BCIS 1 A REVIEW FOR FINAL EXAM

1. What is the name of the Office XP spreadsheet program?

Excel

*2. What are filenames?

1) Names given to files when saving a file.  They provide a unique description of the document or file.

2) When naming a file, the user is limited to a maximum of 255 characters or letters.  3) The filename can also have spaces within the name , but some characters are excluded.

3. What are the Undo, Redo, and Repeat commands?

1) These are used when wanting to undo, or redo previous changes to text.2) Undo Command:  reverses recent actions.  The command is Edit, Undo (Will only undo the last action) or press the icon which looks like a backwards arrow.

3) Redo Command: Reverses an undo action.  The icon button is a forward arrow.4) Repeat Command:  Repeats your last action.  Choose Edit, Repeat 

*4. What is the difference between Save As and Save?

1) The 1st time the user saves a document or gives it another filename, File, Save As is chosen. The user then determines if they want to save to the "A" or "C" drive.2) When a user wants to "resave" a document after changes are made, they those File, Save.

5 & 71. What is a Web browser?

1) Software used to display Web pages on your computer monitor.2) Examples of a browser software are:  Microsoft Internet Explorer or Netscape Navigator.

*6. What is software?

1) A list of instructions that computers follow to perform specific tasks. Examples of software would be:  Microsoft Word, Microsoft Excel,  etc.

2)Programs , files, and data

6. What are the physical parts of a computer called?

1) Hardware2) Examples of hardware are: Printer, Monitor, Speakers, Keyboard, Mouse, etc

* 7. If you don’t know the function of a button on the tool bar?

Move the mouse pointer over the button and the name will appear – DO NOT CLICK. Right clicking gives a list of all toolbars.

8. When Windows XP starts, the computer's desktop (where all the icons are), taskbar (gray bar at bottom), and Start button/menu appear on the screen.

*9. What are the 2 ways in which documents can be printed?

1) Portrait orientation:  This is the default, and the documents are longer (vertical) than they are wide (8 1/2 X 11)2) Landscape orientation:  are wider (horizontal) than they are long (11X 8 1/2)

3) How do I access the command?: File, Page Setup, Paper size

10. Who is Bill Gates?

He is the founder and former CEO of MicroSoft

*11. Who is the father of computers?

Charles Babbage, In the 1800’s he created the an analytical machine and the difference engine. But his machines never worked never worked.

*12. What is the Clipboard?

1) Temporary storage space in memory, which will store cut or copied text sent it up to 24 items or until the user clears the Clipboard.2) Command: Choose View, Task Pane, to view

*13. What is the difference between the "A" drive and the "C" drive?

1) The "A" drive is the where the floppy disk is placed. It can only hold 1.44 MB of files.

2) The "C" drive is where the "Big Disk" is located inside the computer.  It is usually called the hard drive.  It stores many files.

14. Is it a good idea to emphasize an important part of a document by highlighting it in another color?

YES

15. & 59 & 57 What is the difference between double-clicking and triple-clicking?

1) Double-clicking highlights the word.2) Triple-clicking highlights the paragraph.

16. What is a font?

1) A font is the typeface of letters. Fonts can be dressy (serif) or casual (sans serif).

2) Command(s): for font is Format, Font or choose the Font dialog box from the Formatting toolbar. Therefore, there is more than one way to change fonts

*17 & *34. How do you access the shortcut menu?

Click the Right mouse button

17-A & 34. What are the shortcut commands?

Cut, Copy, Paste, Hyperlink, font, paragraph, bullets and numbering, define, synonyms

17-B What is the Cut Command?

1) It allows the user to move or delete text.2) Command:  Edit, Cut, the Scissor icon, or right click selected text and choose Cut.

17-C What is the Copy Command?

1) It allows the user to make a duplicate of text.2) Command: Edit, Copy; the Copy icon, or right click selected text and choose Copy.

18. What is FONT style?

Bold, Italics, Underline. Therefore, more than one font style at a time can be applied to selected text

19-A. What is font case?

UPPER CASE (capitals) lower caseSentence case.Title CasetOGGLE cASE

19-B. What are FONT effects?

Strikethroughs, shadowsshadows, , subscripts, superscripts are all examples of font effects

20.What are the 2 types of fonts?

1) Serif fonts: These are considered dressy fonts used in the body of a document , they have lines or curly cues at the end of them. (Here is an example of a serif font: Times New Roman)

2) Sans Serif: Characters or lines without lines or curly cues at the end of the characters. (Here is an example of a sans serif font: Arial

21. After you set the first-line indent in one paragraph all subsequent paragraphs that you key will have the same first-line indent.

22. & *25. What are tabs?

1) It marks the place where the insertion point will stop when the tab key is pressed. 2) Tabs can be aligned by the left, center, right, decimal, or bar. 

