from being effective

Barriers prevent the communication

Types Of Communication Barriers

Semantic Emotional or Psychological Physical Organizational Cross Cultural Personal

Semantic• Unclear message• Faulty translation• Specialists language• Unclassified assumptions• Symbols with different meaning

Solution

Use words which have clear meaning, by using short and simple sentence, and also by using visual aid whenever possible

Emotional or Psychological Barrier

• Self-centered attitude• Self image• Selective perception• Filtering• Resistance to change• Closed mind• Poor communication skills• State of health• Lack of concentration• Low emotional state

Solution• Start by Listening to Others• Clarify if there is confusion• Stay calm and be positive• Beware of the feelings that arise in yourself and in others as you communicate, and attempt to control them

Physical Barrier• Noise• Improper time• Distance• Noise in Factory Environment disrupts oral communication• Information Overload

Solution• Reduce the source of noise• Increase strength of transmission or move to more conducive environment• Prepare well written documents

Organizational Barrier• Organizational policy

• Organizational rules and regulations• Status relationship in organization• Structure of the organization• Lack of organizational facilities• Wrong choice of channel

• Fear of challenge to authority• Underestimation of their subordinates

• Ignoring the junior

Solution• Feedback and upward communication• Improve listening and writing skills•Write concisely and be specific• Increase coordination between departments• Encourage two-way communication

Cross Cultural barrier

• Different cultures (and sub cultures)may have different rules and norms.• Different languages and cultures

represent national barrier which is particularly important for organizations involved in overseas

Solution• Help may be needed through a cross cultural consultant who will show teams and individuals how to manage communication and work together more cohesively and productively• Carry a translating dictionary• Instead of trying to communicate with hand signs and offend them, research some different signs that mean something polite and respectful

Personal BarriersPersonal Barriers

Barriers in Superiors

Barriers in Subordinat

es

Barriers in Superiors• Attitude of superiors• Lack of confidence in subordinates • Insistence of proper channel • Ignoring communication• Filtering of information• Message overload • Lack of time and awareness

Barriers to SubordinatesUnwilling to

communicateLack of proper incentive

Solution• Try to analyze the meaning of the information

before passing it on and set priorities for dealing with the information flow • Keep managers and colleagues well informed• Encourage lower-status employees to keep

you informed by being fair-minded and respectful of their opinions• Status barriers can be overcome by a

willingness to give and receive bad news• Send information such as statistics, facts,

figures and conclusions through a note, memo or a written report