OUTLOOK 2010Basic User Guide to Outlook

Using the File TabInfo: Manage account settings, create automatic replies to e-mails, clean up your mailbox, and create Rules and Alerts

Print: Preview and print e-mail without ever leaving the File Tab

Options: Customize the Ribbon, Quick Access Toolbar, and more

Outlook Options

Take advantage of all the custom options of Outlook by clicking File then clicking on Options

Outlook Options Cont.Mail Tab

Click Mail tab to customize how email is sent and received

Turn Spell Check on or off

Message arrival notifications: Play a sound or have a desktop alert

Customize your replies

and forwarded

emails

Create a Signature

1. In the E-mail Signature tab, click the New button and enter a signature name, such as “Work”.

2. In the Edit Signature window, enter your name and the information you want to include in your signature: your phone number, job title, and e-mail address

3. Click OK. Your signature is now included when you create new e-mails.

Outlook Options Cont.Mail Tab

Choose how and when sent email messages are saved

Track messages and meeting requests by turning on or off read receipts

Applying Rules to E-MailCreate rules to automatically sort mail, set up and Out Of Office reply, and much more. For example, you can use Rules to automatically move messages received from a colleague to corresponding folder.

With “no” emails highlighted from the Home tab click Rules

Click Manage Rules and Alerts e-mail rules box will appear

Click New Rule, the Rules Wizard box will appear

Highlight an option how to handle email

Click the specified folder hyperlink then click Next, follow on screen instructions

E-Mail Custom ViewTurning Off Reading Pane

1. Turn “Reading Pane” off

2. This will need to be done for every folder

Frequent Contacts from GW

From “Home” Tab click “Contacts Button

Right Click “Frequent Contacts”

Click “Properties”

1. Click “Outlook Address Book” tab

2. Place a check here

Using Frequent Contacts

Click “New E-Mail” button

Click “To” Button

Click Address Book Drop down button

Click “Frequent Contacts”