August 23, 2016 BOARD OF DIRECTORS WORKSHOP 6:00 PM … · All reports are aligned to the...

August 23, 2016

BOARD OF DIRECTORS WORKSHOP 6:00 PM BOARD OF DIRECTORS REGULAR MEETING 7:00 PM

Newberg School District Board Room • 714 E 6th St. • Newberg, Oregon 97132

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NewbergSchoolDistrict29JWorkshop•August23,2016•6:00PMRegularBoardMeeting•August23,2016•7:00PMNewbergSchoolDistrictBoardRoom TheBoardofDirectorsoftheNewbergSchoolDistrict29Jwillmeetat6:00p.m.onTuesday,August23,2016intheNewbergSchoolDistrictOffice,714EastSixthStreet,Newberg,OR97132todiscussandtakeactiononminutes,personnelanddonations.Businessitemsmayinclude:

I.WorkSession6:00–7:00PMa. Goals

II. Adjourn

I. CalltoOrderRegularMeeting7:00PMII. ReturntoRegularMeetingIII. FlagSaluteIV. ReviewAgenda.................................................................................ToddThomas,BoardChairV. PublicCommentsVI. ConsentAgenda...............................................................................ToddThomas,BoardChairVII. Board&SuperintendentComments

a. BoardCommentsb. SuperintendentCommentsc. StudentRepresentativeComments

VIII. Reportsa. MonthlyFinancialReport…………………………………………………………….GwenGardner,CFOb. LegislativeUpdate……………………………………..Dr.KymLeBlanc-Esparza,Superintendent

IX. Policies-SecondReading...............................................................................PolicyCommitteea. GBMA–Whistleblower,Newb. GBM–StaffComplaints,Revised

X. FutureAgendaItems.......................................................................ToddThomas,BoardChairXI. Adjourn

NewbergSchoolDistrictisanequalopportunityeducatorandemployer.Personshavingquestionsaboutorrequestsforspecialneedsandaccommodationsshouldcontactthe

BoardSecretary;Phone:503-554-5041;NewbergSchoolDistrict,714EastSixthStreet,Newberg,Oregon._______________________________________________________________________________

Posted:August17,2016

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NewbergSchoolDistrict29JBoardMeetingDate:August23,2016 ITEM: Goals WORKSHOPDISCUSSIONPRESENTER:ChairThomas

2015-2016BoardGoals

1)TheBoardwillsupportcontinuousimprovementinstudentachievementtomeetorexceedstateandfederalstandardsthrough:• PolicyDevelopment• ResourceAllocation• LeadershipandAdvocacy

2)TheBoardwillalignresourceswithDistrictandBoardGoals.3)TheBoardwillfosterpartnershipswithcommunity,businessandfamilies.4)TheBoardwillcommittoimprovementandgrowththroughBoardeducational

opportunities.5)TheBoardwillprotectthecommunity’sinvestmentinthedistrict’sfacilities.6)TheBoardwilltakeleadershipinplanningforthefuturethroughimplementationoftheStrategicPlanandengagingdistrictstaff,students,parentsandcommunity.2015-2016DistrictGoals

1)NewbergPublicSchoolswillachievehighacademicstandardsandattaincontinuousimprovementinstudentlearningby:

• ImplementingDistrictStrategicPlanandSchoolImprovementPlansthatarealignedwithCommonCoreStateStandardsandmeasuredbytheDistrictAchievementCompact.

• SupportingProfessionalLearningCommunities.• Increasingthegraduationrateinpursuitofthestate-wideOregon

40-40-20goal.• Settingacademicgrowthtargetsinallstudentpopulations.

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• Implementingstrategiesthatpromotesafe,respectfulandresponsiblestudentbehaviortowardthegoalofdevelopingcontributingcitizens.

• Hiringandretaininghighlyqualifiedstaff.• Utilizing21stcenturytechnology,instructionalstrategiesand

curriculaprogrammingthatpreparesstudentsforcollegeandcareer.

2) NewbergPublicSchoolswillenhancestudentlearninganddevelopmentthrough

thearts,professionalandtechnicalopportunities,extra-curricularactivities,andotherenrichmentexperiences.

3) NewbergPublicSchoolswillprotectthepublic’sinvestmentbyplanningand

budgetingforcyclicalandpreventativefacilitymaintenanceandbycollaboratingwithourcommunitytodeveloplong-rangeplansforfacilityreplacement,expansionandremodel.

2015-2016SuperintendentGoals1) Implementationofthe5yearStrategicPlan.TheDistrictStrategicPlanhasbeen

developedandatimelinehasbeenestablishedforthegoalsundereachofthefivepriorities.Someofthegoalshavealreadybeenaccomplished,somewillbedonethisyearandotherswilltakethefullfiveyearstoaccomplish.

a. SeniorStaffhasworkedtoestablishownershipofeachofthegoalswithinthe

StrategicPlan,timelinesforaccomplishmentandtheresourcesnecessary.b. PresentStrategicPlanvisionandmissiontoallstaffatthebeginningofthe

schoolyeartosetthestagefortheworkprincipalswilldothroughouttheyeararounddistrictpriorities.

c. Workwithprincipalsthroughouttheyeartosupportthemastheydevelopunderstandingofdistrictprioritiesandhowtheworkoftheirschoolrelatestotheoverallgoals.

d. EstablishBoardcalendarofmeetingagendasthatincludeannualreportsaroundenrollment,humanresources,studentachievement,graduationrate,climateandculture,resourceandassetmanagementetc.AllreportsarealignedtotheprioritiesestablishedintheStrategicPlan.

e. UtilizetheStrategicPlangoalstoinformtheworkoftheAchievementCompactCommittee,TeachingandLearningCouncil,SchoolImprovementPlans,DistrictContinuousImprovementPlan/IndistarPlanandthebudgetplanningprocess.

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2) StudentAchievement–Increasegraduationrate,exceedthestateaveragein

bothachievementandgrowthinreadingandmathatallgradelevelsandinallsub-populations;exceedthestateaverageinachievementforwritingandscience.

a. Utilizethesystemcreatedin2012-2013tomeetwitheachschoolprincipalbi-monthlytolookatschoolimprovementgoalsandconductwalk-throughstoobserveinstruction.Thisinvolvesadebriefprocessthatutilizesthelensesofbestpractices/effectiveinstruction,schoolimprovementgoalsforinstruction,examinationofinstructionaltrends,studentachievementdataandneedsofstaffaroundprofessionaldevelopment,resourcesneededetc.

b. WorkwithSeniorStafftoreviewstudentachievementdataandestablishDistrictContinuousImprovementPlan/IndistarPlan.Theplanshouldincorporatethegraduationrategoals,goalsateachgradelevelforreading,writing,mathandscience.Further,theplanshouldsetgoalsfordemographicsub-groups.

c. UtilizethedataanalysisoftheAchievementCompactCommitteetoreviewtheStrategicPlangoals.Theplanshouldreflecttheobservationsfromthedatawithplanstoaddressanyachievementgapsandchallenges.

d. DevelopfeedbackloopprocessfortheTeachingandLearningCounciltoprovidefeedbacktoschoolsaroundtheirSchoolImprovementPlansandaprocessfortheplanstobesharedinaSchoolPrincipalPLCprocessforfeedback.

e. ContinuetoworkwithCatalysttoimplementtheirDiscoveryprogram.Supporttheirworkaroundmiddleschoolexpansionaswellasdrop-outrecovery.Finally,workwiththehighschooltomonitorcreditrecoveryeffortsforeffectiveness.

f. Supporttheimplementationofstandards-basedreportcardsatelementarywhichwillbetterreflectstudentprogresstowardstandards.

g. Implementnewmiddleschoolschedulewhichincreaseseachacademicdayby20minutes,nettinganoverallincreaseof41hoursofacademictimeperschoolyear.

h. Supportnewhighschoolleadershipintheexaminationandanalysisofsystemstodeterminerootcauseofachievementgapsandbelow-averagestudentperformance.

i. Supportnewhighschoolleadershipintheimplementationofnewhighschoolstructure.

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j. EstablishpositionsofDirectorofTeachingandLearning,TitleprogramsandProfessionalDevelopment(1position)andInstructionalTechnologyCoordinatortosupportStrategicPlanpriorities.

k. ImplementuseofMAPandFASTtoprovidedatatoteacherstohelpinforminstructioninliteracy,mathandscience.

l. ImplementAssessmentDaywithintheacademiccalendartominimizelostinstructionaltimefortheadministrationofassessments.

m. Continuetoexaminecurrentsystems,structuresandpoliciestodetermineimpactonstudentachievementgaps.Identifydeficienciesinsystemstosupportstudentswhoareunderservedorunderachieving.

3) 21stCenturyLearning

a. UtilizethenewInstructionalTechnologyCoordinatortoanalyze

currentstatusoftechnologyinthedistrictandbuildvisionfordigitalconversion.

b. Developplanforprofessionaldevelopmentandteachersupportintheimplementationofeffectiveinstructionalpracticesintegrating21stcenturyskills.

c. WorkwithDirectorofTeachingandLearningandTLCtoensurethe5C’sareapartofthePLCworkthatisdoneineachschool.

d. SupportTLCmembersandbuildingadministratorsinthepresentingandsharingoftheguidingdocumentscreatedbyTLCdefiningeffectiveinstructionalpractices.

e. SupportstaffintheimplementationoftheSTEMandCTEgrantdesignedtoexpandupontheSTEMprogrammingingrades6-8withsummeracademyoptionsforstudentsthatgivethemauthenticlearningexperiencesandexposesthemtopre-engineeringandengineeringopportunitiesingrades9-12andintopost-secondaryfields.

f. SupporttheChampionsofSTEMprofessionallearningcommunityintheireffortstocollaborateandexamineteachingpractices,buildauthenticlearningexperiencesforstudentsandincreasestudentachievementinscience.

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4) EducatorEfficacy–Ensurequalityinstructionforeverystudent,ineveryclassroom,

everyday.

a. Establishexpectationsthatallbuildingprincipalswillbeineachclassroomaminimumof15timesovertheacademicyear.BoththeSuperintendentandAssistantSuperintendentwillspendtimewithinstructionalleadersofeachschoolinclassroomsanddebriefingaboutinstruction.Allleaderswillutilizethewalkthroughstructuretotalkaboutinstructionandworktogethertoestablishcommonexpectationsaroundbestpracticesandeffectiveinstruction.

b. ContinuetheworkwithTLCaroundeffectiveinstruction,bestpracticesandtheworkofaPLC.ThisgroupwillbegintoestablishitselfasaleadershipgroupwithinthedistricttosupporttheworkofindividualschoolsandgradelevelPLCs.Theywillprovideguidance,support,modelingandcollaborationineachschool.

c. UtilizethenewteacherandadministratorevaluationrubricsaswellastheTalentEdPerformsystemdevelopedbytheSB290committeein2012-2013.EstablishprincipalPLCgroupstoconductwalkthroughsandestablishcommonexpectationsaroundeffectiveinstructionsothatfeedbackgiventostaffisconsistent.

d. Establisha5-yearprofessionaldevelopmentplanforstafftoacquiretheskillsneededtosupport21stCenturyteachingandlearning.ThisplanshouldincludealltheoutlinedprofessionaldevelopmentfromtheStrategicPlan.

e. UtilizePLCstructuretobuildskillsofadministrativeleadersintheNewbergSchoolDistrict.Studyresearchandprofessionalliteratureoneffectiveleadersandbuildstructuresthatempowerleaders.

5) ManageandUtilizeResourcesEffectively–Establishabudgetthatisareflectionof

theDistrict’s,priorities,thevalueofcommunityinputandthatreflectsa“studentcentered”decisionmakingprocess.

a. Utilizecolleaguenetworkandprofessionalorganizationstoadvocateforstateschoolfunding.

b. Utilizethefinalnumbersfrom2013-2014toanalyzeneeds,andmodifyandadjustcurrentbudgetifnecessarytomaintainahealthyendingfundbalance.

c. HirenewChiefFinancialOfficer

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d. Setupon-goingweeklycashflowreviewmeetingswiththeChiefFinancialOfficerforthe2014-15schoolyear.Workwithauditorstoestablishexpectationsforcashflowprojectionsandactualcalculationstomaintainaccuratebudget.

e. WorkwithBoardcommitteetolookat3yearbudgetprojectionstoplanfordigitalconversionresourceneeds,staffingneedsandfacilitymaintenanceneedswithinhealthybalancedbudget.

f. Establishbudgetprioritiesalignedwithstrategicplan,definedecisionsneededtosupporttheexpirationofbondin2017.Usetheprocesstodeterminelikelyincreasesorreductionsbasedonimpactonstudents,staff,resourcesandcommunity.

WORKSHOPDISCUSSION

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NewbergSchoolDistrict29JBoardMeetingDate:August23,2016

ITEM: VI. ConsentAgenda ACTIONPRESENTER: ChairThomas

A. MinutesApprovetheminutesfromtheAugust9,2016RegularBoardMeeting.

B. PersonnelApproveTemporaryLicensedContractsfor2016-17:NanceCase–Grade5TeacheratAntoniaCraterElementarySchoolMcKinzieElton–Grade2TeacheratAntoniaCraterElementarySchool

ApproveProbationaryLicensedContractsfor2016-17:AnthonyBuckner–SchoolPsychologist–DistrictOfficeKathleenBurbank–InstructionalFacilitatoratJoanAustinElementarySchoolStacieMoorman–.5ScienceTeacheratChehalemValleyMiddleSchool

C.DonationAcceptdonationof35NEC flatscreenmonitors valued at $7,000 from Lane Powell PC .

D. SurplusItems

Declare86AsusNexustabletsand18iPodsassurplus(MabelRush).

RECOMMENDATION:MovethattheNewbergSchoolDistrictBoardofDirectorsapprovetheconsentagendaaspresented.

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NEWBERGSCHOOLDISTRICT29JAugust9,2016

RegularBoardMeeting7:00p.m.NewbergSchoolDistrictBoardRoom

MINUTES

I. CALLTOORDER

AdulycalledandnoticedRegularBoardMeetingoftheBoardofDirectorsofNewbergSchoolDistrict29JwascalledtoorderbyChairThomasat7:02p.m.onTuesday,August9,2016intheNewbergSchoolDistrictSuperintendent’sOffice.

BOARDMEMBERSPRESENT STAFFPRESENTToddThomas,Chair Dr.KymLeBlanc-Esparza,SuperintendentPollyPeterson DaveParker,AssistantSuperintendentRonMock GwenGardner,CFODebbieHawblitzel StaffordBoyd,DirectorofTeaching&LearningMelindaVanBossuyt(viaSkype) LukeNeff,InstructionalTechnologyCoordinatorMindyAllison MelissaGrace,ExecutiveAssist./BoardSecretary

STUDENTREPRESENTATIVEVictoriaGuarnaccia

II. FLAGSALUTE

TheflagsalutewasledbyChairThomas.

III. REVIEWAGENDA

Therewerenochangestotheagenda.

IV. PUBLICCOMMENTS/QUESTIONS

Rick Rogers, Executive Director of Newberg Habitat for Humanity invited the Board ofDirectorstoparticipateatthehabitatbuildonAugust27thfrom9a.m.–4p.m.

V. CONSENTAGENDA

MOTION09:MovethattheNewbergSchoolDistrictBoardofDirectorsapprovetheconsentagendaaspresented.

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Moved:DirectorHawblitzel;Second:DirectorMock Motionpassed6-0

TheBoardapprovedtheminutesfromtheJune30,2016(SpecialCalledBoardMeeting)andJuly5,2016(RegularBoardMeeting);approvedthetemporary licensedcontractforKristenTompeck – Math Teacher at Chehalem Valley Middle School; approved the probationarylicensedcontractsfor2016-2017for:RebeccaBelknap–SpecialEdLRCTeacheratMt.ViewMiddle School, Colleen Edgely – Social Studies Teacher at Newberg High School, MichelleEricksen–.50LATeacheratNewbergHighSchool,LeighAnnGordon–.83ArtTeacheratMt.ViewMiddleSchool,CaroynJones–.3BehaviorSpecialistatEwingYoungElementarySchool,RachelKeyser–Grade4/5Teacher-ELL-ReadingSupportTeacheratEwingYoungElementary,SchoolSuzanneLimbert–ArtTeacheratChehalemValleyMiddleSchool,GregoryPtaszynski– InstructionalFacilitatoratNewbergHighSchool,LorieRainey–Grade1TeacheratMabelRushElementarySchool,JeradReinhardt–PE/HealthTeacheratNewbergHighSchool,AustinTaylor–Grade1TeacheratEwingYoungElementarySchool,ClaireTocher–Grade2TeacheratDundeeElementarySchool;acceptedthelicensedresignationeffectiveAugust1st,2016ofLauraWells–ScienceTeacheratMt.ViewMiddleSchool;acceptedthefollowingdonation:$3,000 fromNewbergEarlyRotary Foundation for theNHSweight room, anddeclared thefollowingofitemassurplus:1996KubotaF@400DieselFrontMowerwith72’deck.

ChairThomasthankedthedonor.VI. BOARDANDSUPERINTENDENTCOMMENTS

a. BoardComments

DirectorVanBossuytmentionedthatasix-footrattlesnakewasfoundattheelementaryschoolinCalifornianearwheresheisstaying.DirectorHawblitzelstatedthatitwasgoodtobebackattheBoardMeeting.b. SuperintendentComments

SuperintendentLeBlanc-Esparzacommented:

• theRotaryClubsandChamberhavebeengeneroustotheSchoolDistrict;• therehasbeenalotoffrontloadingworkthisyearanditisexcitingtoseethestrong

start;• teamshaveattendedtrainingsupportingtheDistrict’sinitiativesandhavecomeback

withnewideas,innovationandexcitementthatwillcontributetotheDistricts“allmeansall”work;and

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• thatsheinterviewedwiththeBroadAcademywhereshewasgiventhepushtothinkbiggerandadvocatemorefearlesslyandhersenseofurgencyhashitamorefeveredpace.

SuperintendentLeBlanc-Esparzastatedthatgoalswillbeonthenextagendaandrecommendedthatthegoalsbedoneaspartofaworksession.

