BHPS P&C Minutes Page 1

Beacon Hill Primary School

Parents & Citizens’ Association

MEETING MINUTES 14th May 2019

APOLOGIES

Jonathon Sharp

ATTENDANCE

Jenny Harrison, Sally Bate, Peta Hanson, Sarah Garland, Alex King, Louise Scope, Hannah Creelman, Jane Stanley, Ali Watson, Kellie Alexandratos, Melissa Millar

ITEM 1 – MINUTES OF PREVIOUS MEETING

Approved by, Sally Bate Hannah Creelman

ITEM 2 – STATUS OF ACTION ITEMS

Action items to be completed:

Action Items Status

Review By-Laws of P&C for discussion in next meeting (June) In Progress

ITEM 3 – CORRESPONDENCE

1. SPOT Update 2. P&C Federation 3. First Aid

ITEM 4 – PRINCIPAL’S REPORT

NAPLAN This week (and next), our Year 3 and Year 5 students participate in the Australia-wide NAPLAN testing which will be administered online at BHPS in 2019. The move to NAPLAN Online means new benefits, including better assessment and greater student engagement. The NAPLAN online test window starts on 14 May 2019 and finishes on 24 May 2019. All tests will be administered online with the exception of Year 3 Writing which will be a pencil and paper test. We try to keep this low key and keep the rest of the week running smoothly. NAPLAN provides a snapshot of student’s achievements and provides valuable information but it is only one way we gain information about student progress and achievement. 2018 ANNUAL REPORT The 2018 Annual Report will be uploaded to our website at the end of May. The Annual Report summarises our 2018 school achievements as well as priorities for future school directions. You can find it by clicking on the About Our School tab, then School Planning and Reporting. KINDERGARTEN 2020 INFORMATION SESSION Last Thursday 9 May we commenced our 2020 Kindergarten transition to school program with our information session from 6-7pm in the library. School tours will also be held every Monday in May! If you know of families that have kindergarten children commencing next year, please let them know.

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THANK YOU WORKING BEE We had a fantastic turn out last Saturday for our first working bee this year! I sincerely thank Mr Gibbons, Mrs Scope and all the wonderful helpers who assisted. It certainly was a very productive day. BUSHLINK VISIT 2 Bushlink will be visiting our school again this week on Wednesday 29th May. Our Year 3 students are looking forward to working together with Steve and their class teachers to further the great work from the Working Bee. Bushlink will continue to visit our school to work with the Year 3 classes in semester 2 this year.

THANK YOU MOTHERS’ DAY STALL & BREAKFAST A special thank you to Andrea Bowers and Christie McIver for their overall organisation of our Mothers’ Day stall and to the wonderful team of parents who also assisted them to sell gifts on the day. There was certainly a fantastic selection of gifts to purchase. Thank you also to Jonathan Sharp and the fantastic team of volunteers for organising such a lovely Mothers’ Day breakfast on Friday morning! AUSPLAY REPLACEMENT- Scheduled Program of Works (weather dependent)

Monday 27th May - Wednesday 5th June, Temporary fencing will be set up, the old equipment and rubber will be removed, all excavations will be conducted, tree root barriers will be installed, base preparation will be installed, shade posts will be installed, and the playground structures will be installed

Thursday 6th - Friday 7th June, Concrete edging will be formed, poured and stripped with a stencilled finish as requested.

Monday 10th June - Wednesday 12th June, Rubber soft fall surfacing will be installed

Thursday 13th/Friday 14th June, Shade sails will be raised and installed, turf will be supplied around the extents of the pit, a thorough site clean will be conducted.

Monday 17th June, Meet onsite for a handover meeting and final inspection.

Tuesday 18th June, remove site fencing and open the playground for use. The SPOT (Social, Play and Outdoor Teaching) You would have noticed that stage one of our fantastic SPOT (Social, Play and Outdoor Teaching) project has been completed and it is already clear that it will be a very well loved and utilised addition to our beautiful school grounds. I sincerely thank Ali Watson, Tracey Plant, our P&C and Mrs Scope for their relentless hard work in the planning, sourcing quotes and contractors to complete stage one. We are also very grateful for the support of the State Government's Community Building Partnership Program grant which Ali and Tracey acquired, enabling this project to come to life. PARENT/ TEACHER INTERVIEWS FEEDBACK Results of the recent parent/ teacher interviews survey. 61 respondents (approx. 60% K-2 families) and mostly very positive.

94% of respondents felt they were provided with relevant information regarding their child’s learning

goals and academic progress.

94% of respondents agreed or agreed strongly that they were given the opportunity to ask questions

regarding their child.

89% of respondents felt they were given the opportunity to address specific academic concerns they

had about their child’s performance (5% somewhat agreed).

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94% of respondents felt their child’s teacher was receptive to their comments/ concerns.

