AVIATION STOREKEEPER STUDY GUIDE

FSC GROUPS :

10 - Weapons15 – ACFT & airframes structural components16 – ACFT components26 – Tires28 – Engines51 – Handtools53 – Hardware & abrasives59 – Electrical components65 – Medical and dental supplies67 – Photographic equipment71 – Furnture75 – Office supplies79 – Cleaning equipment81 – Containers84 – Flight Deck Boots, flight clothing91 – Fuels99 – Miscellaneous

SSIC’s Secnavinst 5210.11

1000 – Military personnel 8000 – Ordnance2000 – Telecommunications 9000 – Ships Designs / mat’l3000 – Operations 10000 – General mat’l4000 – Logistics 11000 – Facilities / activities ashore5000 – General admin. 12000 – Civilian personnel6000 – Medicine / Dentistry 13000 – Aeronautical / Astronautical Mat’l

Aircraft Inventory Record (AIR)

OPNAV 4790/109 – BinderOPNAV 4790/110 – Ttile page / Sectional breakdownOPNAV 4790/111 – Equipment listOPNAV 4790/112 – Shortage listOPNAV 4790/104 – Certification & record of transfers

Mode of Shipment Codes

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F- MAC (Military Airlift Command) Z- Military sealift commandG- Service parcel post 2 – Gov’t watercraft (barge)H – Air parcel post 5 - UPSN – Logair 6 - MOMQ – Air freight 9 – Local deliveryR – Air express U - QuicktransS – Air charter X – Bearer walk thruT – Air freight forwarder

Record Type Codes

60 – Weapons 64 – Technical directives61 – RFI 65 – Initial issue62 – Deletion 66 – Servmart63 – Non-RFI 67 – PEB

Purpose Codes

A – General issue (ASO) assetsL – Pack-up kitsW – Special pools program (SUPPO) assets

MRIL Shipping Codes

WW – Dispose of locallyXX – Turn-in to nearest industrial NAS ( depot )YY – Dispose of in accordance with local inst.ZZ – Requset turn-in instructions from item manager

Advice Codes

2B – Do not sub 5D – In5A – Survey 53 – 5A/2B combo5G – One for one exchange 5X – Stock replenishment5S – Remain in place (CRIPL) 52 – 2B/5S combo5V – P/N for P/N

Demand Codes

R – Recurring demandN – Non recurring demandO – No demand

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Media & status codes

A – 100 % supply and shipment status to requisitioner by mailer prepared by DAAS

B – 100 % supply and shipment status to requisitioner by autodin

Service Designator Codes

R – Pacific fleet operating units ( including ships )V – Atlantic fleet operating units ( including ships )N – Activities ashore ( NAS’s )

Shelf Life Condition Codes

A – More than 6 monthsB – 3-6 monthsC – Less than 3 months

Material Control Codes

D – Field level repairablesE – DLR designated for intensive management under IRAMH – Depot level repairablesL – Items of local stock or items pending stock numberM – Medium velocity demands consumablesS – Slow demand velocity items ( consumables )T – TerminalitemsW – End use itemsX – Special program repairable itemsZ – Special program consumables

Repair Capability Codes

C1 – Full capabilityC3 – Limited capabilityA1 – test and checkX1 – Repair not authorizedX2 – Lack of equipment / tools / facilitiesX3 – Lack of technical skills

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X4 – Lack of required test equipmentX6 – Lack of technical dataZ1 – Consumable material

BCM Codes ( Beyond Capability of Maintenance )

1 – Repair not authorized2 – Lack of tools, equipment or facilities3 – Lack of technical skills4 – Lack of parts5 – Fails test and check6 – Lack of technical data7 – Beyond authorized repair depth8 – Administrative (EI, QDR )9 – Condemned

Supply Condition Codes

A – RFI materialF – Whole NON-RFI materialG – Incomplete NON-RFI material

SM&R Codes

P A G G D 6(1) (2) (3) (4) (5) (6)

(1) & (2) – source codes(2) & (4) - maintenance codes

(5) – recoverability code(6) – service option code

Source Codes :AO – assembled at “O” levelAF – assem. at “I” level afloatAH – assem. at “I” level ashoreAG – assem. at “I” level both afloat & ashoreAD – assem. at “D” levelXA – Order NHAXB – Obtain from salvageXC – Installatio, drawing or diagram that is identified by manufacturer’s P/NMO – Manufactured by “O” levelMF - Manufactured by “I” level afloatMH – Manufactured by “I” level ashoreMG – Manufactured by “I” level afloat & ashore

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MD – Manufactured by “D” level

COGS : This symbol consists of a two-character code that identifies the stores account and cognizant manager of an item.

