Attica Central School District

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Attica Central School District Building Utilization Study Harris Beach, PLLC Spring, 2013 Howard S. Smith, Ed.D Allan R. Berry Education Leadership Consultant John P. Schiess Harris Beach, PLLC Berry Consulting Services, LLC

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Attica Central School District. Building Utilization Study Harris Beach, PLLC Spring, 2013 Howard S. Smith, Ed.D Allan R. Berry Education Leadership Consultant John P. Schiess Harris Beach, PLLCBerry Consulting Services, LLC. Presentation Outline. District Mission Statement - PowerPoint PPT Presentation

Transcript of Attica Central School District

Page 1: Attica Central School District

Attica Central School District

Building Utilization StudyHarris Beach, PLLC

Spring, 2013

Howard S. Smith, Ed.D Allan R. BerryEducation Leadership Consultant John P. SchiessHarris Beach, PLLC Berry Consulting Services, LLC

Page 2: Attica Central School District

Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013

Presentation Outline

District Mission Statement 2012-13 Board of Education Goals Study Purpose Elements of the Study Enrollment History/Projections The Fiscal Crisis Recommendations

Rationale Considerations

Final Comments and Next Steps

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Page 3: Attica Central School District

Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013

Context of the Study

The Mission

The mission of the Attica Central School District is to develop and provide a challenging and innovative educational environment with diverse learning opportunities for all students so that they will become productive, responsible citizens who can adapt to a rapidly changing world. This will be accomplished cooperatively in an ongoing partnership between the school system and the community at large.

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Context of the Study (Continued)

2012-13 Board of Education Goals

GOAL I: Implement the Efficient Use of District Facilities

Relocate the Board of Education Office Determine the Fate of the Building on Main Street

Clarify the Future of the Sheldon, Prospect, Middle and High Schools

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Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013

Context of the Study (Continued)

2012-13 Board of Education Goals (Continued)

GOAL IIBuild Internal and External Relationships

GOAL IIIEstablish Collaborative Teams

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Context of the Study (Continued)

Study Purpose

The general purpose of the study is to examine carefully the use of facilities to be sure that it:

• Meets student academic and developmental needs

• Is efficient

• Is accessible to the community

• Considers and builds upon the recent capital renovations in order to meet future student needs

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Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013

Context of the Study (Continued)

Study Considerations

Student Learning and Achievement Declining Enrollment Fiscal Crisis

Property Tax Levy Increase LimitLoss of Foundation Aid Promise

Impact of State and Federal Mandates Staff and Community Input

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Elements of the Study

The study included the following activities:

A review of relevant Board Policies

A review of literature/research regarding school closings

 • A review and detailed analysis of all enrollment

data, including a 10 year history and 10 year projections supplied by the District.

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Elements of the Study (Continued)

• A review of the current use of classroom and other instructional spaces. This review included multiple walkthroughs in each of the schools. 

 • A review of K-12 instructional space needs for the next five

years.

• A review of the SED-required Five Year Building Condition Survey. A review of other documentation related to the condition of each school building and tentative capital construction plans for each.

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Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013

Elements of the Study (Continued)

• A review of studies and reports completed within the last five years by external agencies relative to the services provided for students by the Attica Central School District.

• An investigation of the cost savings to close an off campus elementary school(s) and/or to change the grade configurations in any of the schools.

•  

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Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013

Elements of the Study (Continued)

 

• A review of appropriate collective bargaining agreements. Impediments to and/or cost implications related to modifying the current grade configurations will be examined.

• An investigation of alternatives related to the updating and/or relocation of the central office function.

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Elements of the Study (Continued)

• A review of relevant economic and demographic data.

• Interviews of all District administrative personnel

• Open meetings, one for staff and one for community members.

The data collected from the interviews and the open meetings was used to augment the research, gauge support for various scenarios and to inform the recommendations.

