Bagong Appendices.docx

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Appendices

Appendix A

Communication Letter

Appendix B



Appendices | 6

School Form Register (SF1)

!ontinuation"""

Web Portal of Public Elementary Schools of Balungao District



Appendices | 6#

Appendix

aily Attendance Report o! the Learners (SF")




Appendices | 6$

!ontinuation%




Appendices | 6&

Appendix #

Boo$s %ssued and Returned (SF&)




Appendices | 6'

!ontinuation%




Appendices | 65

Appendix F

'onthly Learners 'ovement Attendance (SF)




Appendices | 66

Appendix

Report on *romotion and *ro+ciency (SF,)




Appendices | 6(

Continuation-




Appendices | 6)

Appendix .

Summari/ed Report on *romotion and Level o! *ro+ciency(SF0)




Appendices | 69

Appendix %

School *ersonnel Assigment List and Basic *ro+le (SF)




Appendices | (

Continuation-




Appendices | (#

Appendix 2

#ntity Relationship iagram




Appendices | ($

Appendix 3

ata Flo4 iagram




Appendices | (&

*e+el , !onte-t Data .lo/ Diagram of Web Portal of Public

Elementary Schools of Balungao District




Appendices | ('

*e+el # , 0op *e+el Diagram of Web Portal of Public Elementary Schools

of Balungao District




Appendices | (5

E-ploded Diagram of Student 1n+entory




Appendices | (6

E-ploded Diagram of 0eacher2s 3ecord

Appendix L

5se Case iagram




Appendices | ((

Appendix '

ata6ase Schema

7a6le Attri6utestblenrolment *1D4P7!lass1DE7Sch1D$4.7




Appendices | ()

*38$4.7.name7 *name7 name7:name7 Dob7 se-7 Pob7 S;7 gr7Date!reate

tblgradetblgradele+el <rid4P7 Sch1D$4f=7!lass1D$4.7

grade7 section7 gradetype7 gr3an=tbllearner *384P7*>fname7 *>mname7

*>lname7 *>-name7 *>DoB7 *>PoB7*>se-7 *>house7 *>brgy7 *>city7*>pro+7 *>father7*>mother7*>guard7 *>relate7 *>!87*>mt7 *>it7 *>rel7 *>date

tblreport report1D4P7 rep>desti7 rep>title7

rep>description7 rep>school7rep>type7 rep>teacher7 rep>report7rep>date

tblser+ice Ser+iced4P7ser+0184.7ser+ice>from7ser+ice>to7 ser+ice>desig7ser+ice>stat7ser+ice>salary7ser+ice>o?ce7ser+ice>branch7ser+ice>*AB7ser+ice>sep>date7ser+ice>sep>cause

tblsub@ect Sub@1D4P7 subname 7subgrade7subdate

tblteacher Emp1D4P7 *name7 .name7name7 :name7 0add7 se-7author7actual7 step7area>code7area>type7 l+l7ppa>attrib7 DoB7 0187 DAppoint7DPromot7 status7 !SE70>!87 0>date>entry7prolepic

Appendix 8

ata6ase %nstance




Appendices | (9

0able 8"# calendar

.ield Data 0ype 4*ength Descriptionid int4## !alendar idtitle +archar4$55 E+entstartdate +archar4') Start Date of the

E+entenddate +archar4') End Date of the E+entallDay +archar45 All Day

0able 8"$tblbuilding

.ield Data 0ype 4*ength Descriptionbuild>id int4## Building idSch1d int466 School 1Dbuild>type +archar45 Building 0ypebuild>area +archar45 Building Areabuild>material +archar45 Building aterial

build>storey int4$ Building Storeybuild>Coor>area +archar45 Building .loor Areabuild>room int4$ Building 3oombuild>use +archar45 Building sebuild>facilities +archar45 Building .acilitiesbuild>acuire +archar4$ Building Acuirebuild>cost +archar45 Building !ostbuild>date +archar4$ Building Datebuild>life int4& Building *ifebuild>remar=s +archar4$55 Building 3emar=s