OI – Publications1I – Forms1R – Aviation, Aeronautical, Photographic, Meteorological consumable material2R/7R – Aviation, Aeronautical, Photographic, Meteorological repairable material2V – Aeronautical support equipment4R – Catapult & arresting gear material repairable4V – Aircraft engines5R – Catapult arresting gear material repairable6R – GSE with MCC of X6V – Technical directives change kits8R – Major aeronautical system and equipment9C – Navy owned stock of defense construction material (S9C)9D – Special clothing and textiles9G – Navy owned stocks of defense general material (S9G)9N – Navy owned stocks of defense electronic material (S9E)9Q – Navy owned stocks 9Z – Navy owned stocks of defense industrial material (S9I)9X – Bulk fuels, oils and solvents

IMRL Reporting Codes

Section 1 – Employment data – list of employment data used to create IMRL.Section 2 – Change list – List of all changes to activity’s IMRL. (additions,

Deletions, or changes)Section 3 – Index – Rapid means of identifying and locating the position of an

item in the body section (divided into six parts) 1 – Part number 2 – NIIN 3 – Nomenclature 4 – Avionics system name 5 – Avionics system number 6 – Line item number

Section 4 - Main body – Lists of all items that are allowed for the applicable activity and shows the authorized allowance QTY for each item allowed. (each page presents identification data, description, land

vessel (LV) code data, accountability & allowance data)Section 5 – Activity inventory record – lists all items that are on inventory at the

Applicable activity on the date this section is prepared. (reissued on a monthly basis) provides identification data, management data, inventory status, authorized allowances & nonmenclature.

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Preparation of IMRL’s

- Prepared by cognizant SECA for each IMRL activity.- SECA’s are responsible for printing and distributing.- Issued on an annual basis or as required such AS/ACFT reconfiguration, mission

changes, deckload variations, newly introduced equipment, etc.- OPNAV FORM 4790/64 – IMRL transaction reporting (report gains, transfers &

survey)- NAVAIR FORM 13650/1 – IMRL revision request (correct discrepancies,

request sermis, source data revision, report excess. Items O/H, amen se allowances)

Compressed Gas Cylinder Color Codes

CYLINDER COLOR CLASS OF MATERIAL

ORANGE ----------------------------------------- RefrigerantsBUFF----------------------------------------------- IndustrialBROWN ------------------------------------------ Toxic MaterialBLUE ---------------------------------------------- AnestheticsGREEN -------------------------------------------- Oxidizing materialsGRAY --------------------------------------------- AsphyxiatingRED ------------------------------------------------ Firefighting protectionBLACK -------------------------------------------- Combination of oxygen &

other gasesYELLOW ----------------------------------------- Flammable & combustible

Material

Forms

DD Form 173/2 – Message formDD Form 200 – Report of surveyDD Form 250 – Mat’l inspection & receiving report DD Form 1149 – Requisition & invoice / shipping documentDD Form 1155 – Order for supplies and servicesDD Form 1342 – DOD property record

DD Form 1348 (6 part) – DOD single line item requisition system doc (manual)

DD Form 1348-1 – Single line item release / receipt documentDD Form 1348-6 – Items with no NSN assignedDD Form 1384 – TCMD ( Transportation control & movement doc. )DD Form 1387 – Shipment label ( red border PRI 01 / blue PRI 02 / no

Border PRI 03 )

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DD Form 1896 – White indentaplateDD Form 1897 – Purple indentaplateNAVSUP Form 306 – Controlled equipment NAVSUP Form 1250-1 – Single line item consumption / requisition

Document (manual)SF 44 – Purchase order invoice voucherSF 94 – Statement of witnessSF 95 – Claim for damage or injurySF 364 – Report of descrepancy (ROD)SF 1103 – Gov’t bill of lading (GBL)NAVAIR 00-35-QH-2 – Flight clothing allowance listNAVAIRINST 13650.1 – IMRL (individual material readiness list)NAVCOMPT Form 2155 – REQ / Optar logNAVCOMPT Form 2156 – Optar document transmittal reportNAVCOMPT Form 2157 – Budget optar report

Publications

NAVSUP P-284 – Storage & materials handlingNAVSUP P-409 – Milstrip / milstrap desk guideNAVSUP P-437 – Milstrip / milstampNAVSUP P-484 – Supply afloat field packaging proceduresNAVSUP P-485 – Supply afloat – 26 appendixes

1 – Advice codes2 – Status codes3 – Distribution codes4 – Document identifier5 – Mode of shipment6 – Project codes7 – Routing identifier8 – Suffix codes9 – Logistic management codes

10 – Milstrip logistic / management codes 11 – Controlled equipage item list 12 – Planned 13 – Change notice and codes 14 – Signal codes

NAVSUP P-485 – Supply Afloat (continued) 15 – Supply and transportation abbreviations and acronyms 16 – Media and status codes 17 – Type of hold codes 18 – Cogizance of Navy material 19 – Unit of issue 20 – Limited application directives 21 – Personal property transportation offices 22 – Navy airlift clearance authorities worldwide

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23 – Air hour / day surface day shipped code 24 – Selected air terminal identifier codes 25 – Supply / financial reports (SFM) – snap II users 26 – Packaging and labeling guide for 2M repaired

electronic componentNAVSUP P-500 – Navy policies and standards for supply management NAVSUP P-504 – Preparation of freight for air shipmentNAVSUP P-505 – Preparation of hazmat for air shipmentNAVSUP P-545 – DLR requistioning, turn-in and carcass tracking guideNAVSUP P-560 – Navy supply acquisition regulation supplement (procuring

mat’l for local purchase, BPA, imprest fund or purchase orders)

NAVSUP P-567 – Volume 1 – Automated snap I supply procedures (inventory management)Volume 2 – Automated snap I supply procedures (financial management)

For logistics management, inventory management and financial management

NAVSUP P-600 – Naval logistics libraryNAVSUP P-2002 – Navy stock list of publications & formsNAVSUP P-2300 – Lists repairable assemblies under the cog of ASONAVSUP P-2310 – Lists supporting repair partsNAVSUP P-2320 – SM&R codesNAVSUP P-2330 – Family group cross-referenceNAVSUP P-4000 – Intro to federal supply catalog & related pubs (ML-N, C-

