Atherton 2013 Budget Study Session Video Guide
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Transcript of Atherton 2013 Budget Study Session Video Guide
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7/30/2019 Atherton 2013 Budget Study Session Video Guide
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Pledge of Allegiance
http://www.youtube.com/watch?v=dD3iyM3IDKo#t=11s
Roll Call
http://www.youtube.com/watch?v=dD3iyM3IDKo#t=31s
Moment of Silence
http://www.youtube.com/watch?v=dD3iyM3IDKo#t=50s
Public Comments
None
http://www.youtube.com/watch?v=dD3iyM3IDKo#t=11shttp://www.youtube.com/watch?v=dD3iyM3IDKo#t=31shttp://www.youtube.com/watch?v=dD3iyM3IDKo#t=50shttp://www.youtube.com/watch?v=dD3iyM3IDKo#t=50shttp://www.youtube.com/watch?v=dD3iyM3IDKo#t=31shttp://www.youtube.com/watch?v=dD3iyM3IDKo#t=11s -
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Start of Slide:
http://www.youtube.com/watch?v=dD3iyM3IDKo#t=2m52s
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Start of Slide
http://www.youtube.com/watch?v=dD3iyM3IDKo#t=3m50s
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Start of Slide
http://www.youtube.com/watch?v=dD3iyM3IDKo#t=4m40s
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Start of Slide
http://www.youtube.com/watch?v=dD3iyM3IDKo#t=5m
This study session pertains to the General Fund Only
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Start of Slide
http://www.youtube.com/watch?v=dD3iyM3IDKo#t=5m47s
The City Managers observes, We have a lot of little pockets that money is being saved in.
He recommends the Town should look at allocating a larger single reserve fund, rather than
designating these various accounts.
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Start of Slide
http://www.youtube.com/watch?v=dD3iyM3IDKo#t=7m27s
While discussing the Expenditure part of the slide, the City Manager mentions the APOA is
up for negotiation in Sep 2013. He says, They are making changes as well.
The items listed on this slide apply to the Unrepresented Employees. He observes that for
the CAP in Healthcare, this strategy ensures that the Town is protected from cost increases,
as that burden is passed to the employee.
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Start of Slide
http://www.youtube.com/watch?v=dD3iyM3IDKo#t=8m44s
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Start of Slide
http://www.youtube.com/watch?v=dD3iyM3IDKo#t=9m58s
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Start of Slide
http://www.youtube.com/watch?v=dD3iyM3IDKo#t=10m36s
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Start of Slide
http://www.youtube.com/watch?v=dD3iyM3IDKo#t=10m44s
Jerry Carlson asks for more information about Police Department headcounts.
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Start of Slide
http://www.youtube.com/watch?v=dD3iyM3IDKo#t=12m45s
http://www.youtube.com/watch?v=dD3iyM3IDKo#t=12m45shttp://www.youtube.com/watch?v=dD3iyM3IDKo#t=12m45s -
7/30/2019 Atherton 2013 Budget Study Session Video Guide
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Start of Slide
http://www.youtube.com/watch?v=dD3iyM3IDKo#t=12m47s
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7/30/2019 Atherton 2013 Budget Study Session Video Guide
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Start of Slide
http://www.youtube.com/watch?v=dD3iyM3IDKo#t=13m2s
No changes to staffing proposed. $68,000 in savings is from different categories, including
meetings and consultants.
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Start of Slide
http://www.youtube.com/watch?v=dD3iyM3IDKo#t=14m40s
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Start of Slide
http://www.youtube.com/watch?v=dD3iyM3IDKo#t=15m20s
$48,000 in savings is from a variety of different categories. The audit services contract will
increase during the next RFP.
Conlon observes that it costs $600,000 for 3 people. The Finance Director explains that the
expense budget includes other items, including $163,000 for operations that are not salary
related.
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Start of Slide
http://www.youtube.com/watch?v=dD3iyM3IDKo#t=17m20s
It increases due to the housing element needing to be completed this fiscal year.
The Mayor observes that the expenses increase without a similar gain in revenues. Shequestions whether the fee study will help close this gap. Lisa Costa-Sanders said the fees
study would seek to cover full costs.
The Finance Director clarified that the housing element is spread over 2012/13 2013/14.
The State requires the Town update the housing element every 10 years. The Mayor and
Vice Mayor questioned the expense, saying the Housing Element should require an update,
not a completely new study.
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Start of Slide
http://www.youtube.com/watch?v=dD3iyM3IDKo#t=24m6s
The City Manager discloses that the fee allocation study indicated that the fees would be
largely static. The Town doesnt expect changes in revenue from the fees.
They Mayor questioned the decline in revenues. She says that she believes that the
revenue should be increasing. The City Manager says that it is increasing, but the historical
information reflects the decline.
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Start of Slide
http://www.youtube.com/watch?v=dD3iyM3IDKo#t=32m
The reduction is due to changes in employee benefits and adjustments to MCEs contract.
Steve Tyler said that some of the reduction is attributable to the cessation of some
unemployment benefits from outsourcing employees.
The Town receives $36,000 / year from CalTrans to maintain El Camino Real. He said its
enough to maintain, not improve.
