BANGLADESH: Urban Resilience Project Implementation Support … · 2020. 6. 16. · - 1 -...

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BANGLADESH: Urban Resilience Project

Implementation Support Review Mission

June 16-20, 2019

Aide Memoire

INTRODUCTION

1. A World Bank Team1 carried out an Implementation Support Review (ISR) mission for the Urban Resilience Project (URP) from June 16 to 20, 2019. The objective of the mission was to: (i) review

implementation progress; (ii) review project targets and assess results indicators; and (iii) assess

implementation challenges and recommend remedial measures. This Aide Memoire (AM) summarizes the

mission’s findings, recommendations, and agreements reached with the relevant agencies to expedite

implementation. The AM was discussed at the wrap-up meeting on June 20, 2019 with the Secretary,

Planning Division, Ministry of Planning as Chair. As agreed, this AM will be classified as “Public” under

the World Bank’s Access to Information policy.

PROJECT DATA AND OVERALL STATUS

2. URP is a multi-ministerial project, executed by four implementing agencies; (i) Department of Disaster Management (DDM); (ii) Rajdhani Unnayan Kartripakkha (RAJUK); (iii) Project Coordinating

Monitoring Unit (PCMU); and (iv) Dhaka North City Corporation (DNCC) on behalf of DNCC, Dhaka

South City Corporation (DSCC), Fire Service and Civil Defense (FSCD) and Sylhet City Corporation

(SCC). Project activities are highly technical, inter-related across agencies which require phased planning

and implementation and are integral to the overall complex reform agenda for urban resilience. After a

slow start, the project is now making significant progress towards achieving the Project Development

Objective (PDO). IDA disbursement is at 29%.

3. Out of the four Implementing Agencies (IAs), DNCC is most advanced and implementation progress is

satisfactory. All consultancy services of RAJUK, DDM, and PCMU are under implementation after

significant initial delays related to procurement. DDM is expected to start the Training, Exercises and

Drills (TED) program from July 15, 2019, which brings together all emergency services supported under

the project. RAJUK has improved implementation and construction planning of the Urban Resilience Unit

(URU), being established under the Project, is expected to commence in October 2019. Based on the

mission, it was agreed that to achieve the PDO a restructuring was required to reallocate funds, adjust

results indicators and targets, and extend the closing date.

4. Many important activities such as completion of additional decentralized emergency services warehouses,

delivery of emergency management equipment, completion of Emergency Operation Centers (EOCs), etc.

are planned in the next few months. The mission advised the PIUs to take the opportunity to disseminate

these important milestones and raise awareness of the work the Government is doing to improve urban

resiliency and what has already been achieved, particularly in light of the recent fire events.

Table 1: Project Data as of June 30, 2019

Board Approval : March 24, 2015

Effectiveness Date : August 3, 2015

Closing Date : June 30, 2020

Mid-Term Review : December 8-13, 2018

Original IDA Credit XDR 122.80 million

(US$ 173 million equivalent)

GoB Contribution: US$ 6.5 million

IDA Amount Disbursed XDR 35.63 million

(US$ 49.34 million equivalent) (29%)

1 Swarna Kazi (Sr. Disaster Risk Management Specialist and Task Team Leader), Ignacio Urrutia (Sr. Disaster Risk Management

Specialist and Co-Task Team Leader), Haris Khan (Sr. Disaster Risk Management Specialist and Co-Task Team Leader), A.N.M.

Mustafizur Rahman (Sr. Procurement Specialist), Aisha De Guzman (Sr. Financial Management Specialist), Nadia Sharmin (Sr.

Environment Specialist), Md. Akhtar Zaman (Sr. Social Development Specialist), Debashish Paul Shuvra (Disaster Risk Management

Analyst), Mohammad Rafiqul Islam (Disaster Risk Management Analyst), S M Mehedi Hasan (Technical Consultant), Dewan Rakibul

Islam (Technical Consultant), Partha Protim Nath (Research Assistant), Mohammad Abdul Basit (Research Assistant), Md. Towshikur

Rahman (Research Assistant), Olivia Moutushi Sarker (Team Associate) and Amani Haque (Program Associate).

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5. Reallocation: There are savings in the DDM and PCMU activities mostly due to lower prices in services from original estimates. There is approximately US$7 million financing gap in the RAJUK component

due to; (i) increased cost of Value Added Tax (VAT) & Income Tax (new legislation); (ii) higher than

estimated cost of consultancy services; (iii) price escalation; and (iv) increased construction cost for the

proposed Urban Resilience Unit (URU) building. This gap can be covered with savings from the DDM

and PCMU components. As agreed during the mission, RAJUK, DDM, and PCMU have agreed on a

proposed re-allocation among components. PCMU as the coordinating PIU, will lead the reallocation

process.

6. Revised Result Framework (RF): A revised RF has been developed based on the scope, timeline and

targets of the project. Activities remain the same, the proposed changes are intended to reflect the results

expected under the project more appropriately. Proposed revised results framework is in Annex IV.

7. Closing Date Extension: To properly complete ongoing activities, including construction of the URU

building and complete the sector reform activities, a 22-month extension until April 30, 2022 is required.

Initial delays were mostly related to the procurement of goods and services which are new to the country.

The extension will allow for: (i) reprogramming the implementation schedule of the Training, Exercises,

and Drills (TED) program under DDM which is now under an accelerated work program that may

compromise quality and the capacity of institutions to internalize the content; (ii) completion of the

consultancy services under RAJUK and adoption of the outcomes of these services in manner such that

these are embedded and integrated into RAJUK’s newly formed Urban Resilience Unit (URU); and (iii)

completion of the construction of the URU building which will require time until the end of the dry season

in 2022.

8. Next Steps for Restructuring: Formal request for restructuring to be sent to the Bank by July 15, 2019.

Restructuring to be completed by October 2019.

IMPLEMENTATION PROGRESS AND KEY FINDINGS

Component A: Reinforcing the Country’s Emergency Management Response Capacity (US$ 110

million)

9. The goal of Component A is to operationalize an integrated emergency management system that will enable to plan and respond to both everyday emergencies as well as major disasters in an organized and

effective manner. The component will finance: (i) construction and/or refurbishment of decentralized

facilities for emergency management and response; (ii) establishment of a communications network for

these facilities to operate during emergencies; (iii) provide specialized search and rescue equipment; and

(iv) train for emergency operations and response. The increased capacity to be evaluated through exercises

and drills.

10. At the time the project was designed, DNCC did not have any suitable premises, it was discussed, when

there was space, an EOC would be included for DNCC. Over the course of the project, DNCC now has a

well-established office space. As agreed with the Hon’ble Mayor DNCC, an EOC will now be established

for DNCC. Suitable, space has been allocated, a design and supervision firm and technical consultant are

already onboard, technical specifications are available, and there are savings within the component to

include this activity.

11. Out of the fifty-seven (57) planned decentralized facilities: Fifty-one2 (51) have been constructed or

renovated, and six (6) are in progress. Construction activities are on track for completion.

12. Construction of FSCD Command and Control Room (CCR) in Dhaka is 95% complete. Construction of

FSCD CCR including warehouses in Sylhet is 75% complete. Finishing work is ongoing in both CCR.

These two facilities are expected to be completed by July 15, 2019.

2 2 Fixed Control Rooms (CoC Mirpur and Sylhet), 13 Emergency Management Warehouses associated with 13 Auxiliary Control Rooms (11 Dhaka, 2 Sylhet) along with 8 Emergency Management Warehouses (DNCC-5, DSCC-3), 1 Emergency Operation Center

associated with 1 Urban Resilience Unit (Sylhet), 3 Disaster Risk Management Offices (DNCC, DSCC & SCC), 10 Zonal Control

Rooms (1 control at each zonal office)

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13. The main delay under Component A works is with DSCC. The construction of the Emergency Operating

Centre (EOC) at DSCC, has progressed only 30%, due to site handover issues. As agreed during the

mission with the Hon’ble Mayor DSCC, the activity will be expedited immediately. This activity is

planned to be completed by September 30, 2019.

14. Supply and installation of emergency management and communication technology is ongoing. Equipment includes radio sets, terminals, communication towers, antennas, and mobile communication vehicle. The

sets of specialized equipment are being procured and delivered to the respective facilities. Contracts have

already been signed for most of the Information and Communication Technology (ICT) equipment

packages. Only remaining are- G-1-6/ICT Equipment for CCR at FSCD, Sylhet, G-1-7/ICT Equipment

for CCR at FSCD, Dhaka, G-1-8/ Specialized ICT Equipment (DMR(Digital Mobile Radio) Network and

Related Installations-VHF (Very High Frequency)) for FSCD, and G-1-12/ ICT Equipment for EOC at

DSCC. A list of equipment for FSCD that has already been supplied or under tender in attached in Annex

V.

15. Procurement of ICT Equipment for CCR at FSCD, Sylhet and Dhaka, and ICT Equipment for EOC DSCC

are in tender evaluation stage and will be signed by August 30, 2019. Tender is floated for Specialized

ICT Equipment (DMR Network and Related Installations-VHF) for FSCD and is expected to be signed

by October 30, 2019.

16. Application for frequency allocation from the Bangladesh Telecommunication Regulatory Commission

(BTRC) has been submitted by DNCC and DSCC. BTRC has granted frequency allocation for Ultra-high

Frequency (UHF) devices for DNCC. It was agreed that both DNCC and DSCC will follow-up urgently

for the pending frequency allocation of the High Frequency (HF) and UHF devices respectively.

Frequency allocation for all FSCD devices have already been granted.

17. Specialized Search and Rescue (SAR) equipment are being procured to increase capacity for timely

response in the event of an emergency. Most equipment has already been procured and delivery is ongoing.

The only SAR equipment that remains is the rescue boat, which is scheduled to be delivered by March 31,

2020.

18. The Training, Exercises, and Drills (TED) is being led by DDM, they have submitted all five deliverables (1.1: Final Curriculum, 1.2: Comprehensive Course Materials, 1.3: Tracking Tool Report, and 1.4:

Emergency Operations Plan (EOP) Planning Process report and 1.5: Final Training Plan) of first phase

under the contract. DDM must follow up closely to ensure that the trainings commence as soon as possible.

It was agreed that the trainings will start from July 15, 2019 and are scheduled to continue for two years

from commencement, depending on an extension of the project’s closing date.

Component B: Vulnerability Assessment of Critical and Essential Facilities (US$ 12 million)

19. The objective of this component is to develop a consensus-driven analytical foundation required for

longer-term investments to reduce risk in the built environment. This is being carried out through two sub-

components led by RAJUK, B1 (Consultancy Service S-4): Vulnerability assessment of critical and

essential facilities; and B2 (Consultancy Service S-5): Development of a Risk-Sensitive Land Use

Planning (RSLUP) practice, including a Strategic Environmental Assessment (SEA). Both contracts were

signed in October 2018. There was a substantial increase in the contract price from the estimated value.

Based on the mission findings, the extension of the project is required to achieve the required outcomes

and internalize the services rendered. Close monitoring by RAJUK is essential.

20. S-4: Consultancy Services for Vulnerability Assessment and Prioritized Investment Plan for Critical Assets

in Dhaka for URU. The Inception Report was approved on March 27, 2019. Prioritization parameters,

methodology and framework for survey and studies have been completed. Situation Analysis Report, data

collection, documentation, digitization, characterization of exposure data, preparation of GIS database has

been submitted. Rapid Visual Assessment (RVA) is ongoing, which encompasses 5 million sqm (about

4,000 structures) in greater Dhaka.

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21. S-5: Consultancy Services for Development of Risk-sensitive Land Use Planning Practice for URU. The

Inception Report for this package was approved on March 27, 2019. The final Draft SEA Interim Report

will be submitted addressing Bank’s observation by July 15, 2019. As part of the geological survey and

investigation, 500 microtremor tests have been conducted in greater Dhaka, based on which the borehole

layout plan for the Standard Penetration Tests (SPTs) and Cone Penetration Tests (CPTs) will be prepared.

Comprehensive Situation Analysis and Diagnosis Report and Final Consultation Report has been

submitted. Preliminary data collection, report including comprehensive study to assess implications of

hazards, vulnerabilities and risks, are under preparation.

Component C: Improved Construction, Urban Planning and Development (US$ 41 million)

22. The objective of this component is to put in place the institutional infrastructure and competency to reduce

long-term disaster vulnerability, addressing both the existing built environment as well as future

development. The Minister of Housing and Public Works (MoHPW) approved the establishment of URU,

in principle, on April 29, 2019. Formal minutes will be circulated. After assessing the requirements during

the Mid Term Review (MTR), it was agreed that the one remaining consultancy package (with regard to

accreditation process) may be merged with an appropriate ongoing contract. Most importantly approval of

BNBC 2017 from respective authority within the project period is also crucial for utilizing the outcome in

full for this component.

23. S-6: Consultancy Services consultancy Services for Operationalizing the URU. Inception Report and

Situation Analysis were approved on March 27, 2019. Revised Institutional Design and Operational Study

(IDOS) was submitted on June 14, 2019. In addition to the services associated with the operationalization

of the URU, it will also be equipped with field and laboratory equipment.

24. S-7: Consultancy Services for Electronic Construction Permitting (ECP) System. The Inception Report

covering Construction Permitting, Assessment and Situation Analysis is complete. Baseline and Business

Operation Design (BOD) has been developed and is expected that the 1st prototype of software and ECP

strategy and action plan with relevant engagement and documentation will be submitted by July 20, 2019.

25. S-9: Consultancy Services for Building Code Implementation and Enforcement Strategy. Inception reports

that cover the initial assessment on code enforcement violations, status on violation cases, and resolutions

has been submitted and approved. Situation Analysis and Consultations Report is being reviewed.

Education campaign and outreach program of current findings to be initiated and will be integrated with

the next deliverables. Outcomes from this component will be integrated with ECP system.

26. S-11: Consultancy Services Regarding the Design and Supervision of URU Construction. The Design &

Supervision firm submitted the draft architectural drawing of the URU on June 16, 2019. All final design

and Bill of Quantities (BoQ) will be submitted by July 25, 2019. Works contract is expected to be signed

by November 15, 2019 and completion of construction will take approximately 2 years from

commencement, depending on closing date extension. Close monitoring and supervision by RAJUK will

be needed to ensure timely completion.

Component D: Project Coordination, Monitoring and Evaluation

27. PCMU is responsible for the overall coordination and monitoring of this multi-agency project. A key

activity is Monitoring and Evaluation (M&E) of all components through a specialized M&E Firm. The

M&E firm is now in place, a system is established, and the indicators are being tracked. The M&E Firm

has submitted four (4) Quarterly Progress Reports, M&E Framework Report and Baseline Survey Report.

28. PCMU signed a contract for the Internal Audit and the Draft Final report was submitted on May 15, 2019.

The PMIS dashboard (https://urp.gov.bd/) has been prepared. It was launched on June 13, 2019 at the

Project Steering Committee (PSC) meeting.

https://urp.gov.bd/

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Operation & Maintenance (O&M) and Sustainability

29. While state of the art equipment is being procured, EOCs and an URU established, the project is also

looking at the sustainability of operations. This is being achieved through appropriate training of key staff,

a retention and absorption plan to mainstream these human resources in the government system and

allocation of appropriate recurring budget for new systems and infrastructure. All IAs should share a

sustainability plan, which would include budget, human resources and O&M, by September 30, 2019.

30. Through this project, RAJUK has begun the establishment of the URU. As of now, 54 personnel including

35 engineers, architects and planners, have been recruited. They are closely involved with the technical

interventions and are being trained through this process to improve their technical capacity. Once URU is

full established, the manpower will be integrated within URU to provide capacity building support,

operationalizing laboratory and field-testing activities and technical activities.

FIDUCIARY COMPLIANCE

31. Procurement

DNCC: Out of four implementing agencies DNCC has more complex procurement packages of

Goods/ICT equipment. Procurement process of all planned packages are in various stages of procurement.

As per STEP data and mission findings out of seven Specialized ICT Equipment (VHF and HF Radio

Terminals/DMR network and Related Installations) packages, three contracts are signed. Mission has

agreed on the time line for remaining four packages which is in the procurement process. Final delivery is

dependent on frequency issues. The high value package of DMR network (URP-DNCC/G-1-8/Specialized

ICT Equipment (DMR Network and Related Installations-VHF) for FSCD) are in bidding stage which

requires due diligence for successful outcome. Moreover, five procurement packages of ICT Equipment

for CCR/EOC/warehouses of city corporations are in bidding stages. Mission has agreed on a time line

in finalizing the contracts. DNCC will develop an inventory tool or procure off-the shelf software with

unique identification numbers for key ICT/rescue/heavy equipment for monitoring these sensitive and

valuable goods.

