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RFP for Engagement of Agency for Branding/ Advertising rights on ibike Station 2018 1 ATAL INDORE CITY TRANSPORT SERVICES LTD. RFP DOCUMENTFOR ADVERTISING RIGHTS IN iBIKE STATION. February 2018 Plot. No. 30- Residency Area, A.B. Road, Opp. M.G.M. Medical College, Indore 452001

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  • RFP for Engagement of Agency for Branding/ Advertising rights on ibike Station

    2018

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    ATAL INDORE CITY TRANSPORT SERVICES LTD.

    RFP DOCUMENTFOR ADVERTISING RIGHTS IN iBIKE STATION.

    February – 2018

    Plot. No. 30- Residency Area, A.B. Road,

    Opp. M.G.M. Medical College, Indore 452001

  • RFP for Engagement of Agency for Branding/ Advertising rights on ibike Station

    2018

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    A. GENERAL INFORMATION/GUIDELINES

    Tender terms and conditions will be according to the department. Instructions

    regarding website are as follows:-

    i) For participation in e-tendering module for any department, it is mandatory for

    prospective bidders to get registration on website www.mpeproc.gov.in Therefore, it is

    advised to all prospective bidders to get registration by making on line registration fees

    payment at the earliest.

    ii) Tender documents can be purchased only online and downloaded from website

    www.mpeproc.gov.in by making online payment for the tender documents fee.

    iii) Service and gateway charges shall be borne by the bidders.

    iv)Since the bidders are required to sign their bids online using clas-III Digital Signature

    Certificate, they are advised to obtain the same at the earliest.

    v)For further information regarding issue of Digital Signature Certificate, the bidders are

    requested to visit website www.mpeproc.gov.in Please note that it may take upto 7 to 10

    working days for issue of Digital Signature Certificate. Department will not be responsible

    for delay in issue of Digital Signature Certificate.

    vi) If bidder is going first time for e-tendering, then it is obligatory on the part of bidder to

    fulfill all formalities such as registration, obtaining Digital Signature Certificate etc. well in

    advance.

    vii)Bidders are requested to visit our e-tendering website regularly for any clarification

    and / or due date extension.

    viii)Bidder must positively complete online e-tendering procedure atwww.mpeproc.gov.in

    http://www.mpeproc.gov.in/http://www.mpeproc.gov.in/http://www.mpeproc.gov.in/

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    ix) Department shall not be responsible in any way for delay /difficulties /inaccessibility of

    the downloading facility from the website for any reason whatever.

    x) For any type of clarification bidders can / visit www.mpeproc.gov.in and held desk

    contract no. 18002588684 Mail id : [email protected] Support timings:

    Monday to Saturday from 10:00 AM to 7:00 PM.

    xi) Interested bidders may attend the free training programme in Bhopal at their own

    cost.

    For further query please contact help desk.

    xii)The bidder who so ever is submitting the tender by his Digital Signature Certificate

    shall invariably upload the scanned copy of the authority letter as well as submit the copy

    of same in physical form with the offer of particular tender.

    B. Technical Bid and Eligibility Criteria

    Technical Qualification for Mandatory online document :-

    A bidder shall be required to fulfill the following eligibility criteria as given

    EMD

    Minimum Three (3) years experience in Branding/ Advertising. This must be

    supported by Authentic documents. Copies of the documents must be enclosed

    Financial Qualification: Net Worth for last three FY Years as on 31st March 2017

    positive or Average Turnover 1 crore. The Bidder fulfilling both mentioned criteria

    (i.e. Turnover and Net Worth) shall be considered as Financially Capable.

    Last three financial year’s filed income tax return including include Balance sheet

    and Statement of Profit & Loss.

    Note :- All the required / mandatory documents to be uploaded on E-Tendering.

    http://www.mpeproc.gov.in/

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    C. The Bid

    The bidder shall submit Tender Fee, EMD, Technical Proposal. The Bidder shall

    submit online Technical Bid along with one hard bound hard copy in form of

    Physical Submission at the address of the office. Bidder shall submit Financial Bid

    online only.

    D. Offer Monthly Fee

    Offer Monthly Fee (subject to minimum Rs. 40,000/- monthly) per ibike

    station could be paid to AICTSL. Space available for advertisement shall be

    on present ibike station and cycle at present which is subject to variation no of

    ibike station. Area and list of station for advertisement enclosed in Annexure

    B and C.

