Backwards Timelines for Dissertation May Degree · April 15 Dissertation draft approved by Chair....
Transcript of Backwards Timelines for Dissertation May Degree · April 15 Dissertation draft approved by Chair....
ThisDissertationDefenseTimelineisanEXAMPLEONLY.Youarenotrequiredtofollowthistimeframe.Itisonlyasuggestionofhowyoumightplanforyourdefense.PleaseusethisTimelineasanexampleandguideinestimatinghowlongitmighttaketodefendanddeposit-soyoucanplanaccordingly.WhatISREQUIREDisthatyousubmit3ofthe5DissertationEvaluationFormstotheAPOforAcademicSupportandStudentProgress4weekspriortoyourdefensedatesowecanofficiallynotifytheProvost’sOfficeofyourdefense.Theremaining2DissertationEvaluationformsmaybeturnedinanytimeonorbeforetheDissertationDefense.ItisadvisedthatyouworkcloselywiththeChairofyourcommitteetolayoutatimeframeen-routetoyourdefensedateallowingtimeforallcommitteememberstoreadthedissertation,providefeedback,andagreeuponadateandtimeforthedefense.Remembertotakeintoaccountifanyofyourcommitteememberswillbeonsabbatical.AlwayscheckwithyourTrainingArea’sStudentHandbookforproceduresandrequirements.AllformsrelatedtotheDissertationDefenseshouldbedownloadedfromtheForms&Procedurespage.Also,seeAppendix:DissertationFormsattheendofthisdocument.Pleaseletmeknowifyouhaveanyquestions.Thanks!JudithKubran,[email protected]
Please go to the Forms & Procedures Page on the Psych website for all instructions and forms.
BACKWARDS TIMELINES FOR COMPLETING A DISSERTATION
FALL GRADUATION (All FINAL dates vary by year and are approximate)
Please note: When the Executive Office is mentioned in this document, please contact the APO for Academic Support and
Student Progress, Judith Kubran, at [email protected]
All forms listed in BOLD ITALICS below may be found in the Appendix of this PDF
No later than: Faculty Responsibilities Student Responsibilities
January – February
If any member of your committee is not a CUNY doctoral faculty, the Executive Office must receive a Request for Approval of Non-CUNY-Doctoral Faculty Dissertation Committee Member and a copy of their CV for EO’s approval. Send all paperwork to [email protected] as email attachments. Student goes to the Forms & Procedures page on the Psych website and refers to the heading ‘Dissertation Defense.’ Please bookmark this page and read and reread this section to become familiar with the dissertation process and required forms. https://gc.cuny.edu/Page-Elements/Academics-Research-Centers-Initiatives/Doctoral-Programs/Psychology/Forms-and-Procedures All questions should be directed to Judith Kubran, [email protected]
February 15 Committee chair agrees to read dissertation.
Full draft of dissertation to Chair. Start thinking about outside readers.
March 15 – April 14
Provide detailed feedback on full draft. Student makes revisions and submits them to Chair for approval.
Please go to the Forms & Procedures Page on the Psych website for all instructions and forms.
No later than: Faculty Responsibilities Student Responsibilities
April 15 Dissertation draft approved by Chair. Dissertation sent to other (2) core committee members.
Chair and Student select outside readers. If any committee member is a non-CUNY doctoral faculty, a Request for Approval of Non-CUNY-Doctoral Faculty Dissertation Committee Member form and a copy of their CV is submitted to Judith Kubran [email protected] as email attachments. Judith will get the EO’s signature and approval. Student submits Dissertation draft to Chair and core committee members along with completed Dissertation Evaluation Forms (top section of form is completed by student).
May 15 Core Committee members provide feedback to student on completed draft. Committee members agree to go forward with defense. Chair and committee members sign Dissertation Evaluation Forms and send as email attachment to APO of Student Support and Academic Progress ([email protected]). Three of the five Dissertation Evaluation Forms must be received at least 4 weeks prior to the defense date. For example: If the student plans to defend on June 15, their three dissertation evaluation forms need to be received by May 15. If the student plans to defend on August 30, their three dissertation evaluation forms need to be received by June 15 due to an administrative summer recess.
Student makes revisions. Student sets a defense date and time with committee members and Outside Readers. Student sends an email with the defense date and time information to the APO for Student Support and Academic Progress, [email protected] at least 4 weeks prior to the defense date. When 3 Dissertation Evaluation Forms are received by the EO Office, Judith Kubran will send student a form to complete that requests the names of committee members, their affiliations; date, time, room #, and location of the defense. When the form is completed and returned to [email protected], Judith Kubran will officially notify the Provost’s Office of the defense. The Student’s name and defense information will be posted on the Psych website under Dissertation Defense Announcements. https://gc.cuny.edu/Page-Elements/Academics-Research-Centers-Initiatives/Doctoral-Programs/Psychology/Dissertation-Defense-Announcements
Please go to the Forms & Procedures Page on the Psych website for all instructions and forms.
