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Transcript of Axceler 21 appswebinar_the_missing_link_sharepoint_projects
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Company Confidential
The Missing Link in
SharePoint Projects
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Before we begin..
• The session will last 45 mins followed by a short Q&A session
• Please log your questions in the Question panel
• If you have technical difficulties, please use the Question or
Chat panel to let us know
Wednesday, May 30, 2012 Company Confidential
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Company Confidential
Andrew Woodward, 21apps
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SharePoint Governance a new way…
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GOVERNANCE THINKING
Rationale behind the change to Governance thinking
Latin translation of governance is “To Steer”
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SharePoint Governance
means
• A lot of different things
• To a lot of different
people
• All just a little bit wrong!
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Microsoft’s view..
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Microsoft’s “overview” doc
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Microsoft’s “features” doc
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5 PILLARS OF GOVERNANCE
Ask the right governance questions…
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5 Pillars of Governance
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1. Business/Tech Alignment
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1. Business/Tech Alignment
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2. Information Governance
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2. Information Governance
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2. Information Governance
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3. Project Governance
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3. Project Governance
Gantt Chart
Business priorities
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4. IT Assurance
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4. IT Assurance
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5. Continuous Improvement
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5. Continuous Improvement
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APPLYING GOVERNANCE
Size doesn’t matter
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Governance documents, boards, signposts and C of E
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GOVERNANCE BOARDS
Mummy…where does Governance come from?
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The organisation challenge…
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THE SHAREPOINT JOURNEY
Overall Context
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ORGANISATIONAL ADAPTIVE CAPACITY
Ronald Heifitz
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Something broken
Fix applied
An Technical problem
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“Everything is fine” (not everyone sees the problem)
Too much too soon
An adaptive problem
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Flight to safety
An adaptive problem
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Regulating the temp...
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Building
adaptive
capacity
... Business As Usual
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The missing link in SharePoint
Projects…
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CENTRE OF EXCELLENCE
Your very own SharePoint extended family
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DANCING AT PARTIES
The Role of the SharePoint Tummeler
Yiddish word for the guy who gets people dancing at a Jewish wedding.
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Shirt le
ss d
ancin
g m
an
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The SharePoint CoE need help…
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Company Confidential
James Fowell, Axceler
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Wednesday, May 30, 2012 Company Confidential
How does ControlPoint
help?
Auditing
Prevention Policies
Alerts Automated
Configuration
Management Reports
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SharePoint Auditing with ControlPoint
• How does ControlPoint help?
– Configure auditing across the farm
– Automatically enforce audit settings
– Easily query by event, user or object
– Distribute the audit information
– Purge audit logs into an external database
Wednesday, May 30, 2012 Company Confidential
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Alerts to monitor changes within SharePoint
• All audit events can trigger an email notification
– Permission changes
– Security inheritance being broken
– Site creation/deletion
– Content creation
– File deletion
Wednesday, May 30, 2012 Company Confidential
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Prevention Policies
• Control what your power users are allowed to do
– Control site creation to certain users and site types
– Control subsite depth
– Prevent site deletion
– Control growth by enforcing subsite quotas and file upload size
– Manage where content is stored by running policies when users
upload files
Wednesday, May 30, 2012 Company Confidential
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Automated Site Configuration
• No need to rely on site admins to configure the correct settings
• Consistent branding and behaviour to aid user adoption
– Site collection quotas
– Audit settings
– Site and navigation properties
– List configuration
• Versioning
• Check out
• Folder usage
Wednesday, May 30, 2012 Company Confidential
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Management Reporting
• Gain greater insight into the use of SharePoint
• 49 different report definitions that will give aid different
audiences
– Farm level visibility
• Monitor growth
• Content database
• Redundant sites
• Web part usage
• Workflow usage
• Social activity
Wednesday, May 30, 2012 Company Confidential
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Summary
ControlPoint gives you the tools to make
sure your SharePoint environment runs
according to the rules specified in your
governance plan.
Wednesday, May 30, 2012 Company Confidential
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Questions?
Wednesday, May 30, 2012 Company Confidential
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Please take part in our Closing Poll
• How many SharePoint farms do you have in production?
• How many active SharePoint users do you have?
• How far along is your organisation in your SharePoint governance efforts?
• Are you interested in refining your Governance policies further?
Wednesday, May 30, 2012 Company Confidential
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Thank you for attending today.
James Fowell
Tel: +44 207 850 0273
Email: [email protected]
Twitter: @jfowell
Wednesday, May 30, 2012 Company Confidential
For datasheets, white papers, case studies and more visit www.axceler.com/resources.aspx
For a Personal Online Demonstration call: +44 (0) 207 850 0199 or email: [email protected]
Andrew Woodward
Tel: +44 1691 829372
Email: [email protected]
Twitter: @AndrewWoody
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Company Confidential Wednesday, May 30, 2012