MCRL, MRIL, CHIL, LIRSH, ASG, IL, NICN/NIIN)NAVSUP P-4105 – (LIRSH) List of items requiring special handling NAVSUP P-4400 – (ASG) Afloat shopping guideNAVSUP P-4500 – (CHIL) Consolidated hazardous items listNAVSUP P-4998 – (CARGO) Consolidated afloat requistioning guide overseasNAVSUP PUB I – Volume II – Supply Ashore

Volume V – Transportation of propertyNAVSO P-3006-1 – Financial management of resources operations proceduresNAVSO P-3013-1 – Financial management of resources operations maintenance

(opertaing forces)NAVSO P-3013-2 – Financial management of resources operations maintenance

(shore activities)NAVCOMPT Manual –

Volume 2 – Accounting classificationsVolume 3 – Appropriation cost and property accouting (field)

FASO INST 4000.2Q – ASO glossary of abbreviationsFASO INST 4441.15 – OSI for ships and marine air groups (MAGS)

Using the AVCAL processFASO INST 4441.16 – Aviation OSI for activities using the shorcal processNAVAIRINST 4423.11 – Assignment and application of SM&R codesNAVAIRINST 13650.1 – AMMRL program

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NAVSUPINST 4200.85 – Shore and fleet small purchase and other simplified Purchase procedures

NAVSUPINST 4235.3 – Fleet use of milstrip (Indoc milstrip)OPNAVINST 4110.2 – Hazardous material control and managementOPNAVINST 4614.1 – UMMIPS (FADS)OPNAVINST 4790.2 – NAMP-6 Volumes

** Sponsored & directed by CNO** 1 – Concepts, objectives, policies, organizations and

representatives 2 – “O” level maintenance 3 – “I” level maintenance 4 – “D” level maintenance 5 – Data processing requirements 6 – Maintenance data systems

OPNAVINST 5100.23 – Hazardous material controlOPNAVINST 5510.1 – Don information and personal security program

regulation (security manual)SECNAVINST 5210.11 – SSIC’sSECNAVINST 5212.5 – Navy and Marine Corps disposition manualSECNAVINST 5215.1 – DON directives issuance systemSECNAVINST 5216.5 – Navy correspondence manualSECNAVINST 5400.4 – MLSRNAVSUP manual – 4 Vols

1 – Intro to supply2 – Supply ashore4 – Retail clothing and commissary store5 – Transportation of property

Navcompt manual – 10 Vols2 – Accounting classificationss

(chapter 5 – UIC’s)3 – Appropriation, cost and property4 – Disbursing

MLN – Management List Navy – Management data for all Navy Managed items (NIIN seq.) published by (DLSC) Defense Logistics

Service Center, revisions quarterly, distribution (FMSO)MRIL – Master Repairable Items List – Catolog of selected Navy managed itemsC-MCRL – Consolidated Master Cross Reference List – 3 parts

Part 1 – P/N and cage to NSN’sPart 2 – NSN’s to P/n’s and cagePart 3 – Cage and P/N to NSN’s

H4/H8 – Contains name, address and cage code for each company that manufactures items for the federal government

ICRL – Repair capability of each component repaired at the local IMA. Data Provided to ASO by the IMA’s, based on items processed, past Experience and SM&R codes. It is published by ASO.

CRIPL – Consolidated Remain In Place List – Contains repairable components

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that cannot be removed until receipt of a replacement item. (3 parts)Part 1 – NIIN sequencePart 2 – P/N sequencePart 3 – NIIN sequence within A/C type

C AND P SECTIONS (CROSS REFERENCE AND PARTS LISTINGS)

C0001 – Section Idex – List all titles of ASO pubsC0018 – Repairable assemblies model code table – lists various model codes &

their respective NSN’s that are shown in the ASO P2300 & P2310 sectionsC0030 – Packaging data for ASO and NAVAIR repairable assemblies

NAPI – NAVAL AERONAUTICAL PUBLICATIONS INDEX

NA 00-500A – Equipment applicability listNA 00-500AV – Avionics change cross-referenceNA 00-500B – Aircraft application listNA 00-500C – Directives application listNA 00-500M – Microfilm cartidge cross-referenceNA 00-500P – Publications distribution indexNA 00-500E – Support equipment cross-referenceNA 01-700- Airborneweapons / stores, CONV / Nuclear, check lists / stores

Reliability cards / manualNAVSUP P-2002 – Navy stock lists of Pubs and forms

ALLOWANCE LISTS (ALs) – Contains material and equipment for the purposes indicated in each list. The AL is used as guides in establishing the IMRL.

TABLE OF BASIC ALLOWANCES (TBAs) – Listings of equipment and material required for performance of specific missions.

TECHNICAL DIRECTIVES (TDs) – 2 Types Formal Informal

3 ACTION CATEGORIES – Immediate, urgent, routine

DOCUMENT IDENTIFIERS Overseas Shipment Domestic Shipment

AO1 NSN AOAAO2 P/N AOB

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AO3 NATO AOCAO4 OTHER AODAO5 EXCEPTION AOE

ADMINISTRATION

STANDARD LETTER – SECNAVINST 5216.5 (NAVY CORRESP. MANUAL)

Stationary – First page contains letterhead (name & address). Second page and succeeding pages are typed on plain white bond paper as same size and quality as letterhead paper.

Copies – Made on copy machines or white carbon flimsy, the file copy is yellow carbon flimsy.

MULTIPLE ADDRESS LETTER – Two or more activities. Each addressee must receive a letterhead copy with a signature.

JOINT LETTER – Two or more commands wish to issue information that establishes an agreement of a matter that of which is mutual concern.MESSAGE – Quickest form of written communication. DD FORM 173/2 (Double Faced Format)CLASSIFIED MATERIAL CONTROL (OPNAVINST 5510.1 SECURITY MANUAL)

CNO is responsible to SECNAV for all policies related to the security of all classified info within the Navy.

Top Secret – Exceptionally grave damage to national securitySecret – Serious damageConfidential – Identifiable damage

Clearance – One of several types of personal investigations are complete. (final or interim)Final – Granted when all investigations requirements are met and are favorableInterim – Granted, not to exceed 6 months, when it is established that any delay would be Harmful to the national interest and a personal investigation request has been submitted.Access – Individual has a need to know up to a specific level.Marking Classified Mat’l

Marked with appropriate classification at the top and bottom of each page. (All Capitals, largerthat type of text)Custodian Precautions

Not removed without C.O. authority or an authorized representative.Stowage Procedures

The combinations or key of a key of a container must be changed at the time ofReceipt or not less than 12 months, and if any personnel transfer having previous knowledge.

TRANSFERING CLASSIFIED MAT’LOnly secret and lesser may be sent VIA mail

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Registered Mail – Secret, NATO confidential and all confidential mailed To an FPO / APO address.

Certified Mail – Confidential ( addressed to contractor facilities )First Class Mail or Priority – Confidential ( addressed to DOD activities

located in U.S. )

TURN-IN OF CLASSIFIED MAT’L – Hand delivered mat’l – obtained #1 copy of 1348-1Shipped or mailed - #5 or #6 of 1348-1

OPTAR ( OPERATING TARGET ) Operating Target – Authorization of funds subject to administrative control

Issued to a level below the responsibility center.Operating Budget – Annual budget and financial authority of an activity or

command that contains the resources to perform that activity’s mission.

FAADS ( DAO ) – Perform the official accounting and reporting for OPTARs Issued by **TYCOM** ( FAADCLANT & FAADCPAC )

Example : 1791804.602D 000 57025 A 060951 2D VO3369 0083051234BC (1) (2) (3) (4) (5) (6) (7) (8) (9)

(1) – Appropriation ( 7 Characters )(2) – Subhead ( 4 Characters )(3) – Object class(4) – Bureau control number ( UIC of the operating budget holder )

( 5 Characters)(5) – Suballotments ( Operating budget suffix ) ( 1 Character )(6) – UIC of authorized accounting activity ( UIC of requistioner ) ( 6

characters )(7) – Transaction – type code ( cite 2D ) ( 2 characters )(8) – Property accouting activity ( UIC of requisitioner ) ( 6 characters )(9) – Cost code ( consists of 2 zeros, followed by Julian date and serial number or

requisition, followed by applicable fund code ) ( 12 characters )

NAVCOMPT FORM 2155 – REQUISITION OPTAR LOGEach activity will establish a requisition optar log ( NAVCOMPT FORM 2155 ) for each optar received. Optar grants are entered into the log and reduced by the value of chargeable requisitions ( unfilled orders ). All chargeable requisitions and purchase orders must be recorded. In addition, all

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differences ( increase or decrease ) reported by the FAADC on the SFOEDL must be entered into the log and the optar balance adjusted.

NAVCOMPT FORM 2156Optar document transmittal report. All unfilled orders, cancellation documents and

transaction listings ( SFOEDL / AUOL ) will be transmitted to FAADC ( DAO ) on a timely basis ( 16th and last day of the month )

NAVCOMPT FORM 2157Budget optar report ( BOR ) when prepared, the BOR is submitted by hand, mail or message

to FAADC, with a copy to the TYCOM and a copy to the wing, no later than the first workday of the month following the month to be reported.

FUNDS

OFC-01 – Flight operations ( Optar ) 7F, 7BOFC-50 – Aviation fleet maintenance ( AFM ) 2S, Y6OFC-08 – IMRL outfitters 8X

HOLDING FILES

Optar holding files are established by fiscal year for each optar received to hold the appropriate accounting documents and listings pending transmittal to the FAADC. The contents of the holding files are as follows:

File 1 – Unfilled order chargeable documents for transmittal. This file contains the accounting copy DD Form 1348 greeen copy.

File 2 – Unfilled order cancellation documents / list for transmittal. This file contains lists of confirmed cancellations or copies of individual cancellation documents, advance downward price adjustments and administrative cancellations. All documents are entered in the optar log increasing the optar balance.

SFOEDL

Summary filled order / expenditure difference listing : Is forwarded monthly by the FAADC to individual optar holders for each optar held. The listing is a report of all filled orders with a difference of $100.00 or more. Optar holders accept and post to the requisition optar log all differences shown on the SFOEDL. All differences are listed by the fund code. After posting the differences, the optar holder reviews the listings and annotates transactions considered invalid with the appropriate rejection code. Rejection codes are listed in the NAVSO P-3013, paragraph 4108.

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AUOLAged unfilled order listing : Is forwarded monthly ( except for the first quarter of the current

fiscal year ) by the FAADC to the individual optar holders for each optar held. The listing is distributed monthly for the 4th through the 15th month of the reporting period, and then quarterly for the 18th through the 33rd report month. The aged unfilled order listing lists all unfilledorders over 120 days old held in FAADC files that have not matched with related expenditure documents and have not been canelled.

THRESHOLD Any charge under $100.00 can be charged to the optar holder without achieving a

Match.

MATERIAL RECEIPT – METHODS OF DELIVERY 1 – Direct delivery2 – Freight3 – Mail

RECEIPT DOCUMENTATION ALL material and services received must be accompanied by a receipt document. Incoming

material should be accompanied by one or several receipt documents depending on the method of purchase, supplier, type of delivery and government inspection requirements. Any document received with the material or service that contains enough information to process the receipt document.

DD Form 1348 ( 6 part )Generally used both as a requisition and a receipt document for most materials transferred

between nonautomated ships. Issuing ship – white copy. Receiving activity – Hardback copy.

DD Form 1348-6Recommended for requistioning material that is not identified by a NSN.

NAVSUP Form 1250-1Used as a consumption document and as a requistion document for nonautomated ships.

When the NAVSUP Form 1250-1 is submitted as a requisition to the parent tender, the white copy returned with material is processed as a receipt invoice.

DD Form 1348-1Single line item release / receipt document Receipts from shore activities and automated

units are done either on a DD Form 1348-1 or an issue / receipt release document ( IRRD ).

DD Form 1149Rquisition and invoice / shipping document is normally used to requisition or receive specific

materials or services such as repairs or rental equipment. When material or services are received on a DD Form 1149, a technical inspection by the ordering dept. is done, if required.

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DD Form 1155Order for supplies and services is used to purchase material from a commercial source.

DD Form 250Material inspection and receiving report is used to verify material inspection and acceptance

for items received directly from a contractor.

Standard Form 1103Government bill of lading may be used to provide delivery instructions to a commercial

carrier or to provide receipt documentation to the ordering activity.

SHIPPING DISCREPANCIES Shipping discrepancies attributable to the responsibility of the activity ( including

contractors, manufacturers or vendors ) are reported by the receiving activity on a report of discrepancy ( ROD ), Standard Form 364.

RECEIPT DISCREPANCIES – 2 TYPES1. Discrepancies such as overages, shortages, damages, incorrect or not – received material.2. The second category includes material quality discrepancies. Material delivered in this

category cannot be used for it’s intended purpose because it does not meet specified ( form, fit or function ) requirements. These discrepancies are caused by manufacturing or repair facility or, in some case, incorrect specifications.

MATERIAL SURVEYSProcedure for determining the cause of gains, losses or damage to Navy property,

establishing personal responsibility ( if any ), and documenting necessary inventory adjustments to stock records. When a loss or gain of material in the following categories is confirmed, a report of survey, DD Form 200, is prepared.

MLSR Missing, lost, stolen and recovered reports, in addition to the procedures for preparing a

survey; consult SECNAVINST 5400.4 with respect to the MLSR. A DD Form 200 and a MLSR report are required for losses of sensitive or claqssified items and for arms, ammunition and explosives. The approved DD Form 200, preliminary and causitive research findings and recommendations and all other documentation related to the surveyed material should be retained for 3 years.

IMPREST FUND

Simple and economical way of electing purchases not in excess of $500.00. The imprest fund method employs a cash fund from which payments are made at the time purchase transactions occur and to which reimbursements are made on a revolving basis. The amount of each imprest fund for shore activities is based on (1) estimated monthly payments not to exceed $10,000 (2) an amount of $500.00. For afloat activities, the imprest fund amount may not exceed $1,00.00 for ships with supply corps officers or $500.00 for ships without supply corps officers. Anyone with the exception of disbursing or fiscal office personnel may be appointed in writing as an imprest fund cashier by the

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commanding officer. Both the imprest fund cashier and alternate must each have his or her safe and are the only persons authorized to have the combination for their respective safes. The combination of each safe must be changed every 6 months.

SUPPLY SUPPORT CENTER

Supply Responses Section ( SRS ) COMPONENT CONTROL SECTION (CCS)

Requisition Control Unit (RCU) Document Control Unit (DCU)Technical Research Unit (TRU) LRCA Storage Unit (LRCA)Stock Locator Unit (SLU) Supply Screening Unit (SSU)Material Delivery Unit (MDU) Awaiting Parts Unit (AWP)Program Management Unit (PEB)Pre-Expended Bin Unit (PEB)

SRS – Supply Response SectionSingle point of contact for processing customer requirements and providing

Following-ups and status as required. RCU – Requisition Control Unit

Receives all requests for mat’l req., prepares documentation maintains files and Registers and provides status.TRU – Technical Research Unit

Verifies requisition dataSLU – Stock Locator Unit

Locating The Mat’L (MSSL) and other available locatorsMDU – Material Delivery Unit

Picks-up and delivers mat’lPEB – Pre-Expended Bin Unit

Contains high usage items, low cost, maintenance related consumable itemsPMU – Program Management Unit

Processing & expediting all high priority req. (NMCS / PMCS) Work stoppage And exreps.CCS – Component Control Section

Also known as (RMS) repairables management section accounts for all repairable Assets stored in LRCA as well as the IMA repair cycle.DCU – Document Control Unit

Control of all NON-RFI components in the IMA repair cycle except rotable pool Components. Maintain files for repairable components in stages of repair cycle And for components awaiting turn-in from customers

