Boise State University

Invitation to Bid ITB LF18-078

FIRE SUPPPRESSION TESTING, INSPECTION,AND CERTIFICATION

January 10, 2018

1

Table of Contents

Title Page

1. Schedule of Events & Bidder’s Instructions 3

2. Standard Terms and Conditions 4

3. General Information 5

4. Specification Requirements for Inspection and Testing 9

5. Cost Schedule 11

6. Evaluation Method & Criteria 12

7. Signature Page 13

8. Appendices A1-A3 - (see attached Spreadsheet) Attached

9. Appendix B - Work Proposal Form Sample 14

10. Appendix C- Facilities Contacts 15

11. Appendix D – Question Form 16

2

1. SCHEDULE OF EVENTS & INSTRUCTIONS TO BIDDERS

Schedule of Events ITB issue date January 10, 2018

Optional bid conference/walk-through January 16, 2018 (9:00 am MDT)Written Questions due date (Appendix D) January 17, 2018 (5:00 pm MDT)Anticipated release of answers to questions January 18, 2018 (estimated)ITB closing date February 5, 2018 (5:00 pm MDT)

1.1 INSTRUCTIONS FOR SUBMISSION OF BIDS

1.1.1 Any qualified vendor may submit a bid. All vendors are qualified unless disqualified. Those offerors presently on the General Service Administration’s (GSA) “list of parties excluded from federal procurement and nonprocurement programs” may be disqualified. Vendor information is available on the Internet at: http://epls.arnet.gov

1.1.2. Bids must demonstrate that offerors have the ability to complete the described functions of this ITB.

1.1.3. In order to be considered for award, the sealed bid must be delivered to the place specified, no later than the date and time specified above in the Schedule of Events.

BIDS MUST BE SEALED AND MAILED OR HAND DELIVERED at the address below:

Mailing:Boise State University1910 University Dr. MS-1210 ATTN: LORI FARRISBoise, ID 83725

Hand Deliver:Lori Farris, Senior Buyer960 BroadwayBoise, ID 83706 (3rd floor, Suite 300)

1.1.4. A bid received at the office designated in this ITB after the ITB closing date and time will not be accepted. No late bids will be accepted.

1.1.5. Bids must be submitted with the University–supplied signature page (SECTION 6) which must contain an ORIGINAL HANDWRITTEN signature executed in BLUE INK and be returned with the relevant Solicitation documents. PHOTOCOPIED SIGNATURES or FACSIMILE SIGNATURES are NOT ACCEPTABLE.

1.1.6. The bid must be addressed to the ITB Lead (Lori Farris, Senior Buyer) and clearly marked: “BID – ITB# LF18-078”

1.1.7. Each bid must be submitted with one (1) original (containing original handwritten signatures where required) and one (1) copies.

3

1.1.8. If desired by the offeror, you may submit on CD or USB device, a redacted copy with all trade secret information removed or blacked out, as described in Paragraph 32, “Public Records,” State of Idaho’s SOLICITATION INSTRUCTIONS TO VENDORS. The electronic file name should contain the word “redacted.” This is the copy of the offeror’s bid which will be released under Idaho’s Public Record Law, if the bid is requested. The redacted copy must be an exact copy of your bid.

1.1.9. Amendment Confirmation: If the ITB is amended, the offeror must acknowledge each amendment with a signature on the acknowledgement form provided with each amendment. Failure to return a signed copy of each amendment acknowledgement form with the proposal may result in the bid being found non-responsive. 1.1.10. All correspondence will be in writing. In the event that it becomes necessary to revise any part of this ITB, addenda will be posted at: http://vpfa.boisestate.edu/purchasing/purchasing-bid-opportunities/It will be the responsibility of the Bidder to monitor http://vpfa.boisestate.edu/purchasing/purchasing-bid-opportunities/ for any updates or amendments. Any oral interpretations or clarifications of this ITB shall not be relied upon. All changes to this ITB must be in writing and posted at http://vpfa.boisestate.edu/purchasing/purchasing-bid-opportunities/http://cayusecreek.boisestate.edu/purchasing/purchasing_bidopportunities.php to be valid.

1.1.11. No verbal bids or verbal modifications will be considered. An offeror may modify its bid in writing prior to the ITB closing time. A written modification must include the date and signature of the offeror or its authorized representative.

1.1.12. All costs incurred in the preparation and submission of a proposal in response to this ITB, including, but not limited to, offeror’s travel expenses to attend the pre-proposal conference, proposal opening and presentation or negotiation sessions, must be the sole responsibility of offerors and will not be reimbursed by the University.

1.1.13. An appeal by a vendor of a bid specification, a non-responsiveness determination, or the award of a bid is governed by the Boise State University Purchasing Appeals Process, and must be filed in accordance with that process, which can be found on the Internet at http://www.boisestate.edu/finad/purchasing/docs/purchasingappealsprocess.pdf

2. STANDARD TERMS AND CONDITIONS

2.1. Boise State University Standard Contract Terms and Conditions are incorporated by reference into this contract as though set forth in full and are located on-line at https://vpfa.boisestate.edu/purchasing/. Select Vendor Information and then select Standard Contract Terms and Conditions. Failure by the contractor to obtain a copy of the Standard Contract Terms and Conditions shall in no way constitute or be deemed a waiver by Boise State University of the document or any part of it. No liability will be assumed by Boise State University for the contractor’s failure to consider the Standard Terms and Conditions as part of this contract.

2.2. In the performance of this Contract, the Contractor and subcontractors, if any, agree to abide by all OSHA rules and regulations, and all other existing laws, codes, rules, and regulations set forth by all appropriate authorities having jurisdiction in the location where the work is to be performed.

3. GENERAL INFORMATION

3.1. Definitions

4

3.1.1. BSU – Boise State University3.1.2. Contractor – successful bidder who is awarded the contract3.1.3. FOM – Facilities Operation & Maintenance3.1.4. Fully-Burdened Fixed-Cost – Price incorporating all direct and indirect costs 3.1.5. NFPA – National Fire Protection Association3.1.6. University – Boise State University3.1.7. AWWA – American Water Works Association

4. Contract Overview: Boise State University is soliciting competitive quotations to establish a maintenance contract for testing, inspection and certification of the automatic fire sprinkler systems and their associated backflow preventers and / or pumps identified within this document plus inspections of dry chemical and inert gas systems as well as options for additional services for related fire suppression systems on campus. All testing, inspection, and certification shall be made in accordance with current editions of NFPA (series), AWWA, and applicable local, state and federal guidelines. The buildings with fire suppression systems to be tested are identified in Appendix A1 and Appendix A2 of this document. The testing, inspection and certification process shall not include the repair of any identified system deficiencies. The repair, maintenance, upgrades, installation of additional components, or related alarm and sprinkler system type work may be accomplished by the use of optional services identified later in this document.

The term of this contract shall be for one (1) year beginning on the date the contract is awarded. The contract may be renewed for three (3) additional one-year periods upon mutual, written agreement between Boise State University and the contractor. Renewal requires the contractor’s pricing to remain unchanged for each renewal period.

5. Insurance Coverage Requirements: Boise State University’s Mandatory Insurance requirements can be found here: https://rmi.boisestate.edu/wp-content/uploads/2014/11/CertificateInsRqmts_3rdParty.pdf

5.1. Insurance Verification: Prior to the commencement of the term of this Contract, the successful

Contractor shall deliver to the University:A certificate of insurance with respect to ALL such insurance including worker’s compensation in accordance with the requirements found at the link listed above in Section 3.3. The certificate of insurance must name Boise State University and the State of Idaho as additional insured’s and must contain a written provision that, should any of the above described insurance policies be canceled or non-renewed before the expiration date thereof, the issuing company must notify the University in writing, by certified or registered mail, receipt requested, at least thirty (30) days prior to any cancellation or non-renewal of any such insurance.

5.2. Correspondence and Addenda:5.2.1. All correspondence will be in writing. In the event that it becomes necessary to revise any part of

this Contract, addenda will be sent to the Contractor. Any oral interpretations or clarifications of this Contract shall not be relied upon. All changes to this Contract must be in writing to be valid.

5.3. Invoicing and Payment5.3.1.1. Payment terms are Net 30 after completion of work and/or receipt of reports as outlined in

Section 3.15, if applicable. If reports are not submitted as outlined in Section 3.15, payment will be held. Contract value will be paid as work is completed and invoiced on a monthly basis. To insure timely payments, send invoices for contract and optional services to: Boise

5

State University Attention: Boise State, FOM Contract Administrator 1910 University Drive. Boise, ID 83725-1270.

5.3.1.2. Invoice Format: Invoices shall include the overall contract purchase order number, the identifying building group letter and building number, and the building name. The invoices shall be sent to the contract administrator’s attention.

