Atlanta CoC NOFA Interested Parties Meeting

August 1, 2017 (in-person) August 2, 2017 (webinar)

Disclaimer • This is a GENERAL overview of the HUD and Atlanta

CoC NOFA processes • Applicants are responsible for reading the NOFA,

regulations, and other related information as it is released on HUD’s web site (https://www.hudexchange.info/programs/e-snaps/fy-2017-coc-program-nofa-coc-program-competition), as well as all related Atlanta-based materials (https://partnersforhome.org)

2017 HUD Priorities for Funding

• Ending Homelessness for all persons • Creating a systemic response to homelessness • Strategically allocating and using resources • Using a Housing First approach

Funding Highlights • Two Tiers of Funding and Ranking

– Tier One • 94% of CoC Annual Renewal Demand (ARD) • Approximately $6.77 million • Relatively secure to be funded

– Tier Two • 6% of CoC ARD ($406,676) • Bonus 6% of CoC Final Pro Rata Need (FPRN) ($406,676) • Approximately $813,352 • Funded based on CoC Application score and other factors

Other Important Highlights • Reallocation

– Unspent dollars – Lower performing projects – Partial or entire awards

• System Performance • Performance Based Criteria

– Special populations – Project effectiveness

• Alignment with HUD, Opening Doors, and ClearPath

Process • Atlanta CoC Review and Tiering

– New and renewal applications • Review application and required documents – August 16,

4:00pm • E-snaps application and required uploads – August 28,

4:00pm – Ranking and Review Committee

• HUD Submission – CoC Application – Priority Listing – Agency Applications

Project Type Highlights • New Projects through Reallocation

– Rapid Rehousing – Permanent Supportive Housing – Joint TH-RRH – Expansion – Coordinated Entry

• All accepted but priority for Atlanta CoC is PSH, providing tenant-based rental assistance

DedicatedPLUS • New this year, HUD is allowing projects that are currently

100% dedicated to serve CH the option to expand to DedicatedPLUS, which adds other populations, including: – People who were enrolled in PSH within last year, but

returned to ES or place not meant for human habitation – People who meet the disability part of the CH definition

and have been homeless for 12 months in the past 3 years, but not on 4 separate occasions

• Based on feedback from partners, all PSH and RRH that is currently 100% CH dedicated, as well as any new projects that would be 100% CH dedicated, will apply as DedicatedPLUS

Bonus Funding Project • In line with goals of ClearPath and to maximize use of

other resources – Integrated Care Pilot in Partnership AHA – PSH project but no dollars for rental assistance – Pair with AHA TBRA vouchers

• Partners for HOME apply for project – Project development

• Input from agencies and current project participants – Will not implement it – Will not take any administrative costs – If awarded, PfH will RFP it out to agencies

Renewal Project Review Submission August 16, 4:00pm

• Review Application and Required Documents – SurveyMonkey online submission – A complete copy of all project documentation – A pdf of the most recent APR that was submitted – A copy of any monitoring letters (issues or not) since July 1,

2016 – Any other documentation requested in the review process

New Project Review Submission August 16, 4:00pm

• Review Application and Required Documents – SurveyMonkey online submission – Atlanta CoC Agency Certification form – Evidence of nonprofit status, if applicable – Most recent independent audit , if applicable – A complete copy of all project documentation, if already

established – Any other documentation requested in the review process

Expansion Project Review Submission TBD

• Review Application and Required Documents – SurveyMonkey online submission – Any other documentation requested in the review process

E-Snaps Submission for All Applicants August 28, 4:00pm

• Create or Update Applicant Profile • Application • Required Updated Documents and Certifications

– Several now a part of the actual application – Code of Conduct

• https://portal.hud.gov/hudportal/HUD?src=/program_offices/spm/gmomgmt/grantsinfo/conduct

– Match

E-Snaps Submission for All Applicants August 28, 4:00pm

• Partners for Home will review all e-snaps

applications and provide feedback – Applicants will have an opportunity to make changes

• Updated E-snaps Cheat Sheet – coming soon – But applicants are still responsible for reading HUD

materials on e-snaps

Atlanta CoC Ranking and Review Process • Committee duties

– Review projects and scores – Accept or reject projects – Rank into Tiers 1 or 2 all accepted projects

• NOFA Policy Committee – HMIS and Coordinated Entry – Tier 1 – Rank based on scores, NOFA and HUD guidance, and

