Backstage view in word 2010
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BACKSTAGE VIEW IN WORD 2010
Created by: Jennifer Tyndall, Spring Creek High School
Backstage View
Backstage View
After you click the File tab, you can see the Microsoft Office Backstage view
The Office Backstage view is where you manage your files and the data about them — creating, saving, inspecting for hidden metadata or personal information, and setting options
Options in Backstage View
Info Tab
The Info tab displays different commands, properties, etc. depending on the state of the document and where it is stored
Commands on the Info tab can include Check In, Check Out, and Permissions.
Commands in the Backstage view are highlighted depending on how important it is for the user to notice and interact with the commands.
Compatibility Mode Some functions are limited when
viewing older versions of a document Must save as a .docx to have full
capabilities Word 97-2003 saves as a .doc, Word
2010 saves as a .docx BE CAREFUL when sending files to others
in Word 2010 – if they don’t have Word 2010, they will not be able to open the file
Protecting Documents
In Microsoft Office 2010, you can use passwords to help prevent other people from opening or modifying your documents, workbooks, and presentations
**NOTE: It’s important to remember your password because Microsoft cannot retrieve your forgotten passwords
Backstage Protection
Password Protection
1. In an open document, click the File tab The Backstage view
opens
2. In the Backstage view, click Info
3. In Permissions, click Protect Document
Mark as Final When a document is
marked as final, typing, editing commands, and proofing marks are disabled or turned off and the document becomes read-only
The Mark as Final command helps you communicate that you are sharing a completed version of a document
ALSO FOUND ON THE REVIEW RIBBON!
Encrypt with Password
When you select Encrypt with Password, the Encrypt Document dialog appears
In the Password box, type a password
Important: keep a list of your passwords and corresponding file names in a safe place
Use Caution
Restrict Editing
Three options appear: Formatting restrictions: this reduces formatting
options. Click Settings to select which style are allowed.
Editing restrictions: you control how the file can be edited or you can disable editing. Click Exceptions or More users to control those who can edit (through Windows Live ID accounts).
Start enforcement : Click Yes, Start Enforcing Protection to select password protection or user authentication.