0able 8"&tblclass




Appendices | )

.ield Data 0ype 4*ength Description!lass1d +archar4$ !lass 1DSch1D int46 School 1D

<08 +archar4#5 <08status +archar4$ !lass Statussped +archar4& !lass Specialshifting +archar4& !lass Shifting

0able 8"'tblemployment

.ield Data 0ype4*ength Description1D int4## Employment 1D

S018 +archar4#5 S018Sch1D int46 School 1DS; +archar4$ School ;ear

0able 8"5tblenrolment

.ield Data 0ype4*ength Description*1D int4## *earner 1D!lass1DE +archar4$ !lass 1DE

Sch1D$ int4## School 1D*38$ bigint4#5 *earner 8umber.name +archar45 .irst 8amename +archar45 iddle 8ame*name +archar45 *ast 8ame:name +archar45 E-tra 8ameDoB date Date of BirthSe- +archar46 <enderPoB +archar4# Place of BirthS; +archar4#5 School ;eargr int4$ <rade

Date !reate date Date !reated

0able *86tblfeed

.ield Data 0ype4*ength Descriptionfeed1D int4## .eed 1D




Appendices | )#

feedtype +archar45 .eed 0ypefeedtitle +archar4# .eed 0itle

feedauthor +archar4$55 .eed Author

feedcontent +archar4# .eed !ontentfeeddate date Date of .eed

0able 8"(tblgradelevel

.ield Data 0ype4*ength Descriptiongr1D int4## <rade 1DSch1D$ int4## School 1d!lass1D$ +archar4$ !lass 1Dgrade int4## <radesection +archar4$ Section

gradetype +archar4#5 <rade 0ypegr3an= +archar4## <rade 3an=

0able 8")tblitem

.ield Data 0ype 4*ength Descriptionitem1D int4## 1tem 1Ditem8F +archar46 1tem 8umberposition +archar45 Positionsgrade int4## <rade 0018 +archar4#5 0018

3an= int4## 3an=des +archar45 Designation

0able 8"9tblkto12_feature

.ield Data 0ype4*ength Description1D int4## 1Dtitle +archar45 0itledescription +archar45 Descriptionpostdate date Post Datecollapse +archar4$ !ollapse

author +archar4$55 Author

0able 8"#tbllearner

.ield Data 0ype4*ength Description*38 bigint4#5 *earnerGs 8umber*>fname +archar45 .irst 8ame




Appendices | )$

*>mname +archar45 iddle 8ame*>lname +archar45 *ast 8ame*>-name +archar45 E-tra 8ame

*>Dob date Date of Birth*>PoB +archar45 Place of Birth*>se- +archar46 <ender*>house +archar45 House*>brgy +archar45 Barangay*>city +archar45 !ity*>pro+ince +archar45 Pro+ince*>father +archar4# .ather*>mother +archar4# other*>guard +archar4# <uard*>relate +archar45 3elate

*>!8 +archar4#5 !8*>mt +archar4#5 0*>ip +archar4#5 1P*>rel +archar45 3el*>date date Date

0able 8"##tblreport

.ield Data 0ype4*ength Descriptionreport1D int4## 3eport 1D

rep>desti +archar4#5 3eport Destinationrep>title +archar4$55 3eport 0itlerep>description +archar4# 3eport Descriptionrep>school +archar4#5 3eport on /hat Schoolrep>type +archar4& 3eport 0yperep>teacher +archar4& 8ame of the 0eacherrep>report +archar45 3eportrep>date date Date of 3eport

0able 8"#$tblschool

.ield Data 0ype4*ength DescriptionSch1D int46 School 1DSch8ame +archar4$55 School 8ameSchHead +archar4$ School HeadSch0ype +archar4# School 0ype




Appendices | )&

Sch!ode +archar4$55 School !odeSchAdd +archar4$55 School AddressSchArea +archar4$55 School Area

S! +archar4# School

0able 8"#&tblservice

.ield Data 0ype4*ength Descriptionser+ice1D int45 Ser+ice 1dser+018 int4#5 Ser+ice 018 numberser+ice>from date Beginning of the

