Bc ii chap 17 strategies for successful business and group meetings
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Transcript of Bc ii chap 17 strategies for successful business and group meetings
Chapter : 17
Strategies for Successful Business and Group Meetings
MQ
http://www.slideshare.net/Subjectmaterial
S. No.Chapter No.
Final Exam Q. No. Chapter Heading Date
Introduction July 2, 20121 11 1,2 Short Reports July 4, 20122 12 3,4 Long (Formal) Reports July 9, 20123 13 5 Proposals July 11, 2012
4 14 6 Strategies for Successful Speaking and Successful Listening July 16 & 25, 2012
5 15 7Strategies for Successful Informative and Persuasive Speaking July 30, 2012
6 16 8 Strategies for Successful Interpersonal Communication August 1 & 5, 2012
7 17 9,10 Strategies for Successful Business and Group Meetings August 6 & 8, 2012
8 18 11 The Job Application Process - The Written Job Presentation 13
9 19 12 The Job Application Process - Interviews and Follow-Up 15
Course Outline
Assignment• Group 1: Chap 18 ‘The Job Application
Process - The Written Job Presentation’• Group 2: Chap 19 ‘The Job Application
Process - Interviews and Follow-Up’• Action 1: group assignment – communication• Action 2: Date finalization• Action 3: sharing of presentation• Action 4: presentation• Print 6• Visuals 2• Presentation 7• Sunday – first 3 partcipants sms
1. Group a1. Jahanzaib2. Rashid3. Jawed4. Abid shah5. Ali shareef6. Rehan mughal
2. Group b1. Abdul fateh2. Mudassir3. Usman4. Jawad5. Ali murtuza6. Arif shamim
PREVIEW
Participant Responsibilities in Meetings
Leadership Responsibilities in meetings
Solving Problems in Meetings or Groups
Purposes and kinds of Meetings
Background information on groups
BACK GROUND INFORMATION ON GROUPS
• Group Meeting: – Purposive discourse between two or more people
• Types of Group meeting– Informal Group
• Unplanned, free flowing meetings or get togethers for social purposes which may later develop into formal meetings
– Formal Group• These are task oriented groups, often search for solution to
problems, look for a course of action, make recommendations to a higher authority
FORMATION OF GROUPSforming
• Orientation phase
• Group tries to get started
Storming
• Members begin to stake out their positions; they begin to have conflicts and arguments
Norming
• Progress begins here. Members work to solve conflicts and recognize acceptable kinds of conduct
Performing
• Here the group begins to achieve its goals
Phases of Problem SolvingOrientation Discussions are free flowing, questions are numerous
conflict Members offer their opinions, evidence to support
At this stage conflicts occur
Emergence Open exchanges continue; search for solution starts, compromises occur
Solutions Positive attitude, now is the time to complete the task and agree upon a solution
PURPOSES AND KINDS OF MEETINGS
• seek to clarify, to make something clear, to give information
Informational meetings
• This meeting occurs to evaluate the suggested solutions to a problem
Suggested solution meetings
• Groups try several attempts to find a solution • The course to reach a solution is unique to
every group
Problem Solving Meetings
Authorization for a Committee
The information comes from an authorized person which asks you to
form a committee
The above should include who, what, when, where and why
Methods of Solving problems in Meetings
Background analysis
Solution discovery
Solution Analysis
Choice of action
Methods of Solving problems in MeetingsBa
ckgr
ound
Ana
lysi
s State the problem or question in an affirmative toneDefine and limit the problemCollect facts on the history of the problem
Solu
tion
disc
over
y Establish CriteriaList possible solutions through brainstorming
Solu
tion
Dis
cove
ry Arrive at a solutionWork on the pros and cons of all the previous solutions listedUse rational approach
Choi
ce o
f acti
on This is the execution phase, where we keep in mind timelines and costs involved
LEADERSHIP RESPONSIBILITIES IN MEETINGS
• Kinds OF leadership• LEADERSHIP RESPONSIBILITIES
– Planning steps before the meeting– Procedures during the meeting– Follow up after the meeting
Kinds of leadership
1. Authoritarian– Shows contempt of some members– Dominates the discussion– Praises those who agree with him– Speaks often and loudly– Issues orders and commands– Suggests that he has authority
Kinds of leadership
2. Leaderless– Shared leadership– Allows high ability people to run the meeting– This is rarely beneficial as someone to guide
should be avialable
Kinds of leadership
3. Democratic / Participative– Goal is to help the group to make the best
possible decision– Others are listened and are given authority to
conclude– Facilitate productive discussions– Invite minorities– Clarify vague statements
Step
s be
fore
the
mee
ting Review the problem
and determine the precise purposeDecide who should participateArrange for meeting date, Time and placeCreate an agendaDistribute the announcement for the meetingCheck on physical arrangements
Proc
edur
es d
urin
g th
e m
eetin
g Begin with an opening statementStimulate discussionUnderstand the roles of the participantsInterpret data for solution evaluationState the major conclusions and plan of action
Follo
w u
p aft
er th
e m
eetin
g Distribute MoMsShare point of actions with responsible person’s namesKeep track of all meetings being held for this problem
Leadership responsibil iti es
PARTICIPANT RESPONSIBILITIES IN MEETINGS
Preparation for meetings• Do your homework, Collect information, check data, confirm conclusions• Be over-prepared
Effective participants roles in meetings• Organizer• Clarifier• Questioner• Factual contributor• Energizer• Idea creator• Critical tester• Conciliator• Helper of others