Association of the United States Army Institute of Land...

LANPACSYMPOSIUM & EXPOSITION

Association of the United States Army Institute of Land Warfare

A Professional Development Forum

23-25 May 2017Sheraton Waikiki | Honolulu, HI

EXHIBITOR AND SPONSORSHIP PROSPECTUS

LANPAC SYMPOSIUM & EXPOSITION

2017 AUSA LANPAC SYMPOSIUM & EXPOSITIONA PROFESSIONAL DEVELOPMENT FORUMThe Sheraton Waikiki | Honolulu, Hawaii

The Association of the United States Army’s 2017 LANPAC Symposium & Exposition is a world-class, international event highlighting the role of land forces in the Indo-Asia-Pacific theater and their contributions to the Joint Force in peace and war. The strategic location of Hawaii brings together government and industry representatives from our allies in the Indo-Asia-Pacific theater.

Over the course of three days, Industry and the U.S. interagency team examine: • Information assurance and cyber activities in steady state and contingency operations; • Leveraging science & technology in maintaining joint land force operational readiness; • Contingency preparedness by working with Non-Government Organizations (NGOs) and academia before and during crises; • Communication interoperability in joint and combined contingency operations; • Partnership with NGOs; • Humanitarian assistance and disaster response.

ASSOCIATION OF THE UNITED STATES ARMYAUSA is a private, non-profit educational organization that supports America’s Army - Regular Army, National Guard, Reserve, Retirees, Government Civilians, Wounded Warriors, Veterans, concerned citizens and family members. AUSA provides professional development opportunities throughout the year at a variety of events in the Washington, DC area and around the U.S.

OUR VISIONAs the premier voice for America’s Soldiers, we are a dedicated team committed to building the best professional and representative association forthe world’s best Army.

OUR MISSIONAUSA represents every American Soldier by: • Being the voice for all components of America’s Army • Fostering public support of the Army’s role in national security • Providing professional education and information programs

2 Laura Miller, Exhibit Sales Manager | [email protected] | 703-236-2921

LANPAC Symposium & Exposition | 23 - 25 May 2017 | Honolulu, Hawaii

www.ausameetings.org/LANPAC2017

TABLE OF CONTENTS

KEY CONTACTSEXHIBITSLaura Miller, Exhibit Sales Manager 703-236-2921 | [email protected]

Rand Meade, Exhibits Manager 703-907-2678 | [email protected]

SPONSORSHIPSGaye Hudson, Sponsorship Manager 703-907-2401 | [email protected]

SUSTAINING & CORPORATE MEMBERSHIPAlex Brody, Assistant Director Industry Affