avetmiss_student_management_software.pdf

AVETMISS Compliant Software Providers

V 4.0 Updated December 2011 Page 2 of 71

IMPORTANT INFORMATION

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CONTENTS

1. AVETMISS EASY ............................................................. 4

2. aXcelerate ........................................................................ 8 3. BLUEGEM......................................................................... 11

4. CORSKILL ....................................................................... 15

5. eBECAS ............................................................................ 20 6. EDUPOINT ...................................................................... 23 7. ENQUIRY MATE FOR TRAINERS.............................. 26 8. JOBREADY ...................................................................... 29 9. ONCOURSE ..................................................................... 31 10. POWER PRO ................................................................... 38 11. RTO DATA ....................................................................... 41

12. RTO MANAGER .............................................................. 45

13. TEAMS .............................................................................. 48 14. TED.................................................................................... 50 15. VETTRAK ......................................................................... 53 16. WEWORKBOOK ............................................................. 57

17. WINSAS........................................................................... 61 18. WISENET......................................................................... 68


1. AVETMISS EASY

AVETMISS Easy is best described as the most affordable and powerful NO

FRILLS AVETMISS reporting tool. The software comes fully compliant with

the current AVETMISS standard and state requirements.

This software is for RTOs who are happy with the way they are currently running

their business, but simply need a robust, purpose-built AVETMISS reporting tool

to add to their business.

We dont make you pay ongoing monthly license fees, or for features that you

dont need or wont use. You simply purchase the software once and own it for

life. We dont make you login to a website, but instead you receive your software

on a DVD to own.

Here are some of the benefits of using AVETMISS Easy:

No monthly licensing fees and/or features that you dont need.

Easy AVETMISS compliance. Your software is AVETMISS 6.0 compliant and

available for both non-funded and funded reporting. All licenses come with

an Authenticity Compliance Certificate to frame and produce at audits.

Provision for your own custom fields to add to the database which are

searchable and printable.

Unlimited students, records and usage.

Unlimited technical support for 1 year to assist with installation and data

entry.

Unlimited software upgrades containing new features for 1 year.

FREE NTIS data updates for Units, Modules, Qualifications and Accredited

Courses.

FREE Australia Post data updates.

Basic search and print functionality.

Additional module available to support web-based client file enrolments.


SAMPLE SCREENS

AUTOMATIC NTIS DOWNLOADS

MORE INFORMATION

Satisfy your QLD AVETMISS reporting requirements today with Australia's low

cost simple student management reporting software capable of reporting

AVETMISS 6.0 output files. This software comes without the burden of ongoing

costs and monthly licensing or rental. You pay once, and you own for life.

Now you can save your money, time, energy, and resources by not purchasing

software that may disrupt your current working operations and systems. Simply

purchase AVETMISS Easy 2010, and you can comply easily with your AQTF 2010

reporting requirements, as our software does not interfere with your business.

Now has never been a better time to get serious about your State Training

Agencies reporting requirements. The output files have been found to be

compliant to the QLD standards.


For those of you who have a website, there is a webENROL version which allows

you to capture client data from your own site without the need to re-enter this

data. AVETMISS Easy 2010 is a unique, simple, and easy to use physical

standalone software package designed to now cater for both funded and fee-for-

service training. Originally the software was only offered to non-funded RTO's,

however now funded RTO's also can use this software to satisfy their QLD RTO

reporting requirements.

We also have a dedicated data services team that can assist with data imports or

special projects you may have. Feel free to visit our website and compare the

benefits of purchasing this marvellous software tool.

SOME FREQUENTLY ASKED QUESTIONS

Does your software import our existing data?

There is no one size fits all software that is able to import data from every

working system that does not involve your manual intervention.

There would be far too many combinations of student systems out there, most of

them employing partially manual methods and different formats. Our system

however allows you to 'easily' enter this data when needed for the sole purpose

of producing AVETMISS files. We also offer 1 hour of free programming and data

manipulation services to small RTO's to assist them in importing from their own

systems when they are required to report their non-funded data to their

registering body. In our testing, we have been able to enter the full student

activity of 150 students in 3 hours.

What is the webENROL component, and how does it work?

The "AVETMISS Easy" windows software is the same for both versions

(webENROL and standard). Essentially both are physical software applications

that you can install on unlimited machines within your organisation.

The webENROL addition is a separate HTML/JavaScript file that you place on your

own web server (compatible with PHP or ASP) that asks the correct enrolment

questions to ensure you gather AVETMISS compliant data on each new client. It

then "POSTS" the client information securely to our server to capture the data,

and then reposts it back to your server to continue with your online enrolment

process. We essentially piggy-back the posting process of data to enable us to

take a copy of the data and email it on to you for easy importing directly into

AVETMISS Easy removing the need for you to manually re-enter this

information when it comes time for you to report.


Does the software take care of all of my Quality Indicator reporting

across the RTO?

There is no one size fits all software that is able to automate your entire Quality

Indicator reporting requirements that does not involve your manual intervention.

There is always work required from the RTO to manipulate the data or upload it

into the correct government system. The reason for this is that every registering

body has their own system (all free) to facilitate the reporting of this information.

The individual states supply very good technical support on these systems as

well, and all the systems differ by state. Quality Indicator reporting is not

AVETMISS reporting, it is a separate requirement under AQTF.

Why is AVETMISS Easy so affordable?

We believe in the concept that if you combine simplicity with functionality you can

create efficiency. Our software is clean, simple and functional. It is intentionally

not a full scale student management system; instead it is an operational

AVETMISS reporting student database tool. We believe that RTOs should not have

to pay high fees on a yearly basis for features they may not need nor use. There

are some fantastic full scale student management systems on the market,

however we believe that some RTOs may already have a functional, working and

efficient way of running their business - and may just be looking for a way to

report to government.

CONTACT DETAILS:

Contact us today to let us assist you with your decision.

Website: www.avetmiss.com.au

Free call: 1800 857 336


2. aXcelerate

aXcelerate is a secure and reliable web-based, training management system

that enables training businesses to efficiently market, coordinate and control

virtually all aspects of their training business, anywhere, anytime from a standard

web browser.

Key features of aXcelerate relate to contact and course management, student

enrolments, client/student communication, online submission of student

assessments, tracking of assessment/program progress, calendar/scheduling for

training programs and internal events, mail merge, online document/resource

management library, online surveys, goal & task management, quality

management, custom report builder, web site content management, complex

financial modelling for government-funded, employer-funded, student-funded

courses, complex payment plans, complex discounting structures, auto

email/SMS functions, continuous improvement tracking and much, much more! A

more complete list of features at: www.axcelerate.com.au/features.cfm

Easy to use


Powerful Business Management Tool

Intuitive

Integrated


The world class training management system that people love to use

Learn more

www.aXcelerate.com.au

Contact Details for VM Learning and aXcelerate:

Telephone: +61 7 3371 8777

Fax: +61 7 3371 8799

Email: [email protected]

Address: 108 Fairley Street, Indooroopilly, QLD 4068


3. BLUEGEM

BLUEGEM EXPLORE

BluegemEXPLORE can easily be accessed from anywhere, anytime using our

web-based solution developed specifically to assist registered training

organisations (RTOs) and training providers deliver better learning outcomes,

while streamlining costly admin and managerial tasks. This integrated solution

will free you from the tedious manual process of managing your training records.

BluegemEXPLORE provides a solid flexible and scalable solution to help

manage your business growth.

UNLIMITED USER ACCOUNTS

BluegemEXPLORE Public, Member and Admin websites provides Admin staff,

Trainers, Assessors, Student and Company accounts. Each user account has a

unique username and password, and access rights are controlled by you.

AUSTRALIAN COMPLIANCE

Stop wasting valuable time on compliance reports. Be confident of successful

submissions with software that is proven compliant to the AQTF and AVETMISS


Australian national standards and each State Training Authority. With the click of

a button youll have your text files saved and ready for upload.

AQTF

AVETMISS / RAPT

FEE-HELP

VET FEE-HELP

CRICOS

SET UP YOUR TRAINING SCOPE

Take full control of your business from one central location; BluegemEXPLORE

allows you to easily Import Units of Competency and Accredited Qualifications

directly from NCVER database. Set up your certificate courses, short courses and

online courses quickly and effortlessly, attach units and plan ahead by creating

multiple schedules for all of your courses.

MANAGE STUDENT ACTIVITY

Take the hard work out of Admin. Let prospects, company HR and trainees

browse through courses and available schedules on line before enrolling online

themselves or manage enrolments yourself through the admin site. Allow trainees

to take responsibility and find the dates, locations and results of their training.

Alternatively you can enrol students using the Admin portal. There is also an

Employers portal enabling the employer to enrol employees into your courses.

Upload course material and manage access so trainees can log on and view useful

resources relevant to them. With administrator access; manage, view and pull

reports on full lists of trainees, enrolments by date or course, mark results and

assignments, issue certificates, send bulk emails to all students or a class of

students plus a lot more, all in BluegemEXPLORE; a single web based

application.

MANAGE DAY TO DAY TRAINING ACTIVITIES

Let BluegemEXPLORE plan your activities. Use the colour coded calendar tool

to schedule training venues with Trainers down to the hour and export directly to

Outlook. Make use of the manage expenses tool to accurately allocate costs

associated with each schedule. Print attendance lists or allow trainers to log in

and mark attendance online.


MARKETING

BluegemEXPLORE is fully content managed by your organisation. Make use of

the available tools to apply your colours, logos, images and content to create a

unique interface. The Public and Member websites are powerful marketing tools to

engage your audience and stay on top of the market. BluegemEXPLORE

enables the ease of change so your organisation can adjust to a sometimes

turbulent environment in real time without the need for a third party.

REPORTING

BluegemEXPLORE includes a range of reporting functionalities designed to

assist in the day to day compliance and managerial tasks specific to Training

Organisations: Enrolment breakdown by course or unit, competency completions

and training plans to name a few. With the export tool it could not be easier to

pull a report into Excel, Word or other programs that suit what you require. Or let

us know and we can easily create a custom report.

MYOB GLOBAL DEVELOPERS

BluegemEXPLORE has built in functionality to synchronise your financials

into your MYOB file as easy as 1, 2, 3. Make a smart business decision to utilise

the expertise we have attained in this area to make double entering records a

thing of the past.

CUSTOMISATION

Bluegem is a Microsoft GOLD Certified | ISV Solutions Partner and MYOB GLOBAL

Developer and as such we can provide the expertise in house to provide a flexible

solution to meet the needs of any organisation. Bluegem has the experience and

expertise with providing software applications and solutions over the training and

employment sector Globally and Nationally.

TEMPLATE DESIGNER

BluegemEXPLORE Template Designer is a web interface to easily create

custom templates with your company colours, images, logos and content.

Develop and save templates for certificates, tax invoices, emails, letters and

more.


ADDITIONAL FUNCTIONALITY | MODULES | SERVICES

UNLIMITED student, records and usage

UNLIMITED users

UNLIMITED admin

SCORM and NON SCORM compliant e-Learning

Eway Payment Gateway

Resource Library

Scheduling

Ongoing Support

UNLIMITED Technical Updates at NO additional cost

UNLIMITED Government Reporting updates at NO additional cost

FREE NTIS data updates for Units, Modules, Qualifications and Accredited

Courses

Training

Branding

Data Migration

Hosting

Custom Reports

Customisation

Integration with other solutions

Marketing

Easy deployment and hosting environments scalable solutions

Financial reporting and payment history

And so on...

BOOK FREE DEMO CONTACT OR VISIT OUR WEBSITE FOR FURTHER

INFORMATION

t: +61 8 9389 9800

e: [email protected]

w: www.bluegemexplore.com.au

BluegemEXPLORE has been veri-tested by Microsoft platform testing procedures


4. CORSKILL

Corskill Management Systems Systems that have been designed specifically

for RTOs in the VET sector that want a system that can run on a Single

Workstation or across a Local Area Network (LAN).

CORSKILL MANAGEMENT SYSTEM TMS VERSION

Getting your organisation "Started" with the TMS Version

CORSKILL Australia has designed a "Starter Pack" for RTOs who are just

starting out or whose business does not require advanced management

functionality at this stage.

The "Starter Pack" is available as either a Single Workstation installation or a

Network System. It is fully AVETMISS compliant and will assist your organisation

in meeting its AQTF obligations.

The "Starter Pack" can be upgraded to the full functionality of the CORSKILL

Management System - Enterprise Version or even our web based CORSKILL

Centre at any time in the future.

The "Starter Pack" includes the CORSKILL Management System - TMS

Version and is competitively priced. It is your choice as to whether or not you

take up a subscription to our annual Support/Upgrade agreement.

The "Starter Pack" will help you with:

Trainee Management including, enrolment, progress tracking and

reporting

AVETMISS reporting, and if required

Progress claim submission and reconciliation if your organisation has any

contracts with a State Training Authority

ANNUAL SUPPORT AGREEMENTS

One of the major benefits of being a subscriber to the Support Agreement

program is that you will have access to upgrades to the CORSKILL Management

System brought about by changes to the AVETMISS standard.


USER TRAINING

It is recommended that you invest in at least one day of training for the staff

that will be setting up and using the CORSKILL Management System.

CORSKILL Australia is pleased to introduce to you the CORSKILL Management

System Enterprise Version.

The CORSKILL Management System Enterprise Version is the result of our

efforts to provide Registered Training Organisations with a system that will

increase their efficiency when it comes to the management and administration of

their trainees. We are convinced that if implemented correctly and integrated into

the operating systems of a Registered Training Organisation the CORSKILL

Management System Enterprise Version will reduce the operating costs of the

record keeping associated with the conduct of any training program.

BENEFITS OF THE CORSKILL MANAGEMENT SYSTEM ENTERPRISE

VERSION

Save time and money in the management and administration of a

trainees progress throughout their program of training

Simplify the process associated with becoming AQTF compliant

FEATURES OF THE CORSKILL MANAGEMENT SYSTEM ENTERPRISE

VERSION

Generate training plans that are not only AQTF compliant but also meet

the contractual requirements of User Choice and Competitive Purchasing

It is a requirement of the AQTF that a RTO negotiates a training plan with each

trainee at the time of enrolment. This requirement is taken further in the case of

those Registered Training Organisations that train apprentices and or registered

trainees. Consequently the CORSKILL Management System Enterprise Version

has been designed to assist Registered Training Organisations in the production

of training plans at the time of enrolment.

ADMINISTERING TRAINEES AND OR APPRENTICES THAT HAVE MORE

THAN ONE CONTRACT OF TRAINING REGISTRATION NUMBERS

It is now common for a single registered trainee and or apprentice to enter into

several contracts of training during their Traineeship and or Apprenticeship.

Consequently the CORSKILL Management System Enterprise Version now

makes it possible for an RTO to track an individual trainee and or Apprentices

progress through several contracts of training by using the one consolidated

training history record.


FLEXIBILITY IN THE CUSTOMISATION OF THE OFFERING OF ANY

QUALIFICATION

The CORSKILL Management System has always managed the customisation of

the various offerings of the one Qualification for different purposes through the

creation of separate Default Profiles (Template Training Plans) for each individual

offering of a particular qualification.

TRACKING OF TRAINEE PROGRESS AT THE ASSESSMENT ITEM LEVEL

The CORSKILL Management System has always been able to track a trainees

progress through their training program at the assessment item level. However

the new functionality associated with the CORSKILL Management System

Enterprise Version now enables a RTO to be able to use this functionality more

effectively.

AVETMISS AND STATE TRAINING AUTHORITY REPORTING FOR ALL

STATES

The CORSKILL Management System Enterprise Version can be used in all States

and or Territories in Australia. The system has been designed to output the files

required by each State and Territory Training Authority for the purpose of

claiming progress claims and or AVETMISS reporting.

UPGRADE TO CORSKILL CENTRE

CORSKILL Management System Enterprise Version is in itself a very

sophisticated approach to the management and administration of trainees.

However we do realise that as Registered Training Organisations grow and

develop so does their needs in relation to the management and administration of

trainees. Consequently CORSKILL Australia has also developed the CORSKILL

Centre.

The CORSKILL Centre is an Internet based trainee management system and it

uses the same database as the CORSKILL Management System Enterprise

Version. Consequently as the needs of a Registered Training Organisation change

they can upgrade at any time from the CORSKILL Management System

Enterprise Version to the Internet based CORSKILL Centre with little or no

difficulty.


ANNUAL SUPPORT AGREEMENTS

CORSKILL Management System - Enterprise Version

one of the major benefits of being a subscriber to the Support Agreement

program is that you will have access to upgrades to the CORSKILL Management

System brought about by changes to the AVETMISS standard.

USER TRAINING

It is recommended that you invest in at least one day of training for the staff that

will be setting up and using the CORSKILL Management System.

CORSKILL CENTRE

An Intranet / Internet based approach to trainee management for RTOs that

deliver training programs at more than one location and are wanting access to

real time data from enrolment and trainee history data entered at the point of

training delivery.

OVERVIEW

Does your organisation have the need to reach out and deliver and manage

training programs at locations determined by your students?

The CORSKILL Centre is a Web based approach to student management and

training delivery that will not only will give you and your staff timely access to

your student history data, regardless of location, but can also give you the ability

to deliver your training programs online via the internet.

When you use the CORSKILL Centre traditional national and international

boundaries cease to exist for your organisation.

WHY THE CORSKILL CENTRE CAN HELP YOU?

By Choosing the CORSKILL Centre you will:

Have access to real time student history data

Have the ability to customise each and every students training plan

Save time and money by reducing data entry effort

Take the hard work out of AVETMISS reports

Have a system that can help you comply with the AQTF (Australian

Quality Training Framework)

Have the capability to train and assess students at any location

nationally and or internationally


The CORSKILL Centre is priced after the CORSKILL team is certain as to what

level of functionality is required to meet you initial needs.

An Online demonstration is available for the CORSKILL Centre. Click HERE and

send us an Email setting out your Name, Organisation and contact details and we

will email you a User ID and password to access the demonstration site.

We will also attach along with your User ID and Password a full set of instructions

on how to make you way through the demonstration.

CONTACT DETAILS:

Hours of Business: Monday to Friday 8:30am to 5:00pm

Telephone: 07 3855 4174

Fax: 07 3855 4173


Website: http://www.corskill.com.au/portal/

Mailing Address: PO Box 2505

BROOKSIDE CENTRE QLD 4053


5. eBECAS

eBECAS supports CRICOS, AQTF, AVETMISS and the Victorian Student Number

VSN monthly reporting.eBECASis not just designed to meet government report

requirements. Meeting the Australian Government reporting requirement is one

of the outcomes of using eBECAS.

eBECAS isdesigned for any combination of local and international Language

Schools, University Foundation Colleges and Vocational Education and Training

providers, and their different classing and result requirements.

eBECAS is a totally integrated system for managing your College: Admissions,

Accounts, Agent Management, Classing, Attendance, Marketing Analysis,

Financials due fees and revenue, Homestay placements and payments, Contact

Relationship Management and Work Placement.

Feedback from our College users has been distilled for over 25 years which has

embedded best practice business processes into eBECAS, with no double entry

between initial inquires, admissions, classing, finance and marketing analysis.

Centralised Admissions and Offer Management

Pro-actively follow-up unconfirmed offers before starters by start date,

offer date, Homestay placement date and airport transfer date

Integrated Student and Agent online applications

Students and agents can apply online and applications and documentation

are attached to student and agents files.

Marketing analysis

Analysis of enrolments, student weeks (and days), and revenue in period

by course group (faculty), course, country and agent

Pro-actively follow-up unconfirmed offers before starters by start date,

offer date, Homestay placement date and airport transfer date

Integrated emails and document repository

Email offers sent within eBECAS

All correspondence sent and available for viewing associated with the

Student, Agent and Service Provider

Integrated Classing

Students can view their class timetables on their iphone, android device or

ipad.

View student class history and simply allocate classes. While allocating

Language classes view student age, gender, country of origin and

nationality

Classing automatically generates class lists for attendance marking


Results

Enter entrance tests, progress and final test scores

Print certificates individually or in bulk

Homestay

Enter family and available accommodation providers

Enter categories for families and accommodation which provides search

capability for student placements

Place students with families and accommodation providers, print

placement letters for students and families with details of each

Schedule payments to families and accommodation providers via direct

bank deposits

Track placement and payment history

Details automatically transferred from letters of offer/invoices

Follow-up un-verified placements before arrival

Airport Transfers

Allocate and schedule airport pickups

Details automatically transferred from letters of offer/invoices

Follow-up un-verified airport transfer requests

Attendance

Integrates automatically with class placement for marking of attendance

Teachers can enter by absence / attendance by class in bulk

Current (progressive) and overall attendance automatically calculated

Display students below a nominated attendance level, and print / email

letters of warning

Student welfare

DOS and teachers can use student diaries for counselling

Schedule and share meetings with students

Share amongst staff and administration warnings and counselling diary

contents if appropriate

Financials

Separation of offers from enrolments (marketing maybes from enrolments

= invoiced debtors)

Student accounts: invoices, receipts, credits, debits and transfers

Calculation of revenue by period by course, faculty, agent, country (by day

for each student and fee)

Automatically schedule payments to agents, homestay providers, airport

transfer provider and insurance provider

Flexible Document Templates

Throughout eBECAS you use, create and tailor Microsoft Templates for

certificates and reports.

Work Placement

Employer details with diary entries and Student placement with employers


Language, Foundation and VET courses and programs

Subject/module classing and timetabling

Classing and class based entry of results and attendance

Certificate generation

AVETMISS for Australian Institutions

Integrated reporting for CRICOS, AQTF and submission of AVETMISS data

for non government funded and government funded returns

The annual license includes support and updates during the year.

Equator Information Technology (Equator Pty Ltd ABN: 24 010 666 752)

Phone: 07 3352 3052

Mailing address: 64 Scott Road, HERSTON QLD 4006


Web site: www.equatorit.com

www.eBecas.com

Join over 100 Universities, Colleges and College groups using eBECAS in Australia,

New Zealand, Singapore, Canada, United States and the United Kingdom.


6. EDUPOINT

EduPoint(Higher Education and Training)

EduPoint(Higher Education and Training) is the proven student

management solution in vocational training, higher education and

ELICOS.

EduPoint is used to manage the business of education in 100s of education and

training institutions every day. EduPoints cloud based design automatically scales

to suit your needs, whether you are a small RTO or the largest multi-campus

higher education and training provider in Australia.

EduPoints class leading financial management modules are designed for the way

that educational institutions work and are quite simply the most capable and

flexible available. The recognised leader in trouble free compliance reporting for

RTOs and Higher Education Providers, EduPoint was the first student

management system to provide support for VET FEEHELP (we have also been the

leading FEEHELP specialists for the past 7 years) and have full AVETMISS/AQTF

and CRICOS compliance reporting for all states and territories (all at no extra

cost).

EduPoint is Australian owned and run by Eclipse Computing which is a globally

recognised partner of Microsoft, IBM, Sage, Cognos and many other leading Tier

1 technology companies. These strong industry partnerships and our team of over

400 consultants allow us to help RTOs and Higher Education providers implement

the best integrated management systems for CRM, finance or learning

management and document management.

COMPLIANCE

AQTF

AVETMISS

FEEHELP

VET FEE-HELP

CRICOS

STUDENT LIFECYCLE MANAGEMENT

Marketing & recruitment

Offers

Enrolment

Financials

Attendance

Results

Qualifications


INTEGRATED STUDENT FINANCIALS

Comprehensive student receivables

Invoicing, receipting

Financial reporting

Integration with accounting packages

CORE FOCUS EDUCATION

Streamline time consuming and complex administration tasks

Optimise education delivery

CLOUD/WEB BASED

Access anywhere via the internet

Hosting offered in our secure data centre

MANAGING GROWTH

Manage campuses separately in one solution

Add additional campuses over time

Supports diverse course offerings

LOW COST OF OWNERSHIP

Centrally managed

No installations or server infrastructure required

Deploy rapidly

REPORTING

200+ business reports standard

Modify your own templates

Custom reports available

EASE OF IMPLEMENTATION

Implementation Wizard to guide setup

Data Import Wizard makes it easier still to bring your data across

Personalised support during your setup

UPGRADES

Product enhancements, new features and compliance updates included in

annual support

SUPPORT

Highly respected support services

Telephone and email support

Support included in annual support and maintenance agreement

FLEXIBLE

Configurable to reflect your unique business standards

Add your own custom fields


TRAINING

Flexible delivery (online, face-to-face, video tutorials, customised

programs)

Separate training site provided using your data.

Why Choose EduPoint?

Most functionally rich solution available in Australia today

Australian owned and operated

Reliable, old-fashioned service and customer support

Client for life philosophy

Quality controlled solutions for the real world

Reliable, 100% Microsoft technology

Easy, sustainable investment model.

CONTACT DETAILS:

Phone: 1300 645 896

Fax: +61 2 9279 3300


Website: http://het.edupoint.com.au

Address: Level 29, 580 George Street

Sydney NSW 2000 Australia


7. ENQUIRY MATE FOR TRAINERS

WHAT CAN ENQUIRY MATE FOR TRAINERS DO FOR YOUR

ORGANISATION?

Enquiry Mate for Trainers is designed to help you manage all aspects of the

marketing, sales, planning, administration & business functions of your

organisation, and to integrate with your other systems. This will enable you to:

Sell more places... and get paid for them

Provide excellent and cost-effective customer service

Face AQTF audits with confidence

Make better use of your teachers, venues & materials

Control your sales, cash flow, pricing & costs to...

IMPROVE YOUR BOTTOM LINE!

PRODUCT FEATURES

SALES ENQUIRIES

"Fuzzy logic" name matching to avoid duplicate entries

Automated or customised sales enquiry response

Manage eMail, postal mail, phone calls & face-to-face contact with

customers

Fast & flexible registration, course pricing & payment plans

TRACK SALES & COMMISSIONS

Invoices, receipts & refunds

Track & record payments

Export invoices & payments to MYOB & QuickBooks

COURSE ADMINISTRATION

Manage course viability

Teacher & Venue/Room scheduling

Confirmations, notifications & reminder actions

PLAN WORKPLACE ASSESSMENTS

Training plans based on standard or customised schedules

Course preparation checklists & class rolls

Training material inventory

Document management

STUDENT RECORDS

Customise courses to fit your assessment structure

Detailed documentation of RPL (recognition of prior learning)

Select qualifications & units from national NTIS data

Customised assessment tasks

Manage internal & external marking

Customisable result codes

Detailed attendance records with absence-triggered events


MARKETING CAMPAIGNS

Compare marketing activities with charts & reports

Analyse quantity & quality of enquiries

Manage & track marketing campaigns

Analyse salesperson performance

Bulk emails with spam-filter avoidance measures

BUSINESS IMPROVEMENT

Print feedback surveys

Record & analyse responses with charts & reports

Integrated complaint/suggestion handling

Financial analysis of profit & loss for better decision making

Manage receivables, cash flow & credit

COMPLIANCE REPORTING

AVETMISS 6 compliant including state variations

Quality Indicator 3 reporting (completion rates)

Quality Indicators 1 & 2 (learner & employer feedback) entry, analysis &

reporting

RAPT & CQR reporting (WA)

OTHER FEATURES

Support for overseas contact details

Attendance tracking as required by the ESOS Act

Support for multiple training delivery modes & customer types, including

traineeships, apprenticeships, group & individual classroom

training, distance & online courses, accredited short courses, non-

accredited training, etc

Fully customisable certificates & statements

Support for renewable certifications with automatic reminder letters

Record trainer & staff accreditations

Supports most aspects of the AQTF standard in a single integrated

system

Can interface to your own web site via a shared interface database

TRY BEFORE YOU BUY

Because EMT has so much functionality & flexibility, we offer a free on-line

demonstration; this normally takes around 2 hours. We sometimes offer free on-

site demonstrations if we are in your area at a convenient time. Following the

demonstration, we offer to install a fully functional (limited time) copy of the

system on a single PC for you to evaluate in your own time.

SUPPORT SERVICES

Enquiry Mate for Trainers comes delivered as a fully supported project package,

so you don't have to be a computer expert to make it happen in your business.

We customise an installation plan to your needs & support you all the way

through the process. Our license fees include unlimited phone & on-line support.


PRICING

Our pricing is based on a simple "concurrent users" model with no optional

modules or volume scaling. We provide a fixed price quote for the complete

implementation and a fixed annual fee covering unlimited remote support &

product updates. A pricing guide or customised quotation is available upon

request.

Data conversion from other products or customised formats is available at extra

cost. Monthly payment plans are available for initial & renewal costs. We offer

discounts for charitable and community based organisations.

CONTACT DETAILS:

Company Name: First Strike Solutions Pty Ltd (ACN 105 378 336)

Phone No: (02) 4959 4958

Fax No: (02) 4950 5029

Mailing Address: PO Box 993 Toronto NSW 2283


Web Site: http://www.enquirymate.com.au

Second Life: http://slurl.com/secondlife/Xobite/100/226/38


8. JOBREADY

JobReady/RTO Student Management Software

The smarter, quicker and more effective way to manage your RTO

JobReady/RTO is a complete Student Management System that allows you to

find, enrol and manage students while remaining AVETMISS and CRICOS

compliant. Give your agents, employers, students and trainers instant online

access wherever they are in the world. JobReady/RTO is the hub around which

your business can grow, providing a solid platform which can take your

organisation and people to the heights they are capable of achieving.

The system enables you to improve team coordination and processes; engage

with your students, employers and trainers; and improve strategic and

operational control. Simplify your life with JobReady/RTO, giving you:

Access from anywhere, anytime, using our web-based solution

Optional Student, Employer and Trainer web portals

Instant course configuration with pre-stored nationally-recognised

qualifications downloaded directly from NTIS

Ability to manage multiple business units in different States

Instant warnings at data entry to ensure you are AVETMISS and

CRICOS compliant

User Choice claiming requirements across all Australian States

Claims tracking (past and future) for improved cash flow for your RTO

Dashboard reports to enable an instant view of business progress

Integration with PRISMS to receive and update student information for

CRICOS students

Inbuilt integration for common General Ledger and Accounts Payable

systems including MYOB

Job Ready Business Success is experienced in providing software solutions within

the employment and training sector; including Australian Apprenticeships Centres,

Group Training and Job Services Australia. Work with our committed team of

JobReady staff, who are ready to assist and co-operate closely with you to

achieve success and let you focus on your business.


For more information visit our website, or phone us today to arrange a

demonstration.

CONTACT DETAILS

Phone: 02 9018 5525

Fax: 02 9018 5528

Address: 203/84 Alexander Street, Crows Nest, NSW 2065

Website: http://www.jobready.com.au/


9. ONCOURSE

OnCourse the comprehensive marketing and enrolment system for short course

providers.

FLEXIBLE ENROLMENT ENGINE

Imagine processing multiple enrolments from a single payer, switching between

classes, enrolments and other records, sending and receiving automated

confirmations, immediate credit card confirmation for payments, real time online

enrolments, dragging and dropping data between windowsall this and more

COMMUNICATION & SALES TOOLS

An integrated website means your content is always up to date. With built in

email and SMS functionality you can contact a class or your entire student body

at the click of a button. Self service mailing lists and waiting lists assist you in

managing pre-sales enquiries and promotional tools give you the power of just-

in-time marketing all this and more

ADVANCED RESOURCE SCHEDULING

Powerful timetables for all your scheduling needs, with live feeds available for

tutors and students to import into their personal calendars. View all scheduled

programs at a glance, budget your costs and income to determine class viability,

modify rooms, times or tutors for a single class session all this and more

RTO MANAGEMENT TOOLS

Dont let government reporting get you down! Rest assured onCourse will handle

your AVETMISS, CCQI, ePayments and AQTF advertising and certification

requirements. Dont need any of this stuff? Not a worry onCourse was designed

for general course delivery too all this and more

USING ONCOURSE

In onCourse, you can open and work with a range of windows simultaneously,

with the added extra of drag and drop to bring data between windows. For

example, if you want to assign a tutor to a class, you can type in their name (and

the clairvoyant field will select it from the list) or you can drag them from the

tutor window. With menus, quick key commands, and links to related pages

within windows, you can always move between data quickly and efficiently.

Layout your database with the windows you most commonly use, where you want


them, at a size that is convenient for you and onCourse remembers where you

left them for the next time you open the program.

PHONE, MAIL, COUNTER & INTERNET ENROLMENTS ARE A BREEZE IN

ONCOURSE

Taking enrolments quickly and easily is at the core of ish onCourse. Developed in

conjunction with colleges who process tens of thousands of enrolments per year,

the enrolment engine makes it easy to satisfy customers on the phone or in

person by giving them information quickly. Using clairvoyance means you can

quickly search for and enrol past students plus look up your courses and classes

without having to remember internal codes or dates. If a student is new to your

college, you can also create a new student record for them from this screen.

The Quick Enroll screen allows the operator to enter all the relevant information

in one view:

find or add one or more students

edit student details if they are incorrect or incomplete

find one or more courses

display the range of dates, locations and availability for each course

open the class detail screen to confirm class particulars with the student

enrol the selected students in the courses in any combination

allows for discounts and promotional codes

take the payment

process the credit card directly throughish onCourse through a merchant

gateway

onCourse does not store the students full credit card number. This is

very important in order to achieve accreditation with banks and credit

card acquirers

If you do have ongoing students, there are ways to set up periodic

payment schedules directly within the banking gateway

The system manages the invoicing in the background, sends confirmations to

students and an invoice to the payer automatically by email. Naturally students

are prevented from enrolling in the same course twice and strict maximum

enrolment numbers are enforced. Credit card payments are processed

automatically in real time, however if your internet connection is down the

operator is given a choice to queue the payment for later (automatic) processing.

All this functionality integrates seamlessly with your ish onCourse website.

Enrolments, payments and students are synchronised continually between ish

onCourse and your website.


CAN YOU TAKE ENROLMENTS 24/7?

OnCourse can! Now your courses and classes are advertised online, and your

onCourse website updates itself from the changes you make to your database,

students can access all your course information including the number of places

available, any time of the day or night. So whenever they find the class for them

and are ready to enrol, you are ready to take their payment.

Students visiting your website will be able to enrol and create a student account

even if they are first time customers. Students who are returning customers will

only need to enter their name and email address to enrol again the website will

cross check their details with the database so you dont end up with duplicate

students.

Our recent analysis of onCourse enrolments found 37% of enrolments happen

outside office hours. Are these enrolments you can afford to miss?

CREDIT CARD PAYMENTS

By integrating a payment gateway, ish onCourse will process credit card

payments in near real time over an encrypted internet connection. Special

queuing systems operate to process any backlog should your internet connection

go down for a time. We are able to push payments into any merchant account

with any Australian bank.

By automatically processing not only web payments but also counter, mail and

phone payments, ish onCourse creates a unified payment system, immediate

feedback for any data entry errors and almost no room for error or fraud.

Once the enrolment has been accepted, a tax invoice is automatically emailed to

the paying student and all students are sent enrolment confirmation details. Of

course you can customise these emails in any way you like to suit your needs.

OFFICE VS ONLINE ENROLMENTS

If students dont have web access or dont wish to pay by credit card, they can

still contact your staff and have their enrolment processed manually.

Entering enrolments in ish onCourse is extremely easy for even untrained staff.

Firstly you add one or more students to the enrolment. Ish onCourse

automatically checks to see if those students already exist to avoid duplicates.

Then, as you locate the classes for these students, you are given feedback about


available places, prices, locations and the depth of information about the class.

Clear user interfaces allow the operator to quickly scan various classes to find the

appropriate places for the student.

Special validation is in place to ensure your office staff and a student enrolling

online cant simultaneously book the last place in a class.

STUDENT MANAGEMENT

Student self service.

All students in onCourse who provide you with an email address are provided with

a personalised log in to your web portal.

Once logged in, students can update their contact details, view their past

enrolments and the outcomes of their accredited courses a d subscribe to a

calendar feed with all their class session details. They are also able to add or

remove themselves from any course waiting lists or mailing lists.

If they forget their password, they can have it emailed to them direct from your

website.

With real time online enrolments, any student who has enrolled at your college

previously only needs to provide their name and email address to re-enrol. They

do not need to log in and can not see any other contact details at enrolment. This

way, students can enrol themselves and a friend in a single transaction, and if

both the student and friend are a past students of your college they do not need

to know all the contact details for their friend, nor can any student access another

students contact details. Any new student can enter their contact details during

enrolment. Our aim is to make the enrolment process as simple as possible while

ensuring the privacy and security of your students.

Manage your most valuable asset with tools for marketing, AVETMISS, sales and

enrolment tracking.

Students are the core of your business. Your student list is probably your most

valuable asset, so you need to keep on top of it. Ish onCourse ensures that data

is validated in real time during entry and that you have a multitude of ways to

access your students.


An advanced de-duplication mechanism allows you to quickly merge records you

know belong to the same student, without losing valuable data.

Multi-part query functions and tagging options assist you in locating and working

with large groups of people for marketing or management purposes.

AVETMISS

Boring statistics reporting made less boring.

AVETMISS is a pretty dull topic. Wouldnt you rather be reading about exciting

things like student marketing or tutor management? Ish onCourse just works:

press one button and out will come all the files ready to be sent to your favourite

government authority. There, thats about all you need to know.

Ish takes responsibility for keeping ish onCourse updated to work with whatever

standards are current at the time. We ensure that you dont have to fudge your

precious data to make it export correctly. All of NCVERs fun little rules (students

cant be over 95 years old or work full time and still be at school, students cant

study the same module twice in one year, etc) are taken care of for you. So you

dont have to mess with your precious data to keep the authorities happy.

Ish onCourse comes with all training packages, qualifications, accredited courses,

units of competency and modules built-it. This means it is very easy to set up

your VET courses. All this data is updated automatically so you dont have to

check that the Field of Education ID or spelling of each Unit of Competency is

correct its NTIS data at your fingertips.

Most importantly of all, weve written ish onCourse to work the way colleges work,

not to force you to operate a data collection business for the government and

somehow fit a marketing and enrolment system around that. AVETMISS is

certainly there, but we try to make it as invisible as possible while still reporting

everything that is required.

CCQI REPORTING

The new AQTF 2007 requirement Competency Completion Quality Indicator

report is already built in to onCourse, so when your RTO is asked to report your

annual enrolment and completion statistics come 2009/2010 you can press a

button and hand them over. Easy as.


AQTF COMPLIANCE

Integrated NTIS database. OnCourse has built in Qualifications, Accredited

Courses, Units of Competency and module detail, downloaded from NTIS. This

ensures that you have the most up to date competency names and codes to

select from, which prevents time wasting typos on certificates and advertising

materials. Administrators can select both the Qualifications and Units approved

for delivery at your College, adding another level of quality control to your course

development process.

CERTIFICATES & TRANSCRIPTS

AQF compliant Statements of Attainment, Qualifications and Transcripts are

available in onCourse, in conjunction with certificates of attendance for students

completing non-accredited training programs. All created certificates are saved

and searchable for future record checks or re-issuing.

AVETMISS & CCQI

With the focus in AQTF 2007 on quality indicators, including competency

completion rates, the ability to generate accurate AVETMISS records (even if you

are not currently required to submit this data) will assist you in providing highly

detailed evidence to your STA of your classes delivered and qualifications

awarded.

NSW TRAINING MARKET EPAYMENTS COMPLIANCE

For RTOs delivering SSP and/or ATTP programs, you must be able to export and

lodge a modified set of AVETMISS standards to receive your program funding.

OnCourse makes it easy to lodge the various staged payments, without the need

for you to make changes to your data to ensure both compliance with both the

ePayment system and normal AVETMISS standards.

TUTOR MANAGEMENT

With centralised tutor management, you can set up tutor contact details, link

tutors to classes, and contact them by email or SMS. However, you can choose to

go much further by attaching files such as resumes and scanned qualifications to

their staff records, plus linking them to qualifications and units they are approved

to train and/or assess at your college, allowing you to generate up-to-date tutor

matrices at the click of a button. As an administrator, should you choose to turn

on scheduling restrictions, you can add an additional dimension of quality control

by ensuring only tutors approved to train or assess a particular unit are able to be

linked classes that contain that unit.


STUDENT SURVEYS

Available as an optional component of onCourse, are fully customisable client

satisfaction surveys to enable you to collect record and report on valuable data

from employers, students or industry associates.

CONTACT DETAILS

Phone: +61 2 9550 5001

Facsimile: +61 2 9550 4001

ABN NO: ABN 74 073 212 736


Website: http://www.ish.com.au/

Address: Level one, 30 Wilson Street

Newtown NSW 2042

Sydney, Australia


10. POWER PRO

PowerPro RTO - TMS is a Training Management Solution designed to help

Registered Training Organisations manage their records in an easy and effective

manner.

BACKGROUND:

Developed by a team with Training consultancy and Software development

backgrounds, PowerPro has been first released in 2004. It was originally designed

to be AVETMISS aligned meaning the terminology used is consistent and follows

the AVETMISS nomenclature.

COMPLIANCE:

AQTF 2010

AVETMISS

CCQI (Competency Completion Quality Indicators)

RAPT (WA)

CRICOS (September 2010)

FEATURES:

Support for Accredited and Non Accredited training

Full Qualification, Skill sets and single unit Courses

Qualification Rules

Support for Core and Elective Units

Class roll

Log all Contacts with Students

Bulk student resulting

Traceable results (user name and date/time logging)

Trainer Schedule with Calendar interface

Student employer/organisation management

Student photo

Mail merge letters to Student groups (with optional logging)

Email Student groups (with optional logging)

Invoicing and payments with MyOB integration

Store documents against Enrolments/Students

Issue of Qualifications and Statements of Attainment

Built-in Reporting of AVETMISS, RAPT, Quality Indicators & CQR

Course cloning

Course archiving/restoring

Multiple delivery locations

Bulk unit import updated from NCVER file

Client Cards

Enrolment transfers (from one course to another)

Built-in reports and Ad-hoc Reporting

Integrated Backup system

Built-in user authentication with user management


OTHER ASPECTS TO CONSIDER:

Easy to use - user friendly interface

Online training (no additional cost)

Remote access support (no additional cost)

Ongoing updates (no additional cost)

Sample templates included: Statement of Attainment, Qualification,

Client card, Roll, Confirmation letter, Invoice and receipt

F.A.Q./knowledge base web site

Scalable solution (from laptop to multiple office branches)

Simple and very competitive pricing structure

References and Testimonials available

All documents are in MS Word format - easy to customize

No limits on the number of courses, students or campuses

Try before you buy, download your demo now from:

http://powerprorto.com.au/tms/tms_download_form.htm

Screen Shots:

Enrolments screen:


Clients (Students) screen:

CONTACT DETAILS:

Website: http://www.powerprorto.com.au


Phone: 08 9467 7695

Fax: 08 9528 4349

Address: Vidatek

PO Box 266

Rockingham

6968 WA


11. RTO DATA

RTO Data is a Microsoft Office Access database designed by the team at Newbery

Consulting. Newbery Consulting is a leading provider of consulting and auditing

services in AQTF compliance. RTO Data has been developed in collaboration with

our many clients to establish a Student Management System that is simple to use

and provides the tools to support your RTOs compliance and growth. The system

has been developed by VET practitioners working day to day in RTOs. It has been

developed over years of continuous improvement as a direct result of our clients

seeking a simple, capable and low cost alternative to data management and

reporting.

