AST-0121735 eBook on Top 5 Tech Solutions for HR Professionals

5 Tech Solutions for Top HR Time Wasters Boost morale, regain hours of your day,

and get your department noticed

©2011 The Ultimate Software Group, Inc. All Rights Reserved.

5 Tech Solutions for Top HR Time Wasters

Introduction

Wishing for more time in your workday? You’re not alone. Even the most seasoned HR professionals can find themselves trapped in the same administrative time drains day after day. We know what you’re thinking. It comes with the territory, right?

Not anymore.

You can break the time-wasting cycle, focus on more value-added activities, and take your department to the next level!

In this eBook you’ll learn five technology tips that allow you to work smarter and reclaim hours of lost time in the day. In addition, you’ll get interactive sneak peeks at a one-of-a-kind solution that’s helping thousands of HR professionals—just like you—optimize their productivity, increase efficiencies, as well as streamline company-wide employee communication.

With time and resource savings like these, your department is sure to become one of the company’s most strategic assets!

Ditch the paperwork

Beat the clock with mobile apps

Dodge administrative distractions

Quit complex spreadsheets

Get ahead with real-time notifications

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1. Ditch the paperwork

HR Time Waster: Handling and interpreting even just one hand-written form for hundreds or thousands of employees can be a major source of wasted time and resources.

HR Time Saver: Implement more paperless, electronic transactions to make everything move more efficiently.

Automating your department’s human capital management (HCM) can create a myriad of time and cost savings—not to mention the added benefits of paperless HR for the environment! When it comes to automation, HR technology—especially solutions delivered via Software-as-a-Service (SaaS)—will be one of your most valuable resources.

“About 60 percent of employee HR questions or transactions can be answered online by employees themselves.”¹

With SaaS-delivered HCM, you can save hours of time and substantial resources in areas like:

Benefits Enrollment: Say goodbye to manual data entry and deciphering hand-written forms! Employees can make changes to their benefits and check coverage information online anytime. You’ll also save on costs of time-consuming enrollments and face-time with benefits practitioners.

Payroll: Process payroll from start to finish and pay employees without a single sheet of paper. In addition to the time savings, your organization has the potential to significantly cut its printing and mailing costs. And with time and attendance as part of your organization’s unified HCM solution, there is no need to agonize over time sheets, manual calculations, or duplicate data entry errors.

2. Beat the clock with mobile apps

HR Time Waster: In your deadline-oriented environment, every second counts. And when you’re stuck running from meeting to meeting, those 10-15 minute lulls between start times can cut into your day. What can you really accomplish away from your desk? How can you be productive with limited resources and little time?

HR Time Saver: Use these short periods of time to your advantage by getting quick decisions and routine transactions out of the way.

More business is being conducted outside the office than ever before. You need access to the right tools to make the most of your time away from your desk. Look to the smartphone for help. According to a recent Forrester study, they’re already used by about half of small business owners in America.3

Today, many HCM solutions provide mobile applications that deliver important workforce information in an instant, allowing you to accomplish quick tasks on the go right from your smartphone. With immediate access to your data, you can conduct business regardless of your location or the time of day.

Of course, when working with a mobile HCM application, you’ll want to be sure all of your mobile transactions are processed live in your HCM system so no additional time is needed for data synchronization.

Nationwide, people spend 5.6 hours each week in meetings. Only 34 percent are using proven scheduling tools and techniques to help them gain more free time and balance their lives.²

Watch

mobile HCM

in action!

http://www.ultimatesoftware.com/communications/2011_iPhoneAppDemo/index.html



3. Dodge administrative distractions

HR Time Waster: You’re bombarded with day-to-day inquiries from employees and managers for HR-related information such as benefits, company policies, payroll, etc. And no one has time to wait for a response. With so much time spent on administrative functions, how can you focus on more value-added activities?

HR Time Saver: A Web-based employee/manager self-service platform is truly a win-win for any company—You can recover hours of time in your day while improving employee/manager satisfaction with HR.

With self-service, employees can view:

• Employee handbooks

• Key employment dates

• Paycheck details

• W-4s and tax withholding information

• Benefits summaries

• Company policies

• And more!

Administrative functions like adding a dependent, requesting vacation time, and updating direct deposit information can all be done instantly online by the employee at any time from any location—saving the HR/payroll team from administrative hassles.

Self-service also helps managers spend more time making e�ective business decisions and less time on administration. With self-service access, managers can analyze metrics with business intelligence, post job openings, access critical employee information, generate reports, and so much more—all without additional assistance from HR.