5.3.1.3. Statement: When a credit card is used to purchase optional services, the contractor shall issue a statement of receipt with same information indicated above in section Invoice Format.

5.3.2. Final test reports shall be delivered electronically prior to the contractor’s invoice for payment.

5.3.3. The Contractor shall provide a signed cost-not-to-exceed work proposal for any optional services requested by the University. The proposal costs shall be fully burdened via the listed contractor rates and shall be for delivery of services at the Boise locations. No additional delivery, truck, or location charges shall be submitted above and beyond the contract pricing. Upon official signature or signature for a credit card number purchase, the contractor shall proceed with the optional work. (see Appendix B).

5.3.4. Purchase Order: An individual purchase order shall be issued for any optional services requested by FOM personnel when a credit card is not used for payment.

5.3.5. Tax: The state of Idaho is generally exempt from payment of state sales and use taxes. Exemption certificates will be furnished as required upon written request by the Contractor. If the Contractor is required to pay any taxes incurred as a result of doing business with the State of Idaho, the Contractor shall be solely and absolutely responsible for the payment of those taxes. This contract provides for reimbursement of sales taxes as they relate to product purchases at direct cost but not including overhead markup.

5.3.6. Markup: For subcontractor services, the Contractor shall invoice those services at cost plus the contracted percentage markup. Materials and parts for optional services shall be shown on the Contractor’s invoice at cost and the separate contracted percentage markup. The University, at its discretion, may request copies of the invoices for the materials. Copies of the third party invoices must accompany the Contractor’s invoices to the University upon request by the contractor administrator.

5.3.7. Shipping: Shipping costs, permit fees and sales tax will be paid at the Contractor’s actual invoice cost without any markup. At the discretion of the University, the Contractor may be requested to provide invoices for any items.

5.3.8. Warranty: The Contractor shall submit and file any applicable manufacturer’s warranty with the manufacturer for equipment provided to the University under the Optional Services provision of this Contract.

5.3.9. Overhead: Travel, insurance, bonds and other related expenses are considered part of overhead and are to be included in the hourly rate structure for the contract and optional services.

5.3.10. Quote burden: Regarding the requested price for the inspection services contract, all quotes (NOT including optional services) are to be fully-burdened, fixed-cost including, but not limited to, time

6

and materials, travel (excluding alcohol), lodging, per diem and administrative overhead. No other costs will be allowed without written authorization from the facility contact.

5.3.11. Partial payment requests: The contractor may submit invoices for less than their proposed group amount if accompanied with a form identifying the remaining percentage of the group amount outstanding and if the partial payment is not less than ten percent of the group cost.

6. Optional Bid Conference/Walk-ThroughAll vendors are invited to an optional, pre-quote bid conference to familiarize themselves with the Boise State campus and facilitate a clear understanding of the project scope. The bid conference will occur on January 16, 2018 at 9:00 am MDT. Participants shall meet at the Facilities, Operations & Maintenance (FOM) building located at 1455 University Drive. Parking is available behind the FOM building in the fenced vehicle compound which is accessible from the alley east of the FOM building.

6.1. Existing Record Documents: Copies of previous available NFPA & Backflow inspection documentation may be reviewed at the Facilities, Operations, and Maintenance office.

6.2. Schedule of Work6.2.1. Coordination: Careful coordination with the individual facility contacts as identified in

Appendix-C will be necessary during this period. If sprinkler system testing cannot be accomplished during the spring, summer or winter break periods due to the high level of building occupancy, the Contractor can anticipate challenges in scheduling testing for the rest of the year. For instance, no testing is allowed during the week prior to, and the week of final exams. The Contractor shall anticipate that weekend testing may become necessary to complete the testing by the Contract completion date. The University shall not be responsible for any additional costs associated with weekend or after-hours testing by the Contract.

6.2.2. Order of inspection: Complete necessary inspection and testing to maximize the current system inspection by not testing more than one month prior to expiration of existing inspection.

6.2.3. Standard Hours: The Contractor shall schedule the testing, maintenance and repair work of each building with the individual facility contacts (see Appendix C). No work is to be done without prior scheduling. The Contractor shall work standard business hours (Monday through Friday, 7:00 AM to 5:00 PM) unless otherwise requested. All inspection and testing work that is potentially disruptive to the occupants shall be scheduled during off-hours. For example, no testing is allowed during the week prior to, and the week of final exams. The Contractor shall anticipate that weekend testing may become necessary to complete the testing by the contract completion date. The University shall not be responsible for any additional costs associated with weekend or after-hours testing by the Contractor.