3) Tabs are useful for creating tables or aligning numbered items.4) Tabs may be preceded by solid, dotted, or dashed lines called leaders, which fill in blank spaces before the tab setting.

5) The default setting for tabs and indents is .5 inch or ½ inch”

* 23. & 39. What are the types of indent?

1) There are several types:    a) Left or Right Indent: Indents text from either the left or right margin.     b) First Line Indent: Indents only the 1st line of text.

(Note: After you set a 1st Line Indent in one paragraph, all subsequent paragraphs will have the same 1st line indent)    c) Hanging Indent: Indents all other lines except the 1st one

24. & *88. To make text easier to read it’s a good idea to double space. One full blank line between text.

26. How can I change the appearance of a bullet or numbered list?

1) Choose Format, Bullets/Numbering2) Click either the Bulleted or Numbered tab in the dialog box.3) you can change more than just the appearance of a bullet. You can also change the amount of indent.

27-A. How does Word indicate a spelling error?

With a wavy red underline

27-B. How does Word indicate a grammatical error?

With a wavy green underline

*28. Word will automatically update the date and time in a document if you use Insert, date and time and check the automatic update feature.

29-A. Up to how many columns (even or uneven) can you draw in Word XP?

14 columns

*29-B. & *91. What are columns and how do I create them?

1) Columns separate text vertically down a page such as a newsletter.2) Command(s):  Format, Columns or pressing the Columns icon/button on the toolbar.

3) In the Columns dialog box the user can specify the number of columns desired (you can create up to 14 columns), the width of the columns, if a line is to separate the columns, etc.

4) When creating columns, Word automatically switches to Print Layout View so that the columns will appear side by side on the screen.

30. Will Word allow you to draw graphics in Normal View?

NO! You must be in print layout view

*31. Can you cut, copy and paste objects the same way you do text?

YES

32. When doing a search, what are wildcards?

Allows you to find a specific sequence of letters. Using “?”s (each “?” represents 1 character) or one “*” (unlimited characters which even ignores spaces) in a search.

To find part of a word you don’t have to use a wildcard.

*33. Shift-clicking allows you to select more than one object?

35 What is sorting?

Putting paragraphs or table items columns in order either ascending (a-z, 0-9) or descending (z-a or 9-0)

36. How is clipart edited?

1) By using the Picture toolbar.2) This toolbar can be used to change the image to black & white grayscale; increase or decrease the contrast or brightness; crop the image; resize the object and maintain proportions (scale), etc.

37. Why use 3-D effects on text?

To enhance a . However, You must use WordArt. 3-D makes a paragraph hard to read and cannot be done through text effects.

*38. What’s the difference between manual page breaks and automatic page breaks?

Word inserts automatic page breaks. You insert manual page breaks. Manual page breaks say page break. Both have dotted lines.

*40. Can WordArt be inserted more than one way?

YES! Two ways include (1) By insert, picture, WordArt or (2) by using the WordArt button on the drawing tool bar

*41. & *54 & *96. What are headers vs. footers?

1) A header is text that prints at the top of each page.2) A footer is text that prints at the bottom of the page.

3) The command is View, Header/Footer. Their own toolbar appears where the user can insert the date, time, page numbers, etc.(note Word assumes the same header and footer will be used on every page).

* 42. How do I convert Word documents into Web documents?

1) Word documents can be converted into web pages by choosing File, Save As Web Page from the File menu.

2) Word converts the document to a HTML (Hyper Text Markup Language) format so that it can be uploaded to the internet.3) Web Layout View is what Word switches to when documents are converted to a web page.

43. What menu is Word Count in?

Tools menu, used to count words, pages, paragraphs and lines in a document?

44. Is there only one way to insert clipart?

No, The clipart gallery, downloading from the internet, uploading from a file on disk, to name a few.

45. Does WordArt convert text to a graphic object?

YES

*46 75. & *99. What is Integration?

1) Integration means combining parts into a whole. A user can integrate data within an application.2) For example, in Word you can insert a hyperlink or link (shows up as blue text with a blue underline) that connects 2 documents together or embed an object within a document

*47. What is a theme?

1) A theme is a good way to enhance a Web page.  It is a pre-formatted design that you can apply to a document to enhance its appearance without changing the content.2) Themes change color, fonts, and the formatting of your document to provide a new look. 

3) Command: Format, Theme4) To view your document as it will look in a web browser, choose File, Web Page Preview

What is the difference between the source file and the destination file?

1) The file you are moving data form is called the source file.2) The file you are moving data to is called the destination file. 

*48. & *49 & *60 What is a table?

1) An arrangement of rows and columns similar to a spreadsheet.  Sometimes they are easier to use than aligning text with tabs.The intersection of a row and column is called a cell

2) Command:  Table, Insert then choose table from the sub-menu or use the Table Icon.  User must specify number of rows and or columns.