RAJUK is implementing key service packages; (i) Design and Supervision of URU Building; (ii)

Operationalizing the URU; (iii) Assessing the Current State and Deploying a Web-based Integrated

Information Management System for the Construction Permit System; (iv) Building Code Implementation

and Enforcement Strategy for URU; (v) Vulnerability Assessment and Prioritized Investment Plan for

Critical Assets in Dhaka; (vi) Development of Risk Sensitive Land Use Planning Practice. As all contracts

are lump-sum based complex contracts, RAJUK will start reporting deliverables from July 2019 through

an excel based platform. For all the above contracts the replaced key staff requires substantial monitoring

to cover-up the missing time-input.

DDM has one key consultancy contract of US$10 million which was signed on November 2018 and as

agreed in this mission the appropriate concurrence will be required for training budget allocation from

provisional-sum. DDM post-review contracts will have to be handled more professional way based on the

findings of the last review.

Those contracts are not generated through STEP may not be counted as completed contract.

32. Financial Management

Key FM actions such as the conduct of internal audit and installation of IBAS++ has been completed. It

was noted that the implementing agencies need to establish more stringent controls in ensuring that records

are updated, transactions are properly reviewed, and all expenditures are supported with the necessary

documents. The project experienced initial implementation delays and expenses are expected to increase

significantly in the coming months. This will mean more expenditures need to be appropriately processed

and supported with relevant documentation. As such, it is recommended that the PIUs strengthen the

bookkeeping process; establish and implement internal controls over transactions; and ensure that all

transactions are sufficiently reviewed by the qualified personnel. The following actions are recommended:

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a. Ensure that all payment vouchers on file are completely supported with relevant documentation

and duly signed by the required personnel and officers of the government - It was noted during the

review of transactions that certain payment vouchers had missing signatories and/or have incomplete

supporting documents. IAs should ensure that all signatories sign the Payment Voucher as evidence

of review and are completely supported being the official document that supports all transactions.

Failure to present adequate documentation may result to ineligible expenses.

b. Ensure complete and updated books of account such as cash book, advance register, monthly bank

reconciliation statement and assets register. In addition, while the IAs are transitioning to the use

of IBAS++ and taking into consideration that the system is not yet able to produce real-time data

and customizable financial reports, it is recommended that the account officers continue with the

use of MS Excel sheets to monitor financial transactions and implement database back-up policies

and procedures to ensure the integrity of accounting records and avoid loss of information. As per

discussion with FMS, they have started regularly saving digital records at least monthly in back-up

drives.

c. Submit Internal Audit Report and monitor resolution of audit issues. M.I. Chowdury Firm was hired

by the PCMU to conduct the internal audit covering all the 4 IAs. As per PCMU, final discussions

of the audit findings were held on the second week of June 2019 and the final report is expected to

be submitted by the third week of June 2019. Prior to the finalization of the internal audit report,

PCMU has been assisting the various IAs in improving FM capacity by providing trainings on

different FM areas such as IBAS++, IFR and voucher preparation, cashbook maintenance and proper

record keeping. The mission commends the proactivity of PCMU in strengthening FM system of

the project.

d. Ensure maintenance of an Asset Registry and conduct annual physical count of inventory and

project assets – the project involves procurement of a number of goods. IAs should ensure an annual

physical count of all assets purchased for the project. PCMU will share a template of Asset register

that can be used by the IAs.

e. Ensure accuracy of tax deductions – it was noted that a difference was noted in the re-computation

of VAT in consultancy services for a certain contract with PCMU. It is recommended that the

correction be reviewed, and adjustments be made on the succeeding payments.

Compliance with the financial covenants

a. Audited project financial statements – External audit will continue to be carried out annually by the

Foreign Aided Project Audit Directorate (FAPAD) of C&AG. All IAs have submitted the audited

financial statements (AFS) for the period July 1, 2017 to June 30, 2018. During the mission, the

FMS of the different IAs provided updates on the status of the audit findings noted by FAPAD.

b. Interim Unaudited Financial Reports (IFRs) – IFRs are due for submission 45 days after the end of

each calendar quarter. The consolidated IUFR prepared by the PCMU for the quarter ended March

31, 2019 was submitted timely, on May 8, 2019. During the consolidated financial review, issues

were noted in the IFR of DNCC and it was agreed that the IFRs will be reviewed and revised to

include the corrections.

Disbursement Performance

Details of disbursement by category of expenditure is shown in the table 2. The disbursement under the

project is SOE based and as of June 18, 2019 is SDR 34.64 million which is 28% of the credit. About

SDR 935 thousand worth of withdrawal applications are targeted to be processed by June 30, 2019. A

large number of high valued procurement packages are still ongoing.

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Table 02: Status of Fund Utilization/Disbursement Against Allocation as of 18 June 2019

(IDA 5590: Amounts in SDR)

Particulars

Financing

allocation

(a)

Withdrawn

from Bank

(b)

WAs in

process

(c)

Amount

undisbursed

from the

Bank

(a-b-c)

Disbursement

Rate3

Utilization

Rate 4

Goods, Works, CS, Non-CS,

Training and IOC 122,800,000 25,926,119 934,635 95,939,245 21% 22%

Emergency Expenses - - - - 0% 0%

Designated Account-A DNCC - 4,403,214 - (4,403,214)

Designated Account-B RAJUK - 2,610,361 - (2,610,361)

Designated Account-C DDM 898,297 (898,297)

Designated Account-D PCMU - 797,142 - (797,142)

Total 122,800,000 34,635,134 934,635 87,230,231 28% 22%

Withdrawal Applications (WA) of amount of SDR 563,353.17 have been submitted and under the processing

by the Bank as of June 19, 2019. With the latest data, total of USD 49.22 million (SDR 35.57 million) will be

disbursed from the beginning of project life should all WAs be processed by June 30, 2019. It is recommended

that the overall disbursement projection be reviewed for the remaining life of the project to have more realistic

projections and assess if there are funds to be unused. At this point in the life of the project, the overall

projection should be assessed to determine if there is a need to restructure and/or reallocate funds to other

expenses and/or components.

SAFEGUARD MANAGEMENT

33. Environmental Safeguards

i. City Corporation and FSCD: The overall performance of environmental safeguard compliance is on

track. The second monitoring report includes environmental safeguard status of the activities performed by

DNCC, DSCC, SCC and FSCD has been shared with the Bank. It was agreed that the implementing agency

would share the 3rd environmental monitoring report by December 1, 2019. The monitoring report should

also include the next six months training plan.

ii. DDM: DDM needs to share field status of environmental safeguard compliance of the refurbishment

work of three floors including setting up an office. The status can be incorporated in the environmental

monitoring report shared by city corporation. The contractor and field workers require training on the ESMF

before commencing the task.

iii. RAJUK: RAJUK has shared the revised Inception Report on Strategic Environmental Assessment

(SEA). RAJUK agreed to share the draft interim report of SEA by June 30, 2019. The mission has been

informed that the independent consultant for conducting the Environmental Impact Assessment (EIA) of the

RAJUK multi-storied building is on board. RAJUK agreed to share the draft EIA with the Bank by August 15,

2019 along with RAJUK’s review comment.

34. Social Safeguards

All subprojects of the constituent PIUs of the project were screened at the design stage and identified free from

incumbrances triggering any social safeguards compliance issues. Grievance redress mechanisms (GRM) and

a system for labor influx monitoring have been established as applicable with the respective PIUs. The PCMU

has also been carrying out oversight of the grievance management and labor influx issues including risks of

GBV at works site. The mission learnt that at least two complaints under the DNCC component were

successfully attended, one related to structure design and other related to labor safety. All PIUs having civil

3 Disbursement rate is the rate of the amount of withdrawal applications paid by the Bank divided by the IDA financing. 4 Utilization rate is the rate of the amount of withdrawal applications paid by the Bank (net of the Designated Accounts) and those in process, divided

by the IDA financing.

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works component are reporting on labor influx and GRM activities but with inadequate representation like

disclosure and formal registration of complaints as per GRM. Monitoring and evaluation by PCMU has

consultant resources to attend social development and safeguards issues. All PIUs are requested to combine

social development, safeguards, labor influx and grievance management in their regular reports shared with

the PCMU and the World Bank.

NEXT STEPS AND AGREED ACTIONS

❖ Dhaka North City Corporation (DNCC):

▪ DNCC and DSCC to urgently follow up with Bangladesh Telecommunication Regulatory

Commission (BTRC) for frequency allocation permission.

