Basic Computer and Word Functions, part 1

Read the information and use to answer the questions in the Basic Computer and

Word Functions Study Guide.

What is the Desktop?The Desktop is the screen

background area on which windows and icons are displayed

What is the Windows/File Explorer?Windows Explorer, also called File

Explorer is a file manager application that provides a picture user interface for accessing files.

It can be accessed from the Taskbar.

How to make a new folder in Windows ExplorerClick on the Windows Explorer icon in

the task bar.Click on ComputerFind and double click on the (M:) driveAt the top of the window, find the

words New folder and clickName the folder Keyboarding

You will save all your work for Keyboarding in this new folder!

What is Word Processing?Word Processing

◦A process using a computer to input and edit text.

By using a word processor, such as Microsoft Word, you are able to do instant corrections, move text to different locations, and create unique looks.

WYSIWYG◦Acronym for “what you see is what you get.”

An editing interface in which the file you are making is displayed as it will appear. Pronounced “wizywig”

Word ProcessingHome Row Keys

◦ The starting point for your hands when beginning on the keyboard. The keys on the left hand are a s d f and right hand are j k l ;

Word ProcessingScrolling

◦Moving through a document from top to bottom and left to right

Word ProcessingSelect

◦Allows you to choose a part of the document to work with by dragging over it with the mouse to highlight the words

Navigate◦To move through your document to a

particular location

Word ProcessingCursor

◦Highlighted or bright sometimes blinking line or other mark that shows where the next letter or character will appear. Sometimes the cursor is a special picture or icon.

Word ProcessingEdit

◦To change or make corrections in a document

Word Wrap◦Word wrap is a word processing

feature that permits information to be keyed on successive lines without having to tap the return/enter key at the key of each line.

Word ProcessingTool Bar

◦The bar that contains buttons that can be clicked to perform different tasks

Menu◦A list of related commands

Menu Bar◦A bar that displays the names of

available menusButton

◦A graphic icon that can be clicked to perform a specific task

Microsoft Word Menus

Buttons

Tool Bar Ribbon

Drag ◦To move text by selecting it, holding down the mouse button and moving the mouse

Macro◦A recorded series of commands (keystrokes and instructions) that are treated as a single command.

Microsoft Word

Delete◦To remove text from a document

Undo◦To undo the last command you did◦Ctrl + Z

Redo◦To have the program do the last command or redo the undo

◦Ctrl + Y

Microsoft Word

Opening a New Document

Pull down the File Menu and select New or press Ctrl + N macro.

A previous document can be opened by using the Open command or Ctrl + O.

Saving a DocumentWhen you save a document, you place a

copy of it on a disk in one of the computer’s disk drives, while leaving a copy of it on the screen. You should save a document whenever you make changes to it that you want to keep.

The first time you save a new document, use the Save As feature and give the document a filename. After you have saved a document once, you can resave it using the Save option. To save a new document, you must give it a filename

Saving a Document (the first time)Open the File MenuClick on Save AsClick on ComputerDouble click on the M driveDouble click on your Keyboarding

folder

Previewing Your Document

Print Preview◦ This will show an

image of exactly what the printed output will look like (WYSIWIG)

MS Word 2010 automatically creates a Print Preview on the Right side!

Print ◦ Allows you to send a

computer document to a printer and get a hardcopy. You can select the number of copies, the pages, and the printer.

Use the File Menu and select the Print command or Ctrl + P

Printing Your Document