ShewishedDirectorMockandDirectorAllisonHappybelatedbirthdays.

c. StudentRepresentativeComments

VictoriaGuarnacciastatedthatsheisonthecommitteeforRelayforLifeandthatthecommitteewantedtothanktheBoardfortheuseofthetrackattheHighSchool.Over$70,000wasraisedbylocalRelayforLifeteams.

VII. NEWBUSINESS

a. TravelRequest–NHSGirlsWaterPoloTeam

JimMcMaster,NHS,WaterPoloCoachstatedthatthetriptotheWesternStateChampionshiphastakenplaceforabout20years.Headdedthatitisagoodexperiencefortheteamwheretheybondandhavetheopportunitytocompetewithmorechallengingcompetitors.

MOTION01:MovethattheNewbergSchoolDistrictBoardofDirectorsapprovetherequestfortraveltotheWesternStateGirlsWaterPoloChampionshipfromOctober13th–October16th,2016.

Moved:DirectorPeterson;Second:DirectorHawblitzel Motionpassed6-0

b. ExtensionofPizzaContractforSY2016-17

CheriMeeker,NutritionSupervisorstatedthattwoyearsagotheNewbergSchoolDistrictawardedthecontractforPizza,BrandName,Ready-to-eattoTalisam,Inc.(d.b.a.Dominos).Therehasbeenapriceincreaseof$.08perpizzaforthe2016-17schoolyearasaresultoftheminimumwageincrease.PertheDistrict’snotificationrequirements,Talisam,Inc.notifiedtheDistrictoftheirintenttoincreaseprices.

MOTION02:MovethattheNewbergSchoolDistrictBoardofDirectorsextendtheawardforPizza,BrandName,Ready-to-eattoTalisam,Inc.(d.b.aDominos),forthe2016-2017schoolyear.

Moved:DirectorAllison;Second:DirectorMock Motionpassed6-0

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c.CPSTContract

AssistantSuperintendentDaveParkerstatedthattheproposedchangestotheCPSTcontractincludeincreasingtheinsurancecontributionby$70anda1.5%cola.The3%increasethatwasbudgetedwasmaintainedwiththechanges.Mr.Parkercommentedthatwithregardstobenefits,allemployeegroupsarenowlevel.Mr.ParkeraddedthathealthbenefitratesanddeductiblesareincreasingandtheDistrictwillneedtoreviewhealthbenefitsinthefuture.

MOTION03:MovethattheNewbergSchoolDistrictBoardofDirectorsapprovetheCPSTContracttentativeagreementaspresented.


d.DesignateDistrictDepositoriesGwenGardner,CFOstatedthattherearenochangestothedepositoriesfromlastyear.Discussionensuedregardingthereasonsforthevariousdepositories.MOTION04:MovethattheNewbergSchoolDistrictBoardofDirectorsdesignateWellsFargoBank,USBank,ColumbiaBank,SeattleNorthwestSecuritiesandtheOregonStateTreasuryLocalGovernmentInvestmentPoolasDistrictdepositoriesforthe2016-2017schoolyear.

Moved:DirectorPeterson;Second:DirectorAllison Motionpassed6-0

e.DesignateDepositoryAccountSignatoriesGwenGardner,CFOcommentedthattherearenochangestothecurrentdepositoryaccountsignatories.MOTION05:MovethattheNewbergSchoolDistrictBoardofDirectorsdesignateGwenGardner,CFO;MelissaGrace,ExecutiveAssistant(checksover$5,000);MikaelaSchamp,DropoutPrevention&CreditRecovery(checksover$5,000);LoreeReinhardt,HumanResourcesSpecialist(checksover$5,000);andDavidParker,AssistantSuperintendent(checksover$5,000)forthe2016-2017schoolyear.

Moved:DirectorAllison;Second:DirectorPeterson Motionpassed6-0

f.DesignateSignatoriesforStudentBodyAccountsGwenGardner,CFOstatedthatthechangestothesignatoriesforStudentBodyAccountschangeswerereflectiveofpersonnelchanges.

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AntoniaCraterElementary ColumbiaBank TroyFisher,JenniferBass,LauraIngram

ChehalemValleyMS ColumbiaBank KarenPugsley,CaseyPetrie,CarolO’Halloran

DundeeElementary ColumbiaBank ReedLandon,BarbaraRunning,DebiAdamski

EdwardsElementary ColumbiaBank ScottMurphy,SharonSmith,MicaelaPizano

EwingYoungElementary ColumbiaBank KevinMilner,,JenniferJohnston,TerrenceEvers

JoanAustinElementary ColumbiaBank TerryMcElligott,JeannieBuck,JenniferBotenhagen

MabelRushElementary ColumbiaBank LisaCallahan,ShannaAndres,ChristineKalick

MountainViewMS ColumbiaBank MichelePaton,TrishMerrick,DonJohnston

NewbergHighSchool WellsFargo KyleLaier,AlainaCarter,JanayCookson,AndyDeBois,TimBurke

AuxiliarySigner:Dr.KymLeBlanc-Esparzaforallstudentactivityfundcheckingaccounts.

MOTION06:MovethattheNewbergSchoolDistrictBoardofDirectorsdesignatethedepositorysignaturesforfiscalyear2016-2017aslisted.

Moved:DirectorMock;Second:DirectorHawblitzel Motionpassed6-0

g. DesignateDistrictAppointments

SuperintendentLeBlanc-Esparzareviewedtherecommendedvariouspositionsasoutlinedbelow.

• DistrictClerk–Dr.KymLeBlanc-Esparza,Superintendent• DeputyClerk–GwenGardner,CFO• BudgetOfficer–GwenGardner,CFO• CustodianofFundsandauthorizetheuseofafacsimilesignature–KymLeBlanc-Esparza,

Superintendent• AuxiliaryAuthorizersforPurchaseOrders–GwenGardner,CFOandKymLeBlanc-Esparza,

Superintendent• Federal Grant Representatives –Dr. Kym Leblanc-Esparza, Superintendent, and David

Parker,AssistantSuperintendent

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• DistrictLegalCounsel:o ThatGarrett,Hemann,RobertsonofSalemserveasDistrictlegalcounsel.o ThattheHungerfordLawfirmofOregonCityserveasDistrictlegalcounsel.o ThatMersereau&Shannonserveasadditionallegalcounselasbondattorneys.o ThatGarrett,Hemann,RobertsonofSalemserveasPropertycounsel.

Discussionensuedregardingthedefinitionofdistrictclerk.

MOTION07:MovethattheNewbergSchoolDistrictBoardofDirectorsdesignatethedepositorysignaturesforfiscalyear2016-2017aslisted.

Moved:DirectorPeterson;Second:DirectorAllison Motionpassed6-0

h. DesignateBoardCommittees

ChairThomasstatedthathedidnotreceiveanyrequestsforchangestotheBoardCommitteessotheCommitteeswouldremainthesameaslastyear.

PolicyCommittee2016-2017Members:Mindy,Polly,Ron

Facilities/PropertyCommittee2016-2017Members:Todd,Melinda,Bob

FinanceCommittee2016-2017Members:Todd,Debbie,Bob

PersonnelCommittee2016-2017Members:Mindy,Debbie,Melinda

MOTION08:MovethattheNewbergSchoolDistrictBoardofDirectorsdesignatetheBoardCommitteesfor2016-2017aslisted.

Moved:DirectorMock;Second:DirectorAllison Motionpassed6-0

VIII. REPORTS

a. Technology/Teaching&LearningUpdate

LukeNeff,InstructionalTechnologyCoordinatorstatedthatdigitalconversionhasspedupto2018.Thissummer750ipadsandalmost1,500chromebookswereunboxedandpreparedfordistributionsignificantlyincreasingthedevice-to-studentratio.

StaffordBoyd,DirectorofTitleGrants/ProfessionalDevelopment,Teaching&Learning–statedthatInnovationTeamswillbemeetingforthreedaysnextweek.Headdedthatthere

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willbeascalingupofdigitaltoolsandthatLicensedStaffwillbeleadingthelearningofLicensedStaff.Mr.Boydcommentedthatthetwo-yearimplementationoftheLanguageArtsadoptionhasbegun.Mr.Neffexpressedtheneedtobeefficientinprovidingsupport.Healsostatedthatvariousformsandthecorrespondingadministrativeregulationwererevisedtoensurealignment.Thefollowingitemswerehighlighted:

• Makingsystemsmoreefficienttomakesurethatteachersandstudentshavetherightaccess;

• Digitalcitizenship;• Digitalequity;• Useofthenewdatadashboard“Schoolzilla”;and• Wi-Fichallenges.

Itwasstatedthatnearly400studentswouldbesenthomewithdevicesthisyear.Theprocesswillbestrategic.DiscussionensuedregardingfilteringandcompliancewiththeChildren’sInternetProtectionAct(CIPA).

DirectorAllisonaskedaboutcollaborationamongteachersforlanguagearts.Mr.BoydstatedInnovationteamsareworkingonalignment.StudentRepresentativeVictoriaGuarnacciaaskedhowelementarystudentswouldusethedevices.SeveralexamplesfromBoardMembersandstaffwereshared.DirectorAllisonsharedhowassistivetechnologyhasbeenused.