▪ Complete construction of Emergency Operations Centers (EOC) in DSCC (with necessary assistance

from DSCC and approval from DSCC authority) by September 30, 2019

▪ Sign contracts of all remaining ICT equipment by October 30, 2019

❖ Department of Disaster Management (DDM):

▪ Start training of Training, Exercises, Drills (TED) program by July 15, 2019

❖ Rajdhani Unnayan Kartripakkha (RAJUK - Capital Development Authority):

▪ Sign works contract of URU building by November 15, 2019

❖ Project Coordination and Monitoring Unit (PCMU):

▪ Coordinate with Implementing Agencies for restructuring of the project

NEXT REVIEW: The next mission is proposed to take place on November 2019.

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Annexes

Annex I: Key Agreed Actions ............................................................................................. - 10 -

Annex II: List of People Met .............................................................................................. - 25 -

Annex III: Updated Results Framework ............................................................................. - 26 -

Annex IV: Proposed Results Framework for Restructuring ............................................... - 32 -

Annex V: List of Equipment for FSCD from DNCC-URP Part ......................................... - 41 -

Annex VI: Proposed Institutional Design of Urban Resilience Unit .................................. - 43 -

Annex VII: Number of Staffs Engaged with URU and URU Technical Staffs.................. - 44 -

Annex VIII: Training Provided to URU Staffs under URP-RAJUK part .......................... - 45 -

Annex IX: Illustration ......................................................................................................... - 46 -

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Annex I: Key Agreed Actions

No. Activity Description Actions/ Sub-Activities Due Date as per ISR

(June 16-20, 2019) Remarks

All PIUs

1.

Upgradation of Financial

Management System to Multi-User

system

On-going All IA’s are uploading financial data into

IBAS++

2. Submission of Sustainability Plan On-going DNCC organized a workshop on Sustainability

plan on March 14, 2019

3. Uploading all post review package

documents in STEP On-going

4. Adaptation of labor influx monitoring

system and report quarterly On-going DNCC prepared the report

5.

Ensure that all payment vouchers on

file are supported with relevant

documentation and duly signed by the

required personnel and officers of the

government

On-going

6.

Prepare Asset Registry and conduct

annual physical count of inventory

and project assets

On-going

7.

Ensure complete and updated books

of account such as cash book,

advance register, monthly bank

reconciliation statement

On-going

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DDM

8.

BD-DDM-29946 CS-QBS /

Consultancy Services for Training

Exercises and Drills (TED) Program

Contract Signing Done: November 19, 2018

Final Curriculum approved by Ministry on

May 16. 2019. Tentative Training July 15,

2019.

Reviewing ongoing of budget for

Comprehensive Budget Plan. Approval

procedure needs to be confirmed.

Prior concurrence from Bank to clear line item.

Confirmation of the availability

of the key personnel Done: November 26, 2018

Contract Effectiveness Done: December 11, 2018

Submission of Inception Report Done: January 21, 2019

Submission of Draft Done: May 16, 2019

Commencement of Training July 15, 2019

9.

BD-DDM-28928 CS-QBS

/Consultancy Services for "Design

and Supervision Consultancy" to

outfit NDMRTI & ERCC Facilities in

Dhaka

Preparation of Tender

Documents for NDMRTI and

ERCC renovation works

Done: January 7, 2019

Approval from DG (DDM) Done: January 27, 2019

10.

BD-DDM-44875 CW-RFB

/Renovation of the facility that would

house ERCC (BD-DDM-44875-GO-

RFB)

Tender Floating Done: January 31, 2019

Completion of Tender

Evaluation NoA (Notification of Award) pending

approval. Sent to MoDMR

Contract Signing July 15, 2019

Commencement of works July 30, 2019

Completion of works December 1, 2019

- 12 -



11.

BD-DDM-44877-CW-RFB

/Renovation of the facility that would

house NDMRTI (BD-DDM-44877-

GO-RFB)


Completion of Evaluation NoA pending approval. Sent to MoDMR


Commencement of works July 30, 2019

Completion of works December 1, 2019

12. Recruitment of Contract Management

Specialist Done: April 1, 2019

13.

Draft Bid Documents including

Clauses for Labor Management and

Occupational Health and Safety

Share with Task Team and

Environment Safeguard Team Done: January 7, 2019

14. Submission of Safeguard Screening

Report

Environmental Screening

Report & Social Screening

Report

Done: December 9, 2018

DNCC

15.

URP-DNCC/G-1-1 / Procurement of

Specialized ICT Equipment (VHF

and HF Radio Terminals and Related

Installations) for FSCD (Lot-1: VHF,

Lot-2: HF)

Contract Signing Done: Lot 1: May 21, 2018

Done: Lot 2: May 30, 2018

Delivery of Equipment Done: Lot 1: January 6, 2019

Done: Lot 2: April 11, 2019

16.


Specialized ICT Equipment (VHF

and HF Radio Terminals and Related

Installations) for City Corporations

(Lot-1: VHF, Lot-2: HF)

Contract Signing

Done: Lot 1: October 17, 2018 For VHF, Frequency Allocation permit is

obtained. But for HF the issue is still pending.

After frequency allocation permit, delivery will

commence.

Done: Lot 2: October 22, 2018

Delivery of Equipment

- 13 -



17.


Specialized ICT Equipment (UHF

Radio Terminals and Related

Installations) for DSCC

Contract Signing Done: August 19, 2018 Mission team visited DSCC to discuss need to

expedite the Frequency Allocation permit as

well as Import Permission and Release of

Equipment permit. Delivery of Equipment

18.


Specialized ICT Equipment (Lot-01:

DMR Network, UHF Radio

Terminals and Related Installations,

Lot-02: HF Radio Terminals and

Related Installations) for SCC

Tender Floating Done: November 7, 2018

Lot 1: Contract Signed

Lot 2: Frequency Allocation issue needs to be

resolved first. PIU to push for permission.


Evaluation- Lot 1


Evaluation- Lot 2

Contract Signing- Lot 01 Done: June 25, 2019

Contract Signing- Lot 02

Delivery- Lot 01

Delivery- Lot 02

19.


ICT Equipment for Emergency

Operation Center (EOC) at SCC

Tender Floating Done: December 20, 2018


Evaluation July 30, 2019 NoA to be issued by July 30, 2019

Contract Signing August 30, 2019

Delivery of Equipment December 1, 2019

Installation of Equipment February 15, 2020

- 14 -



20.


ICT Equipment for Command and

Control Room (CCR) at FSCD,

Sylhet



Evaluation July 15, 2019 NoA to be issued by July 15, 2019



Installation of Equipment March 15, 2020

21.


ICT Equipment for Command and

Control Room (CCR) at FSCD,

Dhaka



Evaluation July 30, 2019

Pending with consultant for technical

evaluation



Installation of Equipment March 15, 2020

22.


Specialized ICT Equipment (DMR

Network and Related Installations-

VHF) for FSCD

Tender Floating Done: May 14, 2019 Tender floated. Bid Closing date July 26, 2019

Tender Evaluation Report Sent

to the Bank August 15, 2019

Contract Signing October 30, 2019

Delivery and Installation of

Equipment October 15, 2020

- 15 -



23.




VHF/HF/UHF) for DNCC

Tender Floating Done: November 8, 2018


Evaluation Done: May 25, 2019

Contract Signing Done: June 25, 2019

Delivery of Equipment January 1, 2020

24.




UHF) for DSCC

Tender Floating


Evaluation Done: May 30, 2019


Delivery of Equipment

25.


ICT Equipment for Warehouses for

DNCC and DSCC

Tender Floating


Evaluation June 30, 2019 NoA to be issued by July 15, 2019


Delivery of Equipment October 30, 2019

26.


ICT Equipment for Emergency

Operation Center (EOC) at DSCC



Evaluation July 30, 2019

Pending with consultant for technical

evaluation


Delivery of Equipment February 1, 2020

- 16 -



27.


Specialized Search and Rescue

Equipment (Emergency Tenders) for

FSCD

Shipment/Delivery: Phase 1 Done: August 30, 2018

Shipment/Delivery: Phase 2 Done: November 6, 2018

28.



Equipment (Breathing Apparatus

Tenders)

Contract Signing Done: July 5, 2018

Shipment/Delivery Date Done: March 27, 2019

29.



Equipment (Personal Protective

Equipment)


Shipment/Delivery Date Done: March 20, 2019

30.



