Monthly Web Chat with Calvin O’Driscoll

August 9, 2012

Agenda

• GoToMeeting housekeeping

• Overview & demonstration of recurring entry schedules

• Overview & demonstration of recurring charges

• Overview & demonstration of recurring payables

• Overview & demonstration of recurring journal entries

• Overview & demonstration of reminder list

• Q & A

Housekeeping

• During the Webinar, all attendees will be muted and placed in listen only mode. This is to eliminate issues with background noise, which causes feedback to all callers.

• If you have a question, please enter it in the chat window and I will answer promptly during the Q&A session.

Schedules

NOTES:

• Schedule codes are required to configure recurring transactions.

• Schedules can be created for recurring transactions to be processed in accounts receivable, accounts payable, and general ledger.

Schedules

CONFIGURATION:

• Open Common Services / Scheduling / Schedules.

• Enter schedule code.

• Select user mode (specific user, all users, no users (manual)), remind in advance (if applicable), and start date.

• Select recurring period (daily, weekly, monthly, etc.), and frequency.

• Click add.

Recurring Charges

NOTES:

• Accounts receivable creates a new batch or adds the new transactions to an existing batch.

• Transactions will not be processed for customer accounts that are inactive or on hold.

• If you attach schedules that include reminders to your recurring charges, you can create invoices for recurring charges directly from the reminder list.

• If necessary you can manually create an invoice for a recurring charge.

Recurring Charges

CONFIGURATION:

• Open AR / Customers / Recurring Charges.

• On invoice tab, enter recurring charge code, description, customer number, schedule code, start date, expiration type & date, and enter any optional data.

• On detail tab, enter line items.

• Enter optional data in optional fields, sales split, tax/total, and statistics sections.

• Click add.

Recurring Charges

PROCESSING:

• Open AR / Periodic Processing / Create Recurring Charge Batch.

• Type the run date.

• Select type of record to create charges (recurring charge code, customer number, customer group).

• Select range.

• Select method (create new batch, add to an existing batch).

• Click process.

Recurring Payables

NOTES:

• Accounts payable creates a new batch or adds the new transactions to an existing batch.

• Transactions will not be processed for vendor accounts that are inactive or on hold.

• If you attach schedules that include reminders to your recurring payables, you can create invoices for recurring payables directly from the reminder list.

• If necessary you can manually create an invoice for a recurring payable.

Recurring Payables

CONFIGURATION:

• Open AP / Vendors / Recurring Payables.

• On invoice tab, enter recurring payable code, description, vendor number, schedule code, start date, expiration type & date, and enter any optional data.

• On detail tab, enter line items.

• Enter optional data in optional fields, tax/total, and statistics sections.

• Click add.

Recurring Payables

PROCESSING:

• Open AP / Periodic Processing / Create Recurring Payable Batch.

• Type the run date.

• Select type of record to create charges (recurring payable code, vendor number, vendor group).

• Select range.

• Select method (create new batch, add to an existing batch).

• Click process.

Recurring Journal Entries

NOTES:

• General ledger creates a new batch or adds the new transactions to an existing batch.

• If you attach schedules that include reminders to your recurring entries, you can create invoices for recurring entries directly from the reminder list.

Recurring Journal Entries

CONFIGURATION:

• Open GL / Setup / Recurring Entries.

• Enter recurring entry code, description, schedule code, start date, expiration type & date.

• Enter entry description, source code, entry mode, auto reverse (if applicable, and journal entry line items.

• Click add.

Recurring Journal Entries

PROCESSING:

• Open GL / Periodic Processing / Create Recurring Entries Batch.

• Type the run date.

• Select recurring entry code range.

• Select method (create new batch, add to an existing batch).

• Click process.

Reminder List

NOTES:

• The reminder list appears when upon logging into Accpac if scheduled tasks are due for processing.

• The reminder list displays the schedule code, description, processed status, run date, and last run date.

Reminder List

PROCESSING:

• Open Common Services / Scheduling / Reminder List

• Select schedule code to be processed.

• Click process.

Q & A

Contact Details: Calvin O’Driscoll, ERP Manager

(709) 726 – 8347 ext. 419 calvin.odriscoll@atlanticdatasystems.com

For support:

support@atlanticdatasystems.com