ClearPath – Reallocate based on underspending and underperforming

– Present recommendation to Governing Council for approval

• Notify each applicant in writing of the decision, and if rejected the reasons for the decision

Renewal Project Scoring • Program Policies and Procedures

– Program Entry and Ongoing Participation – Coordinated Entry Participation and Responsiveness

• Populations and Subpopulations • Housing Stability • Increase in Income • Increase in Benefits • Utilization Rate • Spend Down and Cost Efficiency • Data Quality and Responsiveness • CoC Participation and Responsiveness

New Project Scoring • Threshold Review • Applicant experience • Management structure • Project Summary and Overall Quality of Application • Ending Chronic Homelessness • High Barriers to Housing and/or Special Needs • Services Offered • Populations and Sub-Populations • Housing Stability • Project Participant Income • Budget • Match • Other Factors

CoC Submission to HUD No later than September 28, 2017

• Three parts – 2017 CoC Application

• CoC Coordination and Engagement • Project Ranking, Review, and Capacity • HMIS • Point in Time • System Performance • Performance and Strategic Planning

– Priority Listing • Tier 1 and Tier 2 CoC Project Ranking

– 2017 Project Applications • Agency e-snaps and related documents

Timeline

Action Date NOFA Policy Committee Prep Meeting June 6, 2017 2015-2016 and 2016-2017 HMIS Data Pull No earlier than July 7, 2017 NOFA Released July 14, 2017 Governing Council Approved New Policy and Rank & Review Members July 20, 2017 NOFA Policy Committee Meeting to Approve Policy and Applications July 26 2017 Policy and Applications Released July 31, 2017 Interested Parties Meeting/Webinar August 1 (in person) and August 2 (webinar) Optional Applicant One on One Meetings August 7 and August 9 Review Applications Due August 16, 2017, 4pm E-snaps Drafts Due August 28, 2017, 4pm Ranking and Review Process Meeting Week of August 7, 2017 Applications Available for Ranking and Review August 18, 2017 Ranking and Review Scores Due August 27, 2017 Ranking and Review Score Review and Ranking Meeting Week of August 28, 2017 Preliminary Data Scores Released to Applicants to Review/Appeal September 1, 2017 Deadline for Applicants to Appeal Preliminary Score September 5, 2017, 12noon E-snaps Feedback Provided to Applicants No later than September 5, 2107 Ranking and Review Appeal Call (if necessary) September 5, 2017 Governing Council Meeting to Approve Final Ranking September 7, 2017 Applicants Notified of inclusion in CoC Application No later than September 10, 2017 Final E-snaps Applications Due September 13, 2017 Publish CoC Application, Priority Listing, and All Attachments No later than September 25, 2017 Notify Stakeholders/Community/Applicants that Everything is Published No later than September 25, 2017 NOFA Submission No later than September 28, 2017 Reply to any Solo Applicant 30 days after CoC gets notice from solo applicant

Now what?

• Review NOFA and related support materials • Atlanta CoC Review Application

– Draft in Word – Finish in SurveyMonkey

• Progress may not save in online • “Invalid format” may mean too many characters

(spaces are included in count!) • If a question does not apply, do not leave it blank

• Optional one-on-one meetings – Week of August 7 and August 9

• E-snaps Application – Instructions and guides are online at HUDexchange

Other Information • In addition to submitting the project application and all related materials to PFH to

be scored and ranked, all new and renewal applications must also complete the HUD application process in e-snaps. Failure to do so will result in disqualification for funding.

• This is a competitive process, within the CoC as well as within all other CoCs nationwide. Submitting an application to be scored, completing the e-snaps process, and/or being included in the CoC application to HUD does not guarantee funding.

• While PfH, as the Collaborative Applicant, will email additional details of the

competition, information will also be posted on the CoC webpage (https://partnersforhome.org/atlanta-continuum-of-care/resources-for-agencies/coc-nofafunding). It is the responsibility of the applicants to ensure that they check the website, as well as the HUD Exchange website (https://www.hudexchange.info/programs/e-snaps/fy-2017-coc-program-nofa-coc-program-competition)

Questions?

Amy Zaremba Deputy Director, Grants and Performance Management

Partners for Home - Atlanta CoC

amzaremba@atlantaga.gov or

azaremba@partnersforhome.org or

(404) 865-8859

Thank You!