REPAIRABLE MANAGEMENT FILES

Document Suspense File – DD 1348 white copy indicates that a demand for a repairable component

Was made

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Exchange Due File – DD 1348 yellow copy indicating that a defective retrograde is due from

CustomerInduction Return Due File –

VIDS / MAF copy 2 indicates that a component has been inducted into repair cycle

Completed Requisition File –Contains signed copies of LRCA issue documents certifying proof of

Delivery

Exrep File – DD Form 1348 outstanding requisitions representing outstanding

repairables to be satisfied from AIMD.LCRA – Local Repair Cycle Asset Storage Unit

Responsible for the receipt, stowage and issue of LRCA’s maintain records of stock, controls LCRA components in repair cycleSSU – Supply Screening Unit

Responsible for processing all items received from AIMD after the repair cycle. SSU forwards RFI mat’l for stock or prepares retrograde mat’l for shipment to DOP.AWP – Awaiting Parts Unit

- Receipt, stowage and control of all components in the AWP status returned from AIMD.

- AWP levels should not exceed 15% of average monthly inductions.- Aged AWP assets ( over 60 days old ) should not exceed 5% of total AWP level.- 98% accuracy is established for effective AWP management.- IMA W/C has 24hrs to deliver component to AWP in case of nonavailability of

part.- AWP validations conducted weekly.

AMSU – Aeronautical Material Screening Unit ( component of AIMD )- All components received for induction into AIMD must be determined if the

component is in the check, test or repair capability of AIMD.- Vids copy 2 is signed as a receipt and returned to CCS ( the use of the ICRL is

applied )- Assignment workload requirements

- PRI 01 – support of NMCS / PMCS and also assigned to activities within 30 days of development.- PRI 02 – Repair of critical LCRA & SE items. Also assigned to O-level maintenance work stoppage requirements.- PRI 03 – Repair of non-critical LRCA & SE items & repair or manufacture of mat’l for non-fixed allowance stock items.- PRI 04 – Process salvaged mat’l & non-aeronautical mat’l repair.

Processing repairables – When repair capability does not exist items must be shipped to ( DSP ) designated support point or to an activity having repair capability. ( AIMD determination must be made within 24hrs, component is

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shipped within 48hrs, may not exceed 3 days )

ICRL – Individual Component Repairable List Management tool that provides and activity with the ability to relate maintenance repair capability to an item.

- Identifies fixed allowancesNAVAIRINST 4790.18 – NAMP-6 volumes

Policies and procedures for managing the ICRL is established- ICRL additions, deletions and changes are sent to ASO

The master ICRL data file is established / published by ASO- Maintaining and using within IMA is shared by AIMD and supply

AVIATION MATERIAL MANAGEMENTRepairables identified as –

FLR’s – Field Level Reapirables : which are managed by ICP’s in the same

manner as comsumables – normally disposed of when they cannot be repaired at the local level.

DLR’s – Depot Level Repairables : can be economically repaired at depot

Level maintenance.IRAM –

Improved Repairables Asset Management programTwo Subsets:

(1) Management improvement iniatives applicable To all repairables.

(2) Intensive repairable item management ( IRIM ) Of selected repairables.

Objectives :To increase asset visibility and control increase

Recovery rates, minimize that and improve Requirements determinations.STORAGE

Storerooms should be arranged to permit :1. Maximum storage capacity2. Access to all stores3. Orderly arrangement of stores4. Security and safety of stores

The material to be stored should be considered from four separate viewpoints:1. Popularity2. Similarity

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3. Size4. Characteristics

Location Numbering : 324-112-12332 – Building 4 – Floor

112 – Row12 – Stack 3 – Level

All keys padlocks must be ½, pin tumbler type, with dead bolt and must be either brass or bronze. All keyless padlocks must be the three-combination, manipulation resistant type. The custodian must not record the combination anywhere other than on the paper which is placed in a sealed envelope and turned into the accountable officer. The combination must not be disclosed to anyone. The sealed envelope is kept in the accountable officer’s safe. In selecting combination numbers, multiples of 5, simple acending or descending arithmetical series and personal data such as birthdays and serial numbers should be avoided.

STACK HEIGHTSThe heights of stacks below automatic sprinklers are as follows:

A. When stack heights are 15 feet or lower, at least an 18-inch clearance must be maintained.B. When stack heights exceed 15 feet, at least a 36-inch clearance must be

maintained.C. When hazardous commodities are involved, at least a 36-inch clearance must be

maintained reguardless of stack height. Stack heights in buildings not protected by sprinklers must have at least a 36-inch clearance around joists, rafters, beams and roof trusses. Around light or heating fixtures, an 18-inch clearance must be maintained.

HAZARDOUS MATERIAL INDENTIFICATION SYSTEM – HMISAdequate safety to life and property

NAVSUPINST 5100.27 – Implements new OSHA ( Occupational Safety & Health Admin. ) This

expands on the CHILOverall management responsibility is NAVSUPSYSCOM

HMIS –Microfiche list produced by NAVSUPSYSCOM lists hazardous

ingredients, use, protective clothing and emergency treatment. OPNAVINST 5090.1 –

For disposal of hazardous mat’lOPNAVINST 5102.1 –

Mishap ( chapter 3 & 4 )NAVSUP P-485 –

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Storage codes

HAZMAT STOREROOMSFlammable –

Located end of the ship or below full load water line, not adjacent to a magazine. ( Equipped with automatic fire alarms and CO2 systems ).