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Page 13: Attica Central School District

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Enrollment History/Projections

Districtwide*

2007-08: 1,671

2012-13: 1,450 (221 fewer students/15.2% reduction)

2017-18: 1,281 (169 fewer students/11.7% projected additional reduction)

*FACTS Enrollment Projection Study (inclusive of ungraded student count)

October, 2012

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Enrollment History/Projections (Continued)

Kindergarten - Grade 4*

2007-08: 540

2012-13: 479 (61 students/11.2% reduction)

2017-18: 422 (57 students/11.9% projected additional reduction)

*FACTS Enrollment Projection Study (exclusive of ungraded student count)

October, 2012

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Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013

Grades K – 4 Enrollment 2003 – 2018 (Actual and Projected)

2003

-04

2004

-05

2005

-06

2006

-07

2007

-08

2008

-09

2009

-10

2010

-11

2011

-12

2012

-13

2013

-14

proje

cted

2014

-15

proje

cted

2015

-16

proje

cted

2016

-17

proje

cted

2017

-18

proje

cted

200

250

300

350

400

450

500

550

600

650

700

total K - 4

total K - 4

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Enrollment History/Projections (Continued)

Grades 5 - 8*

2007-08: 493

2012-13: 432 (61 students/12.4% reduction)

2017-18: 383 (49 students/11.4% projected additional reduction)

*FACTS Enrollment Projection Study (exclusive of ungraded student count)

October, 2012

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Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013

Grades 5 – 8 Enrollment 2003 – 2018 (Actual and Projected)

2003

-04

2004

-05

2005

-06

2006

-07

2007

-08

2008

-09

2009

-10

2010

-11

2011

-12

2012

-13

2013

-14

proje

cted

2014

-15

proje

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2015

-16

proje

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2016

-17

proje

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2017

-18

proje

cted

0

100

200

300

400

500

600

700

total 5 - 8

total 5 - 8

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Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013

Enrollment History/Projections (Continued

Grades 9 - 12*

2007-08: 578

2012-13: 463 (115 students/19.9% reduction)

2017-18: 409 (54 students/11.7% projected additional reduction)

*FACTS Enrollment Projection Study (exclusive of ungraded student count)

October, 2012

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Page 19: Attica Central School District

Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013

Grades 9 – 12 Enrollment 2003 – 2018 (Actual and Projected)

2003

-04

2004

-05

2005

-06

2006

-07

2007

-08

2008

-09

2009

-10

2010

-11

2011

-12

2012

-13

2013

-14

proje

cted

2014

-15

proje

cted

2015

-16

proje

cted

2016

-17

proje

cted

2017

-18

proje

cted

0

100

200

300

400

500

600

700

total 9 - 12

total 9 - 12

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Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013

Total District Enrollment 2003 – 2018 (Actual and Projected)

2003

-04

2004

-05

2005

-06

2006

-07

2007

-08

2008

-09

2009

-10

2010

-11

2011

-12

2012

-13

2013

-14

proje

cted

2014

-15

proje

cted

2015

-16

proje

cted

2016

-17

proje

cted

2017

-18

proje

cted

0

200

400

600

800

1000

1200

1400

1600

1800

total graded

total graded

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Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013

Actual and Projected Enrollment 2003 - 2017

Grade 2003-04 2004-05 2005-06 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 2012-132013-14

proj.2014-15

proj.2015-16

proj.2016-17

proj.2017-18

proj.

