August 5, 2014August 5, 2014Gilruth Center: The Alamo BallroomGilruth Center: The Alamo Ballroom

9:00 a.m.9:00 a.m.

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Welcoming RemarksWelcoming Remarks

Jeffry WhiteJeffry WhitePACC ChairPACC Chair

Restrooms can be found in the hallway outside this ballroom.

Fire exits are the front entrance and side exit doors. In the event of a fire, you must move at least 75 ft away from the building.

Fire Exits

Fire Exit

Fire Exit

Restrooms

Safety and Administrative InformationSafety and Administrative Information

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Topic Presenter

Conference Registration 8:30 a.m. – 9:00 a.m.

Welcome and General Information Jeffry White

Orientation and Procurement Overview Rose Stokes

SOW, J Attachments, DRD(s), Model Task Order Project and Sample Project

Jeffry White and Sandra Tetley

Overview of RFP Rose Stokes

Safety and Health Programs Sergio Leal

Site Tour Info, Tips and Closing Remarks Rose Stokes

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Orientation and Procurement Orientation and Procurement OverviewOverview

Rose StokesRose StokesContract SpecialistContract Specialist

These slides are not to be interpreted as a comprehensive description of the procurement strategy or requirements in the RFP

To the extent there are any inconsistencies between this briefing and any future RFP, the RFP will govern

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Purpose of Pre-proposal ConferencePurpose of Pre-proposal Conference(Orientation)(Orientation)

The purpose of this Pre-proposal Conference is to help industry understand the Government’s requirements

Questions:– Verbal questions will not be entertained during the conference – Official responses to written questions received by the

Contracting Officer will be posted to the PACC procurement website

– The deadline for submitting questions is August 11, 2014

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Source Selection Authority −Carrie Mulholland, Team Lead Johnson Space Center

Acquisition Team− Keshia Guinn, Contracting Officer− Jeffrey Haught, Technical− Patricia Kolkmeier, Technical− Charles Noel, Technical− Rose Stokes, Contract Specialist− Sandra Tetley, Technical− Jeffry White, Technical

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Contract Specialist: Rose StokesRose.E.Stokes@nasa.gov281-244-1450

Contracting Officer:Keshia GuinnKeshia.L.Guinn@nasa.gov281-483-4177

PACC web address: http://procurement.jsc.nasa.gov/pacc/

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Ombudsman (NFS 1852.215-84): “…before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the Contracting Officer for resolution … If resolution cannot be made by the Contracting Officer, interested parties may contact the installation ombudsman …”

Address/Phone:NASA Johnson Space Center2101 NASA ParkwayMail Code: ACHouston, TX 77058Phone: (281) 483-3157

Perri.e.fox@nasa.gov

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Contract SOW, J Attachments, DRDs Contract SOW, J Attachments, DRDs Overview, Model Task Order Project and Overview, Model Task Order Project and

Sample ProjectSample Project

Jeffry White and Sandra TetleyJeffry White and Sandra Tetley PACC Team MembersPACC Team Members

The contract SOW is composed of five sections, which outlines the following:

−General Requirements−Strategic Planning Requirements −Design-Build and Design Services Requirements−Construction Requirements−Historic Preservation Requirements

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Safety and Health (S&H) Plan◦ General S&H plan required with proposal

◦ Site Specific S&H plan required from the contractor, if the model task order is awarded

Standard Labor Categories◦ Intended to broadly group proposed labor into a

manageable number of categories

◦ Guidelines are specified in section J.3 of the solicitation and will remain a part of the contract

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Environmental and Energy Consuming Product Compliance Reports

◦ Used to complete JSC’s required annual report to NASA HQ on affirmative procurement, waste reduction, energy efficient product procurement, and ozone depleting substances.

