Attendence Prroject Documentation
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Transcript of Attendence Prroject Documentation
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STUDENT ATTENDANCE
A Project Report
Submitted for the partial fulfillment for the
Award of Degree of
MASTER OF COMPUTER APPLICATIONS
BY
SOWMIYA.D
Reg No: 09/EP1841
Under the guidance of
Mrs.E.B.Vithya Padmini, B.Sc., M.C.A., M.Phil,
Department of Computer Applications
Ethiraj College for Women
Chennai-600 008June 2010
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BONAFIDE CERTIFICATE
ETHIRAJ COLLEGE FOR WOMEN (AUTONOMOUS)
CHENNAI-600008
DEPARTMENT OF COMPUTER APPLICATIONS2009-2010
This is to certify that the Project Work entitled STUDENT ATTENDANCE is carried
out by Miss.SOWMIYA.D, Reg. No 09/EP1841 during June 2010
DATE: Signature of the HOD Signature of the Guide
PLACE:
Submitted for the viva-voce examination at .. On
.
Examiner-1:
(Signature and Name of the Examiner)
Examiner-2:
(Signature and Name of the Examiner)
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ACKNOWLEDGEMENT
First and foremost, I Praise and thank the god almighty for his unfailing
source of strength and inspiration in completion of this project. I wish to
acknowledge the following with great attitude who have lent their helping hands
with their valuable experience guidance for progressing my project.
I take immense pleasure in expressing my sincere gratitude and heartfelt
thanks to Tmt. M. Thavamani, M.Com, M.Phil., PhD., for her constant
encouragement and for providing all the facilities for the completion of the project.
I wish to express my deepest gratitude to Mrs. P. Sharmila., M.C.A.,
M.Phil. Head of Department of computer applications for her moral support for
helping me out with her timely advice.
I wish to record my sincere thanks to my internal guide Mrs.E.B.Vithya
Padmini, M.C.A., M.Phil, and to all the staff members of the department for
having provided me with their valuable advice, knowledge and their sustained
encouragement in the course of completion of my project.
Im also grateful to my friends and parents who have extended their support
and co-operation during my project for the completion. And finally, I would like to
thank all those who have been directly or indirectly involved in the successful
completion of my project.
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INDEX
S.NO CONTENT PG.NO
1. INTRODUCTION
1.1.SYNOPSIS
2. SYSTEM STUDY
2.1.PROBLEM DEFINTION2.2.EXISTING SYSTEM
2.3.PROPOSED SYSTEM
3. SYSTEM REQUIREMENTS3.1.HARDWARE REQUIREMENT
3.2.SOFTWARE REQUIREMENT3.3.SOFTWARE ENVIRONMENT
4. SYSTEM DESIGN
4.1.ER DIAGRAM
4.2.DATABASE DESIGN4.3.MODULE DESCRIPTION
5. CODING
6. TESTING
7. CONCLUSION
8. FUTURE ENHANCEMENT
9. BIBLIOGRAPHY
10. ANNEXURE
10.1.SCREENSHOTS10.2 REPORTS
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INTRODUCTION
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1.1 SYNOPSIS
Attendance Management System is a software developed for daily
student attendance in schools, collages and institutes. If facilitates to access
the attendance information of a particular student in a particular class. The
information is sorted by the operators, which will be provided by the teacher
for a particular class. This system will also help in evaluating attendance
eligibility criteria of a student.
The purpose of developing student attendance is to computerized the
tradition way of taking attendance. Another purpose for developing this
software is to generate the report automatically at the end of the session or in
the between of the session.
The scope of the project is the system on which the software is
installed, i.e. the project is developed as a desktop application, and it will
work for a particular institute. But later on the project can be modified to
operate it online.
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SYSTEM STUDY
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2.1 PROBLEM DEFINITION:
In the present system all work is done on paper. The whole session
attendance is stored in register and at the and of the session the reports are
generated. We are not interested in generating report in the middle of the session or
as per the requirement because it takes more time in calculation. To reduce time
and cost by computerizing the attendance system. Maintaining the attendance for
each and every department in notebooks is hard. This will lead to convenience to
track the attendance in an easy manner.
2.2 EXISTING SYSTEM:
The existing system is not user friendly because the retrieval of data is very
slow and data is not maintained efficiently. We require more calculations
togenerate the report so it is generated at the end of the session.And the student not
get a single chance to improve their attendance. All calculations to generate report
is done manually so there is greater chance of errors.
Existing system requires lot of paper work. Loss of even a single
register/record led to difficult situation because all the papers are needed to
generate the reports.
Every work is done manually so we cannot generate report in the middle of
the session or as per the requirement because it is very time consuming.
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2.3 PROPOSED SYSTEM:
The proposed system is user friendly because the retrieval and storing of
data is fast and data is maintained efficiently. Moreover the graphical user interface
is provided in the proposed system, which provides user to deal with the system
very easily.
Reports can be easily generated in the proposed system so user can generate
the report as per the requirement (monthly) or in the middle of
the session. User can give the notice to the students so he/she become regular.The proposed system requires very less paper work. All the data is feted into
the computer immediately and reports can be generated through computers.
Moreover work become very easy because there is no need to
keep data on papers.
Computer operator control will be there so no chance of errors. Moreover
storing and retrieving of information is easy. So work can be done speedily and in
time.
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SYSTEM ANALYSIS
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3.1. HARDWARE REQUIREMENT:
Main Processecor Intel Pentium 4RAM 512MB
Base Memory size 2.00 GHz
Extended Memory 512 KB
Hard Disk Capacity 80 GB
Floppy Disk Capacity 1.44 MB
Clock Speed 1.1GHZ
Monitor Samsung 15-inch 56V
Keyboard Logitech
3.2. SOFTWARE REQUIREMENT:
Operating systems Windows NT/2000/XP
Front End Tool Microsoft Visual Basic 6.0
Database Oracle 9i
3.3 SOFTWARE ENVIRONMENT:
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ABOUT THE OPERATING SYSTEM:
Microsoft windows 2000 professional is more compatible and more
powerful than any workstation you have before
Easier to use
Easier to manage
More compatible
More powerful
For all your computing needs, Windows 2000 Professional provides:
Industrial-Strength reliability
The highest level of security
Powerful performance
ABOUT THE LANGUAGE:
VISUAL BASIC:
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Visual Basic, developed by Microsoft Corporation, is a leading
Application Development tool in the information technology industry today.
Visual Basic is an easy user interface and helps the user to be more productive by
providing appropriate tools for different aspects of GUI. Visual Basic is a powerful
programming system for developing sophisticated, graphical application for
Microsoft Windows environment. Its productivity has been enhanced and a
complete set of tools has been added to simplify rapid application development.
Visual refers to the method used to create the graphical user interface
that uses illustration, rather than writing numerous lines of code to describe the
appearance, function and location of interface elements. Basic refers to the
BASIC programming language, widely preferred language by many programmers
for its simplicity. Visual Basic has evolved from the original basic language and
which relate directly to the windows GUI.
The Visual Basic Application Wizard that comes with all the editions of
VB is a gift to programmers. It helps the programmers to develop the Visual basic
application. It acts as a foundation on which the users can build codes specific to
their application. This avoids the programmers reinventing the wheel. VB
application wizard can be used for developing SDI or MDI applications.
ORACLE:
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ORACLE is a fourth generation relational database management system. In
general, a database management system (DBMS) must be able to reliably manage a
large amount of data in a multi-user environment so that many users can
concurrently access the same data. All this must be accomplished while delivering
high performance to the users of the database. A DBMS must also be secure from
unauthorized access and provide efficient solutions for failure recovery. The
ORACLE Server provides efficient and effective solutions for the major database
features.
ORACLE consists of many tools that allow you to create an application with
ease and flexibility. You must determine how to implement your requirements
using the features available in ORACLE, along with its tools. The features and
tools that you choose to use to implement your application can significantly affect
the performance of your application.
Several of the more useful features available to ORACLE application
developers are integrity constraints, stored procedures and packages, database
triggers, cost-based optimizer, shared SQL, locking and sequences.