IX. POLICIES a.PolicyIKF–GraduationRequirements,Revised

DirectorMockoutlinedtheproposedchanges.DiscussionensuedregardinggraduationceremoniesforGEDcompleters.

Itwassuggestedthat“inless”shouldbechangedto“fewerthanthestandardnumberofyears”.

Discussioncontinuedregardinggraduationrequirements.

MOTION09:MovethattheNewbergSchoolDistrictBoardofDirectorsapprovePolicyIKF–GraduationRequirements,Revised,asamendedonsecondreading.

Moved:DirectorAllison;Second:DirectorMock Motionpassed6-0

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b. Policy–GBMA–Whistleblower,New

DirectorMockpresentedthenewproposedpolicy.Discussionensuedrelatedtothestatementintheproposedpolicy“…itisanunlawfulemploymentpracticeforanemployerto:4.Directanemployeeortodiscourageanemployeetonotdiscloseortogivenoticetotheemployerpriortomakinganydisclosure.”AssistantSuperintendentParkerstatedthathewouldliketheproposedpolicytobereviewedbyanattorney.

MOTION10:MovethattheNewbergSchoolDistrictBoardofDirectorsapprovePolicyGBMA–Whistleblower,forsecondreading.

Moved:DirectorMock;Second:DirectorHawblitzel Motionpassed6-0

c. Policy–GBMA–StaffComplaints

DirectorMockpresentedtheproposedrevisionstothepolicy.TherelationshipbetweentheproposedPolicyGBMA–Whistleblowerwasdiscussed.MOTION:MovethattheNewbergSchoolDistrictBoardofDirectorsapprovePolicyGBMA–StaffComplaintsforrevisedforsecondreading.


d. Policy–GCDA/GDDACriminalChecks/Fingerprinting,Revised

DirectorMockpresentedtheproposedrevisionstothepolicy.Theonlyproposedchangetothepolicyistoreplacetheterm“EmploymentDepartment”to“OregonDepartmentofEducation,ChildCareDivision”.MOTION:MovethattheNewbergSchoolDistrictBoardofDirectorsapprovePolicyGCDA/GDDACriminalChecks/Fingerprinting,revisedonfirstreading.


e. Policy–ICSchoolYear/SchoolCalendar/SchoolDay

DirectorMockpresentedtheproposedrevisionstothepolicyincludingtheadditionofpreparingasuggestedcalendar“foruptotwoschoolyears”andthesentence“Whennecessarytocloseschoolduetoweatheroremergency,theBoardandSuperintendentwillconsideravailableoptions,andthetimemaybemadeupbyadditiontothecalendar”.MOTION:MovethattheNewbergSchoolDistrictBoardofDirectorsapprovePolicyIC–SchoolYear/SchoolCalendar/SchoolDayonfirstreading.

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Moved:DirectorHawblitzel;Second:DirectorPeterson Motionpassed6-0

f. Policy–BDDCBoardMeetingAgenda

DirectorMockstatedthattheonlysuggestedrevisionisaddingtheBoardchairtothenotificationprocess.

MOTION:MovethattheNewbergSchoolDistrictBoardofDirectorsapprovePolicyBDDC–BoardMeetingAgendaonfirstreading.


X. FUTUREAGENDAITEMS

Theupcomingagendawasdiscussed.

XI. ADJOURN

Withno furthermattersappearing tocomebefore theBoard,ChairThomasadjourned themeetingat9:09p.m.

Recordedby:MelissaGrace

ATTEST: APPROVED:

Superintendent–Clerk Chair

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NewbergSchoolDistrict29JBoardMeetingDate:August23,2016 ITEM: VIII.a.MonthlyFinancialReport INFORMATIONPRESENTER: GwenGardner,CFO

BACKGROUND:Ms.Gardnerwillpresentthemonthlyfinancialreportanddiscussthecurrentcashflowdocument.

INFORMATION

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NewbergSchoolDistrictFiscalReport07/31/2016GeneralFund-Revenues&ExpendituresbyObject&FunctionCode

Revenues:BoardAdopted

Budget YTDReceipts EncumbrancesBalance

Remaining %Remaining

1000 LocalRevenue $16,553,000.00 0.00 $16,553,000.00 100%2000 IntermediateRevenue $1,725,000.00 0.00 $1,725,000.00 100%3000 StateRevenue $30,616,669.38 4,934,386.00 0.00 $25,682,283.38 84%4000 FederalRevenue $0.00 0.00 $0.00 100%5000 Beg.FundBalance/Transfers$1,230,000.00 0.00 $1,230,000.00 100%

TotalRevenues $50,124,669.38 4,934,386.00 0.00 $45,190,283.38 90.16%

ExpendituresbyMajorObject

BoardAdoptedBudget YIDExpense Encumbrances

BalanceRemaining %Remaining

100 Salaries $27,673,846.38 346,921.91 23,139,301.01 $4,187,623.46 15%200 Benefits $14,169,242.35 173,482.32 12,158,194.69 $1,837,565.34 13%300 PurchasedServices $5,781,052.44 197,168.79 1,598,146.52 $3,985,737.13 69%400 Supplies&Materials $1,231,960.02 172,370.26 416,898.20 $642,691.56 52%500 CapitalOutlay $17,160.00 - 0.00 $17,160.00 0%600 OtherObjects $505,389.00 346,920.07 13,319.00 $145,149.93 29%700 Transfers $746,019.19 0.00 0.00 $746,019.19 100%800 Contingency $0.00 $0.00 0%

TotalExpenditures $50,124,669.38 1,236,863.35 37,325,859.42 $11,561,946.61 23%

ExpendituresbyMajorFunction



1000 Instruction $31,095,868.44 29,017.27 24,876,980.51 $6,189,870.66 20%2000 SupportServices $18,280,281.75 1,207,846.08 12,448,878.91 $4,623,556.76 25%3000 Enterprise&CommntySrvs $2,500.00 0.00 0.00 $2,500.00 100%4000 Facilities&Construction $0.00 0.00 0.00 $0.00 0%5000 OtherUses $3,000.00 0.00 0.00 $3,000.00 100%6000 Contingency $743,019.19 0.00 0.00 $743,019.19 100%7000 UnapproppriatedEFB $0.00 0.00 0.00 0.00 0%

TotalExpenditures $50,124,669.38 $1,236,863.35 $37,325,859.42 $11,561,946.61 23.07%

YearToDateReceipts 4,934,386.00YeartoDateExpenditures $1,236,863.35NewbergS.D.FundBalanceasofJuly31,2016 3,697,522.65

Notes:

Fund100-GENERALFUND

21

NewbergSchoolDistrictFiscalReport07/31/2016Grants/SpecialRevenueFunds-Revenues&ExpendituresbyObject&FunctionCode




1000 LocalRevenue $0.00 0.00 0.00 $0.00 0%2000 IntermediateRevenue $145,000.00 0.00 0.00 $145,000.00 0%3000 StateRevenue $600,000.00 0.00 0.00 $600,000.00 100%4000 FederalRevenue $2,802,857.00 0.00 $0.00 $2,802,857.00 100%5000 Beg.FundBalance/Transfers $0.00 0.00 $0.00 $0.00 0%

TotalRevenues $3,547,857.00 0.00 0.00 $3,547,857.00 100%

ExpendituresbyMajorObjectBoardAdopted

Budget YIDExpense EncumbrancesBalance

Remaining %Remaining100 Salaries $1,660,823.26 23,965.83 1,180,216.60 $456,640.83 27%200 Benefits $723,661.02 9,714.38 623,831.20 $90,115.44 12%300 PurchasedServices $985,901.11 4,590.00 3,124.00 $978,187.11 99%400 Supplies&Materials $131,840.61 16.00 0.00 $131,824.61 100%500 CapitalOutlay $0.00 0.00 0.00 $0.00 0%600 OtherObjects $45,631.00 0.00 0.00 $45,631.00 100%700 Transfers $0.00 0.00 0.00 $0.00 0%800 Contingency $0.00 0.00 0.00 $0.00 0%

TotalExpenditures $3,547,857.00 38,286.21 1,807,171.80 $1,702,398.99 48%

ExpendituresbyMajorFunctionBoardAdopted


Remaining %Remaining1000 Instruction $2,265,294.67 30,272.95 1,504,063.52 730,958.20 32%2000 SupportServices $1,180,291.33 8,013.26 287,955.64 884,322.43 75%3000 Enterprise&CommntySrvs $102,271.00 0.00 15,152.64 $87,118.36 85%4000 Facilities&Construction $0.00 0.00 0.00 0.00 0%5000 OtherUses $0.00 0.00 0.00 0.00 0%6000 Contingency $0.00 0.00 0.00 0.00 0%7000 UnapproppriatedEFB $0.00 0.00 0.00 0.00 0%

TotalExpenditures $3,547,857.00 38,286.21 1,807,171.80 1,702,398.99 48%

YearToDateReceipts -YeartoDateExpenditures 38,286.21NewbergS.D.FundBalanceasofJuly31,2016 (38,286.21)

Notes:

Fund201-GRANTS/SPECIALREVENUEFUND

22

NewbergSchoolDistrictFiscalReport07/31/2016SpecialRevenueFunds-Revenues&ExpendituresbyObject&FunctionCode