3) The height of a row and the width of a column may be changed by dragging or going to table, properties.

•To set Tabs(1) 54. Place insertion point in paragraph(2) 52. Click format, tabs(3) 55. Key tab stop(4) 53. Choose tab align(5) 51. Click set and OK

56. Select an entire document by triple-clicking in the left margin

58. Select an entire sentence by pressing and holding down CTRL clicking in the sentence.

*61.& *94.What is a template?

1) It is a file that contains page and paragraph formatting and text that you can customize to create a new document similar to but slightly different from the original.

2) It is built in documents in the software such as letters, memos, resumes, etc

3) Templates provide spaces to type. It’s not like a wizard. Templates do not guide you by asking questions.

4) Command: To open an existing Word template, choose File, New and choose your template.  Word saves templates with a .dot extension. (Note: A user can create his or her own extension)

* 62. What is the show/hide command?

A button on the standard tool bar that looks like a backward P. Used to show paragraph returns, spaces and tabs.

* 64. What is selecting?

Blackening a block of text (by click and dragging) to make changes to it, copy or delete it.

66. What is the menu bar?

1) It is the horizontal bar which contains titles from which a user can choose a variety of commands.2) All commands are contained here, thus I go here when I am looking for a command.

65 & 67 & 76 What are toolbars?

1) They are located directly below the title bar and they contain icons.2) The Standard toolbar:  contains icons or buttons used to perform common tasks such as printing and opening documents.

3) The Formatting toolbar: contains buttons for changing character and paragraph functions such as alignment and type styles (fonts).

68. What is a search engine?Software (such as Internet Explorer) used to display web pages on your computer.

69. What are Uniform Resource Locators (URLs)?

1) They are web addresses  used to identify web documents.2) Examples of URL's are:  www.microsoft.com, www.houstonisd.org, www.uh.edu

70. What is a Home Page?The first page that appears when you start your browser or the 1st page of a web site.

72. What is Windows XP?

1)It is the operating software.  It is used to run the computer.

73.What is the office XP help feature

Office Assistant

*74. What is Integrated Software & the name of the Integrated Software suite used in this class?

1) a program that combines several computer applications into one program 2) Microsoft Office 2000.3) It is made up of Microsoft Word, Excel, Access, PowerPoint, FrontPage, and Outlook.

77. What shows how a document will look when printed?

Print Layout

*78. What is a microprocessor? 

1) A silicon chip, which processes the computers instructions. It is also called the CPU.2) It is measured in clock speed such as Megahertz (millions of instructions per second) or Gigahertz (billion of instructions per second).

79. Who gives instructions to the computer?

The user gives instructions to the software, then the software gives instructions to the computer.  Thus, both users and software give instructions to the computers

*80. What is the Print Preview command?

1) It allows you to look at a document as it will appear when printed.2) The user should always preview a document before it is printed

*81. What is Click and Type?

1) It is a useful feature that you can use to quickly insert text and other items into a blank area of a document.

*82. What is a font?

1) A font is the typeface of letters. Fonts can be dressy or casual.2) Command(s): for font is Format, Font or choose the Font dialog box from the Formatting toolbar. Therefore, there is more than one way to change fonts

83. What are the 4 functions of a computer?

1) Input: where information is input into the computer. (i.e.: keyboard, joystick, microphone, scanner, mouse)2) Storage: where information or files are stored.  This may be RAM, floppy disks, or the hard drive.

3) Process: where information is processed.  This is the microprocessor (brain of the computer)4) Output: the end result of information.  This is where it is seen.  Examples are screen, print outs, etc.)

What is RAM?

Random Access Memory.  It temporarily stores documents until they are permanently saved.  RAM is operating while the user is working in a particular software

*84. What is alignment?

1) How text is positioned on the page.2) It shows if text is centered, aligned left, aligned right, or justified

*85. How are font sizes measured?

1) By point sizes.  The higher the point size, the higher the font.  (Example: 10 pt, 12 pt, 14 pt)2) The standard size for font text is 12 point.

*85-B. What are Points?

Determines the measuring height of characters in units

87. What are margins?

Accessed by File, Page Setup 1) The blank space around the top, bottom, and sides of a document.2) The standard for business margins is 1 inch.

89. What is Desktop Publishing?

1) it is the process of combining text and graphics, using a computer to create interactive documents.2) Using desktop publishing, one can design a newsletter, advertisement, or a program.

*90. To find only whole words use a “find whole words only” option.

*92. How do I wrap text around graphics?

1) Select the graphic, then choose Format, Object (menu bar), then Layout.  Choose a wrapping style.2) You can also select Text Wrapping from the Draw menu on the Drawing toolbar

93. What is clipart?

Graphics that are already drawn and available for use

95. What are a pre-defined set of formatting options that have been named and saved.

Styles

End of the Review