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Slide 2 Basics of Oral Presentations Mike "Wheels" Breakey College Success Instructor Georgia Northwestern Technical College Slide 3 Basics of Oral Presentations Dos and Do Not's of a Presentation Speaking versus Writing Example Presentation Using PowerPoint Design Inserting Hyperlinks Questions 2 Slide 4 3 Slide 5 Dos and Donts of a Presentation No eye charts: Do not pack too much info in a single slide. An eye chart will loose the audience faster than a poor speaking voice! Be neat: Audiences do not ignore spelling, grammar or legibility, you should not. Get to the point: Use bullet sentences. Make sure everything on the slide supports your point. Avoid complex backgrounds: Flashy backgrounds add little or nothing to the presentation and often obscure your text. Make it readable: Use font large enough to be legible from the back22 to 24 font typically as small as you want to go. Use color of font to emphasize: Color or font can help emphasize key points. Use illustrations (is it legible): Remember a picture is worth 1,000 words plus a graph from a reputable source adds to the credibility of the presentation Make eye contact: Strong eye contact draws in the audience Do not block the screen: enough said: Yes, you can skip slides in a long talk: Talking faster is not a solution. Not all slides are created equalmove on! Practice, practice, practice: You spent the time building the presentation, do not blow it by stumbling through it! 4 Slide 6 Dos and Donts of a Presentation No eye charts: Do not pack too much info in a single slide. An eye chart will loose the audience faster than a poor speaking voice! Be neat: Audiences do not ignore spelling, grammar or legibility, you should not. Get to the point: Use bullet sentences. Make sure everything on the slide supports your point. Avoid complex backgrounds: Flashy backgrounds add little or nothing to the presentation and often obscure your text. 5 Slide 7 Dos and Donts of a Presentation Make it readable: Use font large enough to be legible from the back22 to 24 font typically as small as you want to go. Use color of font to emphasize: Color or font can help emphasize key points. Use illustrations (is it legible): Remember a picture is worth 1,000 words plus a graph from a reputable source adds to the credibility of the presentation 6 Slide 8 Dos and Donts of a Presentation Make eye contact: Strong eye contact draws in the audience Do not block the screen: enough said Yes, you can skip slides in a long talk: Talking faster is not a solution. Not all slides are created equalmove on! Practice, practice, practice: You spent the time building the presentation, do not blow it by stumbling through it! Hey, why did this slide show up all at once? 7 Slide 9 Speaking is Different than Writingsort of Listeners have one chance to hear you They cannot "re-read" when they get confused. Set a clear baseline, use definitions Early confusion typically leads to total confusion later Being clear is important, especially if the audience cannot ask questions during the talk. There are several well-know ways to communicate your points effectively. The first is to K.I.S.S. (keep it simple students). Focus on getting one to three key points across. Think about how much you remember from a talk last week. Repeat key insights: tell them what you're going to tell them, tell them, and tell them what you told them. 8 Slide 10 Why Should I Listen? When making an oral presentation in class, you must know your subject well Confidence is evident (so is a lack of confidence) You want to convince your audience that they have something to gain from listening to you. Make it interesting Humor is fine but it is not a stand-up routine. 9 Slide 11 How can I get better? Notes are fine and as you start Notes will likely be more lengthy Try to go from long notes, to short notes, to note cards Lengthy notes come across as reading the material Less eye contact Less confidence Work toward simply speaking from the bullets on the slides 10 Slide 12 11 Nervous? How to overcome nervousness Know your stuff/relax Do NOT wait till just before class Notes Practice Embrace it Less coffee? Hey, how did you do that with the sound? Slide 13 Typical Presentation Introductory Slide Topic Name(s) of Presenter(s) Date? Picture? 12 Slide 14 General Writing Students and Faculty Mike Wheels Breakey 8 July 2010 Slide 15 14 General Writing Students and Faculty Mike Wheels Breakey 8 July 2010 Slide 16 15 General Writing Students and Faculty Mike Wheels Breakey 8 July 2010 Slide 17 Overview This is where you tell them what you are going to tell them Main points of presentation Can use sub points, but remember KISS Making the main points match the title of slides works well 16 Slide 18 Basics of Oral Presentations Dos and Donts of a Presentation Speaking versus Writing Example Presentation Using PowerPoint Design Inserting Hyperlinks Questions 17 Slide 19 Main Points Bulletsthink talking points. Use the bullets to guide you Do not have a bunch of slides for the audience to read. If you want to use a long document to highlight a passage, make the desired section easily read. 18 Slide 20 Bad We hold these truths to be self-evident, that all men are created equal, that they are endowed by their Creator with certain unalienable Rights, that among these are Life, Liberty and the pursuit of Happiness. That to secure these rights, Governments are instituted among Men, deriving their just powers from the consent of the governed, That whenever any Form of Government becomes destructive of these ends, it is the Right of the People to alter or to abolish it, and to institute new Government, laying its foundation on such principles and organizing its powers in such form, as to them shall seem most likely to effect their Safety and Happiness. Prudence, indeed, will dictate that Governments long established should not be changed for light and transient causes; and accordingly all experience hath shewn that mankind are more disposed to suffer, while evils are sufferable than to right themselves by abolishing the forms to which they are accustomed. But when a long train of abuses and usurpations, pursuing invariably the same Object evinces a design to reduce them under absolute Despotism, it is their right, it is their duty, to throw off such Government, and to provide new Guards for their future security. Such has been the patient sufferance of these Colonies; and such is now the necessity which constrains them to alter their former Systems of Government. The history of the present King of Great Britain is a history of repeated injuries and usurpations, all having in direct object the establishment of an absolute Tyranny over these States. To prove this, let Facts be submitted to a candid world. 