The purpose of a database is to store and retrieve related information. A
database server is the key to solving the problems of information management. In
general, a server reliably manages a large amount of data in a multiuser
environment so that many users can concurrently access the same data.
http://download.oracle.com/docs/cd/B19306_01/server.102/b14220/glossary.htm#i432724http://download.oracle.com/docs/cd/B19306_01/server.102/b14220/glossary.htm#i432724 -
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SYSTEM DESIGN
4.1.ENITITY RELATIONSHIP DIAGRAM:
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Attendance
Register no
Student
name
Attendance
date
Status
Department
Belongs
Student
Register no
Student
nameFathers
name
Address
Phone no
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4.2. DATABASE DESIGN:
Table Name:Student details
Table Description: To store the student information
S.No Field Name Data type Description
1. regno Number Registration number
2. name Text Student name
3. fname Text Fathers name
4. addr Text Student address
5. ph1 Number Phone number
6. dept Text Department
Table Name: Attd
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Table Description: To maintain the student attendance
4.3. MODULE DESCRIPTION:
Two main modules for proper functioning
S.No Field Name Data type Description
1. regno Number Register number
2. name Text Student name
3. fname Text Fathers name
4. Stat Text Status
5. entby Text Entered by6. attdate |Date Attendance date
7. ph1 Number Phone number
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First module is admin which has right for creating space for new batch. Any
entry of new student, Updation in student detail if necessary, and edting
details.
Second module is handled by the user which can be a faulty or an operator.
User has a right of making daily attendance, generating report.
Attendance can be taken in two ways
On the basis of date.
On the basis of department.
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CODING
5.1. CODINGS:
Form1:
Option Explicit
Private Sub Form_KeyPress(KeyAscii As Integer)
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Unload Me
End Sub
Private Sub Form_Load()
lblVersion.Caption = "Version " & App.Major & "." & App.Minor & "." & App.Revision
lblProductName.Caption = App.Title
End Sub
Private Sub Frame1_Click()
Unload Me
End Sub
Private Sub Timer1_Timer()
pb1.Max = 100
pb1.Min = 1
If pb1.Value < 100 Then
pb1.Value = pb1.Value + 1
Label1.Caption = Str(pb1.Value) & "%"
End If
If pb1.Value = 100 Then
Unload Me
Form1.Show
End If
End Sub
Form2:
Dim a As Integer
Private Sub exit_Click()
Unload Form1
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End Sub
Private Sub Form_Load()
Me.WindowState = 2
End Sub
Private Sub login_Click()
If Text1.Text = "mailu" Then
Unload Form1
Form1.Hide
Load Form5
Form5.Show
Else
a = MsgBox("Incorrect Password!", vbOKOnly + vbCritical, "Login")
Text1.Text = ""
Text1.SetFocus
End If
End Sub
Private Sub Text1_KeyPress(KeyAscii As Integer)
If KeyAscii = 13 Then
login.SetFocus
End If
End Sub
Form-3:
Dim atd As New ADODB.ConnectionDim rs As New ADODB.Recordset
Dim a, f
Dim b As Integer
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Private Sub Combo1_KeyPress(KeyAscii As Integer)
If KeyAscii = 13 Then
command1.SetFocus
End If
End Sub
Private Sub Command2_Click()
Form3.Hide
Load Form5
Form5.Show
Text7.Text = ""
'Text8.Text = ""
'Text9.Text = ""
'Text11.Text = ""
'Text12.Text = ""
'Text14.Text = ""
End Sub
Private Sub Command3_Click()
Form3.Hide
Form5.Show
End Sub
Private Sub Delete_Click()
Set rs = New ADODB.Recordset
rs.Open "delete from stdetail where regno=" + Text7.Text, atd
MsgBox "Record deleted"
Form3.Refresh
Text7.Text = ""Text8.Text = ""
Text9.Text = ""
Text10.Text = ""
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Text11.Text = ""
Text12.Text = ""
Text13.Text = ""
Text14.Text = ""
End Sub
Private Sub Text1_Validate(Cancel As Boolean)
a = Text1.Text
f = 0
rs.MoveFirst
While Not rs.EOF
If rs.Fields(0).Value = a Then
MsgBox "Record already exist"
Text1.SetFocus
f = 1
command1.Enabled = False
End If
rs.MoveNext
Wend
If f = 0 Then
command1.Enabled = True
End If
End Sub
Private Sub Text15_Change()
If KeyAscii = 13 Then
a = Text15.Textf = 0
rs.MoveFirst
While Not rs.EOF
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If rs.Fields(0).Value = a Then
disp2
f = 1
End If
rs.MoveNext
Wend
If f = 0 Then
MsgBox "Record not found"
Text15.SetFocus
End If
End If
End Sub
Private Sub Text15_Validate(Cancel As Boolean)
a = Text15.Text
f = 0
rs.MoveFirst
While Not rs.EOF
If rs.Fields(0).Value = a Then
disp2
f = 1
End If
rs.MoveNext
Wend
If f = 0 Then
MsgBox "Record not found"
Text15.SetFocusEnd If
End Sub
Private Sub Command1_Click()
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rs.AddNew
rs(0) = Text1.Text
rs(1) = Text2.Text
rs(2) = Text3.Text
rs(3) = Text4.Text
rs(4) = Text5.Text
rs(6) = Combo1.Text
rs.Update
MsgBox "Record Updated"
Form3.Refresh
Text1.Text = ""
Text2.Text = ""
Text3.Text = ""
Text4.Text = ""
Text5.Text = ""
Combo1.Text = ""
Form3.Refresh
End Sub
Private Sub exit_Click()
'Unload Form3
Form3.Hide
Load Form5
Form5.Show
Text1.Text = ""
Text2.Text = ""Text3.Text = ""
Text4.Text = ""
Text5.Text = ""
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'Text6.Text = ""
Combo1.Text = ""
End Sub
Private Sub disp2()
Text15.Text = rs(0)
Label25.Caption = rs(1)
Label26.Caption = rs(2)
Label27.Caption = rs(3)
If Label28.Caption = Null Then
Label28.Caption = ""
Else
Label28.Caption = rs(4)
End If
Label30.Caption = rs(6)
End Sub
Private Sub Form_Load()
Me.WindowState = 2
atd.Open ("Provider=OraOLEDB.Oracle.1;Password=tiger;Persist Security Info=True;User
ID=scott")
rs.Open "stdetail", atd, adOpenDynamic, adLockOptimistic
End Sub
Form-4:
Private Sub att_Click()Unload Form5
Form5.Hide
Load Form2
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Form2.Show
End Sub
Private Sub Form_Load()
Me.WindowState = 2
End Sub
Private Sub logoff_Click()
Unload Form5
Form5.Hide
Load Form1
Form1.Show
End Sub
Private Sub madd_Click()
Unload Form5
Form5.Hide
Load Form3
Form3.Show
End Sub
Private Sub mdelete_Click()
Unload Form5
Form5.Hide
Load Form7
Form7.Show
End Sub
Private Sub madddelete_Click()
Form5.Hide
Form3.ShowEnd Sub
Private Sub matt_Click()
Unload Form5
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Form5.Show
Load Form2
Form2.Show
End Sub
Private Sub mexit_Click()
End
End Sub
Private Sub mreport_Click()
Unload Form5
Form5.Hide
Load Form8
Form8.Refresh
Form8.Show
End Sub
Private Sub mview_Click()
Unload Form5
Form5.Hide
Load Form8
Form8.Show
End Sub
Private Sub mreport1_Click()
Unload Form5
Form5.Hide
Load Form11
Form11.Show
End SubPrivate Sub mreport2_Click()
Unload Form5
Form5.Hide
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Load Form8
Form8.Show
End Sub
Private Sub srecord_Click()
Form5.Hide
Unload Form5
Load Form3
Form3.Show
End Sub
Form-5:
Dim atd As New ADODB.Connection
Dim rs As New ADODB.Recordset
Dim c, j, i
Private Sub Command1_Click()
Set rs = New ADODB.Recordset
rs.Open "select * from addb where regno='" + Text3.Text + "' and attdate between '" + Text1.Text
+ "' and '" + Text2.Text + "'", atd
disp3
End Sub
Private Sub Command2_Click()
Form11.Hide
Form5.Show
End Sub
Private Sub Form_Load()Me.WindowState = 2
atd.Open ("Provider=OraOLEDB.Oracle.1;Password=tiger;Persist Security Info=True;User
ID=scott")
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rs.Open "addb", atd, adOpenDynamic, adLockOptimistic
End Sub
Private Sub disp3()
MSF.Rows = MSF.Rows - (MSF.Rows - 1)
MSF.Refresh
MSF.Rows = 2
j = 1