K 112 110 97 102 98 104 94 95 92 89 83 80 82 85 83

1 113 115 109 103 108 108 103 90 96 93 90 84 81 83 86

2 104 105 119 109 111 107 108 104 93 97 94 91 85 82 84

3 128 100 105 115 114 117 112 102 103 92 97 94 91 85 82

4 130 124 102 105 109 119 119 111 104 108 94 99 96 93 87

5 138 130 123 115 107 122 115 108 107 107 108 94 99 96 93

6 132 142 131 128 121 117 118 115 99 103 106 107 93 98 95

7 158 153 143 143 129 138 118 111 120 103 107 110 111 96 101

8 140 148 146 142 136 135 133 112 107 119 101 105 108 109 94

9 136 136 137 156 152 139 137 124 116 104 118 101 105 108 108

10 133 150 136 142 144 150 137 127 122 110 100 114 98 101 104

11 133 130 148 139 142 147 140 131 129 120 108 98 112 96 99

12 151 128 128 144 140 147 149 138 141 129 123 110 100 114 98

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Page 22: Attica Central School District

Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013

Enrollment History (Percent Change Per Year)

2003-04 2004-05 2005-06 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 2012-132013-14

proj.2014-15

proj.2015-16

proj.2016-17

proj.2017-18

proj.

total graded 1708 1671 1624 1643 1611 1650 1583 1468 1429 1374 1329 1287 1261 1246 1214

% change in total   -2.2% -2.8% 1.2% -1.9% 2.4% -4.1% -7.3% -2.7% -3.8% -3.3% -3.2% -2.0% -1.2% -2.6%

total K - 4 587 554 532 534 540 555 536 502 488 479 458 448 435 428 422

% change in total   -5.6% -4.0% 0.4% 1.1% 2.8% -3.4% -6.3% -2.8% -1.8% -4.4% -2.2% -2.9% -1.6% -1.4%

total 5 - 8 568 573 543 528 493 512 484 446 433 432 422 416 411 399 383

% change in total   0.9% -5.2% -2.8% -6.6% 3.9% -5.5% -7.9% -2.9% -0.2% -2.3% -1.4% -1.2% -2.9% -4.0%

total 9 - 12 553 544 549 581 578 583 563 520 508 463 449 423 415 419 409

% change in total   -1.6% 0.9% 5.8% -0.5% 0.9% -3.4% -7.6% -2.3% -8.9% -3.0% -5.8% -1.9% 1.0% -2.4%

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Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013

Enrollment History/Projections(Continued)

Estimated Building Capacity*

Sheldon Elementary 180

Prospect Elementary 500

Middle School 800

High School 800

2,280

*Based upon SED Building Capacity Guidelines

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Page 24: Attica Central School District

Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013

The Fiscal Crisis

Sample Fiscal Challenges

Retirement Systems

TRS ERS2011-12 $1,050,217 $284,333

2013-14 $1,742,045 $390,077

Two Year $ Increase $691,828 $105,744

Two Year % Increase 65.87% 37.19%

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Page 25: Attica Central School District

Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013

The Fiscal Crisis (Continued)

Sample Fiscal Challenges (Continued)

Health Insurance

2011-12 $2,710,284

2013-14 $2,988,936

Two Year $ Increase $278,652

Two Year % Increase 10.28%

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Page 26: Attica Central School District

Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013

The Fiscal Crisis (Continued)

Sample Fiscal Challenges (Continued)

Cost of Triborough (for ATA)*

2012-13 $8,188,254

2014-15 $8,646,408

Two Year $ Increase $458,154

Two Year % Increase 5.60%

*Cost for current staff in each of next two years based upon expired CBA

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Page 27: Attica Central School District

Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013

The Fiscal Crisis (Continued)

Sample Fiscal Challenges (Continued)

Declining State and Federal Aid

2010-11 $15,982,804

2012-13 $14,819,235

2013-14 ????????

Two Year $ Decrease $1,163,569

Two Year % Decrease 7.28%

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Page 28: Attica Central School District

Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013

The Fiscal Crisis (Continued)

Sample Fiscal Challenges (Continued)

Recent Reductions

2010-11 11 teaching positions

2011-12 10 teaching and other positions/minimal equipment purchases

2012-13 7 teaching positions/$300,000 in non-personnel reductions

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Page 29: Attica Central School District

Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013

Recommendations

Three Phases:

P1: As soon as practicable (no later than 09/01/14): Close the District Office, relocate the operation of the District to the Middle School / High School facility and demolish the current building

P2: 09/01/14: Close the Sheldon School and relocate students to the Prospect School

P3: 09/01/18 - 09/01/20: Close the Prospect School and relocate all students to a reconfigured K-12 campus, the current Middle School / High School facility

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Page 30: Attica Central School District

Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013

Recommendations (Continued)

Phase 1: Close the District Office, relocate the operation of the District to the Middle School / High School facility and

demolish the current building.