Equipment (Rescuer Tools- Drone)

Contract Signing Done: August 6, 2018

Shipment/Delivery Date Done: November 20, 2018

31.



Equipment (Lot-1: Ambulance, Lot-

2: Mortuary Van)

Contract Signing

Done: Lot-1: January 31, 2018

Done: Lot-2: January 31, 2018

Delivery of Equipment:

Lot-1: July 30, 2019 Shipping started on June 30, 2019.

Done: Lot-2: Dec 15, 2018

32.


Turn Table Ladders Tender (60m) for

FSCD

Contract Signing Done: September 16, 2018

Delivery of Equipment August 30, 2019 Shipment started from July 01, 2019.

- 17 -



33. URP-DNCC/G-2-10 / Procurement of

HazMat Tender for FSCD

Contract Signing Done: March 31, 2019

Delivery of Equipment December 20, 2019 Awaiting FSCD approval on drawings. Will be

shipped in September 2019

34.


Search and Rescue Equipment

(Rescue Boat)

Contract Signing July 30, 2019 NoA will be issued by July 15, 2019

Delivery of Equipment March 1, 2020

35. Procurement of MCCV

Technical Specification and

detailed estimate July 15, 2019

Preparation of technical specification will be

completed by July 15, 2019

Include in Procurement Plan July 30, 2019

Tender Floating August 15, 2019

Contract Signing September 30, 2019

36.

URP-DNCC/S-7 / GIS- Phase 1:

Need Assessment for Implementation

of GIS Infrastructure in the Urban

Resilience Project


Completion September 1, 2019 Trainings started in DNCC office.

37.

URP-DNCC/S-8 / Enhancement the

effectiveness of DRR Emergency

Warehouses at DNCC


Completion January 13, 2020

- 18 -



38.

URP-DNCC/ S-9 / Preparation of

GIS Based Maps (Ward level) at

DNCC, DSCC & SCC

RFP Issuance July 15, 2019 Proposals will be received by August 15, 2019

Completion of evaluation September 15, 2019 Evaluation will be completed by September 15,

2019

Contract Signing October 30, 2019

Completion October 30, 2020

39.

URP-DNCC/ W-1-1 / Construction of

FSCD Command and Control Room,

Dhaka (Vertical extension of 1st &

2nd floor of newly constructed

warehouse at FSCD Compound,

Mirpur-10, Dhaka)

Contract Signing Done: May 28, 2018

Completion July 15, 2019 95% work completed (Finishing work ongoing)

40.


FSCD Command & Control Center

including Warehouses at South

Surma, Sylhet


Completion July 30, 2019 75% work completed (Finishing work started)

41.


Emergency Operation Center (EOC),

DRM Office and Urban Resilience

Unit at SCC Sylhet (Vertical

extension of 5th floor of SCC Nagar

Bhaban, Sylhet)


Construction Completion Done: April 30, 2018 Civil construction completed

42.


Emergency Operating Centre (EOC)

at DRM Office and Urban Resilience

Unit at DSCC, Dhaka

Contract Signing Done: November 18, 2018 Mission team met with Hon. Mayor DSCC to

discuss site handover issue. This will be

expedited. Construction Completion September 30, 2019

- 19 -



43. Submission of Bi-Annual

Environmental Monitoring Report Second EMR Submission Done: June 13, 2019

44. Approval of Frequency Allocation for

ICT equipment

Approval for FSCD Done: May 14, 2018

Approval for DNCC Status as of No. 13 and 14

Approval for DSCC Status as of No. 13 and 14

Approval for SCC Status as of No. 13 and 14

45. Inclusion of all proposed procurement

packages in STEP Done

46. Discussion with NBR on the issue of

CD & VAT for ICT Equipment Meeting with NBR July 20, 2019 PCMU to support DNCC

47.

Assign a deputy or technical staff in

DNCC to sign vouchers and review

work of FMS

48. Submit revised IFR and review bank

reconciliations statements

PCMU

49.

URP/PCMU/S-1 / Monitoring and

Evaluation Consultancy through a

Firm

Submission of PMIS Dashboard

Development Report Done: December 31, 2018

Establishment of PMIS

Dashboard Done: June 13, 2019

Submission of draft 3rd QPR Done: June 13, 2019

50. URP/PCMU/S-2 / Internal Audit

through a Firm

Submission of Internal Audit

Report June 30, 2019 Draft Final Report submitted on May 15, 2019.

- 20 -



51. Initiation of Restructuring Request June 20, 2019

52. 10th Project Steering Committee

(PSC) Meeting September 2019

9th PSC chaired by Hon. Secretary on June 13,

2019. Next PSC in September 2019

53. Review VAT computation June 30, 2019

RAJUK

54.

URP/RAJUK/S-4 / Consultancy

Services for Vulnerability

Assessment and Prioritized

Investment Plan for Critical Assets in

Dhaka for URU

Confirmation of the availability

of the key personnel

Approval of Inception Report Done: March 27, 2019

Submission of Situation

Analysis Report Done: June 12, 2019

Completion of RVA October 30, 2019

Fist deliverable is of 2 million sqm of

Vulnerability Assessment and Prioritized

Investment Plan for Critical Assets in Dhaka

55.


Services for Development of a Risk-

sensitive Land Use Planning Practice

for URU

Confirmation of availability of

key personnel Done: May 30, 2019

PIU received replacement proposal of Team

Leader and review process is ongoing.

Approval of inception report Done: March 27, 2019


Analysis Report Done: June 14, 2019

Submission of SEA Revised

Inception Report Done: June 12, 2019

- 21 -



Submission of SEA Revised

Interim Report July 15, 2019

Final SEA Report Submission August 30, 2019

Geotechnical and geological

tests and reports January 2020

Microtremor testing completed.

Borehole plan for SPT (Standard Penetration

Test) and CPT (Cone Penetration Test)

submitted on June 13, 2019

55.


Services for Operationalizing the

URU in RAJUK


key personnel Done: February 25, 2019 Confirmed by PIU


Inception report and Situation Analysis report

approved on March 26, 2019. Revised IDOS is

submitted on May 22, 2019.

Approval of Situation Analysis

and feasibility study report Done: March 27, 2019

IDOS (Intuitional Design and

Organizational Study) Done: June 30, 2019

Revised version of IDOS was received on June

14, 2019.

56.


Services for Assessing the Current

State and Deploying a Web-based

Integrated Information Management

System for the Construction Permit

System of RAJUK


Construction Permitting

Assessment System report Sent to Bank on May 23, 2019

Strategic Planning report July 31, 2019

Will be considered after the approval of

Construction Permitting Assessment System

report

57.


Services for Professional

Accreditation Program in RAJUK

Re-access requirement

RAJUK shared ToR with the Bank on May 28,

2019. On June 18, 2019 a meeting held with

different stakeholders like IEB, IAB etc.

- 22 -



58.


Services for Building Code

Enforcement


key personnel Confirmation verification pending by RAJUK



Analysis Report Done: May 2, 2019

59.


Services for Design and Supervision

of Urban Resilience Unit (URU)

Building including Research,

Training, and Testing Laboratory

facilities under RAJUK in Dhaka,

Bangladesh

Approval of Inception Report Done: March 27, 2019

Survey Report, Preliminary

Architectural Report and Draft

feasibility report

Done: May 15, 2019

Approval of Final Architectural

Design of URU Building July 25, 2019

Remaining design and drawings July 30, 2019

Preparation of Tender

Documents August 10, 2019

60. URP/RAJUK/W-2/ Establishment of

URU Building

Tender Floating August 30, 2019

Contract Signing November 15, 2019

Mobilization November 30, 2019

Complete Construction November 30, 2021

- 23 -



61.

URP/RAJUK/G-12 / Procurement of

Field and Laboratory Equipment for

URU

Approval of procurement plan Done: December 17, 2018


Completion of Evaluation Done: April 2, 2019


Supply and Delivery December 1, 2019

62.


Field and Laboratory Equipment for

URU



Completion of Evaluation Board Approved. Minutes to be signed by

Chairman of RAJUK



63.


Field Equipment for Vulnerability

Assessment Aspect of Structures &

Geo physics (post review)



Completion of Evaluation Done: March 31, 2019



- 24 -



64.