6.2.4. Building Occupants: Individual facility contacts shall be the liaison between the building occupants and the Contractor. In most cases, Boise State personnel will not be provided as escorts for the Contractor. Except in the case of an emergency, building occupants are not to be contacted by the Contractor for any reason.

6.3. Parking Permits: The Contractor is required to purchase all necessary parking permits (at their expense) that will be needed to perform work on the BSU Boise campus. Permits are obtained from Transportation and Parking Services located at 1700 University Drive in the Student Union Transfer Center, phone: (208) 426-7275. This office is open Monday through Friday from 8:00 AM until 5:00 PM.

7

6.4. Supervision and Inspections: The Contractor or appointed lead worker will provide adequate supervision at all times while any testing, inspections or certifications are in progress. The Contractor/lead worker will supervise all on-site staff for security purposes and to assure that all service is performed appropriately.

6.5. Termination: Failure to perform or complete scheduled testing or inspections or failure to provide required reports in the required time frames outlined in Section 3.15 will be cause for termination of this Contract. Repeated failure to satisfactorily complete the testing and inspections in a timely manner will be cause to terminate this Contract at the discretion of Boise State University. Boise State may terminate this Contract without cause with thirty (30) days written notification.

6.6. Optional Work: 6.6.1. Optional Work: The terms of this Contract may be used for optional services that are related to the

type of work covered in this contract. Examples of the additional work shall include, but not be limited to repairs, modernization, system upgrades and expansions, relocations, installation of additional components, testing of any fire suppression type systems and any repairs whether or not specifically identified in the NFPA reports.

6.6.2. Scope: The scope of any optional work shall be defined in writing by the Contractor, and a cost-not-to-exceed Work Proposal Form (See Appendix B) for the optional services shall be submitted to the requesting Boise State facility contact. A purchase order will be provided to the Contractor prior to work commencement when work is requested by FOM personnel and the work is not authorized and paid for with a Boise State University credit card held by the appropriate Boise State personnel. When billing is submitted for the optional services, the Contractor shall provide the itemized material and labor on the invoice with contract material markups listed on the invoice. Labor rates for all services shall be as stated in the contract.

6.7. Additional Systems: Boise State University reserves the option to add additional systems related to this contract at negotiated rates. The University also reserves the option to delete systems from this contract with a commensurate reduction in cost, with a 30-notice to the contractor.

7. Documentation Reporting Requirements (Deliverables):7.1.1. General: All inspection records shall be legibly recorded on appropriate NFPA forms or

appropriate agency forms. The form shall contain the contractor’s company, sub-contractor if applicable, the inspectors name with NICET license number (if applicable), signature and the signature of the facility representative. The record document shall not only contain the appropriate equipment information, but shall also include the building GROUP, NUMBER, and NAME.

7.1.2. Verbal: Verbal notification of life-safety deficiencies or imminent equipment failures of the system shall be provided to the facility representative, or in the case of no contact, the vendor shall call the primary contact at the Facilities, Operations, and Maintenance office.

7.1.3. Hard Copy: A hard copy of the test and inspection report shall be provided to the facility representative within two working days of inspection and to the primary contact. For the primary contact, you may fax the hard copy to their attention at (208) 426-1892.

7.1.4. Electronic Copy: The inspection and testing report referenced above shall be furnished in electronic format to Facilities Operations & Maintenance primary contact, contract administrator, and the facility representative within ten (10) working days after the completion of the individual building test. As a minimum, the electronic format of the signed reports shall be in a format compatible with BSU workstations (such as Word, jpeg or pfd files). All test results electronic file names shall start with the building Group, bldg # as well as the bldg name or abbreviation, Form name, and date. Example: A004_Administration_SprkInsp_12Dec07.jpg. The contractor may submit these documents via email to the contract administrator. Note that approval of contractor invoices will not be given until electronic reports are submitted.

8

7.1.5. Fire Marshal Record Copy: The NFPA Inspection Testing Report shall be furnished by the Contractor to the State Fire Marshall at the completion of the individual facility testing. The State Fire Marshal shall be furnished an overview report of the inspection and testing within thirty (30) days after the completion of the testing.

