Authorised access points: Headings in RDA
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Transcript of Authorised access points: Headings in RDA
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Cambridge University Library
Authorised access points:Headings in RDA
Cambridge University Library
Written for Cambridge use by Celine Carty
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Reminder
Headingin AACR2
authorised access pointin RDA= AAP
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Overview
What is the same?
What is different?
• New types of authorised access points
• What’s different in existing AAPs?
What RDA says about AAPs
RDA authority records
Global database changes
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What is the same?
Cambridge still a NACO library, creating and updating authority records
Still doing maintenance in cambrdgedb to ensure existing bibs use correct authorised forms
Still expect records in the cambrdgedb database to use authorised forms
Still proposing new AAPs as required
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Checking aaps in bib records
Make sure you check every authorised access point against the authority file
1XX, 1XX+240, 7XX, 8XX
BAM in Cataloger’s Toolkit or other methods
REMEMBER that Voyager’s own “validation” screen is not sufficient!
highlight, click on search to see the Browse Headings List and view authority record
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What is different?Family names
AACR2
• Families could only be included as subjects (LCSH) in bib records
• LCSH for families applied for ALL families with the same name (or variants of the same name)
RDA
• Families can be creators or contributors in bib records
• Families can be established in LC/NAF for specific families (for use in 100 3# or 700 3#)
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Family name example
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600 30 applies to ALL families with Chatman name or variants of Chatman name
100 3_: the specific family in South Carolina
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What is different?Fictitious & non-human entities
AACR2
• only human beings were considered “persons” for purposes of added entries
RDA
• “Persons include fictitious entities” (RDA 9.0) and non-human entities
• They can be established in the LC-NAF and given as creators/contributors
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Library of Congress Subject Heading (600 field)
RDA Name authority record (100 or 700 field)
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What’s different?Differences in how AAPs look
Existing headings will look different:
• New elements form part of the preferred name
• Jr., Sr., III, etc.
• New “occupation” qualifiers to break conflict
• Can no longer use certain types of qualifiers
• No more abbreviations
• No more fl., ca., b., d., Dept., etc.
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Changes to personal names
Words, etc., indicating relationships are treated as part of the preferred name and always recorded if present
RDA 9.2.2.9.5
For example, Jr., Sr., fils, père and numbers (e.g., III)
Saur, Karl-Otto, Jr.
Dumas, Alexandre, père
Hatfield, Frederick C., II
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Qualifier of occupation
Qualify by profession or occupation
RDA 9.19.1.6
Can be professional, occupational, unpaid or recreational
Add only to distinguish one access point from another in the absence of: birth/death dates, fuller form of name or period of activity
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Occupation qualifier examples
100 1# $a Niven, William $c (Clergyman)
100 1# $a Waters, Chris $c (Poet)
100 1# $a Green, Kevin $c (Angler)
100 1# $a Davies, Simon $c (Crime fiction author)
100 1# $a Turner, Martin $c (Travel writer)
100 0# $a Big Hand $c (Musician)
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Qualifiers that can no longer be used
Titles and terms of address not covered by RDA 9.19.1.2
Post-nominal letters denoting a degree, or membership of an organization also not included
Abraham, Martin, Dr.Graves, Ernest, Lt. Gen.Young, Joseph, Rev.Hughes, Claire, Ph. D.Carter, Thomas, of London
None of the above is a permitted RDA authorized access point
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No more abbreviations
AACR2 RDA
Abbreviates months Does not abbreviate months
15th cent. 15th century
ca. 1837-ca. 1896 approximately 1837- approximately 1896
fl. 1788-1803 active 1788-1803
b. 1825 1825-
d. 1945 -1945
Dept. Department (unless name uses the form
Dept.) 16
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What’s different? Conferences
Conferences, meetings, exhibitions, fairs and festivals all now have same rules (RDA 11.2.2.11)
• Remove from the preferred name any indication of its number or year(s) of convocation
• Do not remove indication of frequency (Annual, Biennial, etc.)
CAV (Conference) NOT CAV ’91 Annual Conference on Fishing
NOT Conference on Fishing
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What’s different?“Named” conferences
A conference name need not contain a word that denotes a conference, to be considered named (and given in 111)
• Former practice followed LCRI 21.1.B1 and required the name to include a word such as “symposium”, “conference”, “colloquium”, etc.
