Authoring Instructional Materials (AIM) Background brief for Learning Centers

Authoring Instructional Materials (AIM) Background brief for Learning Centers

Jake AplanalpAIM/CPM Program ManagerNAWCTSD [email protected]

12 November 2008

Focus of Presentation

• AIM Background & History

• AIM & Current Navy Standards

• AIM Software Status

• AIM & Future Navy Standards

• Questions

Authoring Instructional Materials (AIM):• Government-owned & managed system used by the Navy to design, develop,

update, manage, and integrate training content• Provides automated conformance to standards (NAVEDTRA 130A/131A, ILE, &

RIT II) resulting in efficient, cost effective development & maintenance of learning content

• Links learning requirements to performance standards• Links learning content to Interactive Electronic Tech Manuals (IETMs) (**S1000D

& other formats)• Automates identification and notification of potential learning content update

requirements based on performance standard & tech data changes• Streamlines integration of changes into previous learning content baseline with

minimum impact (because built on relational database)• Supports multiple output methods (paper, PDF, HTML, & SCORM conformant XML

formats)

AIM is a mature application & service provider supporting the development & sustainment of 300,000+ instructional hours of formal Navy training content

AIM is a mature application & service provider supporting the development & sustainment of 300,000+ instructional hours of formal Navy training content

• CNET drafts Operational Requirement (OR) 1981

• NPRDC Conducts R&D 1981-87

• NPRDC Awards R&D Contract 1987

• CNO Establish Project Manager 1989

• AIM MNS/Milestone 0 Approved 1990

• Milestone I/II approved 1992

• Initial version of AIM (UNIX) distributed 1993

• Milestone III approved (Implementation) 1994

• AIM System Support Office (SSO) at NAWCTSD Established 1994

• AIM II Implementation 1996

• AIM I Implementation 1997

• Program Management Shift to NAWCTSD 1997

• IETM Interface 1998• SCORM Output Utility 2001• SQL Server 2002• Word as editor; IMI Library 2003• AIM first GOTS SCORM Adopter 2004

• Prototype LO Module; NMCI certification** 2005

• Navy ILE ILT authoring/maintenance tool** 2006

• Prototype Content Planning Module (CPM)** 2007

• NMCI Certification & Distribution of AIM LO Module** 2008

• CPM Operational** 2008

AIM Historical Perspective

Program of Record with

history of continuous

improvement and successful

adaptability in meeting the

user’s changing requirements and

technology advances

Program of Record with

history of continuous

improvement and successful

adaptability in meeting the

user’s changing requirements and

technology advances

**Key Components of Modernized AIM

AIM-based Learning Content Usage*

Train

ing A

ctiv

ity

Number

of c

ourses

supporte

d

by tra

ditional

AIM

Total n

umber

of c

ourses

Perce

nt of A

IM c

urricu

lum

cours

es (A

IM-c

urricu

lum

and

non-AIM

curri

culu

m)

Total n

umber

of A

IM c

urricu

lum

train

ing h

ours

Total n

umber

of h

ours fo

r all

cours

es (A

IM-c

urricu

lum

and

non-AIM

curri

culu

m)

Perce

nt of A

IM c

urricu

lum

hours

CSCS

SUB-TOTAL 673 889 76% 51,360 76,838 67%

SUB-TOTAL 542 670 81% 209,417 358,572 58%

SUB-TOTAL 242 455 53% 23,171 29,683 81%

CENTER TOTAL 1,457 2,014 72% 283,948 465,093 61%

CSCS

CNATT

SLC

Big

“3”

Exa

mpl

e

Others include:

•SWS•NSWC•SPAWAR•NMPT&E•NSTEP•CPPD•CNE•CID•CEODD•CSS

*Data captured in 4th Quarter of FY07

AIM Management Organization

System SupportOffice (SSO)

NAWCTSD Orlando

System SupportOffice (SSO)

NAWCTSD Orlando

ProgramManager

OPNAV N75

ProgramManager

OPNAV N75

ProgramManager

NAWCTSD Orlando

ProgramManager

NAWCTSD Orlando

Configuration Control Board (CCB)/

Resource Sponsorship:Surface/Air/Sub/NETC

Configuration Control Board (CCB)/

Resource Sponsorship:Surface/Air/Sub/NETC

Functional AreaManager

OPNAV – N00T


OPNAV – N00T

Executive SteeringCommittee

(ESC)

FunctionalRequirements Board (FRB)

Executive SteeringCommittee

(ESC)

FunctionalRequirements Board (FRB)


OPNAV – N12 (proposed)


OPNAV – N12 (proposed)


OPNAV – N79


OPNAV – N79

Functional AreaManagerOPNAV

Functional AreaManagerOPNAV

Columbus Technologies-Prime Support ContractorColumbus Technologies-Prime Support Contractor

AIM & Navy Training Standards• AIM follows ISD rules of the PADDIE model • AIM I Built on NAVEDTRA 131A Personnel Performance Profile

(PPP) Based Curriculum Model• AIM II Built on NAVEDTRA 130A Task Based Curriculum Model• Traditional AIM links content to CTTL / PPP tables• AIM continues support for traditional 130/131 content formats

as well as ILE / RIT II / Competency-based content rules per evolving NETC & Navy Standards

• AIM outputs Printable Material (PDF), SCORM-compliant XML Files (LMS, electronic

classrooms, repositories), CeTARS CMS Web service, & Database export for use in other AIM systems or content authoring tools

AIM Modernization Timeline

Baseline through April 2008

AIM I/II Rel 3.2.1

NAVEDTRA 130/131(per FRB guidance)

ILE FUNCTIONAL

REQTS(per FRB,,

etc.)

Traditional

AIM I/II Rel 3.3w/ LO ModuleDistributed by

NMCIMay-June 2008

Transition toAIM Modernization

AIM I/II Rel 4.0May-Jun 2009

MODERNIZED AIM SYSTEMAIM I/II Rel 4.1May-Jun 2010

Current Situation

Transitional System

Proposed Solution

SYSTEM

REQUIRE-MENTS

ILE FUNCTIONAL REQTS

(per ILE Content Dvlp Hdbk, etc.)

ILE, DOD, CIO TECH REQTS(SOA, EDE,

.NET)

R&D EFFORTS

(ISTDAS, etc)

MODERNIZATION PLAN

Why Modernized AIM?

Modernized AIMcan tie the entire process together

Modernized AIMcan tie the entire process together

Learning Content

DvlpAnd

Maint(learning objects tied to uniquely

ID’d and versioned learning

objectives)

LearningContent Planning

(uniquely ID’d and versioned

learning objectives,

content outline, content mgmt

data)

Baseline Performance

Reqts

Performance Reqts

(job-task analysis data,

qualifications, competencies)

LearningContent

Storage andDelivery

(learning object aggregations

managed via ties to learning objectives)

Performance Reqts

Updates

Content Outline Draft w Versioned

Learning Objectives

and Metadata

Versioned Learning Objective Updates

Baseline Learning Content

Versioned Learning Content Updates

Change Impact Reporting(based on

performance reqts updates; specifies learning objectives

that may need changing)

Change Impact Reporting

(based on learning objective updates; specifies learning objects that may need changing)

List of learning objects

linked to impacted learning

objectives

Traditional AIM Focus Areas

AIM Considerations• History of AIM – consistent success in past, updated over

time, now extending to ILE / RIT II / Competency-based learning & leveraging historical ROI & TOC Reduction

• One GOTS tool supporting: – Traditional content development/maintenance– Migration of traditional to new (ILE/RIT II)– New development (ILE/RIT II)

• Gaps in current Navy Training Environment:– ILT in ILE suite– JTI/NJA/NLOS links to learning content– Integrated, performance-based design, development, and

maintenance of both ILT and self-paced learning content– Automated surveillance capability to drive down significant total

ownership cost of learning content• Modernized AIM can fill those gaps

Summary• What can AIM do for Centers?

– Leverage historical strengths in standardized content design, development, surveillance, maintenance, production, management, and user support to apply to Traditional (130/131) & Future (ILE / RIT II / Competency-based) training content

– Strong support for RIT II themes – especially “Tie Learning to Navy Work” & “Navy Learning Continuums”

– AIM has team, contract, and user community infrastructure in place to make this happen

Summary (Continued)

• What AIM program needs from Centers?– Active AIM Users:

• Participate in the FRB and supporting IPTs • Provide input to improve the toolset

– Non-AIM users:• Try AIM on a small scale (Traditional/Modernized)

– Get training and assistance to support trial efforts

Upcoming AIM Training ScheduleDate Topic

12-Nov-08 Overview of AIM Program & Software: Schedule of Upcoming Web meetings

10-Dec-08 AIM: Training Project Plan (TPP)

7-Jan-09 AIM: Course Training Task List (CTTL)

21-Jan-09 AIM: Learning Objectives

4-Feb-09 AIM: Course Outline of Instruction (COI)

4-Mar-09 AIM: Course Master Schedule (CMS)

18-Mar-09 AIM: Training Course Control Document (TCCD)

1-Apr-09 AIM: Learning Content Overview

15-Apr-09 AIM: CPM Overview of TPP & TCCD Functionality

29-Apr-09 AIM: CPM Project Development

13-May-09 AIM: Overview of LO Module

** All Training at 1500 EST w/ Webmeeting & Phone info posted at AIM website

Points of Contact, Website• Program Manager

Jake [email protected]

• Asst Program ManagerPatti [email protected]

• Software Engineering/Help DeskRon [email protected]

• ISD LeadPaul [email protected]

AIM Web Pagehttp://aim.aimertech.com/aim

Questions?

Backup Slides

Central Site

• SWS AIM I Metaframe Central Site

• CNATT Prototype Metaframe Instance

• CNATT Central Site Implementation Planning

• Options for SLC Implementation

SWS Central Site

• Operational since Jul 07 on fedsun server at NAWCTSD Orlando for all SWS curricula

• Metrics:– 60 users (6-8 concurrent)– 33 courses– 2+ gb data storage (AIM database plus IMI)– 6 geographically dispersed user sites – TTF Bangor/Kings Bay;

contractors from Cocoa Beach, FL to Pittsfield, MA to Anaheim, CA

• 99%+ availability• Speed/responsiveness equal to previous local PC / LAN

operation

SWS Central Site(contd)

• Integrated LP/TG development, surveillance, and maintenance by all community activities on single Orlando database

• TTFs download approved baseline curricula in SCORM 2004/XML output format for use in Elite-equipped electronic classrooms

• Only performance lags are natural longer times to upload large graphic files, import large courses from / export to remote AIM instances

• Primary availability issues have been working with NETWARCOM on information assurance (IA) certifications for FEDSUN servers

SWS Central Site(contd)

• AIM I software operates exactly the same as local stand-alone or LAN instances from user’s perspective

• Some enhanced management capabilities:– IETM interface configuration data– more granular privilege levels for multiple

curriculum managers

• 1/3 time CSS System Administrator with rapid learning curve when he replaced the system implementer in Mar 08

CNATT Central Site Prototype

• Small (5 user) independent AIM II instance set up in response to local TRANET installation problems at CNATT Unit @ Tinker AFB

• Set up from scratch on FEDSUN server within 2 hours

• On-line since mid-August with no problems• Required 2-hour Web-meeting for end user

familiarization with Metaframe implementation – no AIM user training required

Central Site Advantages• One centrally located database (configuration control)

– Single authoritative source for a given curriculum throughout the community– Real-time collaboration among geographically dispersed staff (e.g., Center staff working

directly with training facility, NAVSEA, ISEA, or contractor staff)• No need for import/export-based database synchronization among disconnected sites• Everyone performing maintenance in same database• No IMI conflicts – all developers and users for all courses using the same library of

IMI files• No requirement to distribute approved courses – end users can generate SCORM

XML files and/or print PDF / paper LP/TG direct from Central Site• Great time and money saver – no need to move export file and/or paper curricula

from site to site• Immediate access to software updates simply by posting on Central Site server – no

delays waiting for NMCI certification or complex scheduling to coordinate local updates and prevent version conflicts

• Users can access AIM from any PC with internet access and CAC reader with desktop software installation and maintenance

• Real-time Center online approval

AIM Team Experience• Technical experience in programming,

maintaining, and supporting AIM and related applications:– 48 total manyears with the AIM application with

excellent notices from govt technical staff and user community

– 25 total manyears with large-scale desktop/LAN SQL Server database applications

– 19 total manyears with Web-based SQL Server applications (4 years with NAVSPECWARCEN training admin applications with lessons learned applied to 2 years of large-scale CPM development and support)

AIM Team Experience(contd)

• Functional experience in requirements definition, user testing, user training, and help desk support:– 45 manyears with the AIM application with excellent

notices from govt technical staff and user community– 10 manyears with Web-based SQL Server

applications (4 years with NAVSPECWARCEN training admin applications with lessons learned applied to 2 years of large-scale CPM development and support)

AIM Team Experience(contd)

• Functional and technical team has broad and deep ties across the AIM user community and within specific warfare training communities:– Undersea warfare: Tom Travers – 15 years– Surface warfare: Jay Burton – 10 years;

Jamie Stewart – 15 years– Aviation maintenance: Paul Graf – 5 years

AIM Software Engineering

• AIM I/II (including CPM and LO Module) are FAM approved and registered in DADMS

• User community based requirements definition process via Functional Requirements Board

• Existing and planned Web service interfaces with CeTARS• Experience in JCIDS/DODAF methodology and artifacts• Extensive work with ILE enterprise architecture team and

initial Enterprise Data Environment (EDE) development• AIM team appraised and certified for CMMI Level II in Aug 07

with no weaknesses

AIM Output Examples

Training Project Plan

Instructor Comp Worksheet

Course Training Task List

Learning Objectives

Curriculum Outline of Instruction

COI Summary Report

Course Master Schedule

CMS Summary Report

Training Course Control Document

• The TCCD is a product that includes all the information from:– TPP– CTTL– LO– COI– CMS

• Format is similar to the TPP output• The next 5 slides are TCCD samples

Lesson Plan/Instructor GuideWithin AIM

Lesson Plan/Instructor Guide.pdf version

Lesson Plan/Instructor Guidehtml version

Lesson Plan/Instructor GuideSCORM 2004 version

Hot Link to TG Sheet

Instructor Display of Media

Hot Link to Supporting Media. Used to support the LP vs delivery of the LP

Instructor Display of Media (Cont’d)

Open in New Window for display to Students when instructors have a dual monitor setup. For single monitor configuration, clicking the hyperlink will display to the front of the classroom.

Instructor Display of Media (Cont’d)

Supporting media displayed to the students

Trainee Guide/Student GuideWithin AIM

Trainee Guide/Student Guide.pdf version

Trainee Guide/Student GuideSCORM 2004 version

Course Management DifferencesTraditional AIM vs Modernized AIM

Course Management Functionality

Traditional AIM AIM Modernized (CPM/LO Module)

Resources - Equipment/Non-Equipment/Funding Manpower/Facilities

Full support in TPP and TCCD. Locked or Approved TPP and TCCD can only be modified by users with appropriate privileges.

Limited TPP capability for capturing resource categories and approval process.

Fleet Performance Requirements

Full support using CTTLs in AIM II and PPP Tables in AIM I. Performance requirements are linked to authoritative technical manuals and policy or procedural documentation for surveillance/maintenance purposes and change impact reporting. Performance requirements can only be modified by users with appropriate privileges.

Supports fleet performance requirements in the form of NJA Skills Data. Requires AIM Team import and support when updating. Versioning of Skills Data, linking resources to performance requirements, and change impact reporting not yet complete.

Learning Objectives

Full support for building Learning Objectives while linking to performance requirements and resources for surveillance/maintenance purposes and change impact reporting. Learning objectives can only be modified by users with appropriate privileges.

Full support for building Navy Learning Objective Statements linked to NJA Skills Data. Versioning of NLOSs, linking of resources to NLOSs, and change impact reporting not yet complete. NLOSs can only be modified by users with appropriate privileges.

Curriculum Outline of InstructionFull COI support. COI can only be modified by users with appropriate privileges.

Full COI support. COI can only be modified by users with appropriate privileges

Course Management DifferencesTraditional AIM vs Modernized AIM (Cont’d)



Course Master ScheduleFull CMS support. CMS can only be

modified by users with appropriate privileges.

No CMS support. FRB input required.


Full TCCD support. TCCD output includes training front matter, course data, learning objectives, curriculum outline of instruction, course master schedule, and resource requirements list. TCCD can only by modified by users with appropriate privileges.

No TCCD support. FRB input required.

Lesson Plan/Instructor Guide

Full LP support that links discussion points and related instructor activities to performance requirements, learning objectives, and resources for surveillance / maintenance purposes and change impact reporting. Instructor materials can be produced in several formats (print, pdf, SCORM 2004, and html) for delivery in the classroom. LPs can only be modified by users with appropriate privileges.

Full LP support that links learning objects to resources for surveillance/maintenance purposes and change impact reporting. Development in work to include linking of NJA Skills Data and NLOSs to learning objectives to further enhance change impact reporting capabilities. Instructor materials can be produced in several formats (print, pdf, SCORM 2004, and html) for delivery in the classroom. Privileges for modifying learning content and learning object management still being defined. FRB input required.

Course Management DifferencesTraditional AIM vs Modernized AIM (Cont’d)



Training Guide/Student Guide

Full TG support that links TG Sheets (Outline, Information, Diagram, Job, Problem, and Assignment) to performance requirements, learning objectives, and resources for surveillance/maintenance purposes and change impact reporting. Student materials can be produced in several formats (print, pdf, and included in the LP SCORM 2004 package) for delivery to the student. TGs can only be modified by users with appropriate privileges.

Full TG support that links TG Sheets (Outline, Information, Diagram, Job, Problem, and Assignment) to resources for surveillance/maintenance purposes and change impact reporting. Development in work to include linking of NJA Skills Data and NLOSs to TG Sheets to further enhance change impact reporting capabilities. Student materials can be produced in several formats (print, pdf, and included in the LP SCORM 2004 package) for delivery to the student. Privileges for modifying TGs are still being defined. FRB input required.

Content Delivery Methods for ILE compliant learning content developed using the AIM Learning Object Module

AIM LO Module Content viewed in an Internet Browser

AIM LO Module Content running

from the Navy’s LMS GAT Server

AIM LO Module Content

Running in Rustici Viewer

AIM LO Module Content Running

in the Navy’s LCMS

AIM LO Module Assessments in Perception

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Authoring Instructional Materials (AIM) Background brief for Learning Centers

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