1000 LocalRevenue $26,000.00 0.00 $26,000.00 100%2000 IntermediateRevenue $0.00 0.00 $0.00 0%3000 StateRevenue $0.00 0.00 $0.00 0%4000 FederalRevenue $0.00 0.00 $0.00 0%5000 Beg.FundBalance/Transfers $21,500.00 0.00 $21,500.00 100%

TotalRevenues $47,500.00 - 0.00 $47,500.00 100%



Remaining %Remaining100 Salaries $0.00 0.00 0.00 $0.00 0%200 Benefits $0.00 0.00 0.00 $0.00 0%300 PurchasedServices $0.00 0.00 0.00 $0.00 #DIV/0!400 Supplies&Materials $32,500.00 0.00 0.00 $32,500.00 100%500 CapitalOutlay $0.00 0.00 0.00 $0.00 0%600 OtherObjects $15,000.00 0.00 0.00 $15,000.00 0%700 Transfers $0.00 0.00 0.00 $0.00 0%800 Contingency $0.00 0.00 0.00 $0.00 0%

TotalExpenditures $47,500.00 0.00 0.00 $47,500.00 100%



Remaining %Remaining1000 Instruction $32,500.00 0.00 0.00 32,500.00 100%2000 SupportServices $0.00 0.00 0.00 0.00 0%3000 Enterprise&CommntySrvs $0.00 0.00 0.00 0.00 0%4000 Facilities&Construction $0.00 0.00 0.00 0.00 0%5000 OtherUses $0.00 0.00 0.00 0.00 0%6000 Contingency $0.00 0.00 0.00 0.00 0%7000 UnapproppriatedEFB $15,000.00 0.00 0.00 15,000.00 0%

TotalExpenditures $47,500.00 0.00 0.00 47,500.00 100%

YearToDateReceipts -YeartoDateExpenditures -NewbergS.D.FundBalanceasofJuly31,2016 -

Notes:

Funds202-SPECIALREVENUES

23





1000 LocalRevenue $1,075,000.00 0.00 $1,075,000.00 100%2000 IntermediateRevenue $0.00 0.00 $0.00 0%3000 StateRevenue $0.00 0.00 $0.00 0%4000 FederalRevenue $0.00 0.00 $0.00 0%5000 Beg.FundBalance/Transf $340,000.00 0.00 $340,000.00 100%

TotalRevenues $1,415,000.00 - 0.00 $1,415,000.00 100%



Remaining %Remaining100 Salaries $0.00 0.00 0.00 $0.00 0%200 Benefits $0.00 0.00 0.00 $0.00 0%300 PurchasedServices $0.00 0.00 0.00 $0.00 0%400 Supplies&Materials $1,415,000.00 0.00 0.00 $1,415,000.00 100%500 CapitalOutlay $0.00 0.00 0.00 $0.00 0%600 OtherObjects $0.00 0.00 0.00 $0.00 0%700 Transfers $0.00 0.00 0.00 $0.00 0%800 Contingency $0.00 0.00 0.00 $0.00 0%

TotalExpenditures $1,415,000.00 0.00 0.00 $1,415,000.00 100%



Remaining %Remaining1000 Instruction $1,415,000.00 0.00 0.00 1,415,000.00 100%2000 SupportServices $0.00 0.00 0.00 0.00 0%3000 Enterprise&CommntySrv $0.00 0.00 0.00 0.00 0%4000 Facilities&Construction $0.00 0.00 0.00 0.00 0%5000 OtherUses $0.00 0.00 0.00 0.00 0%6000 Contingency $0.00 0.00 0.00 0.00 0%7000 UnapproppriatedEFB $0.00 0.00 0.00 0.00 0%

TotalExpenditures $1,415,000.00 0.00 0.00 1,415,000.00 100%

YearToDateReceipts -YeartoDateExpenditures 0.00NewbergS.D.FundBalanceasofJuly31,2016 -

Notes:

Funds204-STUDENTBODYFUNDS

24






TotalRevenues $127,000.00 - 0.00 $127,000.00 100%



Remaining %Remaining100 Salaries $0.00 0.00 0.00 $0.00 0%200 Benefits $0.00 0.00 0.00 $0.00 0%300 PurchasedServices $7,000.00 0.00 0.00 $7,000.00 100%400 Supplies&Materials $0.00 0.00 0.00 $0.00 0%500 CapitalOutlay $0.00 0.00 0.00 $0.00 0%600 OtherObjects $0.00 0.00 0.00 $0.00 0%700 Transfers $0.00 0.00 0.00 $0.00 0%800 Contingency $120,000.00 0.00 0.00 $120,000.00 100%

TotalExpenditures $127,000.00 0.00 0.00 $127,000.00 100%



Remaining %Remaining1000 Instruction $2,500.00 0.00 0.00 2,500.00 100%2000 SupportServices $0.00 0.00 0.00 0.00 0%3000 Enterprise&CommntySrvs $4,500.00 0.00 0.00 4,500.00 100%4000 Facilities&Construction $0.00 0.00 0.00 0.00 0%5000 OtherUses $0.00 0.00 0.00 0.00 0%6000 Contingency $0.00 0.00 0.00 0.00 0%7000 UnapproppriatedEFB $120,000.00 0.00 0.00 120,000.00 100%

TotalExpenditures $127,000.00 0.00 0.00 127,000.00 100%

YearToDateReceipts -YeartoDateExpenditures -NewbergS.D.FundBalanceasofJuly31,2016 -

Notes:

Fund206-SCHOLARSHIPFUND

25





1000 LocalRevenue $629,169.22 8.95 0.00 $629,160.27 100%2000 IntermediateRevenue $0.00 0.00 $0.00 0%3000 StateRevenue $30,600.00 0.00 $30,600.00 0%4000 FederalRevenue $1,499,525.00 0.00 $1,499,525.00 0%5000 Beg.FundBalance/Transfers $40,000.00 0.00 $40,000.00 100%

TotalRevenues $2,199,294.22 8.95 0.00 $2,199,285.27 100%



Remaining %Remaining100 Salaries $517,192.01 3,682.13 499,537.21 $13,972.67 3%200 Benefits $366,802.21 1,232.82 364,724.37 $845.02 0%300 PurchasedServices $44,550.00 229.79 2,300.00 $42,020.21 94%400 Supplies&Materials $1,234,250.00 14,288.04 34,675.06 $1,185,286.90 96%500 CapitalOutlay $14,500.00 0.00 3,720.00 $10,780.00 74%600 OtherObjects $22,000.00 1,378.00 4,200.00 $16,422.00 75%700 Transfers $0.00 $0.00 $0.00 $0.00 0%800 Contingency $0.00 $0.00 $0.00 $0.00 0%

TotalExpenditures $2,199,294.22 20,810.78 909,156.64 $1,269,326.80 58%



Remaining %Remaining1000 Instruction $0.00 0.00 0.00 0.00 0%2000 SupportServices $0.00 0.00 0.00 0.00 0%3000 Enterprise&CommntySrvs $2,199,294.22 20,810.78 909,156.64 1,269,326.80 58%4000 Facilities&Construction $0.00 0.00 0.00 0.00 0%5000 OtherUses $0.00 0.00 0.00 0.00 0%6000 Contingency $0.00 0.00 0.00 0.00 0%7000 UnapproppriatedEFB $0.00 0.00 0.00 0.00 0%

TotalExpenditures $2,199,294.22 20,810.78 909,156.64 1,269,326.80 58%

YearToDateReceipts 8.95YeartoDateExpenditures 20,810.78NewbergS.D.FundBalanceasofJuly31,2016 (20,801.83)

Notes:

Fund210-NUTRITIONSERVICESFUND

26






TotalRevenues $280,000.00 - 0.00 $280,000.00 100%




100 Salaries $0.00 $0.00 $0.00 $0.00 0%200 Benefits $0.00 $0.00 $0.00 $0.00 0%300 PurchasedServices $0.00 4,528.00 $0.00 -$4,528.00 0%400 Supplies&Materials $280,000.00 518.00 30,366.85 $249,115.15 89%500 CapitalOutlay $0.00 $0.00 $0.00 $0.00 0%600 OtherObjects $0.00 $0.00 $0.00 $0.00 0%700 Transfers $0.00 $0.00 $0.00 $0.00 0%800 Contingency $0.00 $0.00 $0.00 $0.00 0%

TotalExpenditures $280,000.00 5,046.00 30,366.85 $244,587.15 87%




1000 Instruction $150,000.00 518.00 30,366.85 119,115.15 79%2000 SupportServices $120,000.00 4,528.00 0.00 115,472.00 96%3000 Enterprise&CommntySrvs $10,000.00 0.00 0.00 10,000.00 100%4000 Facilities&Construction $0.00 0.00 0.00 0.00 0%5000 OtherUses $0.00 0.00 0.00 0.00 0%6000 Contingency $0.00 0.00 0.00 0.00 0%7000 UnapproppriatedEFB $0.00 0.00 0.00 0.00 0%

TotalExpenditures $280,000.00 5,046.00 30,366.85 244,587.15 87%

YearToDateReceipts -YeartoDateExpenditures 5,046.00NewbergS.D.FundBalanceasofJuly31,2016 (5,046.00)Notes:

Fund270-PRIVATEDONATIONSFUND

27

NewbergSchoolDistrictFiscalReport07/31/2016DebtServiceFunds-Revenues&ExpendituresbyObject&FunctionCode




1000 LocalRevenue $8,472,000.00 0.00 $8,472,000.00 100%2000 IntermediateRevenue $0.00 0.00 $0.00 0%3000 StateRevenue $0.00 0.00 $0.00 0%4000 FederalRevenue $2,000,000.00 0.00 $2,000,000.00 100%5000 Beg.FundBalance/Tra $357,575.00 0.00 $357,575.00 100%

TotalRevenues $10,829,575.00 - 0.00 $10,829,575.00 100%


Budget YTDExpense EncumbrancesBalance

Remaining %Remaining100 Salaries $0.00 0.00 0.00 $0.00 0%200 Benefits $0.00 0.00 0.00 $0.00 0%300 PurchasedServices $0.00 0.00 0.00 $0.00 0%400 Supplies&Materials $0.00 0.00 0.00 $0.00 0%500 CapitalOutlay $0.00 0.00 0.00 $0.00 0%600 OtherObjects $8,829,575.00 0.00 0.00 $8,829,575.00 100.0%700 Transfers $0.00 0.00 0.00 $0.00 0%800 Contingency $2,000,000.00 0.00 0.00 $2,000,000.00 100.0%

TotalExpenditures $10,829,575.00 0.00 0.00 $10,829,575.00 100.0%



Remaining %Remaining1000 Instruction $0.00 0.00 0.00 0.00 0%2000 SupportServices $0.00 0.00 0.00 0.00 0%3000 Enterprise&Commnt $0.00 0.00 0.00 0.00 0%4000 Facilities&Constructi $0.00 0.00 0.00 0.00 0%5000 OtherUses $8,829,575.00 0.00 0.00 $8,829,575.00 100%6000 Contingency $0.00 0.00 0.00 $0.00 0%7000 UnappropriatedEndF $2,000,000.00 0.00 0.00 $2,000,000.00 0%


YearToDateReceipts $0YeartoDateExpenditures $0NewbergS.D.FundBalanceasofJuly31,2016 $0

Notes:

Fund300-DEBTSERVICE

28

NewbergSchoolDistrictFiscalReport07/31/2016DebtServiceFunds-Revenues&ExpendituresbyObject&FunctionCode




1000 LocalRevenue $3,187,566.00 0.00 $3,187,566.00 100%2000 IntermediateRevenue $0.00 0.00 $0.00 0%3000 StateRevenue $0.00 0.00 $0.00 0%4000 FederalRevenue $0.00 0.00 $0.00 0%5000 Beg.FundBalance/Transfers $0.00 0.00 $0.00 0%

TotalRevenues $3,187,566.00 - 0.00 $3,187,566.00 100%



Remaining %Remaining100 Salaries $0.00 0.00 0.00 $0.00 0%200 Benefits $0.00 0.00 0.00 $0.00 0%300 PurchasedServices $0.00 0.00 0.00 $0.00 0%400 Supplies&Materials $0.00 0.00 0.00 $0.00 0%500 CapitalOutlay $0.00 0.00 0.00 $0.00 0%600 OtherObjects $3,187,566.00 0.00 0.00 $3,187,566.00 100%700 Transfers $0.00 0.00 0.00 $0.00 0%800 Contingency $0.00 0.00 0.00 $0.00 0%




Remaining %Remaining1000 Instruction $0.00 0.00 0.00 0.00 0%2000 SupportServices $0.00 0.00 0.00 0.00 0%3000 Enterprise&CommntySrvs $0.00 0.00 0.00 0.00 0%4000 Facilities&Construction $0.00 0.00 0.00 0.00 0%5000 OtherUses $3,187,566.00 0.00 0.00 $3,187,566.00 100%6000 Contingency $0.00 0.00 0.00 $0.00 0%7000 UnappropriatedEndFnd $0.00 0.00 0.00 $0.00 0%



Fund301-PERSBOND2003

29

NewbergSchoolDistrictFiscalReport27-May-14

DebtServiceFunds-Revenues&ExpendituresbyObject&FunctionCode




1000 LocalRevenue $84,325.00 0.00 $84,325.00 100%2000 IntermediateRevenue $0.00 0.00 $0.00 0%3000 StateRevenue $0.00 0.00 $0.00 0%4000 FederalRevenue $0.00 0.00 $0.00 0%5000 Beg.FundBalance/Transfers $0.00 0.00 $0.00 0%

TotalRevenues $84,325.00 - 0.00 $84,325.00 100%



Remaining %Remaining100 Salaries $0.00 0.00 0.00 $0.00 0%200 Benefits $0.00 0.00 0.00 $0.00 0%300 PurchasedServices $0.00 0.00 0.00 $0.00 0%400 Supplies&Materials $0.00 0.00 0.00 $0.00 0%500 CapitalOutlay $0.00 0.00 0.00 $0.00 0%600 OtherObjects $84,325.00 14,054.00 0.00 $70,271.00 83%700 Transfers $0.00 0.00 0.00 $0.00 0%800 Contingency $0.00 0.00 0.00 $0.00 0%

TotalExpenditures $84,325.00 14,054.00 0.00 $70,271.00 83.3%



Remaining %Remaining1000 Instruction $0.00 0.00 0.00 0.00 0%2000 SupportServices $0.00 0.00 0.00 0.00 0%3000 Enterprise&CommntySrvs $0.00 0.00 0.00 0.00 0%4000 Facilities&Construction $0.00 0.00 0.00 0.00 0%5000 OtherUses $84,325.00 14,054.00 0.00 $70,271.00 83%6000 Contingency $0.00 0.00 0.00 $0.00 0%7000 UnappropriatedEndFnd $0.00 0.00 0.00 $0.00 0%

TotalExpenditures $84,325.00 14,054.00 0.00 $70,271.00 83.3%

YearToDateReceipts $0YeartoDateExpenditures $14,054NewbergS.D.FundBalanceasofJuly31,2016 ($14,054)

Fund302-DEBTSERVICELONGTERM

30

NewbergSchoolDistrictFiscalReport07/31/2016CapitalProjectsFund-Revenues&ExpendituresbyObject&FunctionCode




1000 LocalRevenue $8,500.00 0.00 0.00 $8,500.00 100%2000 IntermediateRevenue $0.00 0.00 0.00 $0.00 0%3000 StateRevenue $0.00 0.00 0.00 $0.00 0%4000 FederalRevenue $0.00 0.00 0.00 $0.00 0%5000 Beg.FundBalance/Transfers $600,000.00 0.00 0.00 $600,000.00 100%

TotalRevenues $608,500.00 0.00 0.00 $608,500.00 100%



Remaining %Remaining100 Salaries $50,000.00 $0.00 $0.00 $50,000.00 100%200 Benefits $0.00 $0.00 $0.00 $0.00 #DIV/0!300 PurchasedServices $253,500.00 $0.00 $0.00 $253,500.00 100%400 Supplies&Materials $305,000.00 819,687.02 48,666.89 -$563,353.91 -185%500 CapitalOutlay $0.00 $0.00 $0.00 $0.00 0%600 OtherObjects $0.00 $0.00 $0.00 $0.00 0%700 Transfers $0.00 $0.00 $0.00 $0.00 0%800 Contingency $0.00 $0.00 $0.00 $0.00 0%

TotalExpenditures $608,500.00 819,687.02 48,666.89 -$259,853.91 -42.7%



Remaining %Remaining1000 Instruction $235,000.00 231,143.42 0.00 $3,856.58 2%2000 SupportServices $120,000.00 588,543.60 48,666.89 -$517,210.49 -431%3000 Enterprise&CommntySrvs $0.00 0.00 0.00 $0.00 0%4000 Facilities&Construction $253,500.00 0.00 0.00 $253,500.00 100%5000 OtherUses $0.00 0.00 0.00 $0.00 0%6000 Contingency $0.00 0.00 0.00 $0.00 0%7000 UnappropriatedEndFnd $0.00 0.00 0.00 $0.00 0%

TotalExpenditures $608,500.00 819,687.02 48,666.89 -$259,853.91 -42.7%

YearToDateReceipts $0YeartoDateExpenditures $819,687NewbergS.D.FundBalanceasofJuly31,2016 ($819,687)

Notes: Thecreditinthe300'sexpendituresisacreditforchangeorder#12

Fund410-CONSTRUCTIONFUND

31

NewbergSchoolDistrictFiscalReport27-May-14

DebtServiceFunds-Revenues&ExpendituresbyObject&FunctionCode




1000 LocalRevenue $351,000.00 0.00 $351,000.00 100%2000 IntermediateRevenue $0.00 0.00 $0.00 0%3000 StateRevenue $0.00 0.00 $0.00 0%4000 FederalRevenue $0.00 0.00 $0.00 0%5000 Beg.FundBalance/Transfers$719,000.00 0.00 $719,000.00 100%

