Back Up Exchange 2010 With This Windows Server 2008 R2 Feature

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1/29/13 Back up Exchange 2010 with this Windows Server 2008 R2 feature | TechRepublic

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The Enterprise Cloud

Back up Exchange 2010 with thisWindows Server 2008 R2 featureByScott Lowe

August 26, 2010, 9:5 8 PM PDT

Takeaway: Windows Server Backup is included with Windows Server 2008 R2 and can be

great quick-and-dirty way to back up an Exchange server. Scott Lowe explains how to use th

tool.

No matter how small the Exchange implementation, the data needs to be backed up. Many Exchange shop

(particularly smaller ones) have relied on the ubiquitous Windows Server Backup utility to protect the

Exchange environments against disaster. Although there was a period of time when Exchange and Window

Server Backup didnt work together, with Windows Server 2008 R2 and Exchange 2010, this is not the cas

and the backup and recov ery of Exchange using this tool is a relatively simple process.

For the demonstration in this tutorial, Ill back up a single Exchange 2010 mailbox database that exists on

server named MAIL3. At Westminster College, were currently in a pilot phase for an Exchange 2010 rollou

and were using Windows Server Backup during this phase. Once were in full production, well move to ou

normal enterprise backup application.

This blog post is also available as a TechRepublic gallery.

How to use Windows Server Backup with Exchange 2010

Figure A gives you a look at the Exchange Management Console view of this database. The other tw

databases you see reside on a different Exchange server.

Figure A
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Well back up the default mailbox database on MAIL3.

Start the Windows Server Backup tool by going to Start | All Programs | Accessories | System Tools | Window

Server Backup. More than likely, youll end up with a screen like the one in Figure B that tells you the backu

tool is not yet installed on your server.

Figure B

Windows Serv er Backup is no t y et installed.

To add the Windows Server Backup bits to your Windows Server 2008 R2 server, open Server Manage

navigate to the Features item, and click the Add Features link (Figure C).
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Figure C

Click Add Features to add a new serv er feature.

On the Select Features page, locate the Windows Server Backup Features option and select it (Figure D

Although its not required, its also recommended that you install the Command-Line Tools so that you ca

script backup jobs if you like.

Figure D
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Choose to add the backup tool.

When y ou get to the Confirm Installation Selections page (Figure E), look over your selections and click th

Install button to add the features. At the end of the process, you will receive the results screen shown in Figur

F.

Figure E

Review y our selections and click Install.

Figure F
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The backup too l has been installed.

Now that Windows Server Backup is installed, when you restart the utility, youll be greeted with a screen lik

the one in Figure G. At the top of the window, Windows Server Backup will tell you that there are no curre

backups configured, and all of the informational areas of the window will be blank since there is no detail

share until after an initial backup is run.

Figure G

The Windows Server Backup window is mostly blank to start.


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Ill jump right into creating a backup schedule in order to schedule a regular backup of this Exchange Serve

database. To start the process, go to the Action menu and choose Backup Schedule (Figure H).

Figure H

Schedule a serv er backup

Starting the backup schedule kicks off a wizard that begins with a welcome screen that outlines what decision

you need to make (Figure I). For the purposes of this article, Ill stick mostly with defaults.

Figure I


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Backup Schedule Wizard Getting Started page

On the next page of the wizard, youre asked to decide what youd like to back up. You can choose to back u

the entire server (this includes all data, applications, and system state), or you can choose to perform a custom

backup, which allows you to make granular options about what to back up. You see in Figure J that I

performing a full server backup that will use 17.52 GB of space.

Figure J


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Choose what to back up

Although the backup default is to run every day at 9:00 P.M., you can choose to run the backup at a differe

time (Figure K) or, if you need a shorter recovery period, can choose to run multiple backups each day. T

add additional daily backups, select the button next to More Than Once A Day, specify the times youd like, an

click the Add button. After y ou make your choices, click the Next button.

Figure K


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Decide at what time(s) each day youd like to run backups.

With the what and the when out of the way, its time to consider the where (Figure L); specifically, yo

need to make sure to back up your information to a location that can survive a server failure. You can choose

back data up to a hard drive that youve dedicated to this purpose. Ideally, this would be a removable drive

some kind that you can store away from the server. If you cant do this, you can back data up to an existinserver volume, although you may take a performance hit and, if the server is lost in a disaster, recovery won

be possible. The option that I prefer is to back data up to a volume on a separate server. In my case, this secon

server resides in a different building.

Figure L


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Where do y ou want to sav e backups?

When you choose the remote location option, youre told that each backup will overwrite previous backups an

only the latest backup will be available (Figure M). If you need multiple backups to be available, consid

other backup options.

Figure M

Heed the warning

When you choose the remote backup option, you need to specify where the backup should be saved. On th

screen shown in Figure N, youll note that backups are being written to a server named Backup and to a folde

named MAIL3 on a share named Exchange10. In the Access Control section of the window, the Inherit option

selected, indicating that anyone who has access to the shared folder also has access to the backup file. As suc

set carefully controlled share and NTFS permissions on the resource.

Figure N


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Specify where the bac kup should be saved

For a remote share, you need to provide a user name and a password that has access to the backup destinatio

(Figure O).

Figure O

Provide credentials for the remote bac kup location


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Finally, the confirmation page appears, providing you with an opportunity to review your backup selection

(Figure P). When youre done, click the Finish button.

Figure P

Review yo ur backup selections

When you get back to the backup console, you can click the View Details link under Next Backup to see deta

about your pending backup. Figure Q shows this detail window for the backup we just created.

Figure Q


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Details about the next scheduled backup

If y oud like to kick off a manual backup before the next scheduled backup, go to Action | Backup Once. On th

first page of the Backup Once Wizard (Figure R), youre asked how you want to run the backup. Do y ou wa

to use the same options you used for your scheduled backup, or do you want to choose different backu

options?

Figure R


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Backup Once o ptions

The Backup Once Wizard provides you with a summary page. Click the Backup button to begin the backu

process (Figure S). During the backup process, the window in Figure T will display on the screen so that yo

can watch backup progress. At the end of the process, y oull see a final completion page (Figure U).

Figure S


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Backup summary page

Figure T


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Backup status page

Figure U

The backup is complete.

ProofHow do you actually know that Exchange was appropriately backed up? Thats revealed during the resto

process. Although Im not covering restores here, I will share the screen in Figure V; this shows that th

Exchange application was backed up and that, specifically, the database on the server named MAIL3 was th

one that was saved.

Figure V


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The restore proc ess rev eals that the Exchange database ex ists in the backup.

Summary

While suitable mostly for small organizations and those running pilots, the Windows Server Backup utility cabe a great way to back up your Exchange 2010 server without having to invest more dollars in software.

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