AUDIT READY COMPLIANCE
Transcript of AUDIT READY COMPLIANCE
AUDIT READY COMPLIANCETHE DIGITAL WAVE IS COMING. ARE YOU ON THE A.R.C. ?
AGENDA
Today’s Presentation:
A discussion on how digital transformation is shaping compliance in laboratories
Learn the positive impacts of digital transformation
Discuss how it can help employees with compliance tasks
Explore a solution that was created in a laboratory, by people who really know the pains of regulatory audit obligations that adopted a digital path for compliance
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DIGITAL TRANSFORMATION FOR COMPLIANCE:
WHY NOW?
Digital transformation is the mindset of laboratories to go towards technologies that help get the job done with…
More efficiency &
Greater transparency
… while making compliance activities less stressful
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DIGITAL TRANSFORMATION4 KEY COMPLIANCE BENEFITS
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Eliminating time consuming manual processes
Gaining insight through smarter use of data
Keeping current with regulations
Creating and showing value
Manual processes leave little room to improve efficiency & does not
allow for laboratory transformation activities
The challenge for laboratories is that often compliance data exists in
many places
Changing and evolving regulations are hard to update across multiple
locations
Laboratories need to leverage technology
to create value
Laboratories who leverage digital solutions enables them to shift
focus from manual tasks to value-added work
By aggregating compliance data
laboratories can use their existing resources to
better monitor, review, and reconcile compliance
One of the major benefits of investing into
compliance software is the ability to easily &
quickly make changes as needed by regulators
Laboratories that use technology will be
able to identify risks faster
WHAT WE ARE HEARING FROM YOUR PEERS
“We had been using the same kinds of checklists and clipboards and
notebooks for years. And here we were trying to be the cutting-edge
laboratory and be on top of our game and do everything we can to do things
better, faster, smarter. We needed a better way to track all the tasks that
needed to be done and be made aware if something was missed.”
Bonnie Rashleigh | ProMedica
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WHAT DOES DIGITAL TRANSFORMATION LOOK LIKE FOR
INSTRUMENT MAINTENANCE?
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A solution needs to be simple and customizable to attend to your laboratories needs
Digital systems to document equipment maintenance are critical for any laboratory operating in a regulated environment
With the help of smart digital solutions, data is not only safer, but also more contextual and accessible over the long term
PROMEDICA LABORATORIES
TOLEDO,OH
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ProMedica Video
AUDIT READY COMPLIANCE (A.R.C.)SOLUTIONS WAS
CREATED IN A LABORATORY JUST LIKE YOURS
A.R.C. was created by people who really know the pains of regulatory audit obligations. The software:
Replaces paper logs in clinical laboratories with tablets to track scheduled instrument activity
Notifies technologists with a chain of alerts until a required task is completed
Provides a centralized database to record and review equipment status, access records and run audit reports, all in real-time
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REAL WORLD SCENARIOS:
UNIVERSITY OF MICHIGAN
The University of Michigan has seen immediate advantages to going digital such as:
The ability to track all compliance from one convenient portal
A centralized database for compliance eliminates the need to visit each laboratory to check whether they were doing daily compliance checks
“Instead of walking around each week or each day to try to see who did what and when they did it – It is a very quick immediate check. It has been so nice for me to be able to verify what my techs are completing each day.”
George Mitri, Respiratory Therapy Supervisor
The University of Michigan
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COMMUNICATE MOREDashboards reduce the need to travel to remote labs while allowing you to communicate effectively with colleagues through faster response and resolution time
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REAL WORLD SCENARIOS:
PROMEDICA
Since implementing Audit Ready Compliance at ProMedica Laboratories:
Has achieved 100% completion on all documentation
Any missing information or verification required is sent via push notification and email up an escalation hierarchy
Issues are addressed in real-time rather at the end of the month
“It saves us lots of time. You’re not having to go from this clipboard to that clipboard and this notebook to that notebook. You have it all right there and you can go station to station with the same iPad.”
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BOOST PRODUCTIVITYAllow lab technologists to inspect and report equipment malfunction quickly. Optimizing operations and improving the speed of providing results to patients
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REAL WORLD SCENARIOS:
REID HEALTH
Reid Health has multiple laboratory locations spread out across a distance. To ensure accuracies of logs, supervisors would have to drive to each location and confirm tasks were being completed.
With a digital solution Reid Health:
Delivers real-time information and reporting so that the compliance team can act quickly
Has had simpler CAP inspection since implementation of the software
“The audit was much easier to show a certain day, time stamped and all. CAP LOVED IT! They thought it was very cool.”
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SIMPLER AUDITS100% compliance rate log accuracy and task completion. Inspect equipment status and access past records on mobile devices anywhere, anytime
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MANUAL PROCESS VS DIGITAL TRANSFORMATION
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Before
Paper checklists and notebooks to track daily, monthly, and yearly tasks
No process to track all the tasks that needed to be done or if a task is missed
Inability to monitor remote laboratories compliance without going on site
Audits are lengthy and require many hours of upfront prep work to ensure all forms are easily locatable as well as it can be difficult to find a particular paper form at the time of the audit
Must store all documents for years and be able to locate them quickly at the time of an audit
Many times issues may fall through the cracks and are not address in a timely manor
After
Technologists can perform quality inspections and equipment maintenance with the simplicity of a digital solution
Get automatic updates about assigned tasks, and receive notifications to ensure every task gets completed on time
Clear view of your laboratories compliance with a centralized database to record, review, access historical records & run reports in real-time
Have peace of mind that all forms are filled out and easily go into the dashboard to sign off on compliance forms. Supervisors can search for any form within seconds during audits
Documentation is stored per regulatory requirements. Historical records can be easily reviewed, while eliminating paper and the cost to store it
Ability to react quickly to mitigate issues before they impact your lab certification
SUMMARY
Digital transformation has started in most laboratories.
If you are feeling that your laboratory has the need for this transformation you can start by asking our team for a demonstration and investigating the benefits it can bring
Contact us at 567-661-0772 or [email protected]
WWW.AUDITREADYCOMPLIANCE.COM
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