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For selection purposes: 2 projects will be priced and evaluated under the solicitation

◦Model Task Order Project “Remodel Gilruth Shower Rooms”

◦Sample Task “Historic Survey and Evaluation of Building 49”

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This is a design-build project and involves the renovation of the men’s and women’s shower rooms, Rooms 145BA and 121A respectively, located in the Gilruth Recreation Center, Building 207. The new shower rooms shall include 10 private shower stalls with individual dry changing areas and floor drainage shall be increased since it has been a constant problem. An equipment closet shall also be included in the men’s locker room 145B to store cleaning equipment and supplies. The contractor shall provide a set of construction drawings stamped by the PE registered in the state of Texas and perform all necessary construction activities to complete this remodel.

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Contractor Safety and Health Program (Specification Section 01 41 00 00 80)• Contractor shall have ZERO incidents as a goal• Site/Contract Specific Safety & Health Plan must be approved before Notice to

Proceed will be issued• Minimum Safety Training Requirements Part 1.8.5

Contractor Quality Control (Specification Section 01 45 04 00 80) • Quality Control Plan must be approved before Notice to Proceed will be issued

LEED and Commissioning• Not applicable for this project

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• Demolition (Specification 02 41 00.00 80) & Construction and Demolition Waste (Specification Section 01 74 19.00 80)

SCRAP METAL & ELECTRICAL WIRING: All scrap metal and electrical wiring removed on this project becomes property of the

contractor. The contractor will document the recyclable scrap metal and provide the government with weight tickets and receipts for waste management documentation.

Scrap Metal is defined as (banding, stud trim, ductwork, piping, rebar, roofing, other trim, steel, iron, galvanized, stainless steel, aluminum, copper, zinc, lead brass, bronze)

EQUIPMENT: Any building equipment that remains the property of the government will be identified by

the Project Manager. All other equipment shall be removed by the contractor. The contractor will provide the government with weight tickets and receipts of all recycled

equipment for waste management documentation.

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The contractor shall provide a comprehensive historic survey and evaluation of Building 49, Vibration and Acoustic Test Facility that is in keeping with the guidance outlined in National Register Bulletin 24: “Guidelines for Local Surveys”; Include recommendations for National Register of Historic Places eligibility, applying the National Register criteria; Perform research to develop a comprehensive historic recordation that meets historic preservation standards; Conduct interviews with Facility Managers and selected personnel regarding the history and uses of the facility; Develop and execute a mitigation plan for the preservation of the facility in coordination with the JSC Historic Preservation Officer (HPO); Coordinate with the JSC HPO for photographic and geographic information system (GIS) support.  The contractor shall design historic recordation and mitigation so that it may be placed on the JSC Historic Preservation Website. The contractor shall develop a landscape plan for green space or natural landscape should the facility be demolished. Landscape shall be suitable for the Historic District.

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Overview of Overview of RFPRFPNNJ14510750RNNJ14510750R

Rose StokesRose StokesContract SpecialistContract Specialist

The actual solicitation issued and its amendments take precedence over this conference

Competition: 8(a) Set-aside; NAICS Code 236220 and Size Standard $36.5M

Period of Performance: −Basic Contract: February 10, 2015 to February 09, 2018

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Type of Contract: Firm-Fixed-Price (FFP) with FFP Indefinite Delivery/ Indefinite Quantity (IDIQ) task orders

−IDIQ Task Orders issued will be priced using the not-to-exceed established rates in B.6 “IDIQ Task Order Pricing” for the skills listed in the B.6 table.

−B.3 IDIQ Minimum and Maximum Ordering Limits – Minimum Contract Total - $5,000, NTE Maximum Contract Total - $9,500,000

−The Task Order Placement Process is described in Clause H.8

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When reading the RFP, note that:−Important information is contained in the contract SF 1442, the

task order SF 1442 and the numerous clauses and provisions that have been incorporated, via full text and/or referenced text, throughout the document

−Clauses incorporated by reference have the same force and effect as if they were included in their full text

−Section J includes documents, exhibits, and other attachments• For example, Data Requirement Descriptions (DRD) and Standard

Labor Category Descriptions

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The System for Award Management (SAM) is the Official U.S. Government system that consolidated the capabilities of the:

◦Central Contractor Registration (CCR)/Federal Register;

◦Online Representations and Certifications Applications (ORCA); and

◦Excluded Parties List System (EPLS).  