7.1.6. Suez Copy: The Back Flow Inspection Testing Reports in accordance with AWWA shall be appropriately furnished by the Contractor to Suez or Nampa City Water as part of the compliance with state clean water requirements. The requirements may require electronic filing of compliance documents with Suez as well.

8. Warranties General

3.17.1. One-Year Warranty: The Contractor shall provide to the Owner a labor and material warranty for any repair or supplied equipment for a period of one full year (365 days) in the performance of their duties under this contract. The warranty period will commence after a repair or a supplied piece of equipment is installed and accepted by the University. This warranty will also apply to optional services including, but not limited to, all facets relating to the rebuilding or repairing of fire sprinkler systems and components. The Contractor shall submit all warranty documentation to the manufacturer as per the manufacturer’s requirements. The Contractor shall provide a copy of the warranty information to the Primary Contact and the appropriate BSU facility contact prior to the close of the job.

3.17.2. Extended Warranty: Where the manufacturer’s warranty for a piece of equipment – a new motor for example– exceeds the Contractor’s one-year warranty, the contractor shall coordinate the new replacement item with Boise State University and the manufacturer. It shall be Boise State’s responsibility to seek reimbursement for labor and minor parts as required from the manufacturer after the Contractor’s one-year labor and material warranty period has expired.

8.1. Contractor’s & Technician’s Qualifications:

8.1.1. The Contractor shall be properly licensed as per state and local requirements to perform the required fire riser/sprinkler/pump testing under the terms of this contract.

9. Specifications Requirements for Testing and Inspections: 9.1. General: This maintenance contract shall provide all necessary Annual, Semi-Annual, Monthly, &

Special testing in accordance with NFPA and state and local requirements for the listed buildings and systems. The following specifications shall be considered supplementary to the NFPA, local, state and Federal requirements.

9.1.1. DOCUMENTATION: The contractor shall generate and provide proper documentation as per section 3.18 Documentation Reporting Requirements identified above.

9.1.2. INSPECTIONS AND TEST DELIVERABLES:9.1.2.1. Fire Sprinkler Systems: The contractor shall provide annual and 5-year and testing of all

Fire Sprinkler systems listed in appendix A1. The inspections and testing shall be completed in accordance with state and local jurisdiction requirements as well as NFPA requirements.

9.1.2.2. Back-Flow Devices: The contractor shall provide annual inspection and testing of all backflow prevention devices on fire riser systems as listed in appendix A1. The inspections and testing shall be completed in accordance with state and local jurisdiction requirements as well as AWWA requirements.

9.1.2.3. ANNUAL Fire Pump: The contractor shall provide Annual inspection and testing of all Fire Pump systems listed in APPENDIX A3. The inspections and testing shall be completed in accordance with state and local jurisdiction requirements as well as applicable NFPA

9

requirements as listed in NFPA 25. One such report per pump shall be provided under this contract.

9.1.2.4. MONTHLY Fire Pump: The contractor shall provide Monthly inspection and testing of all Fire Pump systems listed in APPENDIX A3. The inspections and testing shall be completed in accordance with state and local jurisdiction requirements as well as applicable NFPA requirements. Twelve such reports per pump system shall be provided under this annual contract.

9.1.2.5. Dry Chemical: The contractor shall provide Semi-Annual inspections and testing of all Dry Chemical systems listed in appendix A2. The inspections and testing shall be completed in accordance with state and local jurisdiction requirements as well as applicable NFPA requirements.

9.1.2.6. INERT GAS: The contractor shall provide annual inspections and testing of the inert gas (Sapphire) systems listed in Appendix A2. The inspection and testing shall be completed in accordance with state and local jurisdiction requirements as well as applicable NFPA requirements.

9.1.3. MISCELLANEOUS:9.1.3.1. FIRE ALARM: Contractor shall manage the appropriate fire alarm system during the

sprinkler test such to prevent activation of the fire alarm to the occupants.9.1.3.2. CENTRAL REPORTING: Contractor shall notify the Boise State Central Reporting office

(Tel # 208-426-1453) as necessary for coordination and to prevent unnecessary response to alarm. If contractor does not coordinate with the central reporting office and Boise City emergency crews respond, the contractor shall be liable for any false alarm charges the city may assess.

9.1.3.3. CONTRACTOR SUPPLIES: The Contractor shall provide all supplies, products and all equipment such as high lifts, ladders, etc as needed to complete the testing and inspections in accordance with these specifications. The Contractor shall take all necessary measures to protect flooring surfaces, walls, etc. during the testing process.