    Payment fee :-

    It is agreed and understood by the Parties that in the event the Agency delays in

    payment of the amounts due to AICTSL under this Agreement, then without

    prejudice to other rights of AICTSL, AICTSL will be entitled to claim inter est

    @18% per annum on the overdue amounts and in the event such amounts have not

    been fully paid (with interest) within 30 (thirty) days, then AICTSL shall have the

    right to en-cash Performance Guarantee at the Agencies risk and costs

    E. Sealing and Marking of Bids

    Technical bid has to be submitted online as well as offline, whereas financial bid

    has to be submitted only online. Online Two envelope system shall be followed,

    bidders have to submit the technical bid in hard copy also and in case of

    difference between the online and offline bid, the bid submitted online shall be

    considered final (financial bid shall be accepted only via online medium)

    “Envelope : Technical Bid for “Selection of Bus Operator for Bus Transport System in

    (City) on Operate and Maintain Basis” Should contain:

    The original of the Bid Security of the required value and in approved format in a

    separate envelop duly marked as EMD of Rs. 50000 (fifty Thousand)

    The original of the Technical Bid

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    Original RFP document / Minutes of Meeting (MoM) / Corrigendum / Addendum /

    any other correspondence duly signed by authorized signatory

    The original of the Financial Bids shall be submitted separately online only

    F. SPECIAL GUIDELINES OF THE CONTRACT

    1. Tender document is not transferable.

    2. PAN Number along with PAN Card.

    3. Attested copies of Memorandum and Articles of Association in case of registered

    Firm/Co-operative Societies.

    4. Partnership deed in case of partnership Firm.

    5. Any other relevant information/document which tenderer (s) may consider

    appropriate including their expertise and experience in the areas other than for

    which tenders invited by AICTSL.

    6. Service Tax Registration Number if applicable.

    7. Applicable Laws in Madhya Pradesh and in India with respect to taxes and duties,

    it shall be completely borne by the Bidder.

    8. It may be clearly noted that in case tender(s) submitted by tenderer (s) is not

    accompanied by all or any of the documents stated at, such tender will be

    rejected by the authority out-rightly.

    9. Tenderer (s) should clearly indicate the name & address of their

    Firm/Company/Individual, as the case may be, on both the Envelope and should

    clearly indicate the name of the facility for which tender(s) have been invited.

    10. It may be noted that the Earnest Money Deposit of the successful bidder may be

    forfeited and the bidder may be debarred for further participation in AICTSL

    tender(s) for a period of three years, on account of non-compliance of the

    following:

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    11. The Successful Bidder shall be required to furnish an irrevocable and

    unconditional Performance Guarantee in the form of a bank guarantee from a

    scheduled bank of equal amount of three months bill amount(as per rate quoted

    by Agency *Ibike Station* three months) on or before the date of signing the

    Advertisement Agreement. The Bid Security of a Successful Bidder shall be

    discharged only after the Successful Bidd er furnishes the Performance Guarantee.

    The Successful Bidder’s Bid Security shall not be adjusted against the Performance

    Guarantee. The Performance Guarantee shall remain valid for the entire Term of

    the Advertisement Agreement

    12. Execution of the Agreement within 15 days of issued acceptance letter .

    13. Tender(s) will remain valid for a period of 90 days from the date of opening of the

    Financial Bid . If any tenderer withdraw his offer during the validity period, his

    Earnest Money Deposit will be forfeited. However, the tenderer(s) can withdraw

    their Earnest Money Deposit after the validity is over or may extend the validity of

    their tender(s) with the consent of AICTSL.

    14. Any breach of the conditions by the successful tender(s) would render him/them

    liable to be removed from AICTSL as a licensee/contractor and shall be debarred

    from issuing tender papers for the commercial contracts for

    a period of 03 years.

    10. All the above guidelines will from part & parcel of the Notice Inviting Tenders

    (NIT).

    11. AICTSL reserves itself the right to extend the date of receiving/opening of the bids

    as well as to extend the validity of the tender.

    12. AICTSL reserves right to reject any or all tender(s) in part or in full without

    assigning any reason.

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    13. Period of contract – The contract will be awarded for the period of three years.