c = 0
While Not rs.EOF
c = c + 1
rs.MoveNext
Wend
rs.MoveFirst
While Not rs.EOF
For i = 1 To c
MSF.Row = j
MSF.Col = 0
MSF.Text = j
MSF.Col = 1
If rs(3).Value = "ABSENT" Then
MSF.CellForeColor = vbRed
MSF.Text = rs.Fields(1)
Else
MSF.CellForeColor = vbNormal
MSF.Text = rs.Fields(1)
End IfMSF.Col = 2
If rs(3).Value = "ABSENT" Then
MSF.CellForeColor = vbRed
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MSF.Text = rs.Fields(2)
Else
MSF.CellForeColor = vbNormal
MSF.Text = rs.Fields(2)
End If
MSF.Col = 3
If rs(3).Value = "ABSENT" Then
MSF.CellForeColor = vbRed
MSF.Text = rs.Fields(3)
Else
MSF.CellForeColor = vbNormal
MSF.Text = rs.Fields(3)
End If
MSF.Col = 4
If rs(3).Value = "ABSENT" Then
MSF.CellForeColor = vbRed
MSF.Text = rs.Fields(5)
Else
MSF.CellForeColor = vbNormal
MSF.Text = rs.Fields(5)
End If
MSF.Col = 5
If rs(3).Value = "ABSENT" Then
MSF.CellForeColor = vbRed
MSF.Text = rs.Fields(0)
ElseMSF.CellForeColor = vbNormal
MSF.Text = rs.Fields(0)
End If
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j = j + 1
MSF.Rows = MSF.Rows + 1
Form8.Refresh
rs.MoveNext
Next
Wend
End Sub
Form-6:
Dim con As New ADODB.Connection
Dim rs As New ADODB.Recordset
Dim c, j, i
Private Sub Command1_Click()
Set rs = New ADODB.Recordset
If Combo1.Text = "MCAI" Then
rs.Open "select * from addb where dept='MCAI' and attdate='" + Text1.Text + "'", con
disp3
ElseIf Combo1.Text = "MCAII" Then
rs.Open "select * from addb where dept='MCAII' and attdate='" + Text1.Text + "'", con
disp3
ElseIf Combo1.Text = "MCAIII" Then
rs.Open "select * from addb where dept='MCAIII' and attdate='" + Text1.Text + "'", con
disp3
End If
MSF.Rows = MSF.Rows - 1End Sub
Private Sub Command2_Click()
Form8.Hide
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Form5.Show
End Sub
Private Sub Form_Load()
Me.WindowState = 2
con.Open ("Provider=OraOLEDB.Oracle.1;Password=tiger;Persist Security Info=True;User
ID=scott")
rs.Open "addb", con, adOpenDynamic, adLockOptimistic
End Sub
Private Sub disp3()
MSF.Rows = MSF.Rows - (MSF.Rows - 1)
MSF.Refresh
MSF.Rows = 2
j = 1
c = 0
While Not rs.EOF
c = c + 1
rs.MoveNext
Wend
rs.MoveFirst
While Not rs.EOF
For i = 1 To c
MSF.Row = j
MSF.Col = 0
MSF.Text = j
MSF.Col = 1
If rs(3).Value = "ABSENT" ThenMSF.CellForeColor = vbRed
MSF.Text = rs.Fields(1)
Else
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MSF.CellForeColor = vbNormal
MSF.Text = rs.Fields(1)
End If
MSF.Col = 2
If rs(3).Value = "ABSENT" Then
MSF.CellForeColor = vbRed
MSF.Text = rs.Fields(2)
Else
MSF.CellForeColor = vbNormal
MSF.Text = rs.Fields(2)
End If
MSF.Col = 3
If rs(3).Value = "ABSENT" Then
MSF.CellForeColor = vbRed
MSF.Text = rs.Fields(3)
Else
MSF.CellForeColor = vbNormal
MSF.Text = rs.Fields(3)
End If
MSF.Col = 4
If rs(3).Value = "ABSENT" Then
MSF.CellForeColor = vbRed
MSF.Text = rs.Fields(5)
Else
MSF.CellForeColor = vbNormalMSF.Text = rs.Fields(5)
End If
MSF.Col = 5
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If rs(3).Value = "ABSENT" Then
MSF.CellForeColor = vbRed
MSF.Text = rs.Fields(0)
Else
MSF.CellForeColor = vbNormal
MSF.Text = rs.Fields(0)
End If
j = j + 1
MSF.Rows = MSF.Rows + 1
Form8.Refresh
rs.MoveNext
Next
Wend
End Sub
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TESTING
The purpose of testing is to discover errors. Testing is the process of trying
to discover every conceivable fault or weakness in a work product. It provides a
way to check the functionality of components, sub assemblies, assemblies and/or a
finished product It is the process of exercising software with the intent of ensuring
that the Software system meets its requirements and user expectations and does not
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fail in an unacceptable manner. There are various types of test. Each test type
addresses a specific testing requirement.
