8- False9- False9- False10- True10- True

Dot Training Class RosterDot Training Class RosterDate_____________Date_____________

Instructor______________Instructor______________ Name______________________Name______________________ Name______________________Name______________________ Name______________________Name______________________ Name______________________Name______________________ Name______________________Name______________________ Name______________________Name______________________ Name______________________Name______________________ Name______________________Name______________________ Name______________________Name______________________ Name______________________Name______________________ Name______________________Name______________________ Name______________________Name______________________