• Has no equivalent in RDA or the LC-PCC PS
Freedom & FaithDigital Library FuturesMay not convey the idea of a corporate body so add qualifier (Conference)
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Collective & individual conferencename authority records
RDA requires both individual and collective conference name authority records (RDA & LC-PCC PS 11.13.1.8)
• Records created for individual conferences• Records created for individual instances of sequential
conferences• Records created for collective run of sequential
conferencesBritish Knitting Conference
British Knitting ConferenceBritish Knitting Conference $n (4th : $d 2010 : $c
Norwich, England)
$n (4th : $d 2010 : $c Norwich, England)
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Individual conference names
Individual conference name authority record:
• Used for a single instance of an ongoing (sequential) conference or for individual one-off conferences
• NARs now needed for single instances of ongoing conferences:
111 2# $a Conference on Bats $n (3rd : $d 1999 : $c Whitby, England)
111 2# $a BTR (Conference) $n (2nd : $d 2002 : $c University of Iowa)
Individual name authority record for exact name must exist
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Collective conference names
Collective conference name authority record
• Used for the whole series of an ongoing conference
111 2# $a Conference on Bats
111 2# $a BTR (Conference)
Individual and collective records co-exist on the authority file, for most conferences you will need both a collective and an individual authority record
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AACR2 conference names
Existing AACR2 authority records do not follow the individual/collective pattern
Existing records are flagged with a 667 note:
667 ## $a THIS 1XX FIELD CANNOT BE USED UNDER RDA UNTIL THIS RECORD HAS BEEN REVIEWED AND/OR UPDATED
This means this authorised form cannot be used in RDA bib records (though it can be used for AACR2 records). Pass to NACO cataloguer for upgrading to RDA.
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What’s different? Specific changes
Changes for authorised access points for works/expressions
• 130, 240, 700 $t, 730, etc.
• No more $l Polyglot and only one language in $l
Changes for authorised access points for sacred scriptures
• No more abbreviations: New Testament not N.T.
• Individual books are no longer grouped under a testament
• AAP for Koran will change to Qur’an
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AAPs for sacred texts
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AACR2 RDABible. O.T Bible. Old TestamentBible. N.T. Bible. New TestamentBible. O.T. Genesis Bible. GenesisBible. N.T. Acts Bible. ActsKoran Qur'an
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What’s different? RDA means…
In general:
• More types of entities in 1XX
• More instances of 1XX in records
• More AAPs altogether
Relationship designators are not part of the authorised form and do not appear in the authority records. Relationship designators also do not affect indexing or searching
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What RDA says about AAPs
Recording Attributes of...
Section 3: Person, Family & Corporate Body
Ch. 8: General Guidelines
Ch. 9: Identifying Persons
Ch. 10: Identifying Families
Ch. 11: Identifying Corporate Bodies
Section 4: Concept, Object, Event & Place
Ch. 16: Identifying Places
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What RDA says about AAPs& relationships
Recording Relationships between...
Section 9: Persons, Families & Corporate Bodies
Ch. 29: General Guidelines
Ch. 30: Related Persons
Ch. 31: Related Families
Ch. 32: Related Corporate Bodies
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RDA Appendices for AAPs
Appendix A: Capitalization
Appendix B: Abbreviations
Appendix E: Record Syntaxes for Access Point Control [i.e. punctuation]
Appendix F: Additional Instructions on Names of Persons [i.e. languages]
Appendix K: Relationship Designators [...] between Persons, Families and Corporate Bodies
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New fields for MARC authority records
046: special coded dates370: associated place371: address372: field of activity373: affiliation374: occupation375: gender377: associated language
380: form of work381: other distinguishing characteristics of work or expression382: medium of performance383: numeric designation of musical work384: key
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RDA authority record
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046 - Special coded dates
“Dates that are associated with the entity described in the record”
$f - Birth date $s - Start period $g - Death date $t - End period
Eg. 046 ## $f 19360505100 1# $a Johnson, Enid, $d 1936-
046 ## $s 20100 1# $a Cameron, Ian $c (Pastor)
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046 date information
Date information 046Born 1949, died 1997 $f 1949 $g 1997Born 24th February 1980 $f 19800224
Active 1730 $s 1730Active 1900-1920 $s 1900 |t 1920 Active 20th century (1900s) $s 19Active 20th-21st centuries (1900s-2000s)
$s 19 |t 20
Conference held 14-16th Sept. 2011 $s 20110914 $t 20110916
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368 – Other attributes of person or corporate body
Term to describe a type of corporate body or jurisdiction
LCSH preferred, with $2 lcsh
$a - Type of corporate body $b - Type of jurisdiction $c - Other designation
E.g. 368 ## $a Societies $2 lcsh
368 ## $a Congresses and conventions $2 lcsh
368 ## $b Cities and towns $2 lcsh
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370 - Associated place
“A town, city, province, state, and/or country associated with persons, corporate bodies, families [etc.]”