    14. PBS CYCLE SERVICE OVERVIEW

    A PBS (public bicycle system ) cycle service is aimed at promoting cycling which is a

    non polluting and eco friendly mode of transport as a last mile connection from

    various feeder road & Proposed BRTS corridor. It is an eco friendly share ride public

    bicycle system which require am offering of convenient and economical way for

    travelers to conduct short distance trips to and from Stations, Cycle stops, markets,

    workplaces, educational institutes, hospitals, parks and other places. This cycle

    feeder service enables a traveler to use a cycle at economical rates & picking it up

    from city Cycle station near to his initiating point and dropping it conveniently at the

    same or other city Cycle stop near to his destination and vice versa. It is essential for

    the success of this cycle sharing project and the convenience of users, that cycle-

    stations are available for travelers to drop their cycles at origin and destination

    points. The Key element of this project- This Cycle model requires cycles to be used

    more frequently and deposited for others to use as quickly as possible. This model

    involves to cover destinations of short distances from and to Cycle stop. AICTSL

    emphasizes to make this service available to commuters through advertisement and

    branding who can motivate public to use cycle in nearby areas of Cycle stop and can

    also provide satisfactory, hassle free, ecofriendly, and economical, easily available &

    safe service to cover short distance destinations.

    15. No rebate for above site in the quoted premium shall be applicable for the

    late/delayed availability of the particular station and the successful tenderer shall

    have to pay the quoted premium from the date of issue of work order.

    16. Objectionable material display will not be permitted. ICTSL also reserves the right

    not to allow any advertisement of certain commodities.

    17. On successful completion of the contract the party will be given 5 days time to

    remove all the advertisement materials. However, display of advertisement will

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    not be permitted in the above period.

    18. Offer Monthly Fee (subject to minimum Rs. 40,000/- monthly) per ibike station

    could be paid to AICTSL.

    19. Payment fee :-

    It is agreed and understood by the Parties that in the event the Agency delays in

    payment of the amounts due to AICTSL under this Agreement, then without

    prejudice to other rights of AICTSL, AICTSL will be entitled to claim inter est

    @18% per annum on the overdue amounts and in the event such amounts have

    not been fully paid (with interest) within 30 (thirty) days, then AICTSL shall have

    the right to en-cash Performance Guarantee at the Agencies risk and costs.

    20. The Agency shall have to pay two months advance monthly fee on or before of

    Agreement and monthly fee will be paid by Agency not later than the 5th day of

    the next month.

    21. Advertisement of Alcoholic drinks, tobacco and other vulgar in vision or other

    restricted items are completely banned. Any advertisement displayed on station,

    if found contrary to the law of the land, Agency have to remove / alter the display

    immediately.

    22. All the applicable taxes and fees as specified in the M.P. outdoor advertisement

    media rules 2017 published 28 march 2017 shall be borne by successful bidder.

    23. The Agency shall ensure that all Taxes and Duties are paid in a timely manner

    and there are no arrears with regard to the Project.

    24. Evaluation of bids: Notwithstanding anything contained in this RFP document,

    AICTSL will have sole and absolute right to evaluate each bid received in

    accordance with this RFP document.

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    25. All the Govt. , AICTSL logo should not be covered by the advertisements and

    any other printed material.

    26. AICTSL will prepare and will send to the Agency a written notice imposing the

    penalties, as and when the circumstances so arise, together with an explanation

    of the facts identifyed that have led to the imposition of the penalties.

    27. Forfeiture of Bid Security: The Bid Security of a bidder shall be forfeited if a

    bidder withdraws or amends the proposal during the period of bid validity, or in

    the case of a Successful Bidder, fails to sign the Advertisement Agreement or

    fails to furnish the required Performance Guarantee with in stipulated time in

    accordance with the advertisement agreement

    28. Termination Due to Events of Default- If before the expiry of the Remedial

    Period, the underlying Event of Default is neither cured nor waived nor the Parties

    have not agreed upon any of the measures in accordance with RFP Clause the

    party who has issued the Consultation Notice shall have the right to terminate the

    Advertisement Agreement, in which event, the provisions of as per RFP clause

    shall, to the extent expressly made applicable, apply.

    29. Governing law & Jurisdiction:- The Advertisement Agreement shall be construed

    and interpreted in accordance with and governed by the laws of India, only the

    courts in Indore shall have jurisdiction to try all disputes and matters arising out of

    an under the Advertisement Agreement.