10

10.COST SCHEDULE (must quote on ALL items): The listed Annual and Itemized Optional prices shall be fully burdened and sufficient to cover all costs for performing the work outlined in this Contract. This form must be filled out completely.

Inspection and Testing Costs for Annual, Semi-Annual and Monthly Test & Inspect:

Buildings

Group A: (Academic) $

Group B: (Aux -Housing) $

Group C: (Aux - Morrison Center Perf Arts) $

Group D: (Aux -Athletics) $

Group E: (Aux - Student Union) $

Group F: (Aux - Taco Bell Arena) $

Group G: (Aux - Student Rec Center) $

Group H: (Aux - Parking Structures) $

Group J: (TEC Center - Nampa) $

Special Systems (appendix A-2) $

Fire Pumps (monthly and annual, appendix A-3) $

TOTAL ANNUAL COST $

OPTIONAL SERVICE COSTS:

State your work hourly rate and material/equipment percent markup for the optional services portion of this contract:

Standard Labor Rate, (M-F, 7am-5pm) $_________________/hour

Off-Hours Labor Rate (ALL hours other than standard) $_________________/hour

Percent markup on materials / equipment / sub Cost* +_____________% markup

*Boise State University may require successful vendor to provide documentation of vendor’s cost at any time during the contract.

11

11.EVALUATION METHOD & CRITERIA

Evaluation Method

The scores for the Total Annual Cost and the Optional Service Costs will be normalized as follows: The bid with the lowest cost for each criteria listed below will receive all the cost points as assigned in the Evaluation Criteria below. Other bids will be assigned a portion of the maximum score using the formula:

Lowest cost / other bid cost x total possible cost points.

Evaluation Criteria

Total Annual Cost 550 points

Standard Labor Rate 150 points

Off-Hours Labor Rate 150 points

Percent markup on materials 150 points

Total 1000 points

12

6. SIGNATURE PAGE

THIS SHEET MUST BE FILLED OUT AND RETURNED WITH OTHER DOCUMENTS.THE UNDERSIGNED HEREBY OFFERS TO SELL TO BOISE STATE UNIVERSITY THE SPECIFIED PROPERTY AND/OR SERVICES AT THE PRICE SHOWN IN THE CONTRACT AND UNDER ALL THE TERMS AND CONDITIONS CONTAINED IN, OR INCORPORATED BY REFERENCE, INTO THE BOISE STATE UNIVERSITY CONTRACT.

SUBMISSION OF PRICING TO BOISE STATE UNIVERSITY CONSTITUTES AND SHALL BE DEEMED AN OFFER TO SELL TO BOISE STATE UNIVERSITY THE SPECIFIED PROPERTY AND/OR SERVICES AT THE PRICE SHOWN IN THE CONTRACT AND UNDER BOISE STATE UNIVERSITY’S STANDARD TERMS AND CONDITIONS.

AS THE UNDERSIGNED, I ALSO CERTIFY I AM AUTHORIZED TO SIGN THIS CONTRACT FOR THE VENDOR AND THE CONTRACT IS MADE WITHOUT CONNECTION TO ANY PERSON, FIRM, OR CORPORATION MAKING A CONTRACT FOR THE SAME GOODS AND/OR SERVICES AND IS IN ALL RESPECTS FAIR AND WITHOUT COLLUSION OR FRAUD.

NO LIABILITY WILL BE ASSUMED BY BOISE STATE UNIVERSITY OR THE STATE OF IDAHO FOR A VENDOR’S FAILURE TO OBTAIN THE TERMS AND CONDITIONS IN A TIMELY MANNER FOR USE IN THE VENDOR’S RESPONSE TO THIS CONTRACT OR ANY OTHER FAILURE BY THE VENDOR TO CONSIDER THE TERMS AND CONDITIONS IN THE CONTRACT.

Mail with your bid to: Lori Farris Phone: (208) 426-5449Boise State University 1910 University Drive, MS1210Boise, ID 83725

Please complete the following information:

CONTRACTOR (Company Name)____________________________________________________ADDRESS______________________________________________________________________CITY, STATE, ZIP________________________________________________________________TOLL-FREE #___________________________ PHONE #_______________________________FAX #_________________________________ EMAIL__________________________________FEDERAL TAX ID / SSN #_________________________________________________________THIS SIGNATURE PAGE MUST BE COMPLETED, SIGNED & RETURNED

_________________________________________ ________________________________Signature Date

_________________________________________ ________________________________Please type or print name Title

13

Appendix B – Work Proposal Sample

Date:

LPO xFM-x072-EDUC or ????