URP/RAJUK/G-16 /Procurement of

Equipment for Exploration of RSLUP

Profile: 200 kN Truck Mounted CPT

Equipment (post review)



Completion of Evaluation Under review by RAJUK procurement

Contract Signing

Supply and Delivery

60 Submission of Draft EIA Report of

URU Building


Draft Final Report August 15, 2019

Completion September 30, 2019

61 Updated Detailed Work Plan Submission to Bank July 15, 2019

62 Coordination with authorities and the

consultants on BNBC 2017 Continuous

- 25 -

Annex II: List of People Met

Division, Ministry of Planning

• Mr. Md. Nurul Amin, Secretary, Planning Division

Economic Relation Department, Ministry of Finance

• Mr. Tahmid Hasnat Khan, Joint Secretary, Finance Division

• Mr. Najia Islam, Deputy Secretary, Economic Relation Department

Project Coordinating Monitoring Unit (PCMU), Programming Division, Ministry of Planning

• Mr. Zafar Ullah, PD-URP, DG-PCMU, Programming Division

• Md. Khayrul Hasan, Director, URP, PCMU, Programming Division

• Ms. Jahan Ara, Deputy Director, URP, PCMU, Programming Division

Ministry of Housing and Public Works (MoHPW)

• Mr. Md. Shahid Ullah Khandaker, Secretary, MoHPW

Ministry of Local Government Rural Development & Cooperatives (MoLGRD&C)

• Mr. Helal Uddin Ahmed, Secretary, LGD

Ministry of Disaster Management & Relief (MoDMR)

• Mr. Md. Shah Kamal, Secretary, MoDMR

• Mr. M. Khalid Mahmood, Joint Secretary, MoDMR

Dhaka North City Corporation (DNCC)

• Md. Atiqul Islam, Hon’ble Mayor, DNCC

• Dr. Tariq Bin Yousuf, Project Director, URP-DNCC Part

• Mohammad Abul Kashem, Deputy Project Director (Procurement & Contract Management), URP-DNCC Part

• Mr. Abdul Halim, Sr. Procurement Specialist, URP-DNCC Part

Dhaka South City Corporation (DSCC)

• Mr. Mohammad Sayeed Khokon, Hon’ble Mayor, DSCC

• Mr. Md. Sirajul Islam, DPD-URP DNCC, DSCC

• Mr. Abu Tayeb Rokon , System Analyst, Dhaka South City Corporation

Department of Disaster Management (DDM)

• Md. Abdul Mannan, PD, URP-DDM

• Md. Hasan Zahid, Procurement Specialist, URP-DDM

• Mr. Shyamal Chandra Shill, Accountant, URP-DDM

Rajdhani Unnayan Kartripakkha (RAJUK)

• Dr. Sultan Ahmed, Chairman, RAJUK

• Mr. Abdul Latif Helaly, Project Director, URP-RAJUK

• Mr. Md. Aminur Rahman, Deputy Project Director, URP-RAJUK

• Mr. Md. Shahjahan, Sr. Financial Management and Planning Specialist, URP-RAJUK

• Mr. Md. Mahboob Hassan, Sr. Procurement Specialist, URP-RAJUK

• Mr. Md. Saifur Rahman Joarder, Procurement Specialist, URP-RAJUK

Fire Service and Civil Defense (FSCD)

• Brigadier General Md Sazzad Hussain, ndc, afwc, psc, Mphil, DG, FSCD

• Mr. Zillur Rahaman, Lieutenant Colonel, Director (Operations), FSCD

Monitoring and Evaluation Firm (GOPA Consultants, and Services and Solutions Int. Ltd.)

• Mr. Richard Carlos Worden, Acting Team Leader, URP M&E. PCMU, Planning Commission

• Mr. Shaker Ahmed, Deputy Team Leader, URP M&E. PCMU, Planning Commission

• Mr. A.B.M. Shamsul Arefin, M&E Specialist, URP-PCMU, Planning Commission

• Mr. Syed Muhammad Latif, Environmental Safeguard Specialist, URP M&E. PCMU, Planning Commission

• Mr. Monzur Rahman, Social Safeguard Specialist, URP M&E. PCMU, Planning Commission

• Mr. Md. Farid Uddin, Managing Director, Services and Solutions International Limited (SSIL)

- 26 -

Annex III: Updated Results Framework

Project Development Objective Indicators

Indicator Name Unit of

Measure Baseline

Cumulative Target Values

Frequency Data Source/

Methodology

Responsible

for

data

collection

Comments

YR1 YR2 YR3 YR4 YR5

Share of wards with decentralized

emergency response services in

Dhaka (DNCC/DSCC jurisdiction)5

Number

PAD

Targets 0 0 0 23 45 68

Annual

DNCC, DSCC,

FSCD/

Monitoring

Reports

PCMU and

M&E

Consultants

In progress

Actual

Achieved 0 0 0 23 45

Share of wards with decentralized

emergency response services in

Sylhet (SCC jurisdiction)6

Number

PAD

Targets 0 0 0 7 14 20

Annual

SCC, FSCD/

Monitoring

Reports

PCMU and

M&E

Consultants

In progress

Actual

Achieved 0 0 0 0 20

Increased capacity of officials and

emergency management response

personnel7

Composite

Scale

PAD

Targets N/A

Base

line

Base

line

Base

line

+ 1

Basel

ine +

2

Base

line

+ 3 Annual

DDM/ Based on

the training,

exercises and

drills consultant

PCMU and

M&E

Consultants

In progress

Actual

Achieved N/A N/A N/A N/A N/A

Systems established to reduce

vulnerability of new buildings in

Dhaka and Sylhet8

Number

PAD

Targets 0 0 0 0 1 3

Annual

RAJUK, SCC/

Monitoring

Reports

PCMU and

M&E

Consultants

In progress

Actual

Achieved 0 0 0 0 0

5 Number of wards where corresponding zonal offices are equipped with ECT kits and are at least partially within five kilometers radius of at least one emergency management warehouse or one equipped FSCD control room

6 Number of wards within five kilometers of at least one emergency management warehouse or equipped FSCD control room

7Annual inter-agency exercise and drills program that tests and evaluates the skills and abilities of emergency personnel on an aggregate score of 1-10. The methodology for determining the baseline will be developed by the training,

exercises and drills consultant prior to program commencement. 8 Systems include: Urban Resilience Unit, Electronic Construction Permitting, Professional Accreditation Program

- 27 -


Measure Baseline



Methodology

Responsible

for

data

collection

Comments

YR1 YR2 YR3 YR4 YR5

Intermediate Results Indicators

Component A

DDM facilities renovated (ERCC,

NDMRTI) Number

PAD

Targets 0 0 2 2 2 2

Annual

DDM/

Monitoring

Reports

PCMU and

M&E

Consultants

In progress

Actual

Achieved 0 0 0 0 0

FSCD facilites constructed and/or

renovated9

Number

PAD

Targets 0 0 10 20 29 31

Annual

FSCD/

Monitoring

Reports

PCMU and

M&E

Consultants

In progress

Actual


DNCC/DSCC/SCC facilities

constructed and/or renovated10 Number

PAD

Targets 0 0 10 15 24 26

Annual

DNCC/

Monitoring

Reports

PCMU and

M&E

Consultants

In progress

Actual

Achieved 0 0 8 8 24

DDM/DNCC/DSCC/SCC/FSCD and

Satellite Control Room facilities

equipped with ECT suites and/or

kits11

Number

PAD

Targets 0 0 0 25 53 57

Annual

DNCC/

Monitoring

Reports

PCMU and

M&E

Consultants

In progress

Actual

Achieved 0 0 0 0 17

9 Two fixed control rooms, 12 emergency management warehouses and 17 auxiliary control rooms 10 10 emergency management warehouses, two emergency operations centers, three disaster risk management offices, 10 zonal control rooms, one urban resilience unit 11 6 ECT suites and 51 “flyaway” communications kits

- 28 -


Measure Baseline



Methodology

Responsible

for

data

collection

Comments

YR1 YR2 YR3 YR4 YR5

FSCD emergency management

warehouses equipped with

specialized search and rescue

equipment

Number

PAD

Targets 0 0 0 10 12 12

Annual

FSCD/

Monitoring

Reports

PCMU and

M&E

Consultants

In progress

Actual

Achieved 0 0 0 0 13

Multi-agency exercises and drills

completed Number

PAD

Targets 0 0 2 4 8 12

Annual

DDM/

Monitoring

Reports

PCMU and

M&E

Consultants

In progress

Actual

Achieved 0 0 0 0 0

Component B

Identification of critical and essential

facilities and lifelines for Dhaka12 Percentage

PAD

Targets 0 0 50 100 100 100

Annual

RAJUK/

Monitoring

Reports

PCMU and

M&E

Consultants

In progress.