Acid – Leakproof lead-lined box, chest or locker. 3/8 inch letters bearing ( acid bottle storage ) Must be kept in flammable liquid storerooms.

TRANSPORTATION OF HAZMAT –

DD Form 1387 – Military shipping label

DD Form 1387-2 – Special handling data / certification label.

PLANT ACCOUNT AND PROPERTY RECORDS Custody –

Physical possession of mat’l and the assumption of responsibility against it’s improper usage and loss.

Equipage – ( Afloat ) Noninstalled & relatively durable items.

Controlled Equipage – ( Afloat ) Items require special management control because mat’l is essential for the protection life or is relatively valuable to personal use.

Minor Property – Personal property acquired for immediate use & having a cost of less than $5,000 or more but having a useful life of less than 2 years.

Plant Property – Navy-owned land, buildings and personal property of a capital nature located on shore.

4 classes :1 – Land2 – Buildings, stuctures & utilities3 – Persoal property cost 5,000 or more, expected life 2 years or more.4 – Industrial plant equipment costs $5,000 or more use for cutting, grinding etc. nothing less than $5,000.

DD Form 1342 is used for reporting class 3 & 4 plant property. A separate form is prepared for each individual item.

TYCOM – Physical inventories, surveys ( lost, missing,

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unserviceable items ), periodic reports of consumption, deficiencies and excess all will be reported to TYCOM.

CONTROLED EQUIPAGE RECORD : ( NAVSUP FORM 306 )Original & one copy of each item in the custody of each department head. Department heads may duplicate custody records for any signature required items.

Original –Maintained in space most convenient by Suppo. & when not in use must be kept in a locked file.

Old Forms –Must be kept for up to 36 months even if original info was copied on to new custody from going by date of last entry.

Designation of Forms – By commanding officer or TYCOM it must be indicated on top or bottom margin of each card.

PHYSICAL INVENTORY OF CONTROLLED EQUIPAGE- Annually between 15 Februrary through 15 March- Other inventories which must be completed within 30 days after commencement

date :1. Commissioning, inactivation or reactivation of the ship.2. Relief of head of dept., concerning that department.3. Change of command , at descretion for relieving C.O.

MILSTRIP - DATA BLOCKS FOR 1348 ( 6 PART )

Block A – Send toBlock B – RequistionerBlock C – NomenclatureBlock D-F – Editing DataCC 1-3 – Document IdentifierCC 4-6 – Routing IdentifierCC 7 – Media and Status CodeCC 8-20 – NSNCC 21-22 – SMICCC 23-24 – Unit of IssueCC 25-29 – QuanityCC 30 – Service designatorCC 31-35 – UIC of RequisitionerCC 36-39 – Julian DateCC 40-43 – Serial NumberCC 44 – Demand CodeCC 45-50 – Supplementary AddressCC 51 – Signal CodeCC 52-53 – Fund Code

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CC 54 – Monitoring ActivityCC 55-56 – COGCC 57-59 Project CodeCC 60-61 – Priority DesignatorCC 62-64 – Required Delivery DateCC 65-66 – Advice CodesCC 71 – Supply Condition CodeCC 73 – MCC

UMMIPSUrgency of Need Designators

( UNDS )Unabble to Perform Impaired Routine

Mission Operational Cap.( FADS ) A B CForce / Activity Designators

I 1 4 11

II 2 5 12

III 3 6 13

IV 7 9 14

V 8 10 15

PRIORITY ISSUE GROUPS

I – 01-03II – 04-08III – 09-15

FLIGHT PACKETS

Inventory is done before and after each flight or at least weekly.

The flight packet includes the following materials :DD FORM 1348 ( 6 part ) – Requistioning repair parts and other material for in-

plane servicing.SF 44 – Buying services and material from commercial sources. Lodging for

officers. Lodging and food for enlisted personnel.

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DD Form 1896 – Buying Jet Fuel and lubricantsfrom DOD activities. ( white )DD Form 1897 – Buying AVGAS and lubricants from DOD activities. ( purple )

Miscellaneous Items – - Instructions for safeguarding and shipping damaged aircraft.- Instructions for procuring services and supplies.- SF 94 ( statement of witness ).- SF 95 ( claim for damage or injury ).- Indelible pencil or ball point pen and carbon paper.- Engineering investigation reports- VIDS / MAF ( OPNAV 4790 / 60 )

PROJECT CODES

AK0 ( 796 ) – NMCS ( Non Mission Capable Supply )AK7 ( 797 ) – PMCS ( Partial Mission Capable Supply )AK1 – Work StoppageZC8 – Pool CriticalYY9 – MiscellaneousAK5 – Low Priority Aeronautical Items ( Nuts, Bolts, Screws, etc. )AP5 – Low Priority Non-Aeronautical Items ( Coveralls, Boots, etc. )ZP7 – Broad ArrowZA9 – High TimeZL9 – MAMSZC5 – Test Bench Installment Items

SUADPS DOCUMENT IDENTIFIERS

XO5 – AVCAL / COSAL = Established or changed MRF recordXO6 – AVCAL / COSAL = Established or changed NBR recordXO8 – ADD / delete / change MRF recordX10 – Establish NBR recordX11 – Spot inventoryX13 – Pre-determined inventory actionX21 – Record demand and frequencyX24 – Recorded pack-up dataX31 – Repairable issue to supported unitX32 – Turn-in repairable from support unitX34 – Issue to end-used ship / receipt to end used shipX35 – Cash salesX37 – Off load or excess materialX38 – OSO transfer to end used ashoreX39 – MVO offload adjustment