Rationale Not handicapped accessible

No Certificate of Occupancy - Increased liability

Cost to update significant Ability to locate the entire central office function in a single office suite may result

in a more efficient operation. Limited meeting space at current location.

Location of central office administrative personnel closer to students and staff has salutary effect

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Page 31: Attica Central School District

Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013

Recommendations (Continued)

Phase 1 Considerations

• Demolition of the District Office building could be used to improve safe access / egress both to and from the Middle School / High School campus

• Potential of issues associated with a neighbor contingent to the school property is diminished

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Page 32: Attica Central School District

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Recommendations (Continued)

Phase 2: Close the Sheldon School and relocate students to the Prospect School.

Rationale• Enrollment low and projected to continue to decrease

• Significant cost savings in the short, as well as the long term

• Per pupil expenditure significantly more than for Prospect students currently, and after recommended consolidation

• Student performance over time is not significantly better than Prospect students and not commensurate with additional cost to educate K-4 students

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Page 33: Attica Central School District

Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013

Recommendations (Continued)

Phase 2 Considerations

• Reinstitute periodic late bus runs for all K-4 students

• With a portion of the projected savings establish administrative / instructional support K-4 and/or K-12

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Page 34: Attica Central School District

Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013

Phase 2: Projected Cost Savings

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Page 35: Attica Central School District

Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013

Phase 2: Per Pupil Cost and Projected Cost Savings

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Page 36: Attica Central School District

Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013

Phase 2: Elementary Average and Projected Class Size

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Page 37: Attica Central School District

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Phase 2: K- 4 Student Performance

FRLELA grade 3

@>level3 ELA grade 4 @>level 3 Math grade 3

@> level 3 Math grade 4 @>level3 Science

grade 4 @>level 3

0

10

20

30

40

50

60

70

80

90

100

Attica Elementary

Sheldon Elementary

33

58

7170

86

99

33

68 71

88 8996

Comparison of Attica and Sheldon Elementary SchoolsELA, Math and Science Scores 2010-11

Attica Elemen-tary

Sheldon Elemen-tary

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Page 38: Attica Central School District

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Recommendations (Continued)

Phase 3: Close the Prospect School and relocate all students to a reconfigured K-12 campus, the current Middle School /

High School facility.

Rationale

• Continuing decline in enrollment• Improved program considerations/academic opportunities for

students• Potential cost savings• Basement spaces at Prospect are not well-suited for instruction or

food service delivery • Age of the Prospect facility suggests potential for capital needs• Minimal interest in consolidation from neighboring districts

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Page 39: Attica Central School District

Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013

Recommendations (Continued)

Phase 3 Considerations

• Need for a Board appointed school / community long range planning committee to address issues such as, but not limited to:

School grade configuration within the campus facilityStaffing patternsProgram considerationsCapital project needs, balanced with a level debt service

expenditure plan

• Initiate a capital project with a projected completion date of June, 2018 (for September 2018)

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Page 40: Attica Central School District

Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013

Recommendation Summary

Three Phases:1: No later than 09/01/14: Close the District Office, relocate the operation of the District to the Middle School / High School facility and demolish the current building.

2: 09/01/14: Close the Sheldon School and assign all K-4 students to the Prospect School.

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Page 41: Attica Central School District

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Recommendation Summary (Continued)

3: 09/01/18: Close the Prospect School andrelocate all students to a K-12 campus at the current Middle School / High School

facility.

Establish a school / community long range planning committee with a specific charge(s) and a 6 month work product timeline.

