Audit Program Pascaijazah IPTA-Templat Self Assessment Report (SAR)

7/30/2019 Audit Program Pascaijazah IPTA-Templat Self Assessment Report (SAR)

1/15

Revised as at 2 November 2012

SELF ASSESSMENT REPORT (SAR) TEMPLATE

The SAR should comprise three parts as follows:

PART A: INSTITUTIONAL PROFILE

1. Name of the Higher Education Provider (HEP):

2.Date of establishment:

3. Reference Number of the Approval for Establishment:

4.Name, title and designation of the Chief Executive Officer/ViceChancellor:

5.Address: Main Campus:

Correspondence (if different from above):

6. Tel. :

7. Fax :

8. Email :

9. Website :

10. Names and addresses of Faculties/Schools/Departments/Centres (iflocated outside the main campus):

11. Names and addresses of branch campuses (if applicable):

12. List of Faculties/Schools/Departments/Centres in the HEP (and itsbranch campuses) and number of Postgraduate Programmes offered:

No.

Names and addresses ofFaculties/Schools/Departments/Centres

No. of programmesoffered

1


2/15


3/15


Designation Number Total

Local Foreign

Full-

time

Part-

time

Full-

time

Part-

time

Full-

time

Part-time

Professor

Associate Professor

Senior Lecturer

Lecturer

Junior Lecturersincluding tutors,

teaching assistants

16. Total number of Postgraduate Programmes students:

Gender Number of Postgraduate Programme studentsTotal

Local Foreign

Male

Female

Total

17. Student completion and attrition rate (for students enrolled in2008/2009):

Programme On-timecompletion rate

(number ofstudents)

Extendedcompletion

rate (numberof students)

Number ofstudents

leaving theinstitution

Reasonsfor

leaving

Doctoral Degreeby researchDoctoral Degreeby courseworkPhD by mixedmode

3


4/15


Masters byresearchMasters bycourseworkMasters by mixed

mode

18. Total number of administrative and support staff:

No. Designation Number of staff

19. Provide the organisational chart of the HEP:

20. Contact person:

Name (Title) :

Designation:

Tel. :

Fax :

Email :

4


5/15


PART B: PROGRAMME DESCRIPTION

Particulars required for every postgraduate programmes/qualificationsapproved byJabatan Pengajian Tinggi (JPT), Ministry of Higher Education

(MOHE).

1. Name of the award (as in the scroll):2. MQF level:3. Credit value:4. Type of award:5. Programme structure (e.g. coursework/mixed mode/research):6. Field of study:7. Language of instruction:8. Mode of study (e.g., full-time/part-time, etc.):9. Mode of delivery (Conventional/Distance learning, etc.):

10. Method of delivery (lecture/tutorial/lab/field work/studio, etc.):11. Duration of study:

Full-time Part-time

LongSemester

ShortSemester

LongSemester

ShortSemester

No. of Weeks

No. ofSemesters

No. of Years

12. Entry requirements:13. Enrolment in the last three years:

Year Enrolment

Year 1

Year 2

Year 3

Total

14. Expected areas of graduate employment:

5


6/15


15. Awarding body:o Own

o Others

o Joint

For awards by other HEP or Examination bodies, please attach therelevant documents where applicable:

i. Proof of collaboration between Higher Education Provider andthe partner HEP such as copy of the Validation Report and theMemorandum of Agreement (MoA), or Memorandum ofUnderstanding (MoU)

ii. Approval letter from Higher Education Department (JabatanPengajian Tinggi, JPT) for programmes in collaboration withMalaysian public universities

iii. Proof of approval and supporting letter to conduct course ofstudy from certification bodies/awarding bodies/examination

bodiesvii. For programmes which require clinical training, proof of

approval, MoA or MoU from the relevant authorityviii. Any other document where necessary

16. A sample of scroll should be attached.

17. Indicate the following details of this Postgraduate Programmethat have been approved and conducted in other sites (ifapplicable):

No.

Name and location ofthe site

Approvalstatus

Nature ofestablishme

nt

Quality assuranceand accreditation

obtained1

2

3

6


7/15


PART C SELF ASSESSMENT REPORT

The SAR should provide information on:

i. The current universitys policies and practices on postgraduateprogrammes and the strengths, areas of concern and opportunities forimprovements for every area concerned (Area 1 9).

ii. How each faculty and graduate centres quality-assure thepostgraduate programmes in terms of the strengths and areas ofconcern.

iii. Relevant reports, statistics, references and other evidences whichshould be made available via website and/or provided on site.

iv. The extent of conformity and challenges to fulfill the standard

(Standards: Masters and Doctoral Degree by Research).

Note: For purposes of submission, the supporting information can also beprovided in the form of a CD or made available in the website.

The contents of the SAR should be guided by the principle areas in COPPA,COPIA, Programme Standards (Discipline) where relevant, and referencemade to the new (to be enforced in the near future) Standards: Masters andDoctoral Degree by Research.

Each of the nine areas in COPPA and COPIA cover the same aspects onquality assurance except that the emphasis is on programme / faculty levelin COPPA and Institutional level for COPIA. Specifically for the purpose of thisPostgraduate Programme Audit project, university is required to provideinformation on the following areas:

7


8/15


Area 1 INSTITUTIONAL MISSION STATEMENTS/GOAL/OBJECTIVEArea 8 - LEADERSHIP, GOVERNANCE AND ADMINISTRATION(For the purpose of this audit exercise only, Area 1 and Area 8 have been

combined).

(a)Institutional level

i. Institutional vision, mission, goal, strategic plan, KPIs and performance.

ii. Effectiveness of policies and systems relating to postgraduateprogrammes delivery to achieve the plans and goals of the universityand alignment of these programmes to MQF.

iii. Governance structure, functions and organizational chart of faculties /

departments / schools / institutes / centres, including geographicallyseparated campuses involved in offering postgraduate programmes.Include committees established.

iv. Institutional Internal Quality Assurance (IQA) system.

(b)Faculty level

i. Each facultys objectivessupporting HEPs vision and mission. Provideevidence of the facultys strategic plan and the mechanisms to achievethe targets.

ii. Governance structure, functions and organizational chart at facultylevel. How are postgraduate programmes managed?

iii. Stakeholders engagement in faculty in determining goals andprogrammes.

iv. Compliance to MQF in terms of action taken as well as indication of thetimelines and on the aims, objectives and learning outcomes of thepostgraduate programmes.

8


9/15


Area 2 PROGRAMME DESIGN AND DELIVERY

i. Evidence that the aims, objectives and learning outcomes of thepostgraduate programmes fulfill requirements of Level 7 and 8 of theMQF.

ii. Autonomy to design the programme structure and determineprogramme delivery and to allocate the resources necessary for itsimplementation, so as to ensure the attainment of the learningoutcomes. Where applicable, the provision must also coverprogrammes conducted on campuses that are geographicallyseparated.

iii. Evidence of the process by which the programme structure isdeveloped and approved, reviewed and evaluated.

iv. List of various academic activities to attain the learning outcomes.

v. List of the collaborative participation with national and internationalHEPs and / or research centres.

vi. Evidence that the programme satisfies the respective requirementsofMasters and Doctoral Degree by Research include industrial doctoral

programme and PhD by published work.

vii. Linkages the department has with external stakeholders for thepurposes of programme planning, implementation and review.

9


10/15


Area 3 ASSESSMENT FOR RESEARCH AND COURSEWORK

PROGRAMMES

i. How formative and summative assessments are aligned and consistentwith MQF at masters and doctoral level (research & coursework)programmes?

ii. Evidence of the student progress monitoring.

iii. Evidence of students adherence to research ethics.

iv. How Dissertation and Thesis are being examined in the faculty.

v. To what extent the Internal and External examiners are used in thefaculty.

Table 1: Internal and External Examiners

Programme InternalExaminers

Name

InternalExaminersQualificatio

n /Experience

ExternalExaminers

Name

ExternalExaminersQualificatio

n /Experience

vi. Evidence on the appeals system put in place for students.

10


11/15


Area 4 STUDENT SELECTION AND SUPPORT SERVICES

i. Provide policies on student selection and admission both for local andinternational students.

ii. Policies, regulations and processes concerning articulation practices fortransfer of candidature, for example from one mode to another (e.g.coursework to mixed mode), from one programme to another (either atthe same or higher level) and from one HEP to another.

iii. Evidence of support services for student well-being.

iv. Engagement with alumni.

11


12/15


Area 5 HUMAN RESOURCES TO DELIVER POSTGRADUATEPROGRAMME

i. Academic staff.

Table 2: Academic Staff

PositionMalaysian/Foreig

n

QualificationsNumbe

rsBachel

orMaste

rPhD

ProfessorAssoc. ProfessorSenior LecturerJunior Lecturer

Total

ii. Sufficient autonomy of academic staff to focus on areas of his/herexpertise, such as academic supervision of candidates, research andwriting, scholarly activities, academically-related administrative duties,and community engagement.

iii. Student-staff ratio and supervisor-candidature ratio.

iv. Supervisor.

Table 3: Supervisor

Name Qualifications &

Experience

Programmes No. of

studentssupervised

v. Evidence of the mechanism established to monitor supervisionprocess.

vi. Training provision / staff development.

vii. Code of conduct for academics/supervisors.

12


13/15


viii.Table on support staff (administrative staff) of PostgraduateProgrammes.

Table 4: Support Staff

Position Numbers Responsibilities

13


14/15


Area 6 EDUCATIONAL RESOURCES SUPPORTING POSTGRADUATEPROGRAMME

i. List of the physical facilities to support research activities (within and

outside the HEP) and how they are continually maintained, improved orreplaced.

ii. Library and resource centre.

iii. Extent of Information and Communication Technology (ICT) usage tosupport postgraduate programmes.

iv. Evidence of the policy or guidelines available on the development andmanagement of research expertise.

v. Budgetary and Procurement Procedures and utilization effectivenessfor postgraduate programmes.

vi. Research environment provided in terms of that promoting innovationand creativity.

vii. Faculty policies pertaining to record keeping, issues of security, andconfidentiality.

14


15/15


Area 7 - PROGRAMME MONITORING AND REVIEWArea 9 - CONTINUOUS QUALITY IMPROVEMENT (CQI)(For the purpose of this exercise, Area 7 and Area 9 have been combined).

i. Evidence of quality assurance mechanisms for all programmesconducted by faculty including those that are geographically separatedcampuses.

ii. Evidence of the programmes in the department that are monitored andreviewed.

iii. Evidence of the monitoring of research output.

iv. The departments linkages with external stakeholders for the purposesof programme planning, implementation and review.

v. Completion rate assessment the level of attrition rate.

At the end of the SAR, there should be a summary of findings thatcovers the overall strengths, opportunities for improvement, areasof concern and recommendation made for future improvement bythe universities.The university may provide additional informationrelevant to the programmes which may have not been covered bythis template.

15

Audit Program Pascaijazah IPTA-Templat Self Assessment Report (SAR)

Documents

Transcript of Audit Program Pascaijazah IPTA-Templat Self Assessment Report (SAR)