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Automation of Disaster Management Plan (T.A.M.E.D )

20th December,Mysore, Karnataka

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Introduction to T.A.M.E.D. templates Understanding templates Filling procedure Department wise templates assigned

What’s ahead….

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Key Components of Disaster Management

Information Assimilation• Resources• Resource Personnel

Communication• Technology Mediums• Alerts

Reporting & Documentation• Daily, weekly, monthly status• Reviews• DDMP Creation & publication

Strategizing based on disaster type• Mitigation plan• Response• Recovery & Rehabilitation plan• HRVA Analysis

Monitoring & Continuous Updation• Periodic data updation • Progress Tracking• Triggering alarms

Co-ordination • SOPs• Roles & Responsibilities• Checklists

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Information Assimilation• Resources• Resource Personnel

Templates have been designed Templates have been grouped department wise Information source for DDMP◦ Templates◦ Archived information/ metadata◦ Capturing Experiences and HRVA analysis

Templates

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DDMP

Data collection on paper templates

Data updation to database

Data authentication

with geo coordinates

Data processing for DDMP

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1. Officers filling the template on paper Soft copies of Templates distributed department wise Hard copies to printed Department will redistribute to subordinate offices Concerned staff to collect information as required in the

template Both government and private resources/ resource person

to be collected Information collected to be complete and without error Information on the template to be legible To be submitted to the department nodal officer Checklist or log book to be maintained for data collection

Templates 3 stages of updation

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2. Field information collected is data entered entered into an online system◦ Nodal officer for data entry◦ Data entry to be centralized◦ Data entry checklist to be verified

Templates 3 stages of updation

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3. Geo-stamping the field information with GPS and Photograph using handheld devices/ mobiles• Data collected needs to be authenticated

with field verification• Geo coordinates to be collected• Additional information and photos to be

collected

Templates 3 stages of updation

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Resource and

Resource personnel

Government

Semi government

Private

Resource and Resource personnel

Department wise Templates to be filled

RevenueDepartment

Code REV

First Form4_office (mapping the offices in the district to the department)

Step. [1] form1_personnel (Datasheet to enter Resource Personnel information)

Step. [2]

form6_vehicle (All Types of Vehicles Excepting Ambulances) form14_wireless (Wireless communication systems) form15_telephone (Mobile and landline telephones) form21_ngo (NGO organization details) form5b_pvtbuilding (Shelter locations owned by private party) form5_building ("Shelter locations - Schools community halls etc") form7_materiallist (List of all materials)

Step. [3] form3d_capacity (Capacity & availability data per village/taluk /district)

HealthDepartme

nt Code HEA

First Form4_office (mapping the offices in the district to the department)Step. [1] form1_personnel (Datasheet to enter Resource Personnel information)

Step. [2]

form10_hospital ("Government Hospitals Nursing Homes & PHCs") form10b_pvthospital (Private Hospitals & Nursing Homes) form6_vehicle (All Types of Vehicles Excepting Ambulances) form11_ambulance (Ambulance Data) form11b_pvtambulance (Private Ambulance Data) form12_drugs (Drug Supply) form12b_pvtdrugs (Drug Supply from private parties) form5_building ("Shelter locations - Schools community halls etc") form15_telephone (Mobile and landline telephones) form7_materiallist (List of all materials)

Step. [3] form3d_capacity (Capacity & availability data per village/taluk /district)

Police

Department Code POL

First Form4_office (mapping the offices in the district to the department)

Step. [1] form1_personnel (Datasheet to enter Resource Personnel information)

Step. [2]

form6_vehicle (All Types of Vehicles Excepting Ambulances) form5_building ("Shelter locations - Schools community halls etc") form14_wireless (Wireless communication systems) form15_telephone (Mobile and landline telephones) form7_materiallist (List of all materials)

FoodDepartme

nt Code FOO

First Form4_office (mapping the offices in the district to the department)

Step. [1] form1_personnel (Datasheet to enter Resource Personnel information)

Step. [2]

form6_vehicle (All Types of Vehicles Excepting Ambulances) form8_food (Food Supply) form9_water (Water Supply) form17_milk (Milk Supply) form15_telephone (Mobile and landline telephones) form16_fuelstation (Fuel station details) form5_building ("Shelter locations - Schools community halls etc") form7_materiallist (List of all materials) form16_fuelstation (Fuel station details)

Step. [3] form3d_capacity (Capacity & availability data per village/taluk /district)

TransportDepartment

Code TRA

First Form4_office (mapping the offices in the district to the department)

Step. [1] form1_personnel (Datasheet to enter Resource Personnel information)

Step. [2]

form6_vehicle (All Types of Vehicles Excepting Ambulances) form6b_pvtvehicle (All Types of Private Vehicles Excepting Ambulances) form5_building ("Shelter locations - Schools community halls etc") form14_wireless (Wireless communication systems) form15_telephone (Mobile and landline telephones) form16_fuelstation (Fuel station details) form7_materiallist (List of all materials) form18_helipad (List of actual and possible helipad sites)

Step. [3] form3d_capacity (Capacity & availability data per village/taluk /district)