TYPES OF TESTS
Unit testing
Unit testing involves the design of test cases that validate that the internal
program logic is functioning properly, and that program inputs produce valid
outputs. All decision branches and internal code flow should be validated. It is the
testing of individual software units of the application .it is done after the
completion of an individual unit before integration. This is a structural testing, that
relies on knowledge of its construction and is invasive. Unit tests perform basic
tests at component level and test a specific business process, application, and/or
system configuration. Unit tests ensure that each unique path of a business process
performs accurately to the documented specifications and contains clearly defined
inputs and expected results.
Integration testing
Integration tests are designed to test integrated software components to
determine if they actually run as one program. Testing is event driven and is more
concerned with the basic outcome of screens or fields. Integration tests
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demonstrate that although the components were individually satisfaction, as shown
by successfully unit testing, the combination of components is correct and
consistent. Integration testing is specifically aimed at exposing the problems that
arise from the combination of components.
Functional test
Functional tests provide systematic demonstrations that functions tested are
available as specified by the business and technical requirements, system
documentation, and user manuals.
Functional testing is centered on the following items:
Valid Input : identified classes of valid input must be accepted.
Invalid Input : identified classes of invalid input must be rejected.
Functions : identified functions must be exercised.
Output : identified classes of application outputs must be exercised.
Systems/Procedures: interfacing systems or procedures must be invoked.
Organization and preparation of functional tests is focused on requirements,
key functions, or special test cases.
System Test
System testing ensures that the entire integrated software system meets
requirements. It tests a configuration to ensure known and predictable results. An
example of system testing is the configuration oriented system integration test.
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System testing is based on process descriptions and flows, emphasizing pre-driven
process links and integration points.
White Box Testing
White Box Testing is a testing in which in which the software tester has
knowledge of the inner workings, structure and language of the software, or at least
its purpose. It is purpose. It is used to test areas that cannot be reached from a black
box level.
Black Box Testing
Black Box Testing is testing the software without any knowledge of the
inner workings, structure or language of the module being tested. Black box tests,
as most other kinds of tests, must be written from a definitive source document,
such as specification or requirements document, such as specification or
requirements document. It is a testing in which the software under test is treated, as
a black box .you cannot see into it. The test provides inputs and responds to outputs
without considering how the software works.
6.1 Unit Testing:
Unit testing is usually conducted as part of a combined code and unit test
phase of the software lifecycle, although it is not uncommon for coding and unit
testing to be conducted as two distinct phases.
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6.2 Integration Testing
Software integration testing is the incremental integration testing of two or
more integrated software components on a single platform to produce failures
caused by interface defects.
The task of the integration test is to check that components or software
applications, e.g. components in a software system or one step up software
applications at the company level interact without error.
Test Results: All the test cases mentioned above passed successfully. No defects
encountered.
6.3 Acceptance Testing
User Acceptance Testing is a critical phase of any project and requires
significant participation by the end user. It also ensures that the system meets the
functional requirements.
Test Results: All the test cases mentioned above passed successfully. No defects
encountered.
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CONCLUSION
The Student Attendance is developed using Visual Basic fully meets the
objectives of the system which it has been developed. The system has reached a
steady state where all bugs have been eliminated. The system is operated at a high
level of efficiency and all the teachers and user associated with the system
understands its advantage. The system solves the problem. It was intended to solve
as requirement specification. The main advantage of this project is less time
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consuming. The project is user friendly, where the end user may not have exposure
to the system but able work without technical knowledge about the system.
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BIBLIOGRAPHY
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FUTURE ENCHANCEMENTS
The project is developed as a desktop application, and it will work for a
particular institute. But later on the project can be modified to operate it online.
We can implement this project for the whole college. We can also maintain the
Faculty attendance. Such enhancements can continue to improve the quality of
attendance.
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ANNEXURE
10.1. SCREEN SHOTS
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10.2.REPORTS:
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