No later than: Faculty Responsibilities Student Responsibilities
May 16 – June 1
Student emails the Dissertation Librarian a copy of the final draft of their dissertation. The Dissertation Librarian, Roxanne Shirazi [email protected] will review the draft for format and structure (including technical feedback on proper format, font, abstract, tables, etc). At this time, student may also inform the Dissertation Librarian of the anticipated date for final deposit.
Please go to the Forms & Procedures page under the heading ‘Dissertation Defense’ and subheading ‘Electronic Deposit—GC Library Guide for PhD Deposit’, and see the GC Library Guide for Dissertations & Theses: https://libguides.gc.cuny.edu/c.php?g=159556
Clinical Psych students will complete their deposit after their internship is completed and after Judith Kubran has received and processed the Internship Completion letter. The Internship Supervisor sends the completion letter as an email attachment to [email protected]. Please look on the Forms & Procedures page under ‘Dissertation Defense’ and subheading ‘Clinical Psych Students.’
Before June 15 OR between August 15 – August 29
The Executive Office must receive the outstanding signed Dissertation Evaluation Forms no later than the last day of the defense.
Student should follow up with committee members to make sure the outstanding Dissertation Evaluation Forms have been submitted. The last opportunity to turn in the remaining Dissertation Evaluation forms is the day of the defense.
June 15 – August 30
Dissertation defense held. At the defense, all committee members sign the Report of Final Examination Form. The Chair of the committee must sign the form twice, as a committee member and as Chair of the committee.
Student defends dissertation. Please go to the Forms & Procedures page under heading ‘Dissertation Defense’ and subheading ‘Final Forms and Procedures.’ Student works to complete revisions if required. At this point, student can start the electronic deposit procedure. ***Note: We suggest August 30 as the last day to defend your dissertation so minor revisions can be made for final approval and deposit.
Please go to the Forms & Procedures Page on the Psych website for all instructions and forms.
No later than: Faculty Responsibilities Student Responsibilities
Committee members must agree to read dissertation and attend dissertation defense during the summer break. The Executive Office does not guarantee there will be staff support during the summer, so students must set a defense date and submit all required paperwork before the Spring semester ends at the beginning of June.
September 1 – September 14
If applicable, Chair (and if necessary members of the dissertation committee) approves revisions and signs the Approval of Revised Dissertation Form. The Dissertation Approval (Signature) Page is also signed by Chair.
Final dissertation document is formatted for deposit. Student brings original signed Final Forms: Report of Final Examination Form, Approval of Revised Dissertation Form, and Dissertation Approval (Signature) Page, to the APO for Academic Support and Student Progress, Judith Kubran. Judith Kubran will get the EO’s signature on ALL original Final Forms. The Psychology Executive Office will hand deliver the Dissertation Approval (Signature) Page to the Dissertation Librarian. The student may now complete the electronic dissertation deposit.
*September 15*
**September 15** Final date is approximate and will vary by year – as will date of graduation.
Last day to electronically deposit dissertation to receive a September/October degree. This is GC policy. (Exact dates will vary). May/June is the only time diplomas are printed for September, February and May degree conferrals. ***CLINICAL STUDENTS may defend their dissertation before they complete their internship requirement but may not deposit until their internship is completed. Clinical students will need to submit a copy of their Internship Completion letter to the Executive Office via Judith Kubran, [email protected], before they can deposit. The letter should be on the organization’s official letterhead and should state the start and end date of the internship.
Commencement Congratulations!!! You have caught the golden ring. It’s your time to shine. See you at Commencement!
Please go to the Forms & Procedures Page on the Psych website for all instructions and forms.
APPENDIX: DISSERTATION FORMS
The following forms may be found in the ensuing appendix:
• Request for Approval of Non-CUNY-Doctoral Faculty Dissertation Committee Member
• Dissertation Evaluation Form
• Report of Final Examination Form
• Approval of Revised Dissertation Form
• Dissertation Approval (Signature) Page (Sample Only)
Please note: the Forms & Procedures website will always have the current, fully editable versions of all dissertation forms, so make sure to check the Forms & Procedures page before filling out and submitting your documents.