KPTCL

Department Code KPT

First Form4_office (mapping the offices in the district to the department)

Step. [1] form1_personnel (Datasheet to enter Resource Personnel information)

Step. [2]form6_vehicle (All Types of Vehicles Excepting Ambulances) form14_wireless (Wireless communication systems) form15_telephone (Mobile and landline telephones) form7_materiallist (List of all materials)

Step. [3] form3d_capacity (Capacity & availability data per village/taluk /district)

Panchayat

Department Code PAN

First Form4_office (mapping the offices in the district to the department)

Step. [1] form1_personnel (Datasheet to enter Resource Personnel information)

Step. [2] form5_building ("Shelter locations - Schools community halls etc") form7_materiallist (List of all materials)

Step. [3] form3d_capacity (Capacity & availability data per village/taluk /district)

Fire

Department Code FIR

First Form4_office (mapping the offices in the district to the department)

Step. [1] form1_personnel (Datasheet to enter Resource Personnel information)

Step. [2]

form6_vehicle (All Types of Vehicles Excepting Ambulances) form9_water (Water Supply) form5_building ("Shelter locations - Schools community halls etc") form14_wireless (Wireless communication systems) form15_telephone (Mobile and landline telephones) form16_fuelstation (Fuel station details) form7_materiallist (List of all materials)

Step. [3] form3d_capacity (Capacity & availability data per village/taluk /district)

ATIDepartment

Code ATI

First Form4_office (mapping the offices in the district to the department)

Step. [1]

form19a_admin ("District Village Taluk information with lat-long") form19b_population (Census information and projected population formulas) form19c_rainfall (rainfall per village - max/min/average) form19e_labor ("Labor information - No of male female") form19f_agriculture_area (Agriculture area within each village as per crop type) form19g_animal ("No of livestock poultry animals etc") form19h_waterdata (Water storage inflow and outflow)

Step. [2] form3d_capacity (Capacity & availability data per village/taluk /district)

Meteorological Department

Department Code MET

First Form4_office (mapping the offices in the district to the department)

Step. [1] form1_personnel (Datasheet to enter Resource Personnel information)

Step. [2] form6_vehicle (All Types of Vehicles Excepting Ambulances) form7_materiallist (List of all materials)

Step. [3] form19c_rainfall (rainfall per village - max/min/average)

Step. [4] form3d_capacity (Capacity & availability data per village/taluk /district)

Information Department

Department Code INF

First Form4_office (mapping the offices in the district to the department)

Step. [1] form1_personnel (Datasheet to enter Resource Personnel information) (All media house information should be filled)

Disaster Management Centre

Department Code DMC

First Form4_office (mapping the offices in the district to the department)

Step. [1] form1_personnel (Datasheet to enter Resource Personnel information)

Step. [2] form14_wireless (Wireless communication systems) form7_materiallist (List of all materials)

Step. [3] form3d_capacity (Capacity & availability data per village/taluk /district)

ForestDepartment

Code FOR

First Form4_office (mapping the offices in the district to the department)

Step. [1] form1_personnel (Datasheet to enter Resource Personnel information)

Step. [2]

form9_water (Water Supply) form6_vehicle (All Types of Vehicles Excepting Ambulances) form5_building ("Shelter locations - Schools community halls etc") form14_wireless (Wireless communication systems) form15_telephone (Mobile and landline telephones) form7_materiallist (List of all materials)

Step. [3] form3d_capacity (Capacity & availability data per village/taluk /district)

Commandant or Home Guards

Department Code COM

First Form4_office (mapping the offices in the district to the department)

Step. [1] form1_personnel (Datasheet to enter Resource Personnel information)

Step. [2]form6_vehicle (All Types of Vehicles Excepting Ambulances) form14_wireless (Wireless communication systems) form15_telephone (Mobile and landline telephones) form7_materiallist (List of all materials)

Step. [3] form3d_capacity (Capacity & availability data per village/taluk /district)

Excise Department

Department Code EXD

First Form4_office (mapping the offices in the district to the department)

Step. [1] form1_personnel (Datasheet to enter Resource Personnel information)

Step. [2]form6_vehicle (All Types of Vehicles Excepting Ambulances) form14_wireless (Wireless communication systems) form7_materiallist (List of all materials)

Step. [3] form3d_capacity (Capacity & availability data per village/taluk /district)

Agriculture

Department Code AGR

First Form4_office (mapping the offices in the district to the department)

Step. [1] form1_personnel (Datasheet to enter Resource Personnel information)

Step. [2]form8_food (Food Supply) form6_vehicle (All Types of Vehicles Excepting Ambulances) form15_telephone (Mobile and landline telephones) form7_materiallist (List of all materials)

Step. [3] form19f_agriculture_area (Agriculture area within each village as per crop type)

Step. [4] form3d_capacity (Capacity & availability data per village/taluk /district)

Mines and Geology

Department Code MIN

First Form4_office (mapping the offices in the district to the department)

Step. [1] form1_personnel (Datasheet to enter Resource Personnel information)

