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ATAL INDORE CITY TRANSPORT SERVICES LIMITED, INDORE (AICTSL)

TENDER DOCUMENT

Request for Proposal for the Supply, Install, & maintain the LED display screens for ibus BRT

stations, ibus interior and city buses interior for a period of 3 Years

October, 2015

To be submitted to:

MANAGING DIRECTOR

ATAL INDORE CITY TRANSPORT SERVICES LIMITED

Plot No. 30, Residency Area, A.B. Road,

Opp. M.G.M. College, Indore - 452001

Ph.: +91-731-2499888, 2904488

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Request for Proposal for the Supply, Install, & maintain the LED display screens for ibus BRT stations, ibus interior and city buses

interior for a period of 3 Years

HAS BEEN ISSUED BY THE MANAGING DIRECTOR, ATAL INDORE CITY TRANSPORT SERVICES LTD, INDORE

TO________________________________________________________ ON DATE______________, ON RECEIPT

OF RS. 5,000/- (RS. FIVE THOUSAND ONLY) BY DEMAND DRAFT NO...........................DATED......................................

(RECEIPT NO. ________________________________________________________________)

CHIEF EXECUTIVE OFFICER,

ATAL INDORE CITY TRANSPORT SERVICES LTD, INDORE

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DISCLAIMER FOR TENDER DOCUMENT

ATAL INDORE CITY TRANSPORT SERVICES LIMITED (herein after called the Authority) has prepared this

document solely to assist prospective Bidders in making their decision of whether or not to bid. While Authority

has taken due care in the preparation of information contained herein and believes it to be accurate, neither

the Authority or any of its authorities or agencies nor any of their respective officers, employees, agents or

advisors gives any warranty or make any representations, express or implied as to the completeness or

accuracy of the information contained in this document or any information which may be provided in

association with it.

This information is not intended to be exhaustive and interested parties are required to make their own

inquiries that it may require in order to submit this bid. The information is provided on the basis that it is non

binding on Authority, any of its authorities or agencies or any of their respective officers, employees, agents or

advisors.

Authority reserves the right not to proceed with the bidding process at any stage without assigning any reasons

thereof, or to alter the timetable reflected in this document or to change the process or procedure to be

applied. It also reserves the right to decline to discuss the bid further with any party submitting a bid.

No reimbursement of cost of any type will be paid to persons or entities submitting the Bid. The Tender

document is available for bidding. The bidder has to submit through Demand Draft/Pay Order or by cash a

sum of Rs. 5,000/- in favour of Atal Indore City Transport Services Limited, Indore, towards cost of Tender

Document. Earnest money is Rs. 50,000/- (Fifty Thousand) for the ibus stops and Rs. 30,000 (thirty thousand)

for the ibus and Rs. 40,000 (Forty thousand) for City buses separately for the tender.

The bidders are requested to continuously update themselves through AICTSL website

(http://www.citybusindore.com/showtender.aspx ) for all updates on the tender such as addendums,

replies to queries, postponement of tender schedules etc. No claims or compensation will be entertained

on account of the bidder having not read/noticed the updates, etc. For further information, bidders can also

contact the CEO, AICTSL.

http://www.citybusindore.com/showtender.aspx

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Cost of Document Rs. 5,000/- (Non refundable) Demand Draft should be drawn on any Scheduled commercial bank in favour of Atal Indore City Transport Services Limited, Indore. Do not tamper, alter or change the contents of the document. If at any time it is found that the document has been tampered, altered, modified or changed, necessary applicable action, including legal will be taken against the said party, besides forfeiture of all submissions to Atal Indore City Transport Services Limited, Indore.

INSTRUCTIONS TO BIDDERS

1. Bidders are to quote their rates as mentioned in Performa of financial bid Annexure 4.

2. Bidders are required to read carefully the contents of this document.

3. Bidders are to complete the tender form and provide all the other documents/information in sufficient detail. The completed tender application form and other documents must be prepared and submitted in original, and must be so marked.

4. All documents must be in English language and each page of the Tender Application Form must be duly completed. Each page of the tender document must be signed, numbered & stamped as a token of acceptance of the terms & conditions of the Contract. Any unsigned and unstamped document will not be considered.

5. Only the successful bidder will be informed of the result. The bidder hereby acknowledges and agrees that AICTSL will not be obliged to discuss any aspect of the tender process.

6. Bidders should note clearly the last date and time of submittal of the tender applications. No late or delayed applications will be accepted. Bidders are reminded that no supplementary material will be entertained by AICTSL. However AICTSL may, if necessary, at its sole discretion ask for any clarification regarding the submitted tender and/or other documents.

7. Bidders and/or successful bidder who are/is found to have made any misleading or false representations in the tender including any statements, attachments, document, Performas & annexure submitted as proof of the requirements, shall be disqualified.

8. The bidder shall Supply, Install and publish the advertisement on the LED screens at the ibus stops. All the cost shall be borne by the agency against the hardware, installation, operation, & maintenance of the LED screens.

8. The successful bidder shall have to ensure the following within 15 days of issue of letter of acceptance to avoid cancellation of acceptance.

I. Performance guarantees which is 5% of the total value of the contract of one year.

II. Advance payment of 40% of the Gross License Value of the year of the Successful bidder.

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DIRECTIONS TO THE BIDDERS REGARDING ADVERTISING MEDIA

1. The bidders shall quote the Gross License Value (GLV) ibus stop (defined in Section 1 clause 1.2 of

this document) that they would like to bid for, separately.

2. The successful bidder for each corridor section after the receipt of Letter of Acceptance from AICTSL

shall pay 40% of the GLV of the year quoted to AICTSL. This payment shall be mandatory.

Proportion of GLV to

be paid

Deadline for payment of GLV of one year

40% of the yearly

quoted amount

After issue of Letter of Acceptance from AICTSL, and strictly before

signing of the agreement

30% of the remaining

amount

Just after the 5 months of the first payment of the year

30% of the remaining After the 4 months of the second payment of the year.

3. The advertising structures / media shall be structurally sound and maintained in good and properly

secured condition.

4. The licensee shall be responsible for any injury or damage caused to or suffered by any person or

property arising out of or relating to the advertising structures and the consequential claim or

claims shall be borne by the licensee who will also indemnify and safeguard the AICTSL in respect of

any such claim or claims. The successful bidder shall submit Risk Insurance Policies (including third

party liability) safeguarding any kind of injury or damage arising out of the structures / media entire

contract period signing of the agreement.

5. The tenure of the contract shall be for next three years from date of Work order.

6. For the interior of the buses the payment to be made on a per bus basis to AICTSL by agency.

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TABLE OF CONTENTS

SECTION 1: PROJECT BACKGROUND .................................................................................... 10

1.1 INTRODUCTION ................................................................................................................. 10

1.2 DESCRIPTION OF SITES ....................................................................................................... 10

1.3 Description and Quantity of Advertisement Media for the different locations and ibus

and the scope of the agency .......................................................................................................... 12

SECTION 2: GENERAL TERMS AND CONDITIONS ................................................................... 14

2.1 QUALIFICATION CONDITIONS ............................................................................................ 14

2.2 ASSIGN ABILITY AND ENCUMBRANCES.............................................................................. 14

2.3 STATUTORY CLEARANCES .................................................................................................. 14

2.4 RIGHT TO REJECT TENDERS ................................................................................................ 14

2.5 MISREPRESENTATION / FRAUD/ BREACH OF TERMS AND CONDITIONS .......................... 15

2.6 EARNEST MONEY DEPOSIT AND INTEREST FREE PERFOR