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Page 42: Attica Central School District

Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013

Final Comments and Next Steps

Comments?

Next Steps

Thank you for your interest in this important matter

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Attica Central School DistrictBuilding Utilization Study

Spring, 2013

Additional Information and Supporting Documentation

Page 44: Attica Central School District

Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013

Phase 2: K- 4 Student Performance

FRLELA grade

3 @>level3

ELA grade 4 @>level

3

Math grade 3 @> level

3

Math grade 4

@>level3

Science grade 4

@>level 3

0

10

20

30

40

50

60

70

80

90

100

Attica Elementary

Sheldon Elementary

33

60 6462

71

96

36

7081

89

77

96

Comparison of Attica and Sheldon Elementary SchoolsELA, Math and Science Scores 2009-10

Attica Elementary

Sheldon Elementary

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Page 45: Attica Central School District

Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013

Phase 2: K- 4 Student Performance

FRLELA grade

3 @>level3

ELA grade 4 @>level

3

Math grade 3

@> level 3

Math grade 4

@>level3

Science grade 4

@>level 3

0

10

20

30

40

50

60

70

80

90

100

Attica Elementary

Sheldon Elementary

35

66

83 87

97 98

40

10097 100

97 97

Comparison of Attica and Sheldon Elementary SchoolsELA, Math and Science Scores 2008-09

Attica Elementary

Sheldon Elementary

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Page 46: Attica Central School District

Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013

Phase 2: K- 4 Student Performance

FRLELA grade

3 @>level3

ELA grade 4 @>level

3

Math grade 3

@> level 3

Math grade 4

@>level3

Science grade 4

@>level 3

0

10

20

30

40

50

60

70

80

90

100

Attica Elementary

Sheldon Elementary

32

7684

9298 98

23

87

76

100

7786

Comparison of Attica and Sheldon Elementary SchoolsELA, Math and Science Scores 2007-08

Attica Elementary

Sheldon Elementary

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Page 47: Attica Central School District

Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013

Criteria for Decision-Making

In developing the recommendations included in this report, the consultants applied the following decision-making criteria:Provide a high quality physical environment for

high quality student learningAchieve cost savingsMinimize adverse consequencesRealize improved educational opportunities from

the savings from local consolidation

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Page 48: Attica Central School District

Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013

Options for a Closed School

When a school is closed the Board of Education has four options it may consider:Lease the facilitySell the facilityGift or donate the facilityDecommission the facility

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Decommissioned Buildings

Brockport facility facing northeast

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Page 50: Attica Central School District

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Decommissioned Buildings (continued)

Brockport facility facing northeast, close up Brockport facility facing northwest, close up

Brockport facility facing northeast, close up Brockport facility facing northwest, close up

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Decommissioned Buildings (continued)

Holley facility facing south

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Decommissioned Buildings (continued)

Holley facility facing south, close up Holley facility facing east, close up

Holley facility facing east, close up Holley facility facing north, close up

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Decommissioned Buildings (continued)

Spencerport facility facing south

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Page 54: Attica Central School District

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Decommissioned Buildings (continued)

Spencerport facility facing south, close up Spencerport facility facing south, close up

Spencerport facility facing south, close up Spencerport facility facing south, close up

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Page 55: Attica Central School District

Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013

Debt Service Analysis

Considerations:A planned, level debt service payment is the

goal. It maintains and updates the physical plant and has no impact on the general fund budget from year to year.

The planned capital reserve and the 83.7% state reimbursement building aid factor allows for the borrowing of capital money, keeping the local share at that level debt service payment.

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Page 56: Attica Central School District

Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013

Debt Service Analysis (continued)

In 2017-18 the District could borrow up to $15,200,000 and, by using the $2,000,000 capital reserve and considering its building aid reimbursement factor, would maintain a level debt service annual payment of approximately $210,000 in the general fund budget for the majority of the term (15 years) of the debt.

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