TotalRevenues $1,070,000.00 0.00 - $1,070,000.00 100%


BoardAdoptedBudget YTDExpense Encumbrances

BalanceRemaining

%Remaining

100 Salaries $0.00 $0.00 $0.00 $0.00 0%200 Benefits $0.00 $0.00 $0.00 $0.00 0%300 PurchasedServices $350,000.00 $0.00 $0.00 $350,000.00 0%400 Supplies&Materials $11,500.00 $0.00 $0.00 $11,500.00 0%500 CapitalOutlay $708,500.00 $0.00 $0.00 $708,500.00 0%600 OtherObjects $0.00 $0.00 $0.00 $0.00 0%700 Transfers $0.00 $0.00 $0.00 $0.00 0%800 Contingency $0.00 $0.00 $0.00 $0.00 0%



BoardAdoptedBudget YTDExpense Encumbrances


1000 Instruction $0.00 0.00 0 0.00 0%2000 SupportServices $1,070,000.00 0.00 0.00 $1,070,000.00 0%3000 Enterprise&CommntySrvs $0.00 0.00 0.00 0.00 0%4000 Facilities&Construction $0.00 0.00 0.00 0.00 0%5000 OtherUses $0.00 0.00 0.00 $0.00 0%6000 Contingency $0.00 0.00 0.00 $0.00 0%7000 UnappropriatedEndFnd $0.00 0.00 0.00 $0.00 0%



Fund415-CONSTRUCTIONEXCISETAX

32

NewbergSchoolDistrictFiscalReport07/31/2016EarlyRetirementFund-Revenues&ExpendituresbyObject&FunctionCode




1000 LocalRevenue $0.00 0.00 0.00 $0.00 0%2000 IntermediateRevenue $0.00 0.00 0.00 $0.00 0%3000 StateRevenue $0.00 0.00 0.00 $0.00 0%4000 FederalRevenue $0.00 0.00 0.00 $0.00 0%5000 Beg.FundBalance/Transfers $0.00 0.00 $0.00 0%

TotalRevenues $0.00 0.00 0.00 $0.00 0%



Remaining %Remaining100 Salaries $0.00 - 0.00 $0.00 0%200 Benefits $0.00 - 0.00 $0.00 0%300 PurchasedServices $0.00 0.00 0.00 $0.00 0%400 Supplies&Materials $0.00 0.00 0.00 $0.00 0%500 CapitalOutlay $0.00 0.00 0.00 $0.00 100%600 OtherObjects $0.00 0.00 0.00 $0.00 0%700 Transfers $0.00 0.00 0.00 $0.00 0%800 Contingency $0.00 0.00 0.00 $0.00 0%

TotalExpenditures $0.00 - 0.00 $0.00 #DIV/0!



Remaining %Remaining1000 Instruction $0.00 0.00 0.00 $0.00 0%2000 SupportServices $0.00 0.00 0.00 $0.00 0%3000 Enterprise&CommntySrvs $0.00 0.00 0.00 $0.00 0%4000 Facilities&Construction $0.00 0.00 0.00 $0.00 0%5000 OtherUses $0.00 0.00 0.00 $0.00 0%6000 Contingency $0.00 0.00 0.00 $0.00 0%7000 UnappropriatedEndFnd $0.00 0.00 0.00 $0.00 0%

TotalExpenditures $0.00 0.00 0.00 $0.00 0.0%


Fund701-EARLYRETIREMENTFUND

33

GENERAL FUND CASH FLOW REPORT - FISCAL YEAR 2016-17

OVER (UNDER)

DESCRIPTION Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun TOTAL ANNUALBUDGET PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED BUDGET

BALANCE FORWARD 3,697,522.65 6,164,715.65 8,631,908.65 11,099,101.65 13,566,294.65 16,033,487.65 18,500,680.65 20,967,873.65 23,435,066.65 25,902,259.65 28,369,452.65

REVENUER1111 Current Year Taxes $14,600,000 $0 -14,600,000R1112 Prior Year Taxes $700,000 $0 -700,000R1311 Indivdual Tuition $100,000 $0 -100,000R1312 Other Dist. Tuition $500,000 $0 -500,000R1331 Tuition fr Indiv $0 $0 0R1410 Reg Day Transp $5,000 $0 -5,000R1510 Investment Interest $45,000 $0 -45,000R1512 Taxes Interest $5,000 $0 -5,000R1740 Participation Fees $90,000 $0 -90,000R1815 Child Care Prvt Pay $100,000 $0 -100,000R1910 Rentals $20,000 $0 -20,000R1940 Svsc oth Local Agency $18,000 $0 -18,000R1941 Svcs Oth Dist within St. $120,000 $0 -120,000R1960 Recover Prior Yrs Exp $10,000 $0 -10,000R1980 Indirect Charges $75,000 $0 -75,000R1990 Misc Revenue $70,000 $0 -70,000R1991 E-rate $95,000 $0 -95,000R2101 County School Fund $25,000 $0 -25,000R2102 ESD Apportioment $1,700,000 $0 -1,700,000R3101 BSSF $29,620,104 4,934,386.00 2,467,193.00 2,467,193.00 2,467,193.00 2,467,193.00 2,467,193.00 2,467,193.00 2,467,193.00 2,467,193.00 2,467,193.00 2,467,193.00 $29,606,316 -13,788R3103 Common School Fund $496,565 $0 -496,565R3199 UnRestr Grants Other $500,000 $0 -500,000R4500 Federal Programs $0 0R5200 Interfund Transfers $0 0R5300 Sale of Assets $0 0R5400 BEG. FUND BALANCE $1,230,000 $0 -1,230,000TOTAL ALL REVENUE $50,124,669 4,934,386.00 2,467,193.00 2,467,193.00 2,467,193.00 2,467,193.00 2,467,193.00 2,467,193.00 2,467,193.00 2,467,193.00 2,467,193.00 2,467,193.00 0.00 29,606,316 -20,518,353

8/18/16

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DESCRIPTION Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun+Pd 13 TOTAL REMAININGBUDGET PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED BUDGET

EXPENDITURES 115 Antonia Crater $2,695,265 17,815.69 17,816 2,677,450128 Dundee $1,928,758 3,140.00 3,140 1,925,618131 Edwards $2,865,918 4,540.00 4,540 2,861,378134 Ewing Young $1,156,440 8,969.95 8,970 1,147,470142 Joan Austin $2,082,371 16,656.31 16,656 2,065,715146 Mabel Rush $3,009,209 5,789.06 5,789 3,003,420147 Online School $255,730 - 0 255,730150 Chelalem Valley $3,373,903 4,190.00 4,190 3,369,713160 Mountain View $2,935,897 19,345.15 19,345 2,916,552616 Newberg HS $8,615,687 35,335.65 35,336 8,580,352677 NHS Athletics $541,712 600.00 600 541,112704 Assessment $214,456 74,845.50 74,846 139,610705 Human Resources $539,731 39,317.59 39,318 500,414706 Curricul & Instruct $632,283 16,354.83 16,355 615,928707 Contingency $746,019 0 746,019707 Transfers 0 0708 Administration $494,619 64,078.05 64,078 430,541709 Transportation $2,325,645 3,883.67 3,884 2,321,762712 Fiscal Services $1,081,531 378,786.27 378,786 702,745714 Physical Plant $4,758,660 344,609.96 344,610 4,414,050715 Talented & Gifted $6,520 0 6,520716 Student Services $6,469,974 31,713.27 31,713 6,438,261717 Technology $935,497 125,927.68 125,928 809,569718 Welcome Center $237,173 - 0 237,173719 Sitka $885,747 - 0 885,747725 Alternative Ed $820,998 700.00 700 820,298726 Communications $309,825 40,264.72 40,265 269,560728 Summer School 0 0900 Allocation $205,101 0 205,101TOTAL EXPENSES $50,124,670 1,236,863.35 - - - - - - - - - - 0.00 1,236,863 48,887,807 Estimate

*Yellow = double checked with Visions

FUND BALANCE - 3,697,522.65 6,164,715.65 8,631,908.65 11,099,101.65 13,566,294.65 16,033,487.65 18,500,680.65 20,967,873.65 23,435,066.65 25,902,259.65 28,369,452.65 28,369,452.65 $28,369,453

Balance Revenue-Expense 3,697,522.65 2,467,193.00 2,467,193.00 2,467,193.00 2,467,193.00 2,467,193.00 2,467,193.00 2,467,193.00 2,467,193.00 2,467,193.00 2,467,193.00 0.00($1)

Gwen>desktop>Cashflows 3,731,000.00 3,662,000.00 3,681,000.00 3,666,000.00 3,676,000.00 3,474,000.00 3,701,000.00

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NewbergSchoolDistrict29JBoardMeetingDate:August23,2016 ITEM: VIII.b.LegislativeUpdate INFORMATIONPRESENTERS:Dr.KymLeBlanc-Esparza,Superintendent/CandacePelt,DirectorofSpecialPrograms.

BACKGROUND:Dr.LeBlanc-EsparzawillprovideanoverviewofMeasure97,98and99.Ms.PeltwilldiscussHB3499.

INFORMATION

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ITEM: X.b.i.Policy-GBMA–Whistleblower,New ACTIONPRESENTER:DirectorMock,PolicyCommittee/DaveParker,AssistantSuperintendent

BACKGROUND:

ThePolicyCommitteemetonJune27thandreviewedPolicyGBMA-Whistleblower.Thisisanewrequiredpolicy.HB4067addedprovisionsforwhistleblowers.