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X43 – SurveyX50 – Fund allocation / withdrawalX51 – Establish / delete FMF dataX70 – Receipt for aviation fuelX71 – Material receiptX72 – Receipt in processX73 – MVO receiptsX76 – OPTAR adjustmentsX77 – MVO receipts adjustmentsX78 – MVO obligation adjustmentsX90 – File inquiryX91 – Surface MDS inputX92 – Aviation MDS input

NALCOLMIS CONVERSATION CODES

PRODUCTION CONTROLN202 – Update / delete ICRL recordsN222 – ICRLN235 – Printout of ICRL in sequence selected by the user

ASSET MANAGEMENT INQUIRIESN515 – IMRL part number inquiryN516 – IMRL requisition inquiryN517 – Calibration due date update

ASSET MANAGEMENT REPORTSN520 – SE inventory sum report requestN521 – IMRL report requestN522 – SE subcustody report requestN523 – IMRL cust / subcust report request

MATERIAL REQUIREMENT PROCESSINGN601 – Direct support materialN602 – Indirect support materialN603 – Pre-X bin / PACKUP materialN604 – Material requirements update

N607 – Material requirements approvalN608 – Requisition reorderN609 – Supply system status updateN610 – Local status updateN611 – Requisition action initiationN612 – Requisition action aprv / updateN613 – Receipt on boardN614 – Generate duplicate DD1348-1

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N615 – Proof of deliveryN616 – Issue selectN617 – End item BUNO / SERNO updateN618 – Material turn-inN619 – Generate PEB / PACKUP requisition listingN652 – OFROB / PACKUP site replenishment

REPAIRABLE STOCK MANAGEMENTN620 – AMSU induct discrepancy updateN621 – DIFM returnN622 – XFER to SUBCUST / PACKUP / SUSPN623 – Return from SUBCUST / PACKUP / SUSPN628 – Warehouse refusalN629 – Post serial number issueN630 – Customer refusalN631 – Alternate NIIN review clearingN632 – Generate inventory listingN633 – RFI inventory postingN634 – Inventory status monitoringN635 - IOU surveyN636 – DIFM surveyN637 – Lost in shipment survey N638 – Supply surveyN639 – Matched set requisition clearingN641 – Inter-IMA customer service return

AWAITING PARTS MANAGEMENTN644 – AWP component receiptN646 – AWP component releaseN648 – AWP repair parts transposeN649 – AWP component location update

SUPPLY FILES MANAGEMENTN650 – NSN addN651 – NSN update / deleteN653 – Alternate NIIN addN654 – Alternate NIIN update / deleteN656 – FSCM P/N addN657 – FSCM P/N update/deleteN659 – MRIL address addN660 – MRIL address update/deleteN662 – Repairable stock data updateN663 – SUBCUST repairable stock data updateN664 – SUSP repairable stock data updateN665 – Packup repairable stock data updateN666 – FGC management data update

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N667 – Repairable NIIN data updateN685 – Pending due degree

SUPPLY SUPPORTN668 – Requisition supply status inquiryN669 – Customer requisition inquiryN670 – RFI repairable stock status inquiryN671 – Due repairable stock status inquiryN672 – SUBCUST repairable stock status inquiryN673 – Suspense repairable stock status inquiryN674 – Packup repairable stock status inquiryN675 – DIFM repairable stock status inquiryN677 – Summary repairable stock status inquiryN678 – Transaction ledger inquiryN679 – Cross reference data inquiryN203 – P/N cross reference inquiry

NAVSUP P-485 Volume II - Supply AppendicesCONTENTSSUPPLY APPENDICESAppendix 1 Advice CodesAppendix 2 Status CodesAppendix 3 Distribution CodesAppendix 4 Document Identifier CodesAppendix 5 MILSTAMP CodesAppendix 6 Project CodesAppendix 7 Routing Identifier CodesAppendix 8 MILSTRIP CodesAppendix 9 Logistic Management CodesAppendix 10 MILSTRAP CodesAppendix 11 Country/International Organization CodesAppendix 12 Planned Requirement/Reservation Rejection CodesAppendix 13 Change Notice CodesAppendix 14 Special Material Identification Codes (SMIC)Appendix 15 SUADPS-RT Reports and ListingsAppendix 16 Media and Status CodesAppendix 17 Management CodesAppendix 18 Cognizance of Navy MaterialAppendix 19 Unit of Issue Abbreviations and Conversion TableAppendix 20 Supply DirectivesAppendix 21 Personal Property Transportation OfficesAppendix 22 Navy Airlift Clearance Authorities WorldwideAppendix 23 Acquisition Advice Codes (AAC)

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Appendix 24 Weapon System Designator CodesAppendix 25 SFM Reports and ListingsAppendix 26 Stock Action/Technical Information CodesAppendix 27 Type of Storage CodesCh. 2 xvNAVSUP P-485 Volume II - Supply AppendicesAppendix 28 MILSTRIP/MILSTRAP FormatsAppendix 29 Electronic Information SystemsAppendix 30 Fund CodesAppendix 31 Financial Inventory Report (FIR) CodesAppendix 32 SUADPS-RT Financial Reports AuditAppendix 33 Automatic Identification TechnologyGlossaryIndexxvi

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