BA Clubs

Trustees Communication19 November 2015

Recap on Status

• A company with charitable status• No subsidy from BA• Self sufficient• Operating Licence to stay on site• Sold fixtures and fittings to IC• Not responsible for upkeep• No legal requirement for an AGM

Recap on the year

• On the whole a successful transition• Most sections have remained unaffected• Food quality has improved• Not many students• No major capital investment• Minor repairs and decoration• No increase in membership fee

BA Clubs and BA plc

BA PLC

Concorde Club LtdTrustees

BA Clubs Ltd

SOYC Ltd

BA DirectorsChair tba

Chris ByronIan Milne

Carole Farr (Co Sec)

Regions

Advisory Council

Role of BA Clubs

• The role of BA Clubs is to manage, operate and administrate on behalf of BA plc and Concorde Club Ltd and includes:

– Finance– Membership– Marketing– Website– Lottery– Altitude– Hotline

Transition Period

• Section grants waived• 1st team football moved offsite to

Ashford• Wraysbury lease expires 2017• Experts appointed to assist with lease

negotiation• Flood water relief channel complication• The 4 main events are now run by IC• Increased budget and subsidy for Shows

Role of the Advisory Council

• Chaired by a Trustee – Sue Byrne• Elected representatives are:

– Steve Kirby, Gill Johns, Christine Shepherd, Paul Foster-Mason, Jas Jassal

• To represent the members• Meeting to be widened to Section chairs

or committee member

Role of the Trustees

• To ensure the charity works within the rules of the Charity Commission

• Protect the interest of BA Clubs sections• Manage the money• Explore funding opportunities• Interface with IC• Develop the Club

Current Trustees

Name Nominated By

Chris Byron (chair) BA

Ritchie Ramkissoon BA

Sue Byrne BA

Alison Hartigan BA

John Scott Members

Keith Adams Members

John Devine Independent

Vacancy Independent

Trustee Selection

• BA Trustees by Appointment• Independent Trustees by Concorde Club

Board• Member Trustees by election. Due in

2016 once transition phase is complete

Communication

• Recognise that it needs improvement• To be developed through Advisory

Council• Draft communication plan available

Communication Plan

TO WHEN WHO HOW WHAT

MembersCommunication Meeting Annual Trustees Presentation/Meeting Update of the year

Advisory Council QuarterlyCouncil/Members

Member feedback/Mtgs All membership matters

Website News Weekly Pat Member to log onUp and coming events/section news

Newsletter Qtly (tbc) tbc Email (tbc)Up and coming events/section news

Facebook Weekly Pat Member to log on Stop pressYammer Weekly Pat Member to log on Stop pressUp-to-Speed Monthly Pat Publication What's going on

SectionsInterface with AH Ad-hoc Sections/AH Email/phone Questions about Imperial/otherUpdates Ad-Hoc AH Email News/Imperial updatesAttend Advisory Monthly Sections Meeting Member voice

Social MembersNotices Constant IC/BA Clubs Noticeboards Event and newsEnquiries Constant Members Desk Face to face Enquiries and information

Potential Members

Promotion of Club MonthlyMembership Team Noticeboards in BA

Joining details/benefits and events

Promotion of Club Monthly Pat BA Wellbeing PortalJoining details/benefits and events

Finance and Membership

• 2015/2016 target surplus of £150k• As at September 2015 surplus of £74k

• Membership London– 2014 total 13k– 2015 total 12.7k

Sections

• Jazz and Basketball have folded – mainly through lack of membership

• Facility fee waiver is helping sections financially

• Most sections need more members – how can we help?

New Section Rules

• New Section rules issued in November 2015

• Needed updating• Reflect Charitable status• Added Culture and Inclusion• Added template for quarterly

membership lists due first of the month - January, April, July and October

Future Challenges

• Build up Charities reserves after loss making years

• IC making unacceptable losses• IC more a landlord than a service

provider• Attract more members• Modernise our image• Ensure governance is transparent and

satisfies charity commission finance requirements

New Website, Branding and Survey

• New website will be developed in 2016• Needs simplifying and modernising• Will be user friendly• Will be easily accessible from PCs,

Notebooks and Smartphones• Tender process in Q1• Hope to launch in April 2016• Website survey and prize draw

Imperial Update and Q&A

• Awaiting finalised proposals from IC for 2016

• Imperial running at a large loss• Prices will go up but we will negotiate• Some services will be cut back • Scott Buckley here to answer questions

Summary

• Our Accounts are in surplus• Frozen membership fees• Waived section fees• Stabilised membership numbers• Still to capitalise on charity status

The Future

• More support from charity• Need to encourage sections to expand• Re-brand and re-launch website• Apply for grants and funding• Introduce uniform sections rules• Improve

– Financial and membership data from sections

– Relationship with IC– Governance