A

Rate QTY Subtotal$3.33 93.25 $310.52$0.33 55.6 $18.35

$333.00 2.88 $959.04$1,287.91

Subtotal$87.00

$913.00

$1,000.00

Price QTY Subtotal$250.00 3 $750.00

(Attach Material $250.00 1 $250.00Itemization if $0.00 1 $0.00necessary) $0.00

$1,000.00

$2,000.0010% $200.00

3,487.910.000.00

$3,487.91

serves as notice to proceed with the work based on terms of the service contract

BSU CC Purchase OR BSU Signature AuthorityPM initials and last 2 cc# for N.T.P. up to $2,000

Official Signature for N.T.P.

Printed name OR Printed nameDoc Rev: 18Jan07 Appendix B 2007 Fire Suppression Maintenance Contract

Boise, Idaho 83709Tel: (208) xxx-xxxxFax: 208 xxx-xxxxx

DescriptionSubcontracts:

Authorized Contractor signature.

Fees, Permits, & Other straight through costs:

Markup: Applied to; Subcontracts, Material and equipment:Subtotal: Labor, Subs, Mat'l & Equip, Markup:

Scope of Work:

Printed name

speciality inspection by 3rd party vendorHire xxx Alarm contractor for work on proprietary alarm system.

Subtotal: Subcontracts, Mat'l & Equipment

Check ValvesNuts, bolts, gaskets, etcMiscMisc

1910 University Dr. Boise, Idaho 83725-1270

BSU Project No/P.O.#BSU FO&M WO #

22-Jan-07

BSU Group, (if avail):BSU Location:

Labor:

Start Date: Completion Date: Project Duration:

Helper

DescriptionMechanic Regular Time

BSU Project Title: Fire Riser check valve replacement

Work Proposal is based on stated costs not to exceed total amount. Signature by contractor and owner

Material & Equip: Description

Contingency (if applicable)

GRAND TOTAL - NOT TO EXCEED

Mechanic Premium Time

Ugrade sprinkler riser with new check valves and replace existing water gong with electric.

WORK PROPOSAL#______Fire Suppression Maint Contract

Contract Po ####Vendor Name

??? Address

14

Appendix C - Facilities Contacts

Boise State University - Facilities Operation and Maintenance1910 University Dr.Boise, ID 83725-1270

Contract Administrator; Facilities, Operation & Maintenance: --- Brenda Robinson, Director of Business Operations, Campus Operations, (208) 426-1365, brendarobinson@boisestate.edu.

Primary Contact; Facilities, Operation & Maintenance: --- Karen Lovelund, FOM General Maintenance Manager, (208) 426-1818, karenlovelund@boisestate.edu.

After hours Emergency Contact: Boise State Security office at (208) 426-1453

shall be contacted after normal business hours and in the event of an emergency if the daytime contact

is not available.

Daytime Facility Contact protocol: All work within this contract must be coordinated with the listed contact

or their designee.

Group A, E, H, & J contact: Facilities, Operation & Maintenance --- Dan Cornwall, Project Coordinator, (208) 426-1913, dancornwall@boisestate.edu.

Group B contact: Student Housing--- Dean Kennedy, Resident Life Director - (208) 447-1001, deankennedy@boisestate.edu.

Group C contact:(013/014) Morrison Center--- Gary Cutbirth, Building Facility Foreman - (208) 426-3326, gcutbir@boisestate.edu.

Group D contact:Athletics --- Bob Carney, Associate Director/Facilities Operations - (208) 426-2570, robertcarney@boisestate.edu.

Group F contact:(015) Taco Bell Arena --- Chad Webster, Asst. Director of Operations - (208) 426-1288, chadwebster@boisestate.edu.

Group G contact:(102) Student Recreation Center--- Jason Hermes, Assistant Director - (208) 426-5651, jasonhermes@boisestate.edu.

15

Appendix D – Question Form

ITB LF18-078, Fire Suppression, Testing, Inspection and Certifications for Boise State UniversityOfferor Questions are due by 5:00 pm MDT, per the date listed in Section 1. Schedule of EventsUse this form ONLY and email your questions to Lori Farris, lorifarris@boisestate.edu

Question #

ITB Section Question

1 Question

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

16