E invoicing, perspectives for effective electronic invoicing in europe
Banner Accounts Receivable New Enhancements in 7 - usg.edu · modes ApplyCred Invoicing Statement...
Transcript of Banner Accounts Receivable New Enhancements in 7 - usg.edu · modes ApplyCred Invoicing Statement...
www.sungardhe.com
Banner Accounts Receivable New Enhancements in 7.3
Kris LorenzPrincipal Consultant
2www.sungardhe.com
Topics of Discussion
TGRRCON
New summary sections
Finance Installed
Finance Not Installed
Collector table changes
New views
TSRCBIL
New parameters
Changed parameters
Removed parameters
Other changes
3www.sungardhe.com
Topics of DiscussionStudent eBills
Students and staff can view
Stored point-in time statements, includingschedule/bill statements
Payment history as defined by institution
Unbilled activity since last statement, including future effective dated transactions
PLUS Loan Refunding
Refund produces automatic check to PLUS borrower (if parent did not select refund to student)
Refund based on balance for each PLUS loan that has not been applied to charges on student’s account
www.sungardhe.com
TGRRCON
5www.sungardhe.com
TGRRCON – Finance installed
New Account Summary section
A/R Adjusted Fed total
+ Pending Gurfeed
+ In transit (FGBTRNI & FGBJVCD)
= Adjusted Net Fed
General Ledger Balance
Difference (Adjusted Net Fed – General Ledger Bal)
6www.sungardhe.com
TGRRCON – Finance installed
New Deposit Summary section
Total Fed
+ Pending Gurfeed
+ In transit (FGBTRNI & FGBJVCD)
= Adjusted Net Fed
General Ledger Balance
Difference (Adjusted Net Fed – General Ledger Bal)
7www.sungardhe.com
Report Sample Account Summary with Banner Finance Installed
8www.sungardhe.com
TGRRCON – Finance NOT installed
New Account Summary section
A/R Adjusted Fed total
+ Pending Gurfeed
= Adjusted Ledger
9www.sungardhe.com
TGRRCON – Finance NOT installed
New Deposit Summary section
Total Fed
+ Pending Gurfeed
= Adjusted Ledger
10www.sungardhe.com
TGRRCON – Collector Table changes
New column
tgrcolr_source
Identifies source of the data
Values
ACCD – Receivable transactions (TBRACCD)
DEPO – Deposits (TBRDEPO)
MISD – Miscellaneous receipts (TBRMISD)
Cleared at start of run (not at end) to retain summarized data
11www.sungardhe.com
TGRRCON – New Views
Detail of Application of Payments View (TBVDTAP)
Detail Application of Payment table (TBRAPPL)
Research Accounting Application of Payment table (TRRAPPL)
Includes data from associated transaction table, detail code table and identification tables
12www.sungardhe.com
TGRRCON – New Views
Detail of Accounts Receivable Transactions View (TBVDTTR)
Charge/Payment Table (TBRACCD)
Grant Detail (TRRACCD)
Deposits (TBRDEPO)
Miscellaneous Transactions (TBRMISD)
Detail code table
Identification tables
Information can be viewed by Feed Document or by Cashier Session
www.sungardhe.com
Student Billing Process TSRCBIL
14www.sungardhe.com
RPE’s Delivered (TSRCBIL)
RPE 25737
Eliminated extra blank page that printed between each S/B in sleep/wake mode
15www.sungardhe.com
Defects Resolved (TSRCBIL)
Defect 90475
Problem – Name prefix and suffix did not print in S/B mode
Resolution- Prefix and suffix (at least first 3 characters) now print in S/B mode
16www.sungardhe.com
Defects Resolved (TSRCBIL)
Defect 96035
Problem – Primary instructor name was not printing when instructor was not associated with the first meeting session
Resolution -Primary instructor name now prints
17www.sungardhe.com
Other changes (TSRCBIL)
Missing spriden PIDMS now identified in the .log file of tb-statement API
Output prints accounts with no addresses first
Additional jobsub parameter edits
18www.sungardhe.com
New Parameters (TSRCBIL)
User ID for population selection
Accept charges (Y/N) (RPE 2840)
Option to update or not update the accept charges flags when credits (contracts, exemptions, deposits) are posted to account
Registration (SFBETRM)
Location Management (SLRRASG/MASG/PASG)
19www.sungardhe.com
Modified Parameters (TSRCBIL)
Pre 7.3 Release- RUN modes ApplyCred
Invoicing
Statement
Financial
7.3 Release- RUN Modes ApplyCred
Invoicing
Statement
SCHEDSTMT (new)
Updates bill/due dates for trans included in amount due
SCHEDINV (new)
Current schedule bill functionality which does not update bill/due dates
20www.sungardhe.com
Modified Parameters (TSRCBIL)
Include Zero Balance (RPE 24610)
Enables billing of zero bal accounts with current activity, and avoids billing accounts with no activity
Parameter options
N - exclude all zero
C - include zero only if current activity
Y - include all zero (schedule bill only)
Overrides Minimum Balance parameter
21www.sungardhe.com
