Banner Finance Training - Illinois Institute of Technology · · 2016-01-29Banner Finance...

Banner Finance Training

Internet Native Banner INB

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Internet Native Banner (INB) is a fully integrated suite of administrative software applications used by higher education to manage business operations and offer several powerful data queries.

Go to the “Banner Finance” tab on the portal.

Go to the “Banner SSO” channel usually found below the “Banner Finance Self Service”

channel.



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Click the drop down box to the right of “Select a Site” and choose INB, this will take you to the

INB menu. The menu will list out all the possible forms and processes that are available in the

Financial System Menu [* FINANCE] area. You can double click on each file icon to view all the

available forms. Please note that your systems access will determine the forms and processes

you may view.



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INB Forms or Screens

• Listed below are the more commonly used forms that are available to users:

NAME DESCRIPTION EXPLANATION

FPAREQN Requisition Must be used for purchase requisitions

FRIGITD Grant Inception to Date Displays grant project to date expenses

FGITBSR Grant Inception to Date Displays grant project to date expenses

FGITRND Detail Transaction Activity Displays detail by transactions

FGIBDSR Executive Summary Displays budget information by account

FGIBSUM Organization Budget Summary Summarizes budget by revenue and expense

FAIVNDH Vendor Detail History Displays vendor detail history

Type in the form name you would like to access in the Go To… dropdown box and press the

Enter key



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INB functionality provides the user with menu options, keystrokes options and toolbar icons to

navigate within the INB form(s). The Banner forms are broken-up by sections and blocks. The

below table offers available navigation options.

The highlighted area below represents Menu navigation options, which are listed in the below

table

Toolbar Icons



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FUNCTION MENU OPTIONS KEYSTROKE OPTIONS TOOLBAR ICONS

Next Record Record/Next Down Arrow

Previous Record Record/Previous Up Arrow

Remove Record Record/Clear or

Record/Remove Shift + F6

Insert Record Record/Insert F6

Duplicate Record Record/Duplicate F4 N/A

Next Block Block/Next Ctrl + Page Down

Previous Block Block/Previous Ctrl + Page Up

Rollback File/Rollback Shift + F7

Next Field Field/Next Tab N/A

Previous Field Field/Previous Shift + Tab N/A

Save or Commit File/Save F10

Enter Query Query/Enter F7



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FUNCTION MENU OPTIONS KEYSTROKE OPTIONS TOOLBAR ICONS

Execute Query Query/Execute F8

Cancel Query Query/Cancel Ctrl + Q

Exit File/Exit Ctrl + Q



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FPAREQN - Creating a requisition

• Go to the “Banner Finance” tab on the portal

• Go to the Purchasing Portal link found under the Controller Policies & Forms channel, as

highlighted below



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• Select the Banner Info link as highlighted below. This link will take you to the Purchasing

requisition information documents.

Please refer to the Purchasing website for additional information at

http://www.iit.edu/purchasing/vendor_information.shtml.

http://www.iit.edu/purchasing/vendor_information.shtml



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FRIGITD – Grant Inception to Date Inquiry

• Type FRIGITD in the Box to the right of the Go To... and press enter

• This takes you into the form where you will input your grant query as listed below:

o Grant field – input grant number

o Check the Fund Summary box – this will list all funds associated with the grant

o The Chart of accounts will always equal “1” – this is an auto populated field

o The Date From and Date To fields are based on grant life-to-date (LTD) activity;

however, you may also change these dates to view a more specific timeframe.

o Click Next Block icon to execute the query



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• To drilldown to the next level of account detail, highlight the Activity Column amount on the

corresponding account row

• Click on Options, then Grant Detail Information, which will take you to FRIGTRD – Grant

Transaction Detail Form



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• Once you have executed the query the information can be downloaded to EXCEL

• To extract data into EXCEL click on “Help” then “Extract Data No Key”. To start your extract

select “Open” to retrieve the document when prompted. A CSV formatted file will be created,

which can then be saved as an EXCEL file.

• All INB forms generally follow this format for extracting data. If the “Extract Data No Key” is

grayed out it means you are not at a level that data can be extracted. In addition, please note

that pop-up blockers may prevent the extract process from running.



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• Please note that you must do a one-time Banner set up to allow headers to appear as part of the

data extraction

• To do this, type GUAUPRF -General User Preferences Maintenance next to the Go To... and click

the Enter key

• Under the “Data Extract” section located in the lower left hand corner of the Display Options

tab, check the box next to “Include Header Row in Data Extract” and then click on the Save icon

in the upper left corner of the screen



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FGITBSR – Trial Balance Summary

• Type FGITBSR in the Box to the right of the Go To... and press enter

• This takes you to the form which is broken into two sections, the top section for accounting

query information and the next section for query results

• COA field will always be “1”

• Fiscal Year field – will automatically default to current fiscal year

• Fund Field – enter fund number you would like to view

• You have the option once the fund is selected to choose a specific account or to leave this field

blank. If the account is left blank, once the query is executed Banner will display all accounts

associated with the selected fund.

• Click Next Block icon to execute the query



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• This form is useful for tracking net assets for 2XXXXX - Restricted funds and 15XXXX –

Unrestricted funds.

• This form displays the general ledger accounts, which summarize operating account information

(i.e., 5XXX - Revenue, 6XXX – Salary and Benefits, 7XXX – Other Expenses and 8XXX - Transfers).

All 5xxx accounts are summarized within account 3011 – Revenue Control, and all 6xxx, 7xxx and

8xxx accounts are summarized within account 3021 – Expenditure Control.

• The 4XXX - Net Asset series represents the beginning fund balance (i.e., prior year ending

balance).

• The Current Fund Balance field should always be a credit balance. If this field is a debit balance,

the fund is currently overspent.

• Highlighting an account row and selecting “Options” and then “Query General Ledger Activity”

allows you to drilldown to the account detail







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FGITRND – Detail Transaction Activity

• Type FGITRND in the Box to the right of the Go To... and press enter



• FOAP fields – Can be left blank or entered to view a specific query

• Account Field

• Click Next Block icon, which takes you to the next section of the form

• Click the Execute Query icon to retrieve query results



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FGITRND – Wildcard (%) Query

• The top section may be left blank with the exception of the COA and fiscal year

• COA field will always be “1”

• Fiscal Year field – will automatically default to current fiscal year

• Click Next Block icon, which takes you to the next section of the form

• Select query items using the wildcard (the % sign) to query all of the items you have Banner

access to. For example, if you would like to see the detail transactions for all 7XXX accounts

enter “7%” in the account column. Please note

• Click the Execute Query icon to retrieve query results

• Please note that this is a rather large extract because it will include all the budget, reserves,

encumbrance and actual transactions. To view year-to-date (YTD) actual transactions only,

enter YTD in the Field column and “7%” in the account column. The fields, documents and types

are further explained on the “Banner Finance Guides and Charts of Accounts” section found on

the Controller’s Office Website.

• This information can also be downloaded to EXCEL the same way as discussed at the beginning

of the INB section.










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FAIVNDH – Vendor Detail History

Type FAIVNDH in the Box to the right of the Go To...and press enter



• This form is used to determine if a vendor has been paid and provides relevant information

regarding the payments.



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• Vendor field – enter vendor A number. Please note, a query is available to find the vendors “A”

number.

• To start the query click on the dropdown box to the right of the Vendor field, select Entity

Name/ID Search by clicking on it. In the Last Name column type in the Vendors name or part of

the name and use the wildcard (the % sign). Please note that this form is case sensitive.

Execute your query by clicking the Execute Query icon. Double click on the desired vendor row

to return the correct vendor.

• Tab through the vendor line and then click the Next Block icon to execute the query

• This allows you to see the vendor invoice, the IIT generated invoice document, amount, due

date, check date and check number

GUTPMNU - Personal Menu Maintenance Menu and Copy

• Type GUTPMNU in the Box to the right of the Go To... and press enter. This will take you to

the Personal Menu Maintenance Menu and Copy screen.

• The following forms are used to create, change and copy My Banner

Form Code Purpose

Personal Menu Maintenance GUAPMNU Create and change your personal menu

Personal Menu Maintenance Menu and Copy GUTPMNU

Copy your personal menu to or from another user



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• To copy another user’s “My Banner” form listing go to the User field and select that user

from the dropdown box. This will populate the right side of the screen with that user’s “My

Banner” form listing.



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• To display users click on the Display User icon circled below. This will populate the left side

of the screen with that user’s “My Banner” form listing.



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• Type your User Name into the Search field and press enter to locate

• To copy forms to your user name click on the Copy to User icon circled below



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• Click “Yes” in the dialog box

• Click “OK” in the dialog box



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GUAPMNU – Personal Menu Maintenance

• It is recommended that you build your “My Banner” menu to have all of your most

frequently accessed forms in one location.

• Type GUAPMNU in the Box to the right of the Go To... and press enter



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• To insert a new form (Object) select the form from the listing on the left hand side of the

screen, double click on the form object and click on the Insert icon circled below

• Click on the Save icon

• Please note that you will need to log off of and back into INB to access the newly saved form

in your “My Banner” listing

Banner Finance Training - Illinois Institute of Technology · · 2016-01-29Banner Finance...

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