Will be revised during

upcoming

restructuring.

Database of critical and

essential facilities

developed

Actual


12 Consulting firm will first identify all critical and essential facilities and lifelines for Dhaka, then prioritize a limited list to survey and assess for the following stage

- 29 -


Measure Baseline



Methodology

Responsible

for

data

collection

Comments

YR1 YR2 YR3 YR4 YR5

Vulnerability of prioritized critical

and essential facilities and lifelines

assessed for Dhaka

Percentage

PAD

Targets 0 0 0 25 75 100

Annual

RAJUK/

Monitoring

Reports

PCMU and

M&E

Consultants

In progress.


upcoming

restructuring.

Inception, Stakehoilder

engagemenmt, and

Situation Analysis

completed. Survey

completed.

Methodology for

vulnerability

assessment established

(RVA, PEA & DEA)

10% RVA completed

Actual

Achieved 0 0 0 0 25

Component C

E-Permits for construction issued by

RAJUK13 Number

PAD

Targets N/A 0 0 0

Basel

ine

set

Base

line

+30

%

Annual

RAJUK/

Monitoring

Reports

PCMU and

M&E

Consultants

In progress. Will be

revised during

upcoming

restructuring.

Current construction

permitting practice

studies completed.

Actual

Achieved N/A 0 0 0 0

13 Baseline will be set one year after system is publicly launched

- 30 -


Measure Baseline



Methodology

Responsible

for

data

collection

Comments

YR1 YR2 YR3 YR4 YR5

RAJUK Urban Resilience Unit

facility constructed Percentage

PAD

Targets 0 0 20 80 100 100

Annual

RAJUK/

Monitoring

Reports

PCMU and

M&E

Consultants

In progress. Will be

revised during

upcoming

restructuring.

All design and

specifications for the

URU construction is

completed

Actual

Achieved 0 0 0 0 5


facility equipped with laboratory and

field-testing equipment

Percentage

PAD

Targets 0 0 0 50 75 100

Annual

RAJUK/

Monitoring

Reports

PCMU and

M&E

Consultants

3 of the 4 packages for

equipment are signed

and to be delivered

shortly. Technical

evaluation of the

remaining 1 package

underway.

Actual

Achieved 0 0 0 0 0

Professional Accreditation Program

for Engineers, Architects and

Planners established

N/A PAD

Targets

N/A

Consu

ltat

ion p

roce

ss w

ith

sta

keh

old

ers

com

ple

ted

Res

earc

h a

nd a

nal

yti

cal

form

ula

tio

n

com

ple

ted

Acc

redit

atio

n b

oar

d e

stab

lish

ed

Pla

tform

for

conti

nued

ed

uca

tio

n a

nd

trai

nin

g t

o s

upp

ort

cer

tifi

cati

on

est

abli

shed

Outr

each

and E

du

cati

onal

Cam

pai

gn

com

ple

ted

Annual

RAJUK/

Monitoring

Reports

PCMU and

M&E

Consultants


upcoming

restructuring.

- 31 -


Measure Baseline



Methodology

Responsible

for

data

collection

Comments

YR1 YR2 YR3 YR4 YR5

Actual

Achieved N/A

N/A

N/A

N/A

N/A

Component D

Monitoring Reports produced Number

PAD

Targets 0 4 8 12 16 20

Quarterly PCMU

PCMU and

M&E

Consultants

In progress. Target will

be revised during

upcoming

restructuring. Actual

Achieved 0 0 0 1 4

- 32 -

Annex IV: Proposed Results Framework for Restructuring

Indicator Name

Un

it

Ba

seli

ne Cumulative Target Values

Fre

qu

ency

Da

ta S

ou

rce/

Met

ho

do

log

y

Res

po

nsi

ble

for

da

ta

coll

ecti

on

Comments

YR1 YR2 YR3 YR4 YR5 YR6 YR7

Project Development Objective Indicators

Ex

isti

ng

Share of wards with

decentralized emergency response

services in Dhaka

(DNCC/DSCC jurisdiction)14

Nu

mber

PAD

Targets 0 0 0 23 45 68 68 68

An

nu

al

DNCC,

DSCC,

FSCD/ Monitoring

Reports

PCMU

and

M&E Consult

ants

In progress

Actual


Ex

isti

ng Share of wards with

decentralized

emergency response

services in Sylhet

(SCC jurisdiction)15

Nu

mber

PAD

Targets 0 0 0 7 14 20 20 20

An

nu

al

SCC, FSCD/

Monitoring

Reports

PCMU and

M&E

Consult

ants

In progress

Actual

Achieved 0 0 0 0 20

Ex

isti

ng Increased capacity of

officials and emergency

management response

personnel16

Co

mpo

site

Sca

le

PAD

Targets N/A N/A N/A

Baseline

Baseline + 1 Baseline + 2 Baseline + 2 Baseline + 3

An

nu

al

DDM/ Based on the

training,

exercises and drills

consultant

PCMU

and M&E

Consult

ants

Revised as

follows Actual


Rev

ised

Increased capacity of officials and

emergency

management response personnel17

Co

mpo

site

Sca

le

Revised

Targets N/A N/A N/A N/A N/A Baseline Baseline + 1 Baseline + 3

An

nu

al

DDM/ Based

on the

training,

exercises and

drills

consultant

PCMU and

M&E

Consultants

In progress

Actual


14 Number of wards where corresponding zonal offices are equipped with ECT kits and are at least partially within five kilometers radius of at least one emergency management warehouse or one equipped FSCD control room 15 Number of wards within five kilometers of at least one emergency management warehouse or equipped FSCD control room


exercises and drills consultant prior to program commencement.


exercises and drills consultant prior to program commencement.

- 33 -

Indicator Name

Un

it

Ba

seli


Fre

qu

ency

Da

ta S

ou

rce/

Met

ho

do

log

y

Res

po

nsi

ble

for

da

ta

coll

ecti

on

Comments


Ex

isti

ng Systems established to

reduce vulnerability of

new buildings in

Dhaka and Sylhet18

Nu

mber

PAD Targets

0 0 0 0 1 3

An

nu

al RAJUK,

SCC/

Monitoring

Reports

PCMU

and

M&E Consult

ants

Revised as

follows Actual

Achieved 0 0 0 0 0

Rev

ised

Systems developed to

increase resilience of

built environment in Dhaka19 N

um

ber

Revised

Targets 0 0 0 0 0 0 1 3

An

nu

al RAJUK,

SCC/

Monitoring Reports

PCMU

and M&E

Consult

ants

In progress

Actual

Achieved 0 0 0 0 0

Intermediate Results Indicators

Component A

Ex

isti

ng

DDM facilities (ERCC, NDMRTI)

renovated Nu

mber

PAD

Targets 0 0 2 2 2 2

An

nu

al

DDM/ Monitoring

Reports

PCMU

and M&E

Consult

ants

Revised as

follows

Actual

Achieved 0 0 0 0 0

Rev

ised

DDM facilities

(ERCC, NDMRTI) renovated and

equipped Nu

mber

Revised

Targets 0 0 0 0 0 1 2 2

An

nu

al

DDM/

Monitoring

Reports

PCMU and

M&E

Consultants

In progress

Actual

Achieved 0 0 0 0 0

18 Systems include: Urban Resilience Unit, Electronic Construction Permitting, Professional Accreditation Program 19 Systems include: Urban Resilience Unit, Electronic Construction Permitting System, Risk Sensitive Land Use Planning Practice