The SAM website is located at:  https://www.sam.gov/portal/SAM/#1.

If you had an active record in the CCR database, you have an active record in SAM.

Your CCR username will not work in SAM. You will need a new SAM User Account in order to register or update your entity records in SAM.

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If a subcontracting, teaming partner, affiliated company arrangement is proposed, Offerors shall include specific detail as defined in the RFP (L.19-4, d) so that the Government can determine that the prime contractor making the offer will be performing the primary and vital requirements for the contract.

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The Government intends to evaluate proposals and award a contract without discussions with offerors.

(except clarifications as described in FAR 15.306(a)).

The offeror’s initial proposal should contain the offeror’s best terms.

The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

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Volume I – Technical Proposal

o Bonding Capacity

o Registered Professional Engineer Documentation

• Capable of stamping and sealing design documents in the states of Texas and New Mexico

o Cultural Resource Management Certification

Volume II – Past Performance Information

o Past Performance Information Summary

o Offeror’s Project Listing

o Past Performance Questionnaires

• Must come directly from the Offeror’s contract customer

o Safety, Health And Environmental Past Performance Supplement

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Volume III—Price Proposal

o Price of the Model Task Order “Remodel Gilruth Shower Rooms”o Price of the Sample Task “Historic Survey and Evaluation of Building 49”

o IDIQ Excel Pricing Model (for Contract Labor Rates)

Volume IV— Other Required Documentation For Awardo Model Contracto Model Task Ordero Contractor Systemso Subcontracting, Teaming Partner, Affiliated Company Arrangement

Information

Riddle: For those offerors who are determined to be technically acceptable (i.e. pass the Technical Proposal Factor), tradeoffs will be made between past performance and price. Past Performance is significantly more important than Price.

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► Instructions for proposal arrangement and page limitations are specified in solicitation section L.18-2.

► Offerors shall submit their proposals in accordance with those instructions.

► Pages and foldouts not conforming to the definition of a page and pages submitted in excess of the limitations specified will not be evaluated by the Government.

► Pay close attention to ensure that the number of pages, page margins, font type, font size, and page size are in conformance to the solicitation requirements.

► Some volumes/sections are subject to a page limitation and others are not.

► Proposal information must be provided in the correct volume.

► Proposal information in a page-limited volume or section should not be moved to another volume/section without such page limitations.

► Having non-conforming pages not reviewed by the Government may affect the government’s evaluation of a proposal, and how this proposal is ultimately rated.

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Sergio LealSergio LealSafety and Test Operations DivisionSafety and Test Operations Division

Safety & Health ProgramsSafety & Health Programs Guidelines for Responding to Safety Requirements in Guidelines for Responding to Safety Requirements in

the Request for Proposal (RFP)the Request for Proposal (RFP)

NASA safety objective is to avoid loss of life, personal injury and illness, property loss or damage, or environmental harm resulting from any of its activities and to ensure safety and healthful conditions for persons working at or visiting NASA facilities

NASA complies with all applicable regulations◦ NASA safety and health requirements◦ Requirements of those federal agencies with regulatory authority

over NASA such as OSHA, EPA, and DoT

NASA requires every employee to report workplace hazards◦ NASA ensures that there is no reprisal to personnel for reporting

unsafe or unhealthy conditions

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The NASA Safety Policy stresses the individual responsibility of each employee for their own safety and that of their co-worker. Risk within the work environment must be managed to control hazards and continuously improve workplace conditions.

The Occupational Safety and Health Administration (OSHA) has recognized JSC as a leader in health and safety by awarding the “Star” designation level of achievement in the Voluntary Protection Program (VPP).

As a VPP Star Site, JSC has a comprehensive and successful safety and health program, is below the national average for the industry in injury/illness rates, has demonstrated good faith in dealing with OSHA, and serves as a safety & health mentor to regional industry.

