Atlantic DataSystems: Overview & Demo of RecXpress for Sage 300 ERP
17
Monthly Web Chat with Calvin O’Driscoll October 17, 2013
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Transcript of Atlantic DataSystems: Overview & Demo of RecXpress for Sage 300 ERP
Monthly Web Chat with Calvin O’Driscoll
October 17, 2013
Agenda
• GoToMeeting housekeeping
• Overview & demo of RecXpress
• Q & A
Housekeeping
• During the Webinar, all attendees will be muted and placed in listen only mode. I will open the lines during the Q&A session and we will address questions.
• If you have a question, you may also enter it in the chat window and we will answer promptly during the Q&A session.
Based out of South Africa ◦ Install sites worldwide
Developer for Sage 300 (Accpac) for 30 years
All products 100% SDK Supports Optional Fields Compatible with all Versions/Editions North American Representation
Cashbook ◦ in Europe & Asia replaces Sage Bank Services ◦ All payment & receipt transactions go through
Cashbook vs. AP/AR RecXpress (used with Cashbook) ◦ Released 1997
RecXpress for Bank Services ◦ Matches Bank Statement to Bank Services ◦ North American product - released 2002
Requirements: ◦ Sage 300 ERP (Accpac) System Manager ◦ Bank Services ◦ Compatible with AP & AR
Minutes to install & activate – 30 day trial period available
Features
Automates reconciliation process ◦ Initial matching 99% accurate
Replaces OFX import in Bank Services - Includes predefined bank formats ◦ Free set up of any format not currently available
Does not require Transactions codes to import
Features
Templates (Rules for matching) ◦ Determines GL Accounts, AP & AR Allocations ◦ Avoid having to match repetitive entries every
month ◦ Add new rules on the fly ◦ Over time reduce reconciliation process to hours vs.
days Hide bank balances from users
Features (cont)
Three ways to match transactions ◦ Reference (Cheque # ) ◦ Amount & Date
Generate entries in Bank Services, AP & AR ◦ Allocate payments to AP Vendors / AR Customers ◦ Create entries in Bank Services for bank charges,
adjustments etc. ◦ Can choose to automatically post
Features (cont)
One to Many ◦ Generate Multiple Line details from one entry on
your bank statement
Many to One ◦ Generate a single entry from multiple lines on your
bank statement
Features (cont)
Logic for reconciling
◦ Automatically matches based on Template
◦ Entries with No Rules will go to a default Category “Other” to be reconciled
◦ Manually match remaining entries (create new rules on the fly)
Features (cont)
Logic for reconciling
◦ Determine what happens with any variances – generate an adjustment automatically
Generate Batches Unmatched entries first Variance Amounts – Adjustments
Features (cont)
Generate Batches AR/AP Auto Allocate NO - Prepay Yes – start with oldest invoice Equal Amount – 1st invoice that is equal Doc Number – will look in Description
Post in Bank Services
In North America Contact
Robert Lavery & Associates [email protected]
All products available for download: http://peresoft.com/
Q & A
Contact Details: Calvin O’Driscoll, ERP Manager
(709) 726 – 8347 ext. 419 [email protected]
For support:
