45th TCC & 48th NRPC Meetings (27th, 28th August and 02nd September, 2020) –Additional Agenda

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उत्तर के्षत्रीय विद्युत सविवत NORTHERN REGIONAL POWER COMMITTEE

ADDITIONAL AGENDA-1

FOR

45th MEETING OF TECHNICAL COORDINATION SUB-COMMITTEE

&

48th MEETING OF NORTHERN REGIONAL POWER COMMITTEE

Time & Date of TCC meeting: 11:00 Hrs. on 27.08.2020 and 28.08.2020

Time & Date of NRPC meeting: 11.00 Hrs. on 02.09.2020

Venue: Via Video Conferencing

B.27 Problem of excessive vibrations in GTs of Rihand Stage–III and

Vindhyachal Stage-IV during monopole operation of HVDC Rihand –

Dadri (Agenda by NTPC)

B.27.1 Shifting of 2x500MW Rihand Stage-III units (Unit# 5&6) from NR grid to WR

grid through Vindhyachal Pooling Station was successfully done on 28th Nov

2017 with coordination in real time between POSOCO, NTPC and

POWERGRID (WRTS-II).

B.27.2 With Rihand stage-III units connected to Vindhyachal Pooling Station, problem

of excessive vibrations in GTs of Rihand stage-III (and Vindhyachal Stage-IV

also) has been observed whenever Rihand-Dadri HVDC is operated on single

pole in ground return mode.

B.27.3 The issue was discussed in various OCC meetings and it was decided to

constitute a committee with members from CEA, NRPC, POSOCO, NTPC,

POWERGRID and CTU to look into the issue of high vibrations during mono

pole ground return operation for corrective actions. The first meeting of the

Committee was held on 16.10.2018, while second meeting of the committee

was held on 30.05.2019.

B.27.4 Following decisions were taken in the second meeting:

B.27.4.1 POWERGRID to explore / accommodate the possibility of conducting study

on the subject issue in the existing contract of refurbishment of Rihand-

Dadri HVDC System.

B.27.4.2 In case of non-feasibility of above, NTPC may approach any academic

institution like IIT or similar professional institution for conducting the study.

Representative of CEA, NRLDC and POWERGRID confirmed to cooperate

B . O P E R A T I O N A L I S S U E S

45th TCC & 48th NRPC Meetings (27th, 28th August and 02nd September, 2020) –Additional Agenda

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and share available data.

B.27.4.3 POWERGRID to compare the present earth electrode data (by collecting

the same during outage of one pole) with respect to design data (subject to

availability of old design data) under mono pole operation.

B.27.4.4 NRLDC to limit the power flow to extent possible, keeping the network

security aspect. As regards the planned shutdown, outage of one pole of

Rihand-Dadri may be given when both units of stage-Ill of Rihand or both

units of stage-IV of Vindhyachal are not planned for outage, so that neutral

current is shared among the GTs of these units.

B.27.5 During the 41st PSC meeting, POWERGRID in reference to the action points

of 2nd meeting of committee informed that study for high GT vibrations of

Rihand St-III is not included under the scope of refurbishment contract of

Rihand-Dadri HVDC link as it was awarded (date of award: 17.05.2019) prior

to the NRPC meeting. It was also intimated that earth electrode

measurements were recorded as per which current distribution in each

segment is nearly same as that at the time of commissioning. Further,

POWERGRID highlighted that details were submitted in compliance of MoM

of dt. 30.05.2019.

B.27.6 NRLDC also highlighted about IEEE transaction paper on “Study of

Restraining DC Neutral Current of Transformer during HVDC Monopolar

Operation” which was shared with NTPC representative and it was requested

that issue can also be investigated in that direction.

B.27.7 Further, it was highlighted that as per earlier decision NTPC may approach

academic institutions like IIT or similar professional institution for conducting

the study for which data required if any, will be shared by CEA, NRLDC and

POWERGRID.

Members may kindly deliberate.

B.28 Provisioning of Application Programming Interface (APIs) for extracting

data from existing database in realtime for its usage in the integrated IT

solution / Software Applications under SAMAST Framework

implementation in HP (Agenda by HPSLDC)

B.28.1 HPSLDC vide letter dated 30.07.2020 has intimated that they have developed

an Integrated IT solution with customised software modules for “Scheduling &

Despatch”, Energy Accounting (DSM)”, “Billing, Collection & Disbursement”,

State Transmission Losses”, “Open Access Management”, “Outage Planning

& Manegement”, “MIS”, a “Dashboard” & a “Dynamic Website” for their online

application under “SAMAST Framework in HP”.

B.28.2 Details of the same is attached at Annexure-B.XVI.

Members may kindly take a note.

45th TCC & 48th NRPC Meetings (27th, 28th August and 02nd September, 2020) –Additional Agenda

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D.6 Operation & Maintenance of NRPC Guest House – Proposed By-laws

D.6.1 NRPC has seven guest rooms and a dormitory at its premises. NRPC being

the nodal agency to discuss various operational and commercial issues, there

is always demand for booking of guest house in NRPC during meetings and

otherwise.

D.6.2 It is intimated that Rules of Operation & Maintenance of Guest House was

approved by Chairperson NRPC on 30.10.2010 and the same was also

recorded in minutes of the meeting of 18th NRPC held on 27th November,

2010.

D.6.3 It is felt that the rates of NRPC Guest House should be revised and By-Laws

of Guest House Operation and Maintenance may be formulated and approved

by the NRPC forum.

D.6.4 Proposed By-Laws:

D.6.5 Under the present practice, for the operation of Guest house and

management, a bank account with Nationalized Bank in the name of "Guest

House upkeep & maintenance Fund" is being maintained.

D.6.6 The charges for the Guest house usage are charged under two different heads

namely "Room rent" and "upkeep & maintenance charges". Room rent is

deposited to Govt. account and upkeep and maintenance charges are

deposited in “Guest House upkeep & maintenance Fund”.

D.6.7 It is proposed that a combined single head charges could be implemented

instead of charging Guest house usage under two heads. Proposed Guest

house usage charge would include both room rent as well as maintenance

charges of Guest house.

D.6.8 These Guest house usage charges would be deposited to Govt. account and

expenditures towards the operation and maintenance of Guest house as well

as Canteen would be done from Govt. account. Only under exceptional

circumstances, expenditure on Guest house may be done through NRPC

state fund with recorded valid reason and approval of Member Secretary,

NRPC. Expenditures on the consumable items for kitchen can be met from

NRPC state fund. All expenditures would be done through appropriate

process as per extant Govt. of India guidelines. The net amount deposited in

the Govt. account from Guest house charges would be deducted during

reimbursement of expenditure from NRPC state fund to Government fund.

D.6.9 As regards the “Guest House upkeep & maintenance Fund” account, the

accumulated amount in the account would be utilized for the operation and

D . A D D I T I O N A L I T E M S F O R N R P C

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maintenance activities of the NRPC Guest house. Once the total amount in

the account is exhausted, the account shall be closed.

D.6.10 In view of above, revised “Rules for Operation & Maintenance of Guest House

in Northern Regional Power Committee (NRPC)” has been formulated and

attached as Annexure-D.I.

D.6.11 Member Secretary, NRPC may be authorized to take decisions with regards

to sanction of procurements for operation and maintenance of the NRPC

Guest House.

D.6.12 Detailed “Rules for Operation & Maintenance of Guest House in Northern

Regional Power Committee (NRPC)” may be approved.

D.6.13 Revision of rates of Guest House Usage:

D.6.14 The following rates of usage of NRPC Guest House are proposed:

Guest Room Type

Guest House Usage Charge (Rs.)

NRPC members Others

(Official visit) (Private visit) (Official visit) (Private visit)

VIP 900 1800 1800 2700

Executive 330 630 630 930

Dormitary (Per Bed) 150 300 300 300

D.6.15 Implementation date of these rates may be notified by Member Secretary,

NRPC.

Members may deliberate and approve the proposal.

ANNEXURE-B.XVI

45th TCC & 48th NRPC Meetings (27th, 28th August and 02nd September, 2020) –Additional Agenda

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Annexure-D.I

Rules for Operation & Maintenance of Guest House in

Northern Regional Power Committee (NRPC)

1. Background:

Northern Regional Power Committee (NRPC) office complex comprises NRPC; and

CEA's offices / Divisions – Electrical Inspectorate (EI), Power Communication

Development (PCD), North Regional Electrical Inspectorate Office (NRIO) and Hindi

Division. The estimated staff strength of NRPC is 25 and nearly same is the strength of

CEA's offices located in NRPC, so the total strength is around 50-55. In the office

complex, there are requirements of services namely tea/coffee, snacks, lunch etc.

NRPC has seven guest rooms and a dormitory. Out of seven rooms, there are five

general guest rooms and two VIP guest rooms. NRPC deals various operational and

commercial matters related to Northern Region constituents and in view of this, number

of meetings are held in the NRPC office. With the result, there is always demand for

booking of guest house in NRPC. Without proper room service, the guest officers could

experience difficulties and uncomfortable stay. There is always a need for good room

service like tea/coffee, snacks, lunch etc. for the NRPC guest house on round the clock

basis.

2. Objective:

2.1. To achieve good room service for the guest house on round the clock basis, there is a

need for provision of cook and service boys/helpers throughout the day. Besides

meeting the requirement of guest house, these staff would cater the need of tea/coffee,

snacks, lunch for officials of NRPC office complex during office hours during working

days. For this purpose, NRPC Kitchen at a small scale exists at ground floor of NRPC.

3. Provisions from office to meet Objective:

Kitchen and Guest House:

3.1. Services of Kitchen staff comprising of cook and service boy/helper per shift of 8 hours

will be taken from the existing outsource agency OR any new agency as determined by

MS, NRPC. Number of manpower would be decided after assessing the past

requirements.

3.2. For night shift, space for stay of cook and helpers will be provided. No charge would be

recovered on the use of electricity and water consumed for cooking, washing of utensils

and bathing purpose.

3.3. The office would provide basic infrastructure like gas stove, cooking utensils, serving

utensils, crockery, oven, fridge, etc.

45th TCC & 48th NRPC Meetings (27th, 28th August and 02nd September, 2020) –Additional Agenda

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3.4. Three sets of bed sheets and pillow covers for each room of guest house will be provided

by the office.

3.5. The kitchen staff will be directly under the control of a Kitchen Committee comprising

three members namely Assistant Secretary, NRPC and two representatives from

different NRPC constituent members. Assistant Secretary, NRPC will be the Nodal

Officer for issuing of orders.

4. General Conditions:

4.1. The kitchen staff will take direction from AS, NRPC on daily menu for snacks/breakfast,

lunch.

4.2. Raw materials will be arranged by the cook of appropriate quality. Rates of the food

items would be determined by kitchen Committee.

4.3. Cleaning of entire kitchen premises and guest house rooms including equipments,

furniture, doors & windows, fans, tubes, are to be carried out by the kitchen staff and

proper hygienic conditions are to be maintained.

4.4. The kitchen staff shall have to serve tea, snacks, coffee, meals, cold drinks etc. at the

places on the prescribed times to the office staff and guests, as directed by the AS,

NRPC from time to time.

4.5. Expenditure occurred in lieu of maintenance of Guest house would be billed by

concerned agency.

4.6. All purchase made in view of maintenance of Guest House should have prior approval

of estimate by AS, NRPC.

4.7. If permitted, the kitchen staff shall extend the kitchen services to the staff of adjacent

NRLDC and NLDC offices, based on the rates specified by the Kitchen Committee from

time to time.

4.8. The kitchen helpers will always be in neat white dress while serving.

4.9. In case of any dispute arise between kitchen staff and kitchen committee, the matter will

be referred to the Member Secretary, NRPC and his decision will be binding for both

sides.

4.10. All preparations shall be made from superior quality of materials. The cook shall be

required to keep enough stock of raw material like atta, sugar, tea powder, besan, oil,

potatoes, onion etc., so that he may not run into shortage at any time.

4.11. In case of non-satisfactory performance by any of the kitchen staff, the outsource agency

will immediately provide suitable substitute.

4.12. The kitchen staff shall ensure that peace, order and silence are maintained in the kitchen

area.

4.13. The cook will maintain a complaint register in the kitchen and make it available to

employees/guests to lodge their complaints as and when necessary.

4.14. The Guest Register will be maintained by the Care taker and / or NRPC Security Officer.

The details of information to be filled in by the guests in the register. The Care taker will

45th TCC & 48th NRPC Meetings (27th, 28th August and 02nd September, 2020) –Additional Agenda

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ensure that guest register is shown and counter signed by the AS, NRPC daily during

working days.

4.15. The Menu Card indicating items and their rates shall be placed in each guest room.

4.16. A suggestion book shall be placed in each guest room.

5. Funding:

5.1. The Kitchen Committee will decide rates of menu items in such a manner so that cost

of raw materials and cooking gas is recovered.

5.2. The Kitchen Committee will maintain all the accounts related to Guest house and

Kitchen and these accounts shall be auditable.

5.3. Fund utilization for expenditures would be done as per the approved by-laws.

6. Booking of Guest House:

6.1. For booking of guest house, there could be two probable ways. One is 'Advance

Booking Request letter or via email' and other is telephonic request, addressed to AS,

NRPC. In case of telephonic request, received by AS, NRPC, he would ensure that the

request is transformed into 'Telephonic Advance Booking Slip'. Both either Advance

booking request letter or Telephonic advance booking slip would be put up to Member

Secretary, NRPC for final concurrence and advance allotment of guest room. The

record of such information shall be maintained by the personal staff attached with MS,

NRPC.

7. Power to waive off charges:

7.1. To waive off Guest house usage charge, the requesting officer shall put up request to

MS, NRPC. Considering the merit of request, MS, NRPC may waive off the charges.

However, in that case, such charges shall be recovered from 'NRPC State Fund' and

thereafter receipt for guest house usage charge shall be issued and returned to the

officer maintaining 'NRPC State Fund'.