Strategic Projects Report - August

Content:

Financial Model, MC-LC Cooperation Customization & Term Shift Management

Financial Model Report August 2013

Goals of the project

•  Increasing financial sustainability of organisation

•  Filling income gap hole in MC budget

•  Ensuring aligment of MoS between MC & LC

Milestones of the project

•  Collecting data from LCs – 09.09.13

•  Analysis done by FD – 30.09.13

•  First WG meeting – 10-12.10.13

•  Second WG meeting – 14-16.11.13

•  Output creation – 22.11.13

•  Presentation to the network 12.12.13

•  Voting new Financial Model – 26.01.14

Financial Model in August 2013

Key Achievements:

•  Flow of the project created and putted into teambox and MC calendar

Key Non-Achievements

•  WG application

Financial Model in August Key strategies for next

month:

•  Application for WG

•  Gathering and analysing data from LCs and MC

Key challenges for next month:

•  Lack of time due to other tasks and days off

Financial Model – Contribution Needed (who & what)

•  Help with application appreciated – Iza and people who made awesome applications J

Term Shift Mgmt Report August 2013

Goals of the project

Optimizing timeline of organizational general processes towards external,

internal & network realities to boost ELD long term performance while

maintaining members’ high quality AIESEC experience.

Milestones of the project •  Presentation of the idea during SumCo and gaining trust of

AIESEC in Poland towards possible change

•  Data collection and preperations

•  ST work

–  program results analysis

–  current timeline evaluation

–  defining and analysis of strategic variables towards ideal timeline creation

–  timeline simulation including various perspective (eg. MM, MC, EP)

–  defining opportunitties and threats

–  defining solutions towards threats

–  contrasting current state with proposal – outcome analysis

–  decision making

Milestones of the project •  Gathering BOA feedback

•  Compendium correction preperation – I + II

•  Voting for the change on General Assembly - I

•  Presentation of the proposal to the LCPs with gathering topics to work on

•  Voting for the change on General Assembly - II

•  Providing education towards change management

•  Implementation monitoring

I – term shift 13.14

II – term shift 14..15

Overall Factors

•  Timeline of the process – P

•  Capitalization on the touchpoints with AIESEC Poland - P

•  Preperation of the project manager - P

P – positive influence

N – negative influence

Term Shift Mgmt in August 2013

Key Achievements:

•  BOA positive feedback

•  GA Term Shift part I positive decision making

Key Non-Achievements

Term Shift Mgmt in September

Key strategies for next month:

•  NPM for term shift and LC succession management preperation

Key challenges for next month:

•  LCPs positive decision making towards Term Shift part II during GA

•  Building understandng towards decision in the LCs

Term-Shift Mgmt – Contribution Needed (who & what)

•  MC team –  feel free to analyse calendar in garage

and provide me with your inputs 06.09

•  MCP – GA Speech about consequency of actions

and changes needed for organization ;)

MC-LC Cooperation Customization Report

August 2013

Goals of the project

Designing & providing strategic organizational initiatives connecting MC and LC in a way to:

•  enable LCs’ short-term growth

•  enable LCs’ capitalization on own potential

•  address diversity of LC realities

•  maximize on the limited limeline & resources

Piliars of the project

Coaching  Na+onal  

Conference  Cycle  

LC  Planning  

Milestones of the Coaching sub-project

•  Current state analysis •  Desired state envisioning •  Coaching strategy creation •  Feedback gathering & correction •  Coaching application releasment •  LC Coaches allocation •  LC Coaches announcement •  Creation of coaching tools •  Coaches education •  Coaches and coaching timeline management •  Coaching round feedback gathering & evaluation •  Coaching strategy improvement

Overall Factors

P – positive influence

N – negative influence

Coaching sub-project in August 2013

Key Achievements:

•  LC Coaches allocation

•  LC Coaches announcement

•  Creation of coaching tools

•  Coaches education

Key Non-Achievements

•  coaching timeline management (it moved due to IC)

Coaching sub-project in September 2013

Key strategies for next month:

•  Coaching visits done

•  Coaching Outline Tracking (format in GSS)

•  Follow-up of the settled goals by the coaches.

Key challenges for next month:

•  All coaches fill the GSS format.

•  Time

Coaching sub-project – Contribution Needed (who & what)

•  All--Fill the format “Coaching Outline”” with the settled goals for each LC you coach.

•  All--Tracking and support.

Milestones of the National Conference Cycle sub-project

•  Current state analysis •  Desired state envisioning •  National Conference Cycle creation •  Feedback gathering & correction •  Conference Cycle I + application releasment •  SumCo preperations & delivery

management •  SumCo evaluation •  Organizing LCs allocation

Milestones of the National Conference Cycle sub-project

•  Summits preperations & delivery management •  Conference Cycle II + application releasment •  Summits preperations & delivery management •  Summits evaluation •  Winco preperations & delivery management •  Winco evaluation •  MultiTo preperations & delivery management •  Multito evaluation •  Further platforms preperations & delivery

management •  Further platforms evaluation

Overall Factors

•  Timeline of the process – N

•  Preperation of the project manager - P

•  Engagement of people involved in the project – P

•  Capitalization on the touchpoints with AIESEC Poland - P

P – positive influence

N – negative influence

National Conference Cycle in August 2013

Key Achievements:

•  SumCo evaluation

•  Organizing LCs allocation

Key Non-Achievements

National Conference Cycle in Sempember 2013

Key strategies for next month:

•  Summits –  preperations & delivery

management –  evaluation

•  NPM –  preperations & delivery

management –  Evaluation

•  Conference Managers Allocation

•  Conference Cycle part II releasment

Key challenges for next month:

•  Thesis ;(

National Conference Cycle – Contribution Needed (who & what)

•  MCVP TM – Final decision making towards tracks and

cycle

•  MCVP ER & PR – Special Events consultancy

– Conferences Timeline vs product packiging

Milestones of the LC Planning sub-project

•  Planning 2013 evaluation [MCVP OD, BOA, ST] •  Desired state envisioning •  Planning process creation •  Feedback gathering & correction •  Planning process elements delegating •  Providing feedback & correction •  Planning process consolidation •  Planning process educating [NMP] •  Planning process implementation monitoring •  LC plans gathering •  Feedback towards LC plans by MC team •  LC plans correction •  Final consolidation of LC plans

Overall Factors

•  Timeline of the process – N

•  Preperation of the project manager – P / N

•  External perspective – N

•  Engagement of people involved in the project – N

P – positive influence

N – negative influence

LC Planning in August 2013

Key Achievements:

•  Planning 2014 logic creation + planning process elements allocation

•  AI consultancy

•  AI finai feedback offer! J

Key Non-Achievements

•  Planning elements non-delivery

Key strategies for next month:

•  Feedback gathering & correction

•  Planning process consolidation

•  Tools creation

•  Planning process preperation for LCs

•  Planning process educating [NMP]

Key challenges for next month:

•  ELDs coaching vistis

LC Planning in September 2013

LC Planning – Contribution Needed (who & what)

•  MC Team – Planning process elements creation

•  MCVP IM – AMS planning tool creation