Aware Online Testing Manual for Teachers Main Menu In this document, you will find information about the topics below. They are clickable shortcuts to sections in this document.

Setting Up Online Testing

Starting Online Testing for Students

Reviewing Student Progress in Online

Testing FAQ Guide

Troubleshooting Guide

Setting Up Online Testing These directions are for previously created assessments. These assessments must have the questions and answer

choices (if any) entered in Aware. You can do this by searching and adding questions from the Item Bank OR typing your

own questions (including copy/pasting from an assessment you already have).

For more information about creating your own assessments in Aware, click here. Or go to www.neisd.net/Aware

Assessments How to Create Assessments Learn More.

Adding Instructions for Students

1. Find your assessment

on the Assessment

Tab.

2. Click on it to open it.

3. Go to the General Tab.

4. Scroll down to add any

instructions for the

students. These will

show up for the

student prior to

starting their online

test. See sample

instructions in the box

below.

1

2

3

4

WHO? Any user with access to the

test on the Assessments Tab

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PLEASE READ THIS ENTIRE PAGE.

The purpose of this assessment is to provide teachers with

information about student strengths and areas of need in

order to provide next steps for supporting students.

This is a secure assessment. Do not take any pictures of the

test items. This assessments must be taken independently by

the student, without any help from your parent or guardian, or

anyone else who may be home during the test.

You may use scratch paper to complete this assessment….

Calculators, other electronic devices, or other internet sources

are not allowed – unless specifically instructed by the teacher

or imbedded in the assessment.

Failure to comply with these policies, may result in voiding test

scores and possible disciplinary action.

By clicking on the green Go to Test button at the bottom of the

page, you are agreeing to these testing rules.

Administration Tab Features

1. Click the Administration Tab while in your assessment.

2. Share, if applicable.

a. Share a Copy- good for colleagues on other campuses (or special ed/ESL teachers who need to make a

modified version of your test); they get their own copy of the test and can make changes to their own

copy, not yours. Data from these copies will not be analyzed with your test.

b. Share with a Team- good for colleagues on your own campus; any changes they make will affect the test

for everyone. Data will be analyzed together across multiple teachers and their classes. This is the ONLY

WAY to make the test data viewable by admin, coaches, deans, and other teachers.

Universal Features for ALL Students who test online. GREY = off, Purple = ON

3. Enable calculator, if applicable

4. Student Summary Setting, if enabled, will allow all students to see which questions were right or wrong after

they submit answers for grading. They will see this immediately after clicking Submit.

5. Question Randomization only works for online testers (not for paper answer documents). Each student will see

questions in a different order.

6. Lockdown Browser- this feature is still in development with our district technology department.

7. Preview Online Testing- this popup will allow you to explore and experience what your assessment will look like

for students.

8. Change the Status from Pending (can still make changes) to Active (ready to start testing)

9. Student testing URL link- copy this link if you would like to share it in your Google Classroom or Seesaw.

Students can also log in to the Launchpad. There is an icon for Aware Online Testing.

9

WHO? Any user with access to the

test on the Assessments Tab

1

2

3

4

5

6

These

features are

all off by

default. You

must toggle

the buttons

to turn

them on.

8

7

This is a teacher’s

view. Principal Level

users’ view looks

slightly different.

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Starting Online Testing Part 1- Tests Available

1. Click the Analyze Tab.

2. Click Test Available.

3. Find your test.

4. Hover over the icon to the far right of your test for “Online Test Proctoring”

5. Click that icon. You will see a green check mark. You are not finished. This only turns on the Online Test Proctoring

controls for this assessment.

6. Your test name turns into a blue clickable link that will take you to the Online Test Proctoring tab for your

assessment (it creates a filter and will only show you the controls for this assessment.

7. Clicking on the Online Test Proctoring tab will show ALL assessments for which Online Testing has been turned on.

Part 2- Online Test Proctoring

A. Online Supports for Individual Students

1. Choose the class period. Click on the purple arrow to expand or collapse class periods.

2. This is where you will see and verify the name of the assessment.

3. Find the student’s name.

4. Look under Supports. This student does not have any default supports. Teachers can enable and

disable supports for a single assessment. Click the pencil to Edit. If the student has supports

stated in their IEP, 504, or LPAC plan, contact your administrator to assign default supports.

5. Click to turn on or off the supports. Grey = Off, Purple = ON. Click Save.

6. You will see the supports next to the student’s name. Repeat steps 3-5 for any other students.

6 5

1 2

3 4

7

WHO? ONLY the

Teacher of Record

WHO? ONLY the

Teacher of Record

1

2

Student A 3 4

5

6

B. Testing a WHOLE Class Period

1. Choose the class period. Click on the purple arrow to expand or collapse class periods.

2. This is where you will see and verify the name of the assessment you are turning on.

3. Click Start All, IF you want online testing to be available to every student in this class

period.

4. You must see the green “Available” symbol next to their names. At this point, students

can access your test in their online testing platform.

5. Repeat steps 1 – 4 in this section if you want to turn on the test for multiple class

periods.

C. Testing ONE or MORE Students in a Class Period

1. Choose the class period. Click on the purple arrow to expand or collapse class periods.

2. This is where you will see and verify the name of the assessment you are turning on.

3. Click the checkboxes next to individual student’s names who should test online.

4. Click Start Selected, IF you want online testing to be available to every student in this

class period.

5. You must see the green “Available” symbol next to their names. At this point, students

can access your test in their online testing platform.

