Banner Web Time Entry - Jackson State University | Challenging
Transcript of Banner Web Time Entry - Jackson State University | Challenging
Web Time EntryWeb Time EntryWeb based time entry Web based time entry
usingusingJSU P.A.W.SJSU P.A.W.S
Advantages to Web Time EntryAdvantages to Web Time Entry
Paperless system Paperless system –– money savings$$money savings$$Reduce errorsReduce errorsReduce redundanciesReduce redundanciesReduces lost timesheetsReduces lost timesheetsIncrease in process controls and monitoring Increase in process controls and monitoring capabilitiescapabilitiesProcess becomes more efficient Process becomes more efficient Improves accountability/empowers employeesImproves accountability/empowers employeesUnlimited accessibility Unlimited accessibility Ensures employee/supervisor verificationEnsures employee/supervisor verificationAbility to include comments on time sheetsAbility to include comments on time sheets
THE STUDENTTHE STUDENTEMPLOYEE PACKETEMPLOYEE PACKET
MUST BE COMPLETED,MUST BE COMPLETED,SUBMITTED & APPROVEDSUBMITTED & APPROVEDPRIOR TO THE STUDENTPRIOR TO THE STUDENT
WORKING!!!!WORKING!!!!
Federal WorkFederal Work--studystudyPROCESS FOR STUDENT PAFPROCESS FOR STUDENT PAF
Federal Work Study (FWS) Coordinator issues the Student Federal Work Study (FWS) Coordinator issues the Student Employment Packet for Federal Work Study to student.Employment Packet for Federal Work Study to student.
Once the student secures a job, the supervisor will ensure that Once the student secures a job, the supervisor will ensure that the the documents in the Student Empoyment Packet is fill out completelydocuments in the Student Empoyment Packet is fill out completelywith the required signatures prior to the student beginning workwith the required signatures prior to the student beginning work..
Supervisor will submit the completed Student Employment Packet Supervisor will submit the completed Student Employment Packet to the FWS Coordinatorto the FWS Coordinator
FWS Coordinator will forward the completed Student Employment FWS Coordinator will forward the completed Student Employment Packet to Human Resources (HR)Packet to Human Resources (HR)
HR will set up student in Banner according to the information onHR will set up student in Banner according to the information onthe PAFthe PAF
Federal WorkFederal Work--studystudyProcess for Completed Student Employment PacketProcess for Completed Student Employment Packet
StudentCommunity
Service/Service Learning Office
FWS Coordinator
Supervisor
Human Resource
Office Campus
College Work AidCollege Work AidNEW PROCESS FOR ST PAFNEW PROCESS FOR ST PAF
Supervisor completes the Student Empoyment Supervisor completes the Student Empoyment PacketPacket
Supervisor forwards the completed Student Supervisor forwards the completed Student Employment Packet to the College Work Aid Employment Packet to the College Work Aid (CWA) Coordinator in Payroll(CWA) Coordinator in Payroll
The Student Empoyment Packet will be process The Student Empoyment Packet will be process as follow:as follow:
College Work AidCollege Work AidNEW PROCESS FOR STUDENT EMPLOYEESNEW PROCESS FOR STUDENT EMPLOYEES
Department
CWA Coordinator VP Research &
Strategic Initiatives
Grants & ContractsBudget
Human Resource
Grants Only
WTE Timesheet WTE Timesheet Submission & ApprovalSubmission & Approval
Student Time EntryStudent Time Entry
Go toGo to www.jsums.eduwww.jsums.edu. . Click JSU P.A.W.SClick JSU P.A.W.SLog in using J# and PINLog in using J# and PIN
Click on Click on ““EmployeeEmployee””
Click on Click on ““Time SheetTime Sheet””
Click the circle under Click the circle under ““My ChoiceMy Choice”” beside the appropriate beside the appropriate ““Title Title and Departmentand Department””Select the appropriate pay period under Select the appropriate pay period under ““Pay Period and StatusPay Period and Status””Click Click ““Time SheetTime Sheet””
Click on Click on ““Enter HoursEnter Hours”” to report hours workedto report hours worked
Enter Time In and Enter Time In and Time Out in 15 Time Out in 15 minutes intervalsminutes intervalsClick Click ““SaveSave””
Click Click ““TimesheetTimesheet”” to go to go back to back to ““Time & Leave Time & Leave ReportingReporting
When all time has been entered for the When all time has been entered for the pay period, click pay period, click ““submit for approvalsubmit for approval””
••Enter PIN Enter PIN ••Click Click ““submitsubmit””
Supervisor ApprovalSupervisor Approval
Go toGo to www.jsums.eduwww.jsums.edu. . Click JSU P.A.W.SClick JSU P.A.W.SLog in using J# and PINLog in using J# and PIN
Click on the Click on the ““Employee.Employee.””
Click Click ““Time SheetTime Sheet””
Proxy SetupProxy Setup
Supervisor will log on to JSU P.A.W.S. as normalSupervisor will log on to JSU P.A.W.S. as normalAt the At the ““Time Reporting SelectionTime Reporting Selection”” screen, click screen, click ““Proxy Set UpProxy Set Up””
..
> Select the Proxy> Select the Proxy’’s names name>Click the add check box>Click the add check box>Click Save>Click Save>Click >Click ““Time Reporting SelectionTime Reporting Selection”” to return to previous to return to previous menumenu
Choose Choose ““Approve or Approve or Acknowledge Acknowledge TimeTime””Click on Click on ““SelectSelect””
••Choose the Department and Pay Period you want to review.Choose the Department and Pay Period you want to review.••Choose the Sort OrderChoose the Sort Order••Click Click ““SelectSelect””
To view a studentTo view a student’’s time sheet, click on the students time sheet, click on the student’’s names name
Verify time in & time outVerify time in & time outClick Click ““ApproveApprove””
Time transaction has been successfully Time transaction has been successfully approvedapproved
Supervisor can view time sheet status and Supervisor can view time sheet status and historyhistory
Students can log in again and check the status of their time sheStudents can log in again and check the status of their time sheetet
Students can see when their time sheet was approved.
Once the approval window has closed, Payroll Once the approval window has closed, Payroll will electronically process time sheets and will electronically process time sheets and generate pay checks.generate pay checks.
ATTENTION !!!!!
NO SUPPLEMENTALS
WTE Monthly DeadlinesWTE Monthly Deadlines
Students can submit time for approval after the last Students can submit time for approval after the last day worked has been entered. The deadline to day worked has been entered. The deadline to submit for approval is the 2submit for approval is the 2ndnd work day of the work day of the following month.following month.Supervisors can approve time sheets as soon as the Supervisors can approve time sheets as soon as the student submits it. The deadline to approve all time student submits it. The deadline to approve all time sheets is the 3sheets is the 3rdrd work day of the following month.work day of the following month.FWS Coordinator has to the 5FWS Coordinator has to the 5th th work day of the work day of the following month to approve FWS time sheetsfollowing month to approve FWS time sheetsPayroll is processed on the 10Payroll is processed on the 10thth of every monthof every month
For More Information
For Federal Work Study, contact Monica DuPree at 601-979-7081
For College Work Aid, contact C. Sheria Smith at 601-979-1763
That concludes the That concludes the Web Time Entry Web Time Entry
Training.Training.Thank you for your Thank you for your
time. time.