$a - Place of birth (NR)$b - Place of death (NR)$c - Associated country (R)$e - Place of residence/headquarters (R)$f - Other associated place (R)
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370 examples
100 1 $a Singer, Isaac Bashevis, $d 1904-1991370 $a Radzimyn, Poland $b Surfside, Fla.
[born: Radzimyn, Poland; died: Surfside, Fla.]
100 1 $a Parker, Bobby $c (Poet)370 $c Great Britain $e Kidderminster, England
[associated country: Great Britain; residence: Kidderminster]
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371 - Address
“An address (as well as electronic access information such as email, telephone, fax, TTY, etc. numbers) associated with the entity described in the record”
$a - Address $b - City $c - Intermediate jurisdiction $d - Country $e - Postal code $m - Electronic mail address
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372 - Field of Activity
“A field of endeavor or area of expertise in which the person or corporate body is or was engaged”
LCSH terms are preferred, $2 lcsh
$a - Field of activity
100 1# $a Shelley, Percy Bysshe, $d 1792-1822372 ## $a Poetry $2 lcsh
100 1# $a James, Charles, $d 1989-372 ## $a Philately $a Philosophy $2 lcsh
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373 – Associated group
“Information about a group, institution, association, etc., that is associated with the entity ”
LC/NAF terms preferred, $2 naf
$a - Associated group
E.g. 100 1# $a Ashton, John, $d 1947-373 ## $a University of Leeds $2 naf
100 1# $a Jones-Williams, Mari373 ## $a BBC Wales $2 naf
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374 - Occupation
“Information about profession or occupation in which a person works or has worked”
LCSH terms are preferred, $2 lcsh
$a - Occupation
E.g. 100 1 # $a Brown, Philippa374 ## $a College teachers $2 lcsh
100 1# $a Stevens, Peter $c (Painter)374 ## $a Painters $2 lcsh
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372, 374 and occupation qualifiers
LCSH terms that are suitable in 374
374 $a Motion picture producers and directors $2 lcsh
are sometimes unsuitable as an addition to the access point
100 1# $a Jackson, Richard $c (Motion picture producer)
Addition to access point can correspond to both 372 and 374:
100 1# $a Paterson, Craig $c (Lecturer in criminology)
372 ## $a Criminology $2 lcsh374 ## $a College teachers $2 lcsh
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375 - Gender
$a - Gender (R)
375 ## $a male
375 ## $a female
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377 - Associated Language
$a - Language code $l – Language term
100 1# $aNabokov, Vladimir, $d 1899-1977377 ## $a rus $a eng
100 1# $a Zingani, Willie T.377 ## $a nya $l Chewa[Chewa dialect is under the collective
code nya (Nyanja)]
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378 – Fuller form of personal name
“A name element used to distinguish a person from another person with the same name”
$q – Fuller form of personal name
100 1# $a Johnson, A. W. $q (Alva William)378 ## $q Alva William
100 1 # $a Jacoby, R. S.378 ## $q Robert Simon670 ## $a E-mail from author, 1 April 2013 $b
(Robert Simon Jacoby)
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Authority work required
Send for authority control work if:
• You need a new access point
• Authority record needs extra information (e.g. references)
• Undifferentiated record can be differentiated (e.g. by occupation)
• Authority record is flagged with a 667 note
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667 note
667 note:
THIS 1XX FIELD CANNOT BE USED UNDER RDA UNTIL THIS RECORD HAS BEEN REVIEWED AND/OR UPDATED
Cannot be used in RDA records; can be used in AACR2
If you come across one in RDA cataloguing, pass it on for NACO work via the usual workflows
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Changes to the authority file – 1
Lots of changes for RDA done as global updates to authority records, files released in batches to libraries
Phase 2 just underway now (March 2013):
• Expand abbreviations (arr., acc., unacc., Dept., cent., fl., ca.)• Replace “b.” and “d.” in dates with hyphens• Change “violincello” to “cello” in headings• Changes to Bible and Koran headings • Modify “Selections” to “Works. Selections”
www.loc.gov/aba/rda/pdf/lcnaf_rdaphase.pdf
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Changes to the authority file - 2
During Phase 2, please be patient!
There will be a delay in dealing with the large number of updated records locally, but they are being done.
Put in Toolkit request or email Fiona Grant in Authority Control as usual, but be aware that there is a huge amount of work going on behind the scenes
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More information
The slides for this presentation, along with lots of other RDA resources and documentation, are available from:
http://www.lib.cam.ac.uk/libraries/login/RDA/docs.html
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