- 34 -

Indicator Name

Un

it

Ba

seli


Fre

qu

ency

Da

ta S

ou

rce/

Met

ho

do

log

y

Res

po

nsi

ble

for

da

ta

coll

ecti

on

Comments


Ex

isti

ng

FSCD facilities

constructed and/or renovated N

um

ber

PAD Targets

0 0 10 20 29 31

An

nu

al

FSCD/

Monitoring Reports

PCMU

and

M&E Consult

ants

Revised as

follows Actual


Rev

ised

FSCD facilities

constructed and/or renovated and

equipped20 Nu

mber

Revised

Targets 0 0 10 20 28 28 28 28

An

nu

al

FSCD/

Monitoring

Reports

PCMU and

M&E

Consultants

In progress

Actual


Ex

isti

ng

DNCC/DSCC/SCC facilities constructed

and/or renovated Nu

mber

PAD Targets

0 0 10 15 24 26

An

nu

al

DNCC/ Monitoring

Reports

PCMU

and M&E

Consult

ants

Revised as

follows Actual

Achieved 0 0 8 8 24

Rev

ised

DNCC/DSCC/SCC

facilities constructed and/or renovated and

equipped21 Nu

mber

Revised

Targets 0 0 10 15 24 30 30 30

An

nu

al

DNCC/

Monitoring

Reports

PCMU and

M&E

Consultants

In progress

Actual

Achieved 0 0 8 8 24

Ex

isti

ng

DDM/DNCC/DSCC/S

CC/FSCD and

Satellite Control Room facilities equipped

with ECT suites and/or

kits

Nu

mber

PAD

Targets 0 0 0 25 53 57

An

nu

al

DNCC/

Monitoring

Reports

PCMU and

M&E

Consultants

Revised as follows

Actual

Achieved 0 0 0 0 17

20 2 fixed control rooms, 13 emergency management warehouses and 13 auxiliary control rooms 21 8 emergency management warehouses, 3 emergency operations centers, 8 disaster risk management offices, 10 zonal control rooms, one urban resilience unit in Sylhet EOC

- 35 -

Indicator Name

Un

it

Ba

seli


Fre

qu

ency

Da

ta S

ou

rce/

Met

ho

do

log

y

Res

po

nsi

ble

for

da

ta

coll

ecti

on

Comments


Rev

ised

DDM/DNCC/DSCC/S

CC/FSCD and Satellite Control Room

facilities equipped

with Emergency

Communication

Technology (ECT)

suites and/or kits22

Nu

mb

er

Revised

Targets 0 0 0 0 17 57 57 57

An

nu

al

DNCC/ Monitoring

Reports

PCMU

and M&E

Consult

ants

In progress

Actual

Achieved 0 0 0 0 17

Ex

isti

ng FSCD emergency

management warehouses equipped

with specialized search

and rescue equipment

Nu

mber

PAD

Targets 0 0 0 10 12 12

An

nu

al

FSCD/ Monitoring

Reports

PCMU

and M&E

Consult

ants

In progress

Actual

Achieved 0 0 0 0 13

Ex

isti

ng

Multi-agency exercises

and drills completed

Nu

mber

PAD Targets

0 0 2 4 8 12

An

nu

al

DDM/ Monitoring

Reports

PCMU

and M&E

Consult

ants

Revised as

follows Actual

Achieved 0 0 0 0 0

Rev

ised

Multi-agency training,

exercises and drills (TED) program

completed Nu

mber

Revised

Targets 0 0 0 0 0 6 9 12

Qu

arte

rly

DDM/

Monitoring

Reports

PCMU and

M&E

Consultants

In progress

Actual

Achieved 0 0 0 0 0

Component B

Ex

isti

ng

Identification of

critical and essential

facilities and lifelines for Dhaka P

erce

nta

ge

PAD

Targets 0 0 50 100 100 100

An

nu

al

RAJUK/ Monitoring

Reports

PCMU

and M&E

Consult

ants

Merged with the

next

indicator and revised

as follows Actual

Achieved 0 0 0 0 0 100

22 6 ECT suites and 51 “flyaway” communications kits

- 36 -

Indicator Name

Un

it

Ba

seli


Fre

qu

ency

Da

ta S

ou

rce/

Met

ho

do

log

y

Res

po

nsi

ble

for

da

ta

coll

ecti

on

Comments


Ex

isti

ng

Vulnerability of

prioritized critical and essential facilities and

lifelines assessed for

Dhaka

Per

cen

tage

PAD

Targets 0 0 0 25 75 100

An

nu

al

RAJUK/ Monitoring

Reports

PCMU

and M&E

Consult

ants

Revised as

follows Actual

Achieved 0 0 0 0 25

Rev

ised

Vulnerability

assessment of critical and essential facilities

and development of

vulnerability reduction strategy and program

Per

cen

tage

Revised

Targets 0 0 0 0

20%

Database of critical

and essential

facilities developed

60%

1. Survey and Rapid Visual Assessment

(RVA) completed

2. Preliminary

Engineering Analysis

and Vulnerability

assessment conducted

80%

Detailed Engineering

Analysis and

defining the structural

performance

standards are

completed

100%

1. Detailed design and

cost estimation for retrofitting of all the

selected structures

completed

2. Design of long-term

vulnerability reduction

investment plan and

Dhaka Urban Resilience Strategy completed

An

nu

al

RAJUK/

Monitoring Reports

PCMU

and

M&E Consult

ants

In progress

Actual

Achieved 0 0 0 0 20

New

Development of a risk-

sensitive land use planning practice in

Dhaka Per

cen

tage Revised

Targets 0 0 0 0

40%

1. Assessment of

plans and planning

systems of RAJUK and stakeholders

conducted

2. Strategic

framework and

implementation plan for geotechnical and

geological

investigation prepared

70%

1. Strategic

Environment Assessment (SEA)

Report for Greater

Dhaka area developed

2. Develop

methodology and framework for Risk-

Sensitive Land Use

Planning Practice (RSLUP) particularly

suited for Dhaka

3. Seismic

Microzonation studies

conducted

90%

1. Framework for

mainstreaming Disaster Risk

Reduction

(DRR) into the greater Dhaka

planning system

developed

2. Greater Dhaka

Risk Sensitive Land Use

Strategy

developed.

100%

1. Risk Sensitive Land Use Planning practice

developed for the

greater Dhaka planning system

2. Integrating and mainstreaming Hazard

and Vulnerable Risk

Assessment (HVRA) into the current planning

practice

An

nu

al

RAJUK/

Monitoring

Reports

PCMU and

M&E

Consultants

In progress

Actual

Achieved 0 0 0 0 40

- 37 -

Indicator Name

Un

it

Ba

seli


Fre

qu

ency

Da

ta S

ou

rce/

Met

ho

do

log

y

Res

po

nsi

ble

for

da

ta

coll

ecti

on

Comments


Component C

Ex

isti

ng

E-Permits for

construction issued by RAJUK N

um

ber

PAD Targets

N/A 0 0 0 Baseline set Baseline +30%

An

nu

al

RAJUK/

Monitoring Reports

PCMU

and

M&E Consult

ants

Revised as

follows Actual


Rev

ised

Electronic Construction

Permitting (ECP)

System developed by RAJUK

Per

cen

tage Revised

Targets N/A 0 0 0

30%

Assessment of

current construction

permitting practice

70%

1. System design completed

2. Prototype/s of ECP System developed

followed by end-user’s

feedback, testing and bug-fixing completed

90%

1. ECP system

implemented

2. Trainings

provided and Operational

Acceptance Test

(OAT) performed

100%

ECP integrated into RAJUK

An

nu

al

RAJUK/

Monitoring

Reports

PCMU and

M&E

Consultants

In progress

Actual


Ex

isti

ng

RAJUK Urban Resilience Unit facility

constructed

Per

centa

ge PAD

Targets 0 0 20 80 100 100

An

nu

al

RAJUK/ Monitoring

Reports

PCMU

and M&E

Consult

ants

Revised as

follows Actual

Achieved 0 0 0 0 5

Rev

ised


Constructed,

Established and Functional

Per

cen

tage Revised

Targets 0 0 0 0

20%

All design and specifications for the

URU construction is

completed

60%

1. Institutional design and Organizational

Study is conducted

2. A comprehensive

out-reach campaign is

designed and implemented

80%

Capacity

building and training for URU

staffs conducted

100%

1. URU building

construction completed

2. URU set-up

completed and

functional

An

nu

al

RAJUK/

Monitoring

Reports

PCMU and

M&E

Consultants

In progress

Actual

Achieved 0 0 0 0 20

- 38 -

Indicator Name

Un

it

Ba

seli


Fre

qu

ency

Da

ta S

ou

rce/

Met

ho

do

log

y

Res

po

nsi

ble

for

da

ta

coll

ecti

on

Comments


Ex

isti

ng RAJUK Urban

Resilience Unit facility

equipped with

laboratory and field-testing equipment

Per

cen

tage

PAD

Targets 0 0 0 50 75 `100

An

nu

al

RAJUK/

Monitoring

Reports

PCMU and

M&E

Consultants

Revised as

follows

Actual

Achieved 0 0 0 0 0

Rev

ised

RAJUK Urban

Resilience Unit facility equipped with

laboratory and field-

testing equipment

Per

cen

tage

Revised

Targets 0 0 0 0 0

70%

Test equipm

BANGLADESH: Urban Resilience Project Implementation Support … · 2020. 6. 16. · - 1 -...

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