6. Repeat steps 1 – 5 in this section if you want to turn on the test for students in multiple class periods.

Student A

Student B

Student C

1

2 3

WHO? Teacher of Record

AND Principal Level user,

but this is a teacher view

Student A

Student B

4

WHO? ONLY the

Teacher of Record

Student B

Student C

5

Student B

Student A

Student C

1

2

3

4

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Reviewing Student Progress in Online Testing

Reviewing Student Progress

1. Click the Analyze Tab.

2. Click Test Available.

3. Click Online Test Proctoring tab.

4. Find the class period and the test.

5. Check the completion bar and note the colors.

6. Click Show Students for student names.

7. Check status for each student.

8. Hover to the right of the status, and you will have some extra options.

9. You can Force Submit (grades

the assessment “As Is”) answers

for any students who have not

started or are In Progress. This

might include students who completed the assessment, but did not click the final Submit button. For students who

completed the assessment (marked Graded), you can Reopen the assessment if you want them to retry any

questions for a better assessment grade.

WHO? ONLY the

Teacher of Record

1 2 3

4

5

6

Student A

Student B

Student C

7 8

9

Ending Access to Online Testing

1. Click the Analyze Tab.

2. Click Test Available.

3. Click Online Test Proctoring tab.

4. Find the class period and the test.

5. Click STOP ALL. You cannot stop testing for individual students in a class period. You can only end it for the entire

class period.

6. Repeat steps 1-4 for the other class periods or assessments.

FAQ Q: Will my students get a notification when I turn on online testing?

A: No, you must inform them when assessments will be available (and end) through Google Classroom, Seesaw, or other

class communication method.

Q: How do my students log in to complete online assessments in Aware?

A: You can copy/paste the Student Login URL from the Online Test Proctoring page, the Administration Tab,

or here: https://northeast.schoolobjects.com//Aware/OnlineTesting?org=NOR-5C029422-67D. Share the link

on virtual learning platform. Students can also log in to their Launchpad and click on the Aware Online Testing

link.

Q: What is the student login information?

A: Username: student ID number

Password: student’s full birthday in this format: mm/dd/yyyy

Q: My student’s login is not working. What should I do?

A: Someone with Principal Level access can reset it for you. Click here for the link to the instructions (also found by going

to NEISD Benchmarks Online Testing through Aware Prior to Testing How to Reset a Student’s Password).

Q: Who can online test in Aware?

A: Any student. You can begin online testing for one student, several students, an entire class period, or multiple class

periods.

WHO? ONLY the

Teacher of Record

1 2 3

4

5

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Q: Can an administrator turn on online testing for my students?

A: Yes and no. He/she can turn on online testing only if you have shared the assessment with a Team, and the

administrator is on that team. He/she cannot turn it on for individual students, only entire class periods.

Q: Can I turn off an online test for individual students?

A: No, only entire class periods.

Q: When will the Lockdown Browser be available?

A: We are working on a solution and set of instructions with our district technology department.

Q: How can we establish expectations for remote testing?

A: In the blue box on the first page of this document, there are sample instructions which outline student expectations.

You can include them in your instructions section, or you can ask students and parents to fill out a one time agreement.

Here is a sample Google Form you can customize and send to parents prior to taking their first online test in Aware:

https://docs.google.com/forms/d/1eZYOacw51MNnUg5A3vAR5z_II8euZ1JpXA-hNL3JrGA/copy

Q: What accommodations can be assigned to students?

A: There are universal supports, individualized supports, and student controlled supports available.

Universal supports can be enabled by a teacher or administrator for all students who take the assessment. These

include calculator, student summary, question randomization, and lockdown browser.

Individualized supports are also controlled by the teacher or administration, but can be customized for certain

students. If teachers or administration enable the online supports for a student, then he/she can receive Text to Speech

(oral administration), Spelling Assistance (this enables the built in spell check that Aware normally disables to function

properly. This support is only helpful on Constructed Response questions where the student types an answer), and

Spanish Interface (this translates all the support text on the assessment, NOT your assessment questions, and changes

the speech to text voice to a Native Spanish speaker).

Student controlled supports are features within the student testing platform that they have control over. These

include: Zoom and Color contrast, speaking rate and volume, highlighting, eliminating answer choices, notepad for

writing notes on each question (which are viewable by the teacher in the Online Testing Platform), and flagging

questions for review.

For more information about any of these, click here.

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Troubleshooting Guide My students

say What I see What to do

“My test isn’t there.”

There is no Test Available link on your Analyze tab:

Go back to the test on the Assessment tab, change the status from Pending to Active Then follow the steps on pages 3 and 4. Click here for a shortcut.

Analyze tab Test Available: I see the Test Available link, but my test isn’t listed.

Test Available: My test is listed, but the name is NOT a blue link.

It is not listed on the Online Test Proctoring tab.

You need to turn on Online Test Proctoring:

Then follow the steps on page 4, either for the whole class or for individual students.

On the Test Available tab, I see:

Is your title a blue link, like below? Yes? Now look on the Online Test Proctoring tab, do you see a grey

Unavailable symbol next to the student’s name:

Select the box to the left of the student name and click You should see the grey Unavailable bar turn to green Available.

Tell student to refresh their browser.

Can I make corrections to my assessment to improve my grade (after attending reteach or intervention)?

Go to the Online Test Proctoring Tab Look at the student’s status (on the far right) Is their test graded?

If graded, then hover and click on Reopen. The student should refresh

their screen.

If they are In Progress, then they should log back in to Aware Online Testing and complete their test. Remind them to click Submit to Score.

Student A

Student A

This is not your test

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