Fast facts:

Requires Microsoft Office Professional 2007 or later.

The one of the easiest to use AVETMISS software in Australia.

Operates on a stand-alone work station or a local area network.

Multi-user access / Unlimited users with no monthly fees

Delivered via email and installed on your system in five minutes.

Fully AVETMISS compliant for both funded and non-funded reporting in all

states.

Fully customisable drop-down menus.

Technical support for unlimited technical and improvement updates.

Includes one hour of user orientation training (over the phone).

Generates training and assessment plans that can be easily adapted for each

client.


Over 30 input screens / Over 40 separate reports.

Includes Task Tracker to issue and manage tasks to trainers via Outlook.

Enables the management and recording of continuous improvements.

You own the data and do not need to contend with service providers to access

your own information.

Capabilities

RTO Data has the following

capabilities:

Delivery Locations Register

Scope of Registration Register

Training Plan Register

Assessment Plan Register

Audit Occurrences Register

Partnership Register

Industry Engagement Register

Course Scheduling

Safety Management Register

Compliance Risk Management

Records Archive Register

Policies and Procedures Portal

Student Contact Details

Student Prior Education

Student Individual Needs

Student Enrolment Register

Student Attendance Record

Fees and Payments Register

Employer Register

Staff Register

Task Tracker

Sample Screen Shots


Training Calender

Continuous Improvement Register

Complaints and Appeals Register

Reporting Centre

Edit Drop-down Menus

RTO Data Technical Support

Newbery Consulting offer a subscription to RTO Data Technical Support for a very

low annual fee. This includes:

Improvement updates which are generated by Newbery Consulting based on

user feedback.

Technical updates which are generated by Newbery Consulting based on

changes to AVETMISS data and state reporting requirements.

Phone technical support.

Updates to RTO Data are issued via email to a nominated database administrator

within your organisation. These are simple to implement and keep your database

up to date. RTO Data is constantly being improved and technical support allows

all users to benefit from these improvements at minimal cost.

RTO Data User Group

By subscribing to RTO Data Technical Support, you automatically join the RTO

Data User Group. This group is a collaborative group of student administrators

and compliance managers in RTOs from all over Australia. RTO Data is being

constantly updated and improved based on the direct feedback from users.

Visit our website to obtain further information on RTO Data and other products

supplied by Newbery Consulting.


Contact us for further information:

Phone: 02 6743 7180

Mobile: 0407297160 (Joe Newbery)


Web: http://www.newberyconsulting.com.au


12. RTO MANAGER

RTOmanager

RTOmanager is a proven business tool that has been designed from the ground

up to support every aspect of your RTOs management and reporting

requirements. It is a cloud-based (online), robust and very secure business

solution build on the latest Microsoft technologies. Cloud-based applications are

built to keep on running even if individual computers or even if servers crash.

This approach recognises that RTOs need to store all kinds of records such as

enrolment data, learning and assessment outcomes and class attendance records

and need to be confident that these records are both secure and available when

needed. Our software is accessible anywhere, anytime and can even be

integrated with your web site to allow students to interact, enrol and view

information online.

RTOmanager meets all the demands of a busy RTO, saving time and cost in

administration and compliance activities and adding speed and accuracy to the

business processes. Instead of having to maintain and transfer data between

disparate software systems, all that is needed is in our one, complete system. If

you consider the total cost of ownership - we are, without doubt, the market

leaders.

Of course, RTOmanager meets AQTF/VQF requirements as well as CRICOS,

AVETMISS and other reporting standards that you need to comply with. It

ensures on-going student records and academic reporting compliance from

enrolment through to graduation. If can also be extended to coordinate

international marketing, customer relationship management, payment schedules,

agent commissions and financial management, and much more


Our set of business tools are both scalable and customisable and able to

comfortably meet the needs of small, large and enterprise RTOs and other

education institutions. They can operate on for an online, single or multi campus

environment, in one state or in many. RTOmanager can grow with your

organisation allowing you to add or use functionality as you require it.


WebSutra, the developers of RTOmanager, are a dedicated, highly professional,

software development company who are committed to providing high-quality,

well supported business tools to the education and training industry. We dont do

anything else. RTOmanager, our flagship education/training management system,

is the result of seven years of research and development.

As a rapidly growing and expanding Australian company we are able to provide

our clients with high levels of support, customisation and, if required, specialised

development of new functionality.

CONTACT DETAILS

Telephone: 02 9150 9903

03 9018 9899

07 3333 1552


Internet: www.rtomanager.com.au

Affiliate Member


13. TEAMS

Software Dreams is the maker of TEAMS, an online management software

suite designed to bring in your education organisation optimised administration,

systemised marketing and communications and setup best industry practises for

compliance.

TEAMS software helps your organisation manage all the varied departments of

administration, finance, academics and compliance in one centralised system.

We help our clients achieve best industry practises in essential areas such as

AQTF compliant Student Records Management

Academic Progress and Attendance Monitoring

Government Reporting (including AVETMISS, NCVER and FEE-HELP)

Student Portals and Communication

Agent and Employer Management

TEAMS is a web based system and is designed to be used by education

organisation staff, agents, clients/employers and students. Our company has won

many clients after extensive industry reviews. Please read what some of our

clients have to say.

We offer you a no obligation demo so you can effectively evaluate the software

first hand. We can also offer a business analysis service providing you with a

detailed evaluation and self rating test to help you measure your organisation

across the areas of administration, marketing and compliance.

TEAMS PRODUCT RANGE

A TEAM is available for each type of the RTO / ELICOS education industry client.

We have ELICOS / CRICOS versions and we have Domestic / AVETMISS versions

of TEAMS. If a client uses both AVETMISS and CRICOS we can combine features

from both to suit the client's specific needs.

While there are cheaper products available on the market we are confident that

we offer the best value.

The claim that we offer outstanding value is validated by our clients again and

again. Particularly clients that we have migrated from Wise.Net, eMinerva, BECAS,

VETTrack, etc. They are amazed at how feature-rich our product is, how much we


have thought about their processes and how easy TEAMS is to use for their day to

day processes.

Depending on your budget, the size and type of your organisation, the following

versions of TEAMS are available. To ascertain the best / most suitable version,

please do take an interactive demo with one of our product directors. After the

demo, a customised proposal will be able to drawn up for your company.

VET (DOMESTIC) / AVETMISS

Lite Edition - suitable for organisations that have less than 100 (current)

students.

Standard Edition - suitable for organisations that have less than 300 (current)

students.

Professional Edition - suitable for organisations that have between 300 and

1200 (current) students.

Enterprise Edition - suitable for larger organisations that have multiple

campuses or requirements for advanced features such as student portal, enquiry

portal and employer logins.

CONTACT DETAILS:

Call us: Sales

1300 305 302 or (07) 5502 7693

Support

1300 850 585 or (07) 5631 4080 or (07) 5630 4057

0431 291 466 (for emergency support)

Fax: (07) 3009 0485

Website: http://www.softwaredreams.com.au/

Write to: Postal Address:

Software Dreams Pty Ltd

PO Box 8773

Gold Coast Mail Centre QLD 9726 Australia.