81% of respondents agreed/ strongly agreed that their child’s teacher explained everything to them

and offered specific strategies to support their child’s needs.

76% of respondents believe their child is challenged to achieve at his/ her maximum potential.

87% of respondents felt the parent/ teacher conference was a positive experience.

86% of respondents feel their child’s teacher encourages two-way communication.

96% of respondents felt welcome.

Valuable additional comments provided by parents for our consideration will be reviewed by staff.

Most common were around the length of time.

ITEM 5 – SCHOOL COUNCIL

Minutes to be distributed shortly

ITEM 6 – TREASURER’S REPORT

Financials will be reported on in June.

ITEM 7 – FUNDRAISING

WOW, we are certainly busy this Term and especially this month of May. Firstly, thank you to Andrea Bowers and Christie McIver for the great coordination of the Mother’s Day stall on Thursday. They were certainly busy with many shoppers coming through. The Office ladies suggested that they let all those who have forgotten their money to still choose a gift to take home, the Ladies then took their name and class and gave them a friendly note home giving them the option to return or send money in. This worked well, in the fact that everyone got the opportunity to get something for their special woman in their lives. On Friday afternoon 90% had already come in and handing their money in. A rough estimate of $1500 was raised with the Mother’s Day stall. Suggestion at P&C: option for families to purchase via flexischools or to bring money on the day. Put to vote to also include flexi schools payment option. Passed unanimously. Discussion: We struggled with the time frame as the School band had rehearsals which they couldn’t set up earlier, which pushed the time back, which we then lost volunteers. Can we move the Father’s Day stall to a Friday this year?? Confirmed by band representative this is a once off with band and won’t be an issue for father’s day. Mother’s Day Breakfast was a wonderful morning, thank you to Jonathan and his team of Helpers who packed the 357 orders. It was a great morning and seeing all the children showing their classrooms off to their mums & friends. So, thank you to the teachers for opening up their classrooms. Discussion: feedback from Hannah Creelman that other schools have provided alternative foof options eg ham cheese crossiant to be added as a feed choice, and decorations (flowers wrapped around poles) a selfie frame, possibly a photo booth to bring more of a “special” feel to the morning Working Bee was held on Saturday, thank you to Steve Gibbons, Louise Scope, Peta Hanson and Tracey Plant who coordinated the working bee. They had a steady flow of families who helped move all the mulch and weeded the gardens around the library. Thank you to all who have helped tidy the already spectacular grounds we have.

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This Saturday we have the Federal election BBQ, we are holding the BBQ from 8am to 2pm with Sausage sizzle and Bacon & egg sandwiches. Beacon Hill Community Kindy are holding the Cake Stall. Thank you to Jenny & Kellie for coordinating all the food for this and getting bread at a much cheaper options this time round. Still seeking volunteers for the day. The big event the BHPS School Fair – Sunday 26th May

All rides have been booked and Deposit paid.

ATM, Radios and Eftpos machines have been ordered

Ride tickets on sale with Flexi-schools

Stall holders are coming on and invoices been sent.

Raffle tickets will be sent home this week to all families to be sold prior to the fair and more sold on the day.

Books are slowly coming in and also other donations.

Jenny, Kellie & Liz have all the catering under control

Lucy – social media

Volunteers are slowing coming in.

First Aid is sorted with the support of Teachers and First Aid company

Emergency Services are still be coordinated

They are having a fair meeting Wednesday night to cover more details. Budget for fair is looking at $30,000 which making a profit of approx. $20,000.00 Also happening this term is the Earn & Learn which is being coordinated by Kylie McManus thank you to Kylie for helping with this. Entertainment Books are now available and are being sold we have already sold 15! This is not being pushed as there is so much happening. K-2 Disco is later this term.

Wk. Date Event Coordinator/s Insurance RMP

TERM 2

3 14 May P&C Meeting

4 26 May BHPS Fair Fair Committee Yes Yes

7 11 June P&C Meeting

8 21 June K-2 Disco (Combined) Claire Locke, Karlin Clements Yes Yes

TERM 3

All term Family Dinners No Low risk

Aug Parent Evening Possible dates: 2, 9, 16 or 23 August

Yes Yes

4 13 Aug P&C Meeting

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6 29 Aug Father’s day stall Andrea Bowers, Christie McIver

Yes Yes

7 2 Sept Mango Drive Lesley Elkan No Low risk

7 2 Sept Father’s day breakfast Kylie McManus, Sophie Sizeland

Yes Yes

8 10 Sept P&C Meeting

10 27 Sept Year 3 – 6 disco Claire Locke & Karlin Clements Yes Yes

TERM 4

2 24 Oct Mum’s Movie night (tentative date depends on movie)

Kellie Alexandratos (TBC) Yes Low risk

3 31 Oct Cake Day Yes Yes

5 12 Nov P&C Meeting

5 13 Nov National Recycling Week: Closet Clean out (Stewart House)

Claire Johnston no Low risk

8 5 Dec Carols and Picnic Band Committee Yes Yes

9 3 Dec Farewell drinks P&C No No

ITEM 8 – BAND

Events: We have 100% of band students registered for the Band Workshop on Saturday 1st and Sunday 2nd of June. We are thrilled with the response and uptake of this huge event.