TheprovisionshaveimplicationsontheStaffComplaintsPolicy.

OnAugust9ththeBoardapprovedPolicyGBMAforsecondreading.

Mr.ParkerspokewithCounselregardingtheproposedpolicyandwillprovideanupdatetotheBoard.

RECOMMENDATION:MovethattheNewbergSchoolDistrictBoardofDirectorsapprovePolicyGBMA-Whistleblower,onsecondreadingasamended.

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Whistleblower * - GBMA 1-2

Newberg School District 29J Code: GBMA GBMA Adopted:

Whistleblower * When an employee has good faith and reasonable belief the employer has violated any federal, state or local, law, rule or regulation; has engaged in mismanagement, gross waste of funds or abuse of authority; or created a substantial and specific danger to public health and safety by its actions, and an employee then discloses or plans to disclose such information, it shall be a violation of policy is an unlawful employment practice for an employer to take any of the following actions if the basis for such action is the employees report: 1. Discharge, demote, transfer, reassign or take disciplinary action against an employee or threaten any

of the previous actions. 2. Withhold work or suspend an employee. 3. Discriminate or retaliate against an employee with regard to promotion, compensation or other

terms, conditions or privileges of employment. 4. Direct an employee or to discourage an employee to not disclose or to give notice to the employer

prior to making any disclosure. 5. Prohibit an employee from discussing, either specifically or generally, the activities of the state or

any agency of or political subdivision in the state, or any person authorized to act on behalf of the state or any agency of or political subdivision in the state, with:

a. Any member of the Legislative assembly; b. Any Legislative committee staff acting under the direction of any member of the Legislative

assembly; or c. Any member of the elected governing body of a political subdivision in the state or any elected

auditor of a city, county or metropolitan service district. The district will use the complaint process in GBM-AR to address any alleged violations of this policy. The district shall deliver a written or electronic copy of this policy to each staff member. END OF POLICY Legal Reference(s): ORS 192.501 to -192.505 ORS 659A.199 to -659A.224

OAR 581-022-1720

Anderson v. Central Point Sch. Dist., 746 F.2d 505 (9th Cir. 1984). Connick v. Myers, 461 U.S. 138 (1983).

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ITEM: IX.b.Policy–GBM–StaffComplaints,Revised ACTIONPRESENTER:DirectorMock,PolicyCommittee

BACKGROUND:

ThePolicyCommitteemetonJune27thandreviewedPolicyGBM–StaffComplaints.AsaresultofHB4067andtherequirednewWhistleblowerpolicy,OSBAhasprovidedarevisedsamplepolicywiththerequiredchanges.OSBA’spolicyrecommendshavinganadministrativeregulationreflectingthestaffcomplaintprocessforthispolicy.StaffwilldevelopanadministrativeregulationtosupplementPolicyGBM–StaffComplaints.

OnAugust9ththeBoardapprovedPolicyGBM--StaffComplaintsforasecondreading,PolicyGBM–StaffComplaints,Revised.

RECOMMENDATION:MovethattheNewbergSchoolDistrictBoardofDirectorsapproveonsecondreading,PolicyGBM–StaffComplaints,Revised.

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Staff Complaints - GBM

Newberg School District 29J Code: GBM

Adopted: 12/11/06 Revised: 6/23/15;

Orig. Code(s): 3180

Staff Complaints

It is an unlawful employment practice for an employer to discharge, demote, suspend or in any manner discriminate or retaliate against an employee with regard to promotion, compensation or other terms, conditions or privileges of employment for the reason that the employee has in good faith reported information in a manner as to disclose employer violations of any federal or state law, rule or regulation, mismanagement, gross waste of funds, abuse of authority, or substantial and specific danger to public health and safety.

The superintendent or designee shall develop a complaint procedure which shall be available for all employees who contend they have been subject to who believe there is evidence of, and wishes to report

• a violation, misinterpretation or inappropriate application of district personnel policies and/oradministrative regulations;

• a mismanagement;• gross waste of funds or abuse of authority;• or believe there is evidence that the district created a substantial and specific danger to public health

and safety by its actions.

The complaint procedure shall provide an orderly process for the consideration and resolution of problems in the application or interpretation of district personnel policies.

The complaint procedure shall not be used to resolve disputes and disagreements related to the provisions of any collective bargaining agreement, nor shall it be used in any instance where a collective bargaining agreement provides a dispute resolution procedure. Disputes concerning an employee’s dismissal, contract non-renewal or contract non-extension shall not be processed under this procedure.

Reasonable efforts shall be made to resolve complaints informally.

The superintendent shall develop aAdministrative regulations shall be developed to outline procedural timelines and steps under this policy, as necessary. The district will use the complaint process in GBM-AR to address any alleged violations of this policy.

END OF POLICY

Legal Reference(s):

OAR 581-022-1720 ORS 332.107 ORS 659A.199

Anderson v. Central Point Sch. Dist., 746 F.2d 505 (9th Cir. 1984). Connick v. Myers, 461 U.S. 138 (1983).

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NEWBERGSCHOOLDISTRICT29J

BOARDMEETINGFUTUREAGENDAS16-17asof8.17.16

September13,2016 AttendanceAwarenessMonthProclamation ConsentAgenda PoliciesFirstReadPoliciesFirstRead AdoptBoardGoals AdoptDistrictGoals AdoptBoard&SuptWorkingAgreement

September27,2016 ConsentAgenda MonthlyFinancialReport ApproveBondsonDesignatedEmployees OSBAConventionDiscussion PoliciesSecondReadDiscussion:OSBAAnnualConvention

October11,2016 ConsentAgenda Technology/Teaching&LearningUpdateStudentAchievementReport PoliciesFirstRead

October25,2016 ConsentAgenda GrowthProgression/EnrollmentReport MonthlyFinancialReport SuptGoals AdoptSuptEvalTool #Dr.LeBlanc-EsparzaGoalsProgress PoliciesSecondRead

November8,2016 Recognition:MVMS ConsentAgenda MonthlyFinancialReport AdoptSuptGoals BudgetCommitteeMembersDiscussion HRReport SpecializedStudentPopulationsFrameworks

November29,2016* Recognition:NHS WorkSession:GED ConsentAgenda CurriculumCourseProposals–FirstRead OSBAShare-Out At-RiskandDropoutPreventionPres Present17-18&18-19DistrictCalendarsoptions ExecutiveSession:SuptEval

December13,2016 6:00pm-BoardHolidayDinner ConsentAgenda AppointBudgetCommitteeMembersfor17-18 PoliciesFirstRead Approve17-18&18-19DistrictCalendars ExecSession:SuptEval

NoSecondMeetinginDecember

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January10,2017 Recognition:Edwards SchoolBoardRecognitionMonth ConsentAgenda NSBAConventionDiscussion Division22ComplianceReport PoliciesSecondRead Present17-18&18-19Catalyst&SitkaCalendars17-18Options AdoptOSBAResolutions PresentBudgetProcessCalendar17-18 Accept2015-16Audit ExecSession:SuptEval

January24,2017 Recognition:CVMS ConsentAgenda MonthlyFinancialReport PresentBudgetProcessCalendar17-18 ApproveCatalyst&SitkaCalendars17-18&18-19 ExecSession:SuptEval

February7,2017* Recognition:Crater ConsentAgenda NationalSchoolCounselingWeek ComparisonReport GraduationRateReport AdoptBudgetProcessCalendar17-18

February21,2017* Recognition:Dundee ConsentAgenda MonthlyFinancialReport 16-17OE&IDTransferReport SetOE&IDTransferParametersfor16-17 ApproveSuptEvaluation(PublicSession) PersonnelContractRenewals

March7,2017* Recognition:JoanAustin ClassifiedSchoolEmployeesWeekProclamation WorkSession:Goals ConsentAgenda PoliciesFirstRead ClassifiedEmployeeAppreciationWeek Administrative-PersonnelContractRenewals

March21,2017* Recognition:MabelRush PublicSchoolVolunteerWeekProclamation WorkSession:Goals ConsentAgenda MonthlyFinancialReport Facilities&PhysicalPlantAssetsReport

April11,2017 Recognition:Catalyst ConsentAgenda PoliciesFirstRead

April25,2017 Recognition:EwingYoung TeacherAppreciationWeekProclamation ConsentAgenda MonthlyFinancialReport ApproveStudent&AthleticFees17-18 DesignateDepositoryAccountSignatures ExecSession:Negotiations

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May9,2017(BudgetSeason)Recognition:SitkaConsentAgendaMealPrices17-18FoodCommodityContractsPoliciesFirstRead

May23,2017(BudgetSeason)Recognition:StudentRepresentativesConsentAgendaMonthlyFinancialReportPresentProposedBoardMtgCalendar17-18PoliciesSecondReadTitleFunding

June13,2017(BudgetSeason)BudgetHearingConsentAgendaApproveBudgetfor17-18:Resolution2017-__ApproveBoardMeetingCalendar17-18PlanforBoardRetreatPoliciesFirstRead

June27,2017ConsentAgendaMonthlyFinancialReportClimate&CultureReportPoliciesSecondRead

* MeetingsthatdonotfallonsecondorfourthTuesdayofamonth#DictatedbySuperintendentEvaluationTimelinesetbytheBoardandSuperintendent

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