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Chart of Accounts

ObjectivesObjectives

Performance objective:

• Create, modify, and query Chart of Accounts

• Produce reports for Chart of Accounts

• Query financial data

• Produce financial reports

ObjectivesObjectives

Task objectives:• Explain the features, concepts and functional

requirements of the Banner2000 Chart of Accounts module

• Discuss the data requirements for the Chart of Account module’s forms

• Perform Chart of Accounts validation activities• Review the results of the Chart of Accounts

validation activities

OverviewOverview

FOAPAL information• Account index• Chart code• Fund• Organization• Account• Program• Activity• Location

Financial Management Information

FOAPAL InformationFOAPAL Information

Account Index Chart Fund Org Account Program Activity Location

Required Optional

Account Index Code

•Entered on Account Index Code Maintenance Form (FTMACCI)

•Shortcut or alias

•Can “pop in” all or part of FOAPAL string

•Increases data entry accuracy

FOAPAL InformationFOAPAL Information

Account Index Chart Fund Org Account Program Activity Location

Required Optional

Chart Code

•Entered on Chart of Accounts Code Maintenance Form (FTMCOAS)

•One character (alphanumeric)

•Used for separate financial entities

•Transactions between Charts allowed

•Chart code can be automatically populated

FOAPAL InformationFOAPAL Information

Account Index Chart Fund Org Account Program Activity Location

Required Optional

Fund Code

•Entered on Fund Maintenance Form (FTMFUND)

•Up to six characters allowed

•Self-balancing set of accounts

•Shows ownership of cash or fund balance

•Can automatically populate other elements of Chart

Sample Fund HierarchySample Fund Hierarchy

211421 211422 211423Individual Funds

Sub-Fund Group 211421 211422

Sub-Fund Group 2105 - NIH2110 - Nat Sci Found

2201- A Found

2212 - Kodak

Sub-Fund Group 2100 - Fed Restricted Non-Fed Restricted

Fund Group2000 - Restricted Funds

22143 - Kodak G

2212 - Kodak A

FOAPAL InformationFOAPAL Information

Account Index Chart Fund Org Account Program Activity Location

Required Optional

Organization Code

•Entered on Organization Maintenance Form (FTMORGN)

•Allows up to 8 levels of hierarchy

•Can automatically populate other elements of the Chart

Sample Org HierarchySample Org Hierarchy

Dept Level 11001 - Econ 11002 - History

Dean Level 100 Bus School 110 Arts 200 - Personnel

210 - Acctng

VP Level 10 - VP HR 20 - VP Finance

Presidential Level1 - President

11003 - Soc

FOAPAL InformationFOAPAL Information

Account Index Chart Fund Org Account Program Activity Location

Required Optional

Account Code

•Object code or sub-account

•Identifies type of account (asset, expenditure, etc.)

•Allows up to four levels of hierarchy

•Can use hierarchies for pooling budgets

Sample Account HierarchySample Account Hierarchy

Account Level 4 61010 - Envelopes

61020 - Pens

Account Level 3 6100 - Office Supplies6200 -

Computer Supplies

6300 - Computer

Repair

6400 - Installation

Account Level 2 6001- Supplies 6002- Services

Account Level 1600 - Supplies/Svcs

61030 - Staplers

FOAPAL InformationFOAPAL Information

Account Index Chart Fund Org Account Program Activity Location

Required Optional

Program Code

•Functional classification of revenues/expenditures

•Defines NACUBO functions (Instruction, Research, etc.)

•Can cut across organization boundaries

Sample Program HierarchySample Program Hierarchy

Program Level 4 2001 - Crim Justice

Program Level 3 100 - Biology 110 - Business 200 - Law210 -

Accounting

Program Level 2 10 - Undergraduate 20 - Graduate

Program Level 11 - Instruction

2002 - Env Law

FOAPAL InformationFOAPAL Information

Account Index Chart Fund Org Account Program Activity Location

Required Optional

Activity Code

•Typically used to account for special projects or events

•Can cut across organization boundaries

•May be de-centrally maintained.

FOAPAL InformationFOAPAL Information

Account Index Chart Fund Org Account Program Activity Location

Required Optional

Location Code

•Identifies physical locations

•Used in the Fixed Assets, Stores Inventory, and Research Accounting Modules

Sample Location HierarchySample Location Hierarchy

100221 SFA 100222 SFBLocation Level 5

Location Level 4 10021 TS 1 10022 TS 2

Location Level 3 1001 Lab1 1002 Lab2 2001- Station A

2002 - Station B

Location Level 2 100 - Research Dept 200 - Computer Lab

Location Level 1002 - East Campus

20021 PC1

20022 PC2

Financial Management Financial Management InformationInformation

Financial management of the Chart of

Accounts• Specify a financial manager• Verify currency and installation control forms

are designed for your Chart of Accounts

SummarySummary

• Create, modify and query the Chart of Accounts

• Produce reports for the Chart of Accounts

• Query financial data

• Produce financial reports