    30. Dispute Resolution Procedure :-If any dispute or difference or claims of any kind

    arises between the Parties in connection with construction, interpretation or

    application of any terms and conditions or any matter or thing in any way

    connected with or in connection with or arising out of the Advertisement

    Agreement, or the rights, duties or liabilities of any Party under the Advertisement

    Agreement, whether before or after the termination of the Advertisement

    Agreement, then the Parties shall meet together promptly, at the request of any

    Party, in an effort to resolve such dispute, difference or claim by discussion

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    between them. In the event the dispute or difference or claim, as the case may

    be, is not resolved, as evidenced by the signing of the written terms of settlement

    by the Parties, within 30 (thirty) days of reference for amicable settlement, the

    same shall be brought to the notice of Managing Director , AICTSL whose

    decision in this regard shall be final and binding on both the Parties.

    31. E-Price bid format enclosed in FORM F1: E-FINANCIAL PROPOSAL

    32. All the condition this document and guidelines will form part of the agreement.

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    ANNEXURE -A

    ATAL INDORE CITY TRANSPORT SERVICES LTD.

    FORM OF TENDER

    1 Tender for Engagement of Agency for Branding/

    Advertising rights on ibike Station in

    Indore.

    2. Period of contract 03 Years

    3. Name & Address of the Tenderer (In Block

    Letter)

    PHONE NO:

    FAX NO:

    MOBILE NO:

    e.mail :

    4. Status of the Tenderer

    (Proprietorship/Partnership/limited

    Company)

    5. Name(s) of Proprietor/Partners/Managing S.No. Name Status

    Director as the case may be, to be

    indicated.

    6. Offer of Contract fee per per month for the first year. Beyond one year period of Contract, the amount of quoted Contract fee shall be compounded by 10% every year.

    Rs._____________

    (Rupees___________________

    ______________________only)

    7. I/We have carefully read and understood the terms and conditions of the

    Contract as contained in Tender Documents issued by the AICTSL including the

    following:

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    (a) Earnest Money Deposit of Rs 50,000/- is

    liable to be forfeited by AICTSL,

    if on award of Contract, I/We do not accept the award or do not fulfill any of the conditions stipulated in tender documents, within the prescribed time.

    (b) On account of non-acceptance of award or on account of non-completion of

    tender conditions within the prescribed time, I/We shall be debarred by AICTSL

    for further participation in the tenders under the control of AICTSL, for a period of

    three years. (C)The execution of this contract will be in accordance with the provisions of all applicable tax regulations of the Indore municipal Corporation, State of Madhya Pradesh and GOI borne by bidder.

    In case the documents submitted by my/our firm along with tender are found inadequate/false/incorrect, the tender of my/our firm will liable to rejected without assigning any reasons. In addition, AICTSL reserves its right to forfeit the EMD of my/our firm and debar my/our firm from participation in the

    further tender of AICTSL. 9- AICTSL reserves itself the right to reject the conditional offer without assigning

    any reason thereto. 10. The AICTSL does not bind itself to accept the highest or any tender and reserves

    to itself the right of accepting the whole or any part of the tender and the tenderer shall

    be bound to provide the service at the rate quoted.

    Signature of the Tenderer------------------

    Name-------------------------------------

    Status-------------------------------------

    Address-------------------------------------- Tel No(Office)--------------------- Residence------------------------------

    Witness: 1) Signature:

    Name: Father/Husband’s

    name Address 2) Signature:

    Name: Father/Husband’s

    name Address

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    Annexure-B

    PLACES OF ADVERTISING

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    Annexure -C LIST OF PRESENT IBIKE STATION

    Present Ibike Station

    Vijay nagar (Near RTO office)

    Rasoma

    BCM heights ( Near prestige college) Shalimar Township Meghdoot Garden (between Sayaji & Meghdoot Garden).

    Note :- The number of station will be increased as per NMT plan in new area constructed by M/s Progressive tours and Travels pvt. Ltd.( PBS operator).