4. Quit complex spreadsheets

HR Time Waster: Manually compiling figures from hard-copy reports and employee generated spreadsheets can be hugely time consuming and error prone. Hours can go by while searching for information requested by executives or while trying to make sense of di�erent sets of data. What’s more, days can be wasted while waiting for reports from IT or a third-party. And since the business environment is constantly changing, data can be out of date by the time it’s com-piled.

HR Time Saver: HR should be relying on business intelligence (BI)—skills, processes, technologies, applications, and practices used to support strategic decision making. Intelligent BI tools, combined with unified HR, payroll, and talent management, save time by combining all of your company’s workforce information into one, easily accessible database.

As companies progress in their use of technology to assist their HR processes and business, they are seeing compelling benefits from integration. If the company has reached the point where it is serious about HCM, adoption of a single, unified HCM solution is the pinnacle of what is o�ered in today’s market. 4

BI can provide your organization with expert workforce visibility via accurate, customized metrics and reports—without frustrating delays or added reporting costs. Additionally, you can save time by creating templates for those reports you run frequently to avoid continuously creating them from scratch.

View success stories from leading companies to see real-world examples of how BI can help your HR/payroll team save time and support informed business decision making.

http://www.ultimatesoftware.com/ultipro_reporting_video



5. Get ahead with real-time notifications

HR Time Waster: With so much data to monitor, you and your executive team are operating on information overload. Rather than practicing proactive workforce management, you’re in a constant reactive state—scrambling to put out corporate fires day after day. This continuous game of catch up is not only inefficient; it can also put your company at risk for compliance violations and other costly oversights.

“Information overload” is now a greater threat to HR e�ective-ness than a lack of measures. 5

HR Time Saver: Set up event-based notifications using a BI platform to notify you and/or upper management of situations that require immediate action. With these automatic alerts, managers and executives don’t have to contact HR/payroll or even log into a database to check on the status of time-critical events of key workforce metrics.

Delivered via phone or email, alerts can automatically advise decision makers of overtime hours, upcoming performance reviews, etc.

By pushing information as it happens electronically, you ensure timely, routine execution of your organization’s business plans—and executives, managers, and others can make tactical decisions on HR-related issues as well as proactively prevent escalated problems.

Get a sneak peek at using real-time alerts

http://quicktours.ultimatesoftware.com/ultipro_net/quicktours/business_intelligence/configuring_alert_tour/configuring_alert_final.htm

Conclusion

In today’s business environment time is money, and you can’t a�ord to waste it.

With the help of these and other HR technology tools, you can empower your department to work smarter while making your entire organization more productive. By streamlining and automating your routine, time-consuming activities you’ll always be one step ahead of everyday challenges. You’ll be spending more time on strategic, value-added activities and less time on administration. And that’s something every organization can benefit from!

Is your human capital management solution helping you to do your job more efficiently?

Watch a quick video to discover all the time and cost saving advantages of UltiPro from Ultimate Software, a leading provider of unified human capital management SaaS solutions for global businesses.

Get up close and personal with UltiPro! Go online to schedule an onsite demo and Q&A with an UltiPro expert.

Contact2000 Ultimate Way, Weston, FL 33326 Phone: 800-432-1729, Fax: 954-331-7300 www.ultimatesoftware.com

http://www.viddler.com/v/a0e592e8

http://www.ultimatesoftware.com/news_webcast.asp?rsite=70160000000TTxy



References

1. Ulrich, Dave. “The New HR Organization.” Workforce Management. December 2007. http://www.workforce.com/section/hr-management/feature/new-hr-organization/

2. Microsoft. (2005). Survey Finds Workers Average Only Three Productive Days per Week. [Press release]. Retrieved from http://www.microsoft.com/presspass/press/2005/mar05/03-15threeproductivedayspr.mspx

3. Swallow, Erica.”49% of Small Business Owners Use Smartphones.” Mashable. October 2010. http://mashable.com/2010/10/21/small-business-smartphones/

4. “Unifying Human Resources for Greater Business Value.” IDC Technology Spotlight. March 2011. p. 5.

5. Boudreau, John & Ramstad, Pete. “’Talentship’: a decision science for HR–Why HR measure -ment must focus on informing better talent decisions.” Strategic HR Review. Vol. 3, Issue 2. January/February 2004. p. 28.

AST-0121735 eBook on Top 5 Tech Solutions for HR Professionals

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