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All contractors performing work at JSC shall comply with all applicable safety and health requirements ◦ Occupation Safety and Health Administration (OSHA) regulations◦ JPR 1700.1, JSC Safety and Health Handbook◦ SPEC 01 41 00, Contractor Safety and Health Program

JSC does not assume the responsibility of the “employer” for contractor employees◦ Contractor employer is responsible for the safety of its own employees

Every onsite contractor shall have and conform to a written safety and health plan

Failure to comply with safety and health requirements may result in actions such as contract termination and exclusion from future contract awards

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• Contractor’s Safety & Health Program requirements are specified in Spec 01 41 00 – major elements include:

Safety & Health Program General Provisionso Safety Meetings; Inspections and Hazard Tracking;

Mishap Investigation and Reporting; Statistical Information

Safety and Health System Organization Requirementso Include requirements for Safety & Health Staffing

Special Safety & Health Program Requirementso Address specific hazardous operationso Other key areas include Pre-use Planning; Emergency

Response; Training

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• Contractor’s Safety & Health Plan requirements are specified in SPEC 01 41 00 Requires the following S&H Plan submittals:

o Contractor's General Safety and Health Plan - describes the Contractor’s overall Safety and Health Program. This Plan shall be submitted and approved by the Government prior

to contract award.o Contract (Site) Specific Safety and Health Plan - describes how the

Contractor’s General Safety and Health Program will be tailored to the activities on this contract. This Plan shall be submitted and approved by the Government prior

to work being started.o Subcontractor Safety and Health Plan - The Contractor shall submit

detailed, written Subcontractor Safety and Health Plans. Subcontractor plans shall be approved prior to subcontractor work

being started Minimum contents of each of the safety and health plans are listed in SPEC 01

41 00

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When performing tasks under this contract, the contractor shall:◦ Ensure protection of personnel, property, equipment

and environment◦ Ensure compliance with all NASA policies and

requirements◦ Ensure compliance with all Federal, State, and local

regulations for safety and health◦ Ensure compliance with approved Safety and Health

Plans

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NASA Federal Acquisition Regulation Supplements (NFS)http://nais.nasa.gov/FAR/

NFS 1852.223-70 - Safety and Health NFS 1852.223-73 - Safety and Health Plan NFS 1852.223-75 - Major Breach of Safety or Security

General NASA informationhttp://www.nasa.gov/

Occupational Safety & Health Administrationhttp://www.osha.gov/

Department of Labor - OSHA (VPP website)

http://www.osha.gov/dcsp/vpp/index.html JSC Safety and Health handbook (JPR 1700.1)

http://jschandbook.jsc.nasa.gov/

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We’ll visit the Gilruth Shower Rooms and Building 49

Site tour buses are provided for transport to Building 49

Badges are required for entrance onto JSC grounds

You are expected to follow the Contracting Officer’s Representative (COR) at all times

Any response to verbal questions during the conference or site tour shall not be construed as an official answer

Hard-hats, glasses, and other protective gear are not necessary for the site tour

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For your proposal to be considered timely, your package must be delivered to Building 420 by the due date and time stated in the RFP.

Review all proposal delivery instructions with your courier to stress the importance of timeliness and the proper location of delivery.

o Shipping and Receiving will give your courier a receipt of delivery.

When delivering a proposal in person, remember to deliver the proposal through Gate 4, and not through the Central JSC Gate 1.

If you choose to deliver in person on the due date, remember that late flights, traffic jams, and congestion in the JSC area may affect the timeliness of your proposal.

Review the proposal instructions and coordinate with the point of contact in advance of the delivery.

Thank you for attending the Thank you for attending the Johnson Space CenterJohnson Space Center

Pre-proposal Conference for the Planning and Pre-proposal Conference for the Planning and Accelerated Construction Contract (PACC) Accelerated Construction Contract (PACC)

AcquisitionAcquisition

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