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    FORM OF BANK GUARANTEE (To be executed on Non-Judicial Stamp Paper of Rs.1000/-by the successful tenderer) WHEREAS by contract Agreement dated ____________ made between Atal Indore City

    Transport Services Ltd., the Licensor (hereinafter called “the Company) of the one part and ______________________ (hereinafter referred to as “the Licensor”) of the other

    part, the Company has granted to the Contract for operating the __________________and the Contract Fee and Royalty and other charges and for the

    due and performance of the convenants and conditions as stated or contained in the said

    Contract Agreement. 1- Now therefore in consideration of the promises aforesaid and the at the request of the licensee we, _____________________________________ do , hereby irrevocably and unconditionally undertake to pay to you, the Company on demand and without demur or protest and without reference to the Licensee, any sums of money at any time or from time to time demanded by the Company on account of the Contract premium and Royalty and other charges due from the Licensee (inclusive of any costs or expenses and interest) and or by way of losses and damages caused or that would be caused to the Company by reason of any breach by the Licensee of any of the terms or conditions of the said Contract Agreement: PROVIDED that our liability under this Guarantee shall be limited to a sum of ( Rupees/USD----------------------------) as rolling on and extended for the amount increased from time to time as aforesaid. 2- Notwithstanding any right the Licensee may have against the AICTSL or any dispute

    raised by the Licensee or any suit or proceedings pending in any Court or before any

    Arbitrator(s), your written demand stating that the amount is due to the AICTSL as stated

    herein above shall be conclusive evidence to us that the amount demanded by you, the

    Company is payable under the terms of the said Contract Agreement without or consent

    and knowledge. 3- We shall not be discharged or released from the aforesaid undertaking and guarantee by any variation (s) or any of the terms & conditions of the said Contract Agreement

    made between the Company and the Licensee and or any indulgence to the Licensee by

    the Company or any forbearance whether as to payment, time performance or otherwise or to enforce any of the terms and conditions of the said Contract Agreement

    without our consent and knowledge. 4- This Guarantee shall be a continuing guarantee and binding on us and our successors

    and assigns and shall not be discharged or affected by any change in the constitution of

    __________________ or that of the Licensee or the Company. 5- We further confirm that the Guarantee has been issued with due observance and compliance of the

    appropriate Exchange Control laws and Foreign Exchange Regulations as in force in India. 6- This Guarantee shall be valid ___________ and you have the right to encash this Guarantee up to

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    ____________ from the said date.

    NOTWITHSTANDING any thing contained herein :

    I. Our liability under this Guarantee shall be limited to a sum of Rs.----------during the

    currency of the Contracts up to 3 years,

    II. This bank guarantee shall be valid up to __________ and you have the right to encash this

    guarantee up to 120 days from the said date.

    III. We are liable to pay the guarantee amount or any part thereof under this bank guarantee

    amount or any part thereof under this bank guarantee only and it you serve upon as a written

    claim or demand on or before ______________ .

    For Bank name. Dated : Place:

    Witnesses :-

    1.____________________________

    2.__________________________

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    FORM F1: E-FINANCIAL PROPOSAL FORMAT

    To, Managing Director, AICTSL Plot. No. 30- Residency Area, A.B. Road, Opp. M.G.M. Medical College, INDORE 452001 Ph. : +91-731-2499888 E-mail - [email protected]

    Sub: Engagement of Agency for Branding/ Advertising rights on ibike Station in Indore.

    Being duly authorized to represent and act on behalf ---------------- and having reviewed and fully

    understood all requirements of bid submission provided in the RFP document and subsequent

    clarifications provided in relation to project, I/ we hereby provide our financial proposal.

    I have read the entire RFP including all the general conditions, Advertisement Agreement etc. in

    detail and on the basis of my full study of the above mentioned document/s and the conditions, I

    undertake to advertise/branding on ibike Station in Indore City in accordance with the terms and

    conditions as provided in the above mentioned document/s and undertake to pay AICTSL a monthly

    advertisement fee as below:-

    Particular Monthly Advertisement Fee to AICTSL* (Per ibike

    Station in Rs)

    In Figure Rs. In Words Rs.

    Per ibike Station

    Note :- Offer Monthly Fee (subject to minimum Rs. 40,000/- per ibike station monthly) could be paid to AICTSL. The Agency shall have to pay two months advance monthly fee on or before of Agreement and monthly fee will be paid by Agency not later than the 5th day of the next month. All the applicable taxes and fees as specified in the M.P. outdoor advertisement media rules 2017 published 28 march 2017 shall be borne by successful bidder.

    In case of difference between words and figures, figure in words will prevail.

    Signature of Authorised Bidder

    mailto:[email protected]