19 Excerpt from the United States Declaration of Independence Slide 21 Still Bad We hold these truths to be self-evident, that all men are created equal, that they are endowed by their Creator with certain unalienable Rights, that among these are Life, Liberty and the pursuit of Happiness. That to secure these rights, Governments are instituted among Men, deriving their just powers from the consent of the governed, That whenever any Form of Government becomes destructive of these ends, it is the Right of the People to alter or to abolish it, and to institute new Government, laying its foundation on such principles and organizing its powers in such form, as to them shall seem most likely to effect their Safety and Happiness. Prudence, indeed, will dictate that Governments long established should not be changed for light and transient causes; and accordingly all experience hath shewn that mankind are more disposed to suffer, while evils are sufferable than to right themselves by abolishing the forms to which they are accustomed. But when a long train of abuses and usurpations, pursuing invariably the same Object evinces a design to reduce them under absolute Despotism, it is their right, it is their duty, to throw off such Government, and to provide new Guards for their future security. Such has been the patient sufferance of these Colonies; and such is now the necessity which constrains them to alter their former Systems of Government. The history of the present King of Great Britain is a history of repeated injuries and usurpations, all having in direct object the establishment of an absolute Tyranny over these States. To prove this, let Facts be submitted to a candid world. 20 Excerpt from the United States Declaration of Independence Slide 22 Good We hold these truths to be self-evident, that all men are created equal, that they are endowed by their Creator with certain unalienable Rights, that among these are: Life Liberty Pursuit of Happiness Excerpt from the United States Declaration of Independence 21 Slide 23 How to shorten a long passage Use of the ellipse (...). Same as in writing, the ellipse illustrates material has been deleted Within a bullet or sentence, three dots (... ). At the end, use four dots as the last is a period Speaking of that, do I need a period after a bullet? 22 Slide 24 The ellipse That on the first day of January in the year of our Lord, one thousand eight hundred and sixty- three, all persons held as slaves within any State, or designated part of a State, the people whereof shall then be in rebellion against the United States shall be then, thenceforward, and forever free; and the executive government of the United States, including the military and naval authority thereof, will recognize and maintain the freedom of such persons, and will do no act or acts to repress such persons, or any of them, in any efforts they may make for their actual freedom 23 Excerpt from the Emancipation Proclamation Slide 25 The ellipse That on the first day of January... one thousand eight hundred and sixty-three, all persons held as slaves within any State... in rebellion against the United States shall be then, thenceforward, and forever free.... 24 Excerpt from the Emancipation Proclamation Slide 26 Conclusion Here is where you tell them what you told them Much like the overview slide Hit main ideas again DO NOT introduce new ideas Finish your thoughts before moving to questions slide 25 Slide 27 Questions Hey Wheels, why no citation? 26 Slide 28 Citations and References Think of it like a paper Citation when using an image off the web Reference slide at end of presentation Giving credit and allowing viewer to go to web sites in the event they want to learn more. Note, beware of copyright rules.copyright rules 27 Slide 29 Copyright Clipart is free to use without citing Many websites specify images are free to use Many websites specify images are NOT free to use Pay for use Get approval Fair Use Public Domain 28 Slide 30 You Tube First, lets look at Terms of ServiceTerms of Service Next, who owns the videovideo What material is available?available Any other sites for use? Teacher Tube Teacher Tube Library Hey, can I play a movie clip from a DVD? 29 Slide 31 Break 30 www.tampabaylightning.com/images/mikesmith Slide 32 Using PowerPoint Home Insert Design Animation Slide Show Review View Tools 31 Slide 33 Using PowerPoint Hyperlink Insert (Embed) Spell Check Synonyms Clip Art Move slides 32 Insert here! Video Insert Slide 34 Basics of Oral Presentations Dos and Donts of a Presentation Speaking versus Writing Example Presentation Using PowerPoint Design Inserting Hyperlinks Questions 33 Slide 35 Questions 34 Slide 36 References 35 CartoonStock. (n.d.). Retrieved from http://www.cartoonstock.com Copyright law Power Point presentation. (2010). Metacafe Inc. Retrieved from http://www.metacafe.com/watch/487067/ copyright_law_power_point_presentation/ Newsome, C. (1997). A teacher's guide to fair use and copyright. Retrieved from http://home.earthlink.net/~cnew/research.htm Safety center: Educator resources. (2010). Retrieved from http://www.google.com/support/youtube/bin/answer.py?hl=en&answer= 157105 Slide 37 References Tampa Bay Lightning. (2005). Retrieved from http://www.tampabaylightning.com/ Teacher tube. (2010). TeacherTube.com. Retrieved from http:// www.teachertube.com/ Terms of service. (2010). YouTube. Retrieved from http://www. youtube.com/t/terms 36