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7/30/2019 Atherton 2013 Budget Study Session Video Guide
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Start of Slide
http://www.youtube.com/watch?v=dD3iyM3IDKo#t=36m16s
The Mayor notes the Police Department provides safety services to 9 schools, something
thats not mentioned. She said she believes that to be 7,000 students and the number is
increasing. The Towns population doubles. The Vice Mayor mentions he want to usetechnology to better leverage the Department.
The Chief discusses the County Chiefs association initiative to standardize school response
protocol. He mentions that we meet at the beginning of the school year with the school.
He notes that the School Resource Officer was eliminated from staffing cuts.
The Chief mentions that also missing from the list is traffic enforcement. He says its not
meant to be an exhaustive list.
The group discusses the impact of the POTUS visiting Town and cost recovery. The City
Manager discloses that that Wall Street Journal is doing a story.
Conlon questions whether Atherton is responsible for the safety and security of the
students when they are at school. The City Attorney says that the Police Department is
responsible for anything that happens within Athertons jurisdiction. Conlon questions
whether 1 officer is sufficient for 10 schools and then learns that that Officer was actually
cut from staff. He asks the Chief how he feels about his staffing level.
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The Chief says theres no way that the APD can staff for a worst case scenario. He says that
the SRO program is not to provide for safety and security, though sometimes the SRO
happens to be in the right place at the right time. He says they are extremely helpful for
working with faculty and truants.
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Start of Slide
http://www.youtube.com/watch?v=dD3iyM3IDKo#t=12m49s
The City Manager discloses that the Police Department is upside down in terms of
staffing. There are more positions authorized than filled. The Department is recruiting for
these positions.
The Chief says that 10 years ago, the Department had 28.5 members. Staffing cuts were in
response to financial challenges, but overtime increased. He explained the process
required to identify, recruit, and train. Its not like hiring a plumber. The Chief says we dont
use a recruiting firm; we do the work ourselves.
The Chief mentions that 2 officers (1 sworn, 1 non-sworn) were injured in a rear end
collision. Those Officers go out on workers comp and the Town can not recruit or fill those
positions.
The Chief petitions for 2 additional officer positions in the budget so that he can recruit
against them. He can not recruit for positions that are not authorized. The positions
wouldnt necessarily be filled, but it places people in the pipeline; it provides flexibility.
The Mayor asks about the revenue decrease from 2011/12 2012/13. The Finance Director
says it was related to grants. [Not mentioned, was a $70,000 gift from a resident for new
mobile computers that was captured in the revenue category.]
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$400,000 increase is quite high. The City Manager discusses the renewal of the parcel tax
and the need to budget for them while not knowing whether the tax will be approved. The
$400,000 is for more than the salaries of the 2 additional officers; it includes equipment. The
fully burdened cost for both is $326,000/yr.
The Mayor asks for a comparison analysis. She wants to know if other jurisdiction are
providing SROs. She mentions traffic statistics and compensation levels. The Chief cautions
that the study measures apples to apples. Wiest wants to know if the school districts pay the
jurisdictions for the SROs. Carlson observes that its a political problem.
The Chief announces that there are some intangibles. He notes that the Officers work 12
hours shifts and some live a fair distance away. Further, after working the shift, they
occasionally have to go to court. That theres overtime available, doesnt mean that its all
filled. The Officers must have 8 hours off between their shift and cant work more than 16
hours straight.
Lewis observes that the current facility is not suitable. She believes the new Town Center will
help improve morale. She believes Atherton will be a more attractive place to work with the
new facility.
The City Attorney explains Labor Code Section 4850. It applies to Police Officers. They do not
go out on Workers Compensation when they suffer a work related injury (temporary
disability). They get their full salary for a full year under this California State Law. You cant
put them on disability or lay them off for a full year. It costs any government with a police
agency the same; its not specific to Atherton.
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Start of Slide
http://www.youtube.com/watch?v=SK4dDdGJgAg#t=34m50s
The Finance Director explained that it carries items such as General Liability Insurance. The
contribution for solid waste (true up) is not included in next FYs budget, accounting for the
decrease. Some contract services decreased as well.
He mentioned IT Infrastructure Replacement as being another expense: phone system, web
site, etc.
Jerry Carlson brought up the library general costs. He asked where those costs are
recognized. He was told that they come out of the donor fund. The cost allocation for the
fee allocation study consultant was also in last years budget.
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Start of Slide
http://www.youtube.com/watch?v=4cXYhMTnbrc#t=1m28s
Jerry Carlson said he was weary of a 50% fund for all reserves. He said he feared that it
would jeopardize renewal of the parcel tax. He said he based this recommendation on the
Towns seeing an increase in its unrestricted funds.
He said it appears that the Town is trying to pigeon hole money in different buckets and
hide them. He wants the flexibility to access the reserve funds for non-emergency uses.
The Mayor notes that this forecast includes the Parcel Tax at its current rate. She observed
that if you assume the parcel tax fails, the unrestricted funds will be much different factor.
The Finance Director said the parcel tax is 9% of the General Funds revenue.
The model assumes 2% inflation and 3% property tax revenue increase.
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Start of Slide
http://www.youtube.com/watch?v=4cXYhMTnbrc#t=11m50s
http://www.youtube.com/watch?v=4cXYhMTnbrc#t=11m50shttp://www.youtube.com/watch?v=4cXYhMTnbrc#t=11m50s