Performances:

performing at the Fair which is the week before our Workshop.

perform to the parents at the end of the Workshop.

entered into the Northern Beaches Instrumental Festival in June.

Meetings: The Band Committee have met twice this term. 1 formal meeting and 1 informal band workshop meeting. Attendance was very good at both meetings. There are no WHS issues to report. Finances and Expenses: We have had to purchase 4 instruments this year but our expenses are still under revenue.

Some of our instruments are over 15 years old so we will be undertaking a review over the Workshop weekend to see where we stand.

Volunteers: THANK YOU to all the parents who give up their time to help out with Band events and rehearsals.

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Enrolments:

End 2015 End 2016 End 2017 Jan 2018 End 2018 April 2019

Junior 41 27 33 48 37 39

Intermediate 20 27 18 33 27 29

Concert 14 22 37 37 31 36

TOTAL 75 76 88 118 95 104

Jazz Band 20

ITEM 9 – CANTEEN

WHS – all good, no issues

Been brought to the attention that the occasional lunch order is going missing. Mrs Hason confirmed this has been discussed with teachers and allocated lunch monitors are pick up orders a couple of minutes before the lunch bell to minimise the issue

It was highlighted kids are bringing large notes to school, canteen is asking parents to be conscious of the amount given to kids, as the most items purchased over the counter are of low value. To minimise large notes at the canteen the process is as follows: When a note is received the canteen staff end the child to the office with all notes including and over $20 so parents are informed.

There is an increase of children who ‘don’t have lunch’. As a matter of course the canteen will inform the office so the child’s parent is notified and the canteen will provide only rice or a basic sandwich ie vegemite

Next meeting Wed 15 May 7.30pm in the Library Menu: New menu items have been launched including

Hot cheese roll – Monday and Friday’s

Beacon Burrito – replacing Nachos on Thursday’s

Frozen milk cups

Various morning tea snacks including maple cake and cheese & vegemite scrolls

Electrical work: electrical review undertaken and additional circuit required. Reviewing also with school works required. Renovation and new equipment purchase on hold until school works and timeline is confirmed. Confirmed budget for equipment upgrade / renovation $18k

ITEM 10 – UNIFORM SHOP

No new news to report Discussion: Shopify is now being used in store and online and feedback is it’s working well.

ITEM 12 – GROUNDS & TUCKERBOX

Tuckerbox: A few deliveries have taken place this term

Grounds: 11th May Working Bee was a success, see principle and fundraising report for more

information.

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ITEM 13 – OTHER BUSINESS

SOCIAL PLAY OUTDOOR TEACHING (SPOT) UPDATE: We are applying for a second state grant, this time through the My Community Project program for SPOT Stage 2. Stage 2 will add "sides" onto the current structure which will approximately double the size. Watch for coming notices about how the community can help - by voting online for our school during July and August as winners are selected by vote. More info to follow. Tracey and Ali would like to sincerely thank NSW government, Peta, Louise, the P&C and the school community for their support during this project so far. CONSTITUTION REVIEW P&C federation: Our P&C Association is incorporated. As we are incorporated, our Association is under the Prescribed Constitution. The Constitution can't be amended in any way by our Association, as only the NSW Education Minister can do that. Propose in the June P&C Meeting that the prescribed constitution is implemented. We will also review the by-laws and other policies to accompany the Constitution. Draft By –Laws will be introduced to P&C for review in the June meeting any feedback will be reviewed and formally proposed in the next P&C meeting (13th August) For a copy of the current bylaws and/or P&C federation prescribed constitution please contact secretary@bhpspc.com

FIRST AID: Melissa Millar from Hand on Heart First Aid will be providing a first aid course for parents and the community, First Aid Course will be on 16th June (Sunday) Booking details will be shared in P&C news shortly. Also discussed facilitating a weekday evening course (over 2 days) in term 4

The courses offered are:

HLTAID001 Provide cardiopulmonary resuscitation (2-3hours) $55 per person 16th June (Sunday)

HLTAID003 Provide First Aid (includes cpr) (5-6hours) $110 per person 16th June (Sunday)

HLTAID004 Provide an emergency response in an education and care setting (teachers) 6-7hours) $130 per person Date TBC

All persons attending the nationally recognised courses must be able to complete assessment of CPR on a manikin for a minimum of 2 minutes on the floor. A certificate can not be issued to anyone who is unable to complete this assessment. Hand on Heart First aid will donate profits back to the school and would love the amount raised to go towards something related to first aid.

Next Meeting: Tuesday 11th June 2019, 7.30pm