Ser+iceser+ice>to date Ending of the Ser+ice

ser+ice>desig +archar4# Ser+ice Designationser+ice>stat +archar4#5 Ser+ice Statusser+ice>salary +archar4$ Salaryser+ice>o?ce +archar4#5 F?ceser+ice>branch +archar4#5 Branchser+ice>*AB +archar4#5 *ABser+ice>sep>date date Dateser+ice>sep>cause date !ause

0able 8"#'tblsubject

.ield Data 0ype4*ength DescriptionSub1D int4## Sub@ect 1Dsubgrade int4## Sub@ect <radesubname +archar4$ Sub@ect 8amesubdate date Date of Sub@ect

0able 8"#5tblsy

.ield Data 0ype4*ength Descriptionsy1D int45 School ;ear 1DS; +archar4#$ School ;earsytype +archar4' School ;ear type=inder date inder




Appendices | )'

datgrade date Dategradesystatus +archar4#5 School ;ear Statusyear +archar4' ;ear

0able 8"#6tblteacher

.ield Data 0ype 4*ength Descriptionemp1D +archar4) Employee 1D*name +archar4# *ast 8ame.name +archar4# .irst 8amename +archar4# iddle 8ame:name +archar45 E-tra 8ame 0add +archar45 Address

se- +archar46 <enderauthor int4$ Authoractual int4$ Actualstep int4# Step Positionarea>code int4## Area !odearea>type +archar4$ Area 0ypel+l +archar4$ *e+elppa>attrib +archar4## AttributeDob date Date of Birth 018 int4#5 018 8umberDAppoint date Date of Appointment

Dpromot date Date of Promotionstatus +archar4## Status!SE +archar4#5 !SE 0>!8 +archar4$ 0!8 0>date>entry date Date startedprole>pic +archar45 Prole Picture

0able 8"#(tbluser

.ield Data 0ype4*ength Descriptionuser1D int45 ser 1Duser>name +archar45 ser 8amepass>/ord +archar45 Pass/orduser>info +archar4$55 ser 1nformationuser>rest +archar45 ser 3est




Appendices | )5

date date Dateuser>lastname +archar4$55 ser *ast 8ameuser>rstname +archar4$55 ser .irst 8ame

3018 int4& 3018

Appendix 9

Story6oard




Appendices | )6

Plate '"# *og in ser

Fn the log in page7 the user must clic= the log in user button on

the upper right corner" pon clic=ing7 the user must enter the +alid

username and pass/ord in order to access the system"0his page

contains the list of schools inside the Balungao District7 the latest

ne/s7 ad+isories and so /ith the e+ents happening /ithin the District7

/herein a guest user can +ie/ upon bro/sing on the /ebsite"




Appendices | )(

Plate '"$ Admin Home Page

0his plate sho/s the home page of the /ebsite /ithin the access

of the admin user" Fn the left side sho/s the information the admin

can +ie/ and manage" 0his includes the 3eports7 School 1n+entory7

1ssuances7 !alendar and the <eneral Settings" 0he page also sho/s the

e-ternal lin=s that can be +ie/ed anytime by the user7 and so on /ith

the districts list of schools7 latest ne/s7 e+ents and ad+isories"




Appendices | ))

Plate '"& Pending 3eports

pon clic=ing the reports on the left side na+igation7 pending

reports /ill sho/ on the top of the list" 0his plate sho/s the reports

that are about to appro+ed by the user" 0his page includes the number

of entries on the upper left side" 1t also sho/s the name of the school7

name of the teacher /ho submitted the report7 report title7 report

description7 date the report /as submitted and the action the user can

applied" nder the action column lays three buttons the do/nload

button7 the appro+ed button and the denied button"