Executive Officer: __________________________________________________________________________
Ph.D. Program in Psychology The Graduate School and University Center
*Please email this form and CV for the Non-CUNY-Doctoral Faculty member(s) tothe APO of Academic Support and Student Progress at [email protected] signatures are not required.
Request for Approval of Non-CUNY-Doctoral Faculty Dissertation
Committee Member
Student Information (please print):
Name: ________________________________________ Email: ______________________________________
Dissertation Information (please print):
Title: _____________________________________________________________________________________ _____________________________________________________________________________________
Committee Chair and Campus: ______________________________________________________________ Current Committee Members and Campuses: ________________________________________________
Signature Date Print Name
________________________________________________
________________________________________________Requested Committee Member(s) and Affiliation(s)*: ______________________________________________
______________________________________________
Rationale for selection of outside reader(s) (please print):
________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________
Approval:
Committee Chair: __________________________________________________________________________
Signature Date Print Name
Ph.D. Program in Psychology The Graduate School and University Center
Dissertation Evaluation Form
Date: __________________________
Candidate: _______________________________ Training Area: __________________________ Date of Advancement to Candidacy: __________________ Dissertation Title: ________________________________________________________________________
________________________________________________________________________ ________________________________________________________________________
Evaluator: ____________________________ Campus: _________________________________
To the Evaluator: Please read the student’s dissertation carefully before evaluating it on the scale below. In
making your judgment be sure to consider such factors as the skill with which the problem was formulated,
the soundness of the research design, the nature and extent of data analyses, the integration of findings by
means of theory and concept, etc. Attention should also be given to the way the dissertation is written and
organized, taking into account the fact that the presentation and style should meet at least the minimum
editorial demands of journal editors.
Dissertation Evaluation Forms must be received no later than four weeks prior to the dissertation defense date. Please send the completed form as an email attachment to the APO of Academic Support and Student Progress ([email protected]). Original signatures are NOT required.
In the event that category “b” is checked, the evaluator should give the basis of his/her evaluation in the
space allotted for “comments” below.
______ a. I approve the student’s written doctoral dissertation as it now stands, and recommend that she/he
be given his/her Final Oral Examination.
______ b. Except for minor revisions, I approve the student’s written doctoral dissertation and recommend
that he/she be given his/her Final Oral Examination. I assume that the candidate’s committee chair will assume responsibility for these revisions.
______ c. I do not approve the student’s written doctoral dissertation as it now stands.
COMMENTS
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
Evaluator’s Signature: _________________________________________
(Electronic signatures require Adobe Acrobat Reader. If your electronic signature does not work, please manually sign and scan the document)
ID: __________________________
Committee Chair: ____________________________ Campus: _________________________________
Report of Final Examination
Candidate’s Name ID#
Discipline and Specialization(s)
Examination conducted at On (Date)
Title of Dissertation (as accepted)
We certify that the candidate has passed the Final Examination. We accept the dissertation as presented.
We certify that the candidate has passed the Final Examination. We will consider the dissertation acceptable after minor revisions are approved by the chair.
In our judgment the candidate’s dissertation requires major revisions. It must be resubmitted for approval by the chair and two members of the examining committee.
We certify that the candidate has failed the Final Examination, and make the following recommendations.
EXAMINING COMMITTEE
TYPE NAME TYPE COLLEGE SIGNATURE Concur Dissent
Committee Chair Date
Executive Officer Date
Approved by
Recorded by
Associate Provost and Dean for Academic Affairs
Senior Registrar
FINEXA.ACAFF.092014
PRINTRESET
Approval of Revised Dissertation
Candidate’s Name ID#
Discipline and Specialization(s)
Examination conducted at On (Date)
Title of Dissertation (as accepted)
I certify that the minor revisions have been made by the candidate and that the dissertation is now acceptable.
(Must be approved by the Committee Chair of the examining committee. Sign and date below.)
Committee Chair Date
We certify that major revisions have been made by the candidate and that the dissertation is acceptable.
(Must be approved by the Committee Chair and two members of the examining committee. Sign and date below.)
Member Date
Member Date
Committee Chair Date
Executive Officer Date
Approved by Date
Associate Provost and Dean for Academic Affairs
Recorded by Date
Senior Registrar
[TITLE]
by
[AUTHOR NAME]
This manuscript has been read and accepted for the Graduate Faculty in [insert program] to satisfy the dissertation
requirement for the degree of Doctor of Philosophy.
[typed name]
[required signature]
Date Chair of Examining Committee
[typed name]
[required signature]
Date Executive Officer
[typed name]
[typed name]
[typed name]
Supervisory Committee
THE CITY UNIVERSITY OF NEW YORK
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SAMPLE ONLY