14. TED (TRAINEE ENROLMENTS DATABASE)

TED

Ted is designed as a simple, no frills, database that meets the AVETMISS

reporting rules for all states in Australia. Ted can also create AQTF Competency

Completion reports that can be imported into the Competency Completion Online

System.

While you enter data into Ted it validates each entry against the AVETMISS rules,

giving you immediate feedback, this ensures you have the least number of errors

returned from the state government when you submit the AVETMISS files.

Ted has a limited number of facilities to aid you in managing large numbers of

trainees. These facilities make it easier to find trainees, print groups of trainees

and bulk enrol multiple trainees.

The facilities include:

Setting trainees as active or archived, lists and reports will by default

only list the active trainees.

Enrolments can be labelled with a Course Program. This can represent

anything you like. For example: classes, contracts, regions...

Details of Training Package Qualifications and Units of Competency from NTIS are

provided as part of Ted. Searching and importing these details saves you time

minimising the amount of typing you need to do. It is made a simple as searching

for the Qualification/Units you need and filling in the Nominal Hours for each Unit

of Competency.

If you have your own internal courses or courses not provided as part of the

Training Package data, you can manually enter your own Course and Module

details.

Ted has a limited number of reports that include:

Individual Enrolment Summary including enrolments dates and results.

List of Trainees in Course

List of Trainees who have completed Course

List of Trainees in Module

List of Trainees competent in Module

List of Trainees at Location

Mail Merge List. This can be used as the mail merge source for Word so

you can print letters or labels.


All of the reports in Ted are shown in Microsoft Word so you have the ability to

save them or adjusting them before printing.

ICARE

Icare is a Student Management System designed that is AVETMISS compliant.

Icare can also create AQTF Competency Completion reports that can be imported

into the Competency Completion Online System.

While you enter data into Icare it validates each entry against the AVETMISS

rules, giving you immediate feedback, this ensures you have the least number of

errors returned from the state government when you submit the AVETMISS files.

Icare has various facilities to aid you in managing large numbers of trainees.

These facilities make it easier to find trainees, print groups of trainees, and bulk

enrol multiple trainees.

The facilities include:

Setting trainees as active or archived. Lists and reports will by default

only list the active trainees.

You can specify the employer for each trainee, when printing you can

elect to only print trainees from the one employer.

Groups of trainees can be made and labelled. These groups can

represent anything you like. For example: classes, regions, trainees

eligible for the next graduation event.

Details of Training Package Qualifications and Units of Competency from NTIS are

provided as part of Icare. Searching and importing these details saves you time

minimising the amount of typing you need to do. It is made a simple as searching

for the Qualification/Units you need and filling in the Nominal Hours for each Unit

of Competency.

If you have your own internal courses or courses not provided as part of the

Training Package data, you can manually enter your own Course and Module

details.

If you have the need to record and maintain information that Icare does not have

a built-in screen for then you can customize Icare to include additional screens

and fields. This customization can be done yourself or with help and advice from

support staff at Omniscient Australia.


Two types of reports are available in Icare. The first type of reports is built into

Icare and has a specific purpose. The second type of report you can design

yourself in Microsoft Word or some other RTF compliant word processor. There

are many built-in reports in Icare that will be useful to your organisation. They

often have configuration options to allow you to make the report best meet your

needs.

The Report Wizard is the section of Icare that allows you to design your own

reports. You create your reports using a word processor, this means you can

apply the full flexibility of formatting/fonts/logos to each report you design. The

reports are designed in a similar way to Mail Merge documents that you may be

familiar with, the Report Wizard extends on the mail merge concept allowing you

to create more complex documents such as a letter to the trainee listing the

modules they have enrolled in.

The best use of the Report Wizard is for your Certificates and Statements of

Attainment, it gives you the flexibility to format these reports in your own way

rather than being dictated by a predefine format in the system.

Reports designed in the Report Wizard have full access to any additional screens

and fields you have designed into your system.

CONTACT DETAILS:

Phone: 1300 660 152


Web: www.omniscient.com.au

Address: Omniscient Australia Pty Ltd

GPO Box 2705

MELBOURNE VIC 3001


15. VETTRAK

Whether you are delivering training to new apprentices & trainees, presenting

short courses for the general public, or providing training to the corporate sector,

OzSoft Solutions has a VETtrak module to suit you.

VETtrak is used by Registered Training Organisations (RTOs) all over Australia to

manage their training and government reporting.

Why is VETtrak so popular? Check out the links below for more information.

Trakker Series for Traineeships and New Apprentices

Advantage Series for Short Courses

Premium Series for Corporate Training

After Sales Service

VETtrak Hosting Service

As every organisation's needs are unique, please contact OzSoft Solutions to

discuss your specific requirements and receive more details about the different

modules.

TRAKKER SERIES FOR TRAINEESHIPS & NEW APPRENTICESHIPS

The Trakker modules provide all you need for managing trainees and new

apprentices. All Trakker modules provide:

Full support for Training Packages and Courses.

Complete list of Units of Competency for all common Training

Packages available for loading at no extra charge.

Provision for core and elective units and/or points, and for the

management of prerequisite units.

AVETMISS reporting always up-to-date to the latest AVETMISS version.

An enormous range of standard and custom reports.

Facility to keep a detailed database of all your trainees, employers and

staff members.

At-a-glance view of who is enrolled in, and who has been awarded a

qualification.

Easy reporting for the AQTF Competency Completion Quality

Indicator.

Depending on the module you choose, you can also:

Assign attributes to individuals and employers.

Record workplace visits and other events.

Record placements with host employers.

Set up training plans against contracts.

Set up invoice schedules to automatically create invoices at set times

throughout a contract.


As every organisation's needs are unique, please contact OzSoft Solutions to

discuss your specific requirements and receive more details about the different

modules.

ADVANTAGE SERIES FOR SHORT COURSES

VETtrak's Advantage series is designed specifically for organisations that deliver a

range of short courses which repeat over time. In addition to the features of the

Trakker series, all Advantage modules have the following features:

The Programme Manager - a graphic, Gantt chart-like display of all

your offerings, including a display of financial information.

Categorise your courses into different types and display only the

types you want to see.

Short courses can be linked to qualifications and contain units and

modules.

Schedule classes with linked locations, rooms and staff members.

Manage multi-level pricing, with optional GST and ledger coding.

Record placements with host employers.

Easily process payments, refunds, invoices and transfer payments

from one enrolment to another.

Simple recording of enrolments, attendance and results, either

individually or in bulk.

Maintain a waiting list for courses, and enrol people directly from that

list.

Record purchases of textbooks and other inventory items.

PREMIUM SERIES FOR CORPORATE TRAINING

If you deliver training in the corporate sector, VETtrak's Premium modules are

just what you need. In addition to all the features of Trakker and Advantage

modules, Premium's advanced features include:

The Booking Manager to give you a detailed, colour-coded daily view

of your course bookings.

Record and see at a glance a range of information including venue

and parking details, trainer, coordinator at your client's site, class times,

administrative processing stages and much more.

Group and display your courses however you prefer. You can even

save multiple layouts and load them at will for different needs or

different users.

Enrol companies into a course and add the individual participants later.

Easily produce invoices and confirmation letters

avetmiss_student_management_software.pdf

Documents

Transcript of avetmiss_student_management_software.pdf