Appendices | )9

Plate '"' District 3eports

0he district report plate sho/s all of the reports appro+ed by the

user on the pending reports /ill be sa+ed in this page" Fn the upper

left corner sho/s the chec=ed reports /hich are appro+ed by the user

also /ith the re@ected reports that the user denied"1t also includes the

name of the school7 name of the teacher /ho submitted the report7

report title and the date it /as uploaded and submitted" Fn the action

part /hich is in the last column sho/s the do/nload button" pon

clic=ing this button7 the le /ill be do/nloaded and sa+ed on the

location the user has set"




Appendices | 9

Plate '"5 School 3eports

0he school reports plate sho/s the list of the reports that are

sa+ed and archi+ed by the user" 0his contains the entries of the report

/hich is sho/n on the upper left part7 the name of school7 the teacher

/ho created and submitted the report7 title of the report7 report

description7 date it /as uploaded and the do/nload button /hich is on

the action column" pon clic=ing the button7 the le /ill be

do/nloaded and sa+ed on the location the user has set"




Appendices | 9#

Plate '"6 School Prole

pon clic=ing the school in+entory7 lays the list /hich are the

school prole and teacher2s prole" 0he school prole plate sho/s the

list of schools /ithin the Balungao district" Fn the second column of

the table sho/s the name of the school head on the certain school

together /ith its contact number" Fn the third column sho/s the

address of the school and its total land area" Fn the last column sho/s

the edit buttonG in /hich the user may clic= to manage the page"




Appendices | 9$

Plate '"( 0eacher2s Prole

0eacher2s prole plate sho/s the master list of the teachers" 1t

has a table /ith eight columns" 1t sho/s the 018 number of the

teachers7 teacher2s name7 teacher2s position7 teacher2s gender7

address7 date of birth7 age and the salary grade" 1f the user /ishes to

add a ne/ teacher on the list7 the add teacher button on the upper left

corner of the table can be clic= and /ill direct the user to the add

teacher2s form /hich sho/s in plate '" )"




Appendices | 9&

Plate '") Add 8e/ 0eacher2s .rom

0his plate sho/s the form that the user must lled up in order to

register a ne/ teacher" 0his includes the teacher2s rst name7 middle

name7 last name7 e-tension name7 date of birth7 address7 gender and

the contact number" Fn the employment information eld7 the ta-

identication number7 status of appointment7 ci+il ser+ice eligibility7

item number and date of original appointment must be lled by the

user" 0he register button on the lo/er left side /ill register and sa+e

the ne/ teacher2s information upon clic=ing"




Appendices | 9'

Plate '"9 School .orms

0his plate sho/s the diIerent list of the school forms that are

a+ailable for do/nloading" 0hese forms are editable and can be sa+ed

by the user" Fn the rst column sho/s the title of the report7 on the

second column sho/s the report description7 the date it /as uploaded

and the action that can be applied by the user /hich is the

do/nloading of the form" Fn the upper right corner of the table sho/s

the add ne/ form button7 /hich /ill be sho/n in plate '"#"




Appendices | 95

Plate '"# Add 8e/ .orm

0his plate sho/s the add ne/ form in /hich7 the user must

include the title of the report and the report description" 0he use of the

choose le button on the lo/er left corner is for the choosing of the le

that the user is intended to upload" .ile must be in e-cel and document

form" pon clic=ing the upload button7 the le /ill be uploaded"




Appendices | 96

Plate '"## 8e/s .eed

0his plate sho/s the list of ne/s that are posted in the /ebsite"

0his form includes three button /hich are the +ie/ button7 edit button

and the delete button" 0hese buttons are used for managing the ne/s"

Fn the upper right corner sho/s the red button7 /hich is the add ne/s

button" 1f the user /ishes to create a ne/s7 this button may be clic="




Appendices | 9(

Plate '"#$Ad+isory

0he ad+isory plate sho/s the list of the ad+isories that are

posted in the /ebsite" 0his form includes three button /hich are the

+ie/ button7 edit button and the delete button" 0hese buttons are used

for managing the ad+isories" Fn the upper right corner sho/s the red

button7 /hich is the add ad+isory button" 1f the user /ishes to create

an ad+isory7 this button may be clic="




Appendices | 9)

Plate '"#& 8e/ Accounts

0his plate sho/s the list of the ne/ user that signed up for the

/ebsite" 0he user must appro+e the ne/ accounts in order for them to

ha+e an access to the system" 0his includes the rst name7 last name7

018 number7 username7 position and the action the user /ill apply"




Appendices | 99

Plate '"#'anage ser Accounts

0his plate sho/s the list of user account appro+ed and ha+e

accessed on the system" 0he table sho/s the user2s rst name7 last

name7 018 number7 username and position" Fn the last column sho/s

the disable account button" 1f a certain user is about to be disabled for

the access in the system7 the disable button must be clic=ed"




Appendices | #

Plate '"#5Disable Account

0his plate sho/s the list of the disabled user" pon clic=ing the

disable user account button on manage user accounts /hich is sho/n

in plate '"#'7 the page /ill sho/ a notication in /hich it /ill conrm

the user if heJshe /ill continue on disable the account" 1f the yes

button is clic=ed7 the account /ill be sa+ed on the disabled users list"

Fn the other hand the user may reacti+ate the account upon clic=ing

the blue button /hich is the reKacti+ate account"




Appendices | ##

Plate '"#6 Lacate Position

0he +acate position plate sho/s thetable list of positions and

items of employees" 0his includes the item number7 position7 salary

grade and the name of the employee" 0he +acate position button on

the last column may be clic=7 if the user /ishes to +acate the position"

Fn the upper right corner sho/s the add position button"




Appendices | #$

Plate '"#( Add Position

pon clic=ing the add position button on the manage position

page /hich is sho/n in the plate '"#67 the user /ill be directed on the

add position form" 0he user must indicate the position and the item

number" pon clic=ing the post button /hich resides on the lo/er right

side of the form7 the position /ill be posted and can be +ie/ed by the

teachers and the school head /ithin the Balungao District"




Appendices | #&

Plate '"#) anage Position

0his plate sho/s the page in /here the user can manage the

positions" 0he user can assign and delete a certain teacher or school

head in the position" 0he table sho/s the list of the teachers or school

heads that passed the criteria for a certain position" 0his page includes

the item number7 position and the salary grade"




Appendices | #'

Plate '"#9 anage Sub@ects

0his plate sho/s the list of the sub@ects per grade le+el" 1n /hich7

the user can manage also the sub@ect lists" 1t has a button in /hich

sho/s the edit button and the delete button" 0he user can also add a

ne/ sub@ect by @ust clic=ing the add sub@ect button on the upper right

corner of the page"




Appendices | #5

Pate '"$ anage School ;ear

0his plate sho/s the management of the school year per

semester"

0his includes the school year in /hich the user /ill ha+e to indicate7

the beginning and the ending of the classes7 and the type /hich /ill

indicate if the system is in the indicated year" Fn the upper right

corner of the page sho/s the add school year button7 /hich can be

clic= if the user /ishes to add a school year"




Appendices | #6

Plate '"$# School Head Home Page

0his plate sho/s the home page that a school head can +ie/

once logged in7 in the system" 0his plate sho/s the list of the schools

that the user handled"

0he user must clic= from the list in order to +ie/ and ha+e an access

on the certain school"




Appendices | #(

Plate '"$$<raph of Submitted School 3eports

0his plate sho/s the graph of all reports that has been submitted

by the teachers to the school head" Fn the report o+er+ie/ sho/s the

name of the teacher /ho submitted and the list of the reports that are

submitted" Fn the chec=ed reports sho/s the list of the appro+ed

reports and on the re@ected reports sho/s the list of the denied reports"




Appendices | #)

Plate '"$&School Building 1n+entory

0his plate sho/s the school building in+entory" 0his includes the

type of building7 area occupied7 materials used7 numbers of storey7

total Coor area7 rooms7 current use7 facilities7 life span and the remar=s

of the building"




Appendices | #9

Plate '"$'*ist of !lasses

0his plate sho/s the list of classes per grade school le+el" 1t

sho/s the total number of enrolled learners per class7 the number of

specic female and male7 and so /ith the ad+iser of the class" 0he user

can set a ne/ ad+iser into a certain class by clic=ing the set ad+iser

button" Fn the upper right corner sho/s the present academic school

year" Fn the upper left corner of the page sho/s the create class

button"




Appendices | ##

Plate '"$5!reate !lass

pon clic=ing the create class button on the list of classes page7 the

user /ill be directed into the create class page" 0his page sho/s the

add class form" 0he user must indicate the grade and the section

name7 also /ith the sped class and the shifting class" pon clic=ing the

add class button7 the created class /ill be sa+ed"




Appendices | ###

Plate '"$6 0eacher2s Daily *esson *og

0his plate sho/s the teacher2s daily lesson log" 0his form is for

the submission of the lessons that a teacher has to create e+eryday"

0he choose le button /ill locate the le that is intended to be

uploaded" pon clic=ing the upload button the le /ill be sa+ed into

the database and can be +ie/ed by the user"




Appendices | ##$

Plate '"$( Sign p .orm

0his is the form /here in a ne/ user /ill sign up in order for them

to use the system" 0he user must ll up the form /hich includes their

rst name7 last name7 ta- identication number7 position7 respecti+e

username and pass/ord"




Appendices | ##&

Plate '"$) *earner2s Prole

0his plate sho/s the basic information of a learner" 0he user can

+ie/ the personal information that consists of the learner2s rst name7

middle name7last name7 e-tension name7 gender and the age" 1t also

sho/s the family bac=ground information that includes the learner2s

father name7 mother name7 guardian7 relationship to the guardian and

the contact number"




Appendices | ##'

Plate '"$9 *earner2s 3ecord

0his plate sho/s the retrie+al of the registered learner in the

school" Fn the search bar the user /ill type the rst name and last

name of the learner7 the user can also use the bar belo/ the search

bar for learner2s name" 1n here7 the user /ill enter the learner2s

reference number" pon clic=ing the search button7 the system /ill

pro+ide the result of the record if it has any" 1f the certain learner

doesn2t ha+e any record yet7 the blue button on the lo/er part /ill

direct the user to the creation of the ne/ record for the learner7 upon

clic=ing"




Appendices | ##5

Plate '"& Add 8e/ 0eacher2s .orm

0his plate sho/s the form for adding the teacher2s information"

0he user must pro+ide the rst name7 middle name7 last name7

e-tension name7 date of birth and the address of the teacher" While on

the employment information7 the user must pro+ide the ta-

identication number7 ci+il ser+ice eligibility7 item number7 employee

number and date of original appointment"




Appendices | ##6

Plate '"&# to#$ .eatures

0his plate sho/s the information and facts about the to #$

features"




Appendices | ##(

Plate '"&$anagement of 0eacher2s Prole

0his plate sho/s the prole of the teachers that a user can

manage" 0he Public School District Super+isor can +ie/ and modify the

proles as /ell as assigned the teachers to their designated schools"




Appendices | ##)

Plate '"&& 0eacher2s DepEd emorandum

0his plate sho/s the lin=ed site of the Department of Education2s

memorandum" 0his /as sorted from the pre+ious memos up into the

latest"




Appendices | ##9

Plate '"&' 0eacher2s DepEd Frder

0his plate sho/s the lin=ed site of the Department of Education2s

order" 0his /as sorted from the pre+ious orders up into the latest"




Appendices | #$

Plate '"&5EKcard

0his plate sho/s the lin=ed site for the electronic class card 4eK

card record templates" 0emplates per grade le+el and per uarter7 also

/ith the nal summary of the grades can be do/nloaded from this site"




Appendices | #$#

Plate '"&60eacher2s *3DS 4*earning 3esource anagement and

De+elop System

0his plate sho/s the lin=ed site for the teacher2s *3DS" 0he

user can nd any learning resources that can be useful for the daily

classes"




Appendices | #$$

Plate '"&( 0eacher2s *earning aterial

0his plate sho/s the list of the learning materials that can be

do/nloaded by the user" 1t includes the date it /as uploaded and its

description"

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