Modified Parameters (TSRCBIL)
Pre 7.3 ReleaseSchedule Bill Due Date
Used for
Schedule/bills only
Days in Billing Cycle parameter was used to calculate Statement due date
7.3 ReleaseDue Date
Used for Schedule/bills
& Statements
Removed Days in Billing Cycle parameter
22www.sungardhe.com
Removed Parameters (TSRCBIL)
Produce Schedule/Bill
Run Mode now determines
(SCHEDSTMT/SCHEDINV)
Days in Billing Cycle
Due date parameter replaces calculation of due date
Financial Aid Indicator
23www.sungardhe.com
Summary
TGRRCON changes to simplify reconciliation
TSRCBIL changes to improve student billing functionality
www.sungardhe.com
Student eBills
25www.sungardhe.com
Topics of Discussion
What’s new - Functional
My Statement Luminis channel
Statement and Payment History self service page
Statement and Payment History form (TGISTMT)
Form Modifications (TGACTRL & TS/FADETC)
Statement Purge process (TGPSTMT)
26www.sungardhe.com
Topics of Discussion
What’s new – Technical
Statement header table (TBBSTMT)
API for new Statement Table
Large object storage table (GORBLOB)
Procedure for display of stored files
Added database columns (TBBCTRL and TBBDETC)
www.sungardhe.com
Technical Notes
28www.sungardhe.com
Technical notes
TBBSTMT – statement header table
Record of statement produced
RPE 26121 – display statement in Self Service
Used when running TSRCBIL
Defect 54060 – performance sorting by zip code
Defect 89417 – schedule/bill drops student with no address
29www.sungardhe.com
Technical notes
GORBLOB – large object storage table
BLOB – binary large object in database
BFILE – pointer to physical file stored in file system
30www.sungardhe.com
Technical notes
Statement stored
TSRCBIL will not create stored file
Unique statement number in the output
Third Party tool
Parse on statement number
Create PDF
Call API to store the file
Script
www.sungardhe.com
Student Perspective Let’s take a look
32www.sungardhe.com
Student Perspective example
Accesses institution’s Unified Digital Campus
Sees My Statement channel
Reviews summary info for most recent statement
Opens stored statement
Navigates to self service to view statements, payment history and unbilled activity
33www.sungardhe.com
My Statement channel
Opens stored
file
34www.sungardhe.com
Example: Statement stored in PDF format
35www.sungardhe.com
My Statement channel
Link to Self
Service
Link to payment gateway
36www.sungardhe.com
Statement and Payment History self service page
Access stored billing statements
Current (most recent) statement always displays
Previous statements display as defined by institution
Displays payment history – Institution defines
Displays unbilled activity
Activity since most recent statement
Future dated transactions
NEW Student Account menu under Student and Financial Aid
37www.sungardhe.com
38www.sungardhe.com
Opens PDF
39www.sungardhe.com
40www.sungardhe.com
Example: Statement stored in PDF format
41www.sungardhe.com
Blank means payment has
not yet appeared on a
statement
Entry Date
in INB
42www.sungardhe.com
Entry Date
in INB
43www.sungardhe.com
www.sungardhe.com
Office Staff Perspective Let’s take a look
45www.sungardhe.com
Office Staff Perspective example
Student calls with a question about their statement
Staff accesses the Statement and Payment History form (TGISTMT)
Sees a list of statements and summary information
Opens stored statement and sees EXACTLY what the student sees
Reviews payments and unbilled activity with student
46www.sungardhe.com
Opens statement for highlighted
record
47www.sungardhe.com
Example: Statement stored in PDF format
48www.sungardhe.com
Y = both can view * = Staff can view Blank = file not avail
Term populated for schedule bills
49www.sungardhe.com
Post Date in SS
50www.sungardhe.com
www.sungardhe.com
Form Modifications
52www.sungardhe.com
Billing Control form (TGACTRL)
Used to calculate
cutoff dates
53www.sungardhe.com
Accounts Recv Billing Control (TGACTRL)
Statement History Months
Valid values are 0 to 99 months
0 (zero) shows the most recent statement that exists for the student, without regard to cutoff
Statement cutoff applies to students only
Staff access is NOT limited. Staff can access all statements stored in the database
Student access to stored statements is limited to statements with bill date >= cutoff date
54www.sungardhe.com
Accounts Recv Billing Control (TGACTRL)
Payment History months
Valid values are 0 to 99 months
0 (zero) shows payments made in current month only
Student and Staff see same payment history
Payments with entry date >= cutoff date display
55www.sungardhe.com
Cutoff Date calculation How is cutoff date calculated?