Step. [2] form6_vehicle (All Types of Vehicles Excepting Ambulances) form7_materiallist (List of all materials)

Step. [3] form3d_capacity (Capacity & availability data per village/taluk /district)

PWDDepartment

Code PWD

First Form4_office (mapping the offices in the district to the department)

Step. [1] form1_personnel (Datasheet to enter Resource Personnel information)

Step. [2]form6_vehicle (All Types of Vehicles Excepting Ambulances) form5_building ("Shelter locations - Schools community halls etc") form7_materiallist (List of all materials)

Step. [3] form3d_capacity (Capacity & availability data per village/taluk /district)

Veterinary

Department Code VET

First Form4_office (mapping the offices in the district to the department)

Step. [1] form1_personnel (Datasheet to enter Resource Personnel information)

Step. [2]

form6_vehicle (All Types of Vehicles Excepting Ambulances) form11_ambulance (Ambulance Data) form12_drugs (Drug Supply) form5_building ("Shelter locations - Schools community halls etc") form13_veterinary (Veterinary information) form15_telephone (Mobile and landline telephones) form7_materiallist (List of all materials)

Step. [3] form19g_animal ("No of livestock poultry animals etc")

Step. [4] form3d_capacity (Capacity & availability data per village/taluk /district)

Irrigation

Department Code IRR

First Form4_office (mapping the offices in the district to the department)

Step. [1] form1_personnel (Datasheet to enter Resource Personnel information)

Step. [2]form6_vehicle (All Types of Vehicles Excepting Ambulances) form9_water (Water Supply) form5_building ("Shelter locations - Schools community halls etc") form7_materiallist (List of all materials)

Step. [3] form19f_agriculture_area (Agriculture area within each village as per crop type)

Step. [4] form3d_capacity (Capacity & availability data per village/taluk /district)

NRDMS

Department Code NIC

First Form4_office (mapping the offices in the district to the department)

Step. [1]form19a_admin ("District Village Taluk information with lat-long") form19c_rainfall (rainfall per village - max/min/average) form19f_agriculture_area (Agriculture area within each village as per crop type)

Step. [2] form3d_capacity (Capacity & availability data per village/taluk /district)

Vendors and Suppliers

Department Code VEN

First Form4_office (mapping the offices in the district to the department)

Step. [1] form1_personnel (Datasheet to enter Resource Personnel information)

Step. [2] form7_materiallist (List of all materials)

Step. [3] form3d_capacity (Capacity & availability data per village/taluk /district)

Nehru Yuva Kendra

Department Code NYK

First Form4_office (mapping the offices in the district to the department)

Step. [1] form1_personnel (Datasheet to enter Resource Personnel information)

Step. [2] form6_vehicle (All Types of Vehicles Excepting Ambulances) form7_materiallist (List of all materials)

Step. [3] form3d_capacity (Capacity & availability data per village/taluk /district)

Karnataka State Pollution Control

Department Code POL

First Form4_office (mapping the offices in the district to the department)

Step. [1] form1_personnel (Datasheet to enter Resource Personnel information)

Step. [2]form6_vehicle (All Types of Vehicles Excepting Ambulances) form15_telephone (Mobile and landline telephones) form7_materiallist (List of all materials)

Step. [3] form3d_capacity (Capacity & availability data per village/taluk /district)

District crisis group

Department Code CRI

First Form4_office (mapping the offices in the district to the department)

Step. [1] form1_personnel (Datasheet to enter Resource Personnel information)

Step. [2]

form6_vehicle (All Types of Vehicles Excepting Ambulances) form5_building ("Shelter locations - Schools community halls etc") form14_wireless (Wireless communication systems) form15_telephone (Mobile and landline telephones) form7_materiallist (List of all materials)

Step. [3] form3d_capacity (Capacity & availability data per village/taluk /district)

Education Department

Department Code EDU

First Form4_office (mapping the offices in the district to the department)

Step. [1] form1_personnel (Datasheet to enter Resource Personnel information)

Step. [2]form6_vehicle (All Types of Vehicles Excepting Ambulances) form5_building ("Shelter locations - Schools community halls etc") form5b_pvtbuilding (Shelter locations owned by private party) form7_materiallist (List of all materials)

Civil Defence

Department Code CIV

First Form4_office (mapping the offices in the district to the department)

Step. [1] form1_personnel (Datasheet to enter Resource Personnel information)

Step. [2]form6_vehicle (All Types of Vehicles Excepting Ambulances) form14_wireless (Wireless communication systems) form7_materiallist (List of all materials)

Step. [3] form3d_capacity (Capacity & availability data per village/taluk /district)

Horticulture

Department Code HOR

First Form4_office (mapping the offices in the district to the department)

Step. [1] form1_personnel (Datasheet to enter Resource Personnel information)

Step. [2] form6_vehicle (All Types of Vehicles Excepting Ambulances) form7_materiallist (List of all materials)

Step. [3] form19f_agriculture_area (Agriculture area within each village as per crop type)

Step. [4] form3d_capacity (Capacity & availability data per village/taluk /district)

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Thank you