BAS RE-IMPLEMENTATIONPROCESS

BAS , National Treasury | February/March 2013

SCOA Roadshow

AGENDA

• Objective;

• BAS Re-implementation process; and

• Questions.

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OBJECTIVE

• Provide departments with an overview of the BAS Re-implementation processes.

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RE-IMPLEMENTATION PROCESSES

1. New Database Creation:

• BAS Team completed the setup of the new databases.

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2. IT Infrastructure Configuration:

• Departments’ IT section to set up BAS workstation access to SCOA V4 for System Controller in order to start capturing.

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RE-IMPLEMENTATION PROCESSES

3. Integration and Interfaces:

• Departments to inform other source systems of the changes to the BAS interface layout; http://bas.pwv.gov.za/Implementation, Interfaces/Layout.

• Testing with other source systems should be done on request before 1 April 2013.

• Update PERSAL central tables (069, 052, 805, 806) – to be in place by 1 April 2013.

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RE-IMPLEMENTATION PROCESSES

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RE-IMPLEMENTATION PROCESSES

Capture Departmental Parameters.

Capture Telkom Register.

Capture Budget.

Capture Printers.

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RE-IMPLEMENTATION PROCESSES

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RE-IMPLEMENTATION PROCESSES

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RE-IMPLEMENTATION PROCESSES

• Only BAS entities that have been used in the last 12 months will be converted programatically; and

• PERSAL entities will be converted programmatically from PERSAL to BAS.

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RE-IMPLEMENTATION PROCESSES

6. Debt Conversion:

• The debt conversion will be done after the March 2013 force closure; and

• Debts with a status of “Fully Paid”, “Bad” and debts with zero balances will not be converted to BAS V4.

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RE-IMPLEMENTATION PROCESSES

7. Conversion of Balances:

• Department will have to capture the conversion mappings on BAS;

• The conversion will be done once the department has done their final audit closure for the 2012/2013 financial year; and

• Balance Conversion sign-off will have to be sent to LOGIK Contact Centre (012 657 4444).

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RE-IMPLEMENTATION PROCESSES

8. LOGIS:

• All LOGIS commitments not finalised on BAS V3 will have to be re-committed on BAS V4 (only the balance outstanding on the commitment); and

• All store numbers, LOGIS user id’s and LOGIS departmental parameters will remain the same and will have to be re-captured on BAS V4.

QUESTIONS

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