Today is April 4, 2006 and Months History is 4
Current month is April
Count back four months– Mar, Feb, Jan, Dec
1st day of 4th month back is cutoff date - Dec 1, 2005
Statements and Payments since Dec. 1, 2005
56www.sungardhe.com
Detail Code Control forms (TS/FADETC)
Select to include detail code in payment history
Charge and Payment type detail codes valid
Refund detail codes can be included in Payment History
57www.sungardhe.com
Detail Code Control forms (TSADETC & TFADETC)
www.sungardhe.com
Statement Purge Process TGPSTMT
59www.sungardhe.com
Statement Purge process (TGPSTMT)
Purges records no longer needed or created in error
Deletes statement header row from TBBSTMT
Large object storage table
Deleted if BLOB stored
Marked pending delete if BFILE points to file system
60www.sungardhe.com
Statement Purge process (TGPSTMT)Parameters
Bill date
Job run number
Run Mode (Audit or Update)
Population selection
Output display by Bill Date
ID Name Statement Count
Control report shows total student and statement record counts
Output display by Job Number
Job Num Bill Date Statement Count
61www.sungardhe.com
Summary
Students and staff can view:
Stored point-in time statements, including schedule/bill statements
Payment history as defined by institution
Unbilled activity since last statement, including future effective dated transactions
www.sungardhe.com
PLUS Loan Refunding
63www.sungardhe.com
Process Prerequisites
Unique detail code on TSADETC for PLUS refunds to be sent to the parent borrower.
The Refund Code Associated with this detail code must be valued to P (Parent PLUS).
Fund code established on RFRBASE with the Federal Fund ID equal to PLUS must have the Direct Loan Indicator, Electronic Loan Indicator, or Manual Loan Indicator set to an appropriate value on the Fund Management Form (RFRMGMT).
64www.sungardhe.com
Data Entry Requirements
For the refund to go to the parent, do not select the Parent Loan to student check boxes
Get a complete parent name and address in the Parent Data section of the Loan information
65www.sungardhe.com
Automatic Process Flow
Disburse loan funds to the Student account using Banner Financial Aid disbursement (RPEDISB).
Run application of payments to apply any funds received for the student’s record to any outstanding charges.
Auto Refund Credit Amt – Student Process (TSRRFND) to allow refunding to PLUS Loan borrowers.
TGRFEED to update the GURAPAY table with the parent borrower’s name and address, as a one-time vendor.
Execute the Refund Interface (FURAPAY) to create the invoice records from the GURAPAY table.
Generate checks and distribute to the proper recipients.
66www.sungardhe.com
Changed Forms
TSADETC
TFADETC
A new value of P was added to the refund code on this form
Identifies a detail code as a PLUS loan refund
Only one active detail code can exist with a value of P
67www.sungardhe.com
Changed Processes
TSRRFND (Auto Refund Credit Amt- Student)
TGRFEED (Accounting Feed Process)
FURAPAY (Student Refund Interface Process)
68www.sungardhe.com
Questions & Answers
69www.sungardhe.com
Thank You!
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
Without limitation, SunGard, the SunGard logo, Banner, Campus Pipeline, Luminis, PowerCAMPUS, Matrix, and Plus are trademarks or registered trademarks of SunGard Data Systems Inc. or its subsidiaries in the U.S. and other countries. Third-party names and marks referenced herein are trademarks or registered trademarks of their respective owners.
©
2006 SunGard. All rights reserved.
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -