Collaborative Content

Management

Collaborate : Discover : Grow

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THINGS TO COVER

Challenges

Drivers

AxonShare „Value Proposition‟

AxonShare Key Features & Benefits

2

Challenges

“We fight these day-in & day-out…….”

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Status-quo

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Before

Shared DriveShared DriveShared DriveShared Drive

• Productivity• Compliance• Collaboration

The Shared Drive Syndrome

Can‟t find documents

• More than 40% professionals find gathering relevant

information a Challenge

• Workers spend up to 2 hrs a day searching for info

Can‟t find the Right Version

• 42% of workers Accidently use the Wrong Information at least Once

Per Week

Often Information is not Valuable

• More than 50% of the information they obtain has no value to them

Content from Multiple Sources

• More than 3 sources for information

Information is not Distributed in Time to be Useful

• 59% miss valuable information everyday to poor distribution

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Some other ChallengesHow do we Collaborate effectively around documents and other digital content?

How to Connect and Empower workers with right information?

How to quickly turn-around customer projects cost effectively?

Workers leave organization with critical information:• How do we minimize corporate risks?

• How to quickly ramp-up substitute Consultants on the case?

Doc Library meets only fraction of Professional‟s knowledge management needs. How to leverage firm‟s Collective Wisdom?

Different Functional Areas have different knowledge management needs. How do we cater to their unique requirements?

How do we quickly Train New Joiners and make them productive fast?

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Drivers

“We are doing just fine……why do we need to adopt Collaborative

Content Management solution”

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DriversGeographic Diversification

• Multiple Offices – nationally & globally

Changing nature of Business• Demands from customers to become „one stop shop‟

• Multi-culture integration – tie-ups with foreign firms / servicing of international clients

• Complex transactions – cross border mergers, acquisition, Intellectual Property matters etc.

Regulatory Compliance• Records Management to preserve, retrieve, and produce electronic data

• E-filing

Competition• Blurring of line between „core‟ and „context‟ of business

• Global Playing Field

Changing Nature of Technology• Collaboration, Social Networking, and Knowledge Management

• Direct impact on workers productivity

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All this necessitates a greater need for:

• Centralized Document Management• To store and manage Digital information and other office

activities such as Emails.

• Document Collaboration• A business document needs multiple inputs from workers with

different expertise, associates, and clients spread all over

• Ability to concurrently access and work together on the same file

• Visible Conversations• Make knowledgeable Interactions accessible to rest of the

organization and not just few individuals

• Harnessing & Sharing Knowledge• Tools to capture and share knowledge such as Wikis, Blogs,

Forums, Smart Tags etc.

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AxonShare Overview

“What is AxonShare?”

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AxonShare

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AxonShare is Collaborative Content Management solution that connects workforce with organizational content.

Facilitates Collaborative creation, organization, and search of all content.

Manages Content Lifecycle and Track Changes.

Helps organizations address the challenge of Knowledge Sharing by allowing users share:

• workspaces,

• documents, digital content, and

• collaboration applications

within a secure, unified environment

AxonShare

Document Management

Collaboration

Records Management

Social Networking

AxonShare connects content with users

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Before

Shared DriveShared Drive

Shared DriveShared Drive

• Productivity

• Compliance• Collaboration

AfterAfter

Shared

Drive

Interface

Shared

Drive

Interface

Smart Rules

Based

Repository

Smart Rules

Based

Repository

Web

Access

Web

Access

AxonShare ‘Value Proposition’

“Why should I Care?”

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Intersection of Content,

Collaboration & Social

Content

SocialCollaboration

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AxonShare Value Proposition

Increased Productivity / Efficiency

•Less wasted time browsing & searching

•Re-use of existing content.

•No more wasted time finding latest versions

•Easier and faster sharing of information & knowledge across users, groups

•Least disruption when employees leave

Cutting Costs

•Efficient operational processes

•Centralized storage simplify backup and administration

•Quick Training

•Reduction in paper files / stationary costs; freeing up of valuable office space

Minimize Risks (Better Compliance / Control)

•Compliance with legislative & regulatory requirements

•Better Document Security

•Detailed Auditing of all Activities

•No accidental / intentional deletion of data

Firm Reputation

• Value-Add to Customers; Professional Image; Helps in retaining / acquiring customers

• Attract best consultants to work in a professional environment

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AxonShare ‘Key Features’

“Show me how does it help me become more productive”

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Empower your Team to Do More

Create “collaborative workspaces (Sites)”

modeled around your Organization.

• Form Virtual Team of Workers on the fly

• Workers can share their work together on projects;

discuss revisions to content, in a secure organized

collaborative workspace.

• Workers could collaborate around documents with

teams regardless of their location

• Knowledge Sharing among Teams

• Wikis, Blogs, Shared Calendars, Discussion Forums

• Smart Tags

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Collaboration Workspace (Site) Dashboard

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Document Library within „Site‟

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Documents within Document Library

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Document Previewer with Metadata & Actions

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Assigning a document to Workflow

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Site wise Blogs

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Site wise Wiki

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Site wise Shared Calendar

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Site wise Forums

Enhance ProductivityPersonalized Dashboards to Track what is important & needs attention

Activity Streams to provide chronological updates of Team Members

Quick Categorization based on user generated „Smart Tags‟

Google like Search based on keywords, tags, metadata & other parameters

Rule Engine to automate processes and execute Workflows

Integration with Microsoft Office & Outlook Email – Access AxonShare without leaving Office Apps

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Personal Dashboard (Gateway to All My Work)

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Google like Search (This Site or All Sites)

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Tags based Search

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Rules are applied to a ‘Sites’

Rules make a Site ‘Smart’

Rules are triggered by an Event

• Inbound - content arriving into a Site

• Outbound – content leaving a Site, moved, deleted

• Update – content being modified

Rules are filtered based on conditions

• All Items (no filter)

• Items with a specific MIME Type (e.g. .pdf)

Rules & Actions

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Workflow assigned to specific user

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Provides full access to AxonShare Sites within the email clients such as Outlook, Thunderbird

Any Email could be dragged and dropped into AxonShare repository through email client

Metadata information extracted from mails automatically

Emails, and any attachments are then searchable and available to AxonShare users (subject to security & permission model)

Rules could be applied to Outlook and AxonShare Sites for Auto Classification of mails

Integration with Outlook Email

3434

repository inside of MailOpen AxonShare

repository inside of Mail

Drag and Drop Email for Drag and Drop Email for Retention

Browse and Access Content

Get Full Metadata (Template Controlled)

Works with most email clients with No Plug ins!Works with most email clients with No Plug-ins!

Integration with Outlook Email

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MS Word Integration

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Invite Users through MS Word for Collaboration

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Manage document updates in multi-user

environment

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Compare Versions

Manage (Compare/Revert) Versions

About InfoAxon

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India’s First Open Source Integration Company

Established in 2001; Global presence with offices in UK & India

InfoAxon architect, develop and support ‘enterprise solution stacks:’ leveraging

• Open Standards

• Open Source Frameworks,

• Agile & Iterative development

Expertise in providing business solutions in key focus area of:

• Enterprise Content & Knowledge Management

• Web 2.0 & Social Networking

• Business Intelligence (BI) & Reporting

Delivered high performance business solutions in domains such as Public Sector, Banking, Telecom, Services, E-Business and Manufacturing.

Growing Customer Base of 40+ Customers world wide

70+ employees; Expansion to 100+ employees by end 2010

Solutions Engineering Labs in Electronic City, Noida (India); others planned in India

Facts

Software Development

5-6 platforms; More than 50 custom applications in or

around open source

More than 200,000 Lines of original OSS Code

More than 2000 man months of Development

More than 100 separate Open Source Technology Integrations

Adopted and Developed in almost all leading Open Source

Development Technologies

Impact

250,000 Housing aspirants in London use our services

85,000 sales quotes; Annual Revenue GBP 300 million

Largest Open Source ECM uses InfoAxon Calendar Component

12,000 UN Solution Exchange Members will use our Platform

to capture Knowledge

30,000 AIDS community members will social network

Customers

Leading London Social Housing Service

UK‟s Second Largest Telecom Provider

Worlds Largest Human Development Organization

Leading Indian Banks

AIDS Development Organizations

World 3rd largest Air Force

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Key Customer Showcase

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Check us Out at http://w w w .infoaxon.com

For more information about us, contact us atsales@infoaxon.com

INDIA

InfoAxon Technologies LimitedH-189, Sector 63, Noida 201 309India Tel : +91 120 4350040Fax : +91 120 4350079

UK

InfoAxon Technologies UK LimitedBuilding A, Trinity CourtWokingham RoadBracknell, Berkshire RG42 1PLUnited KingdomTel: +44 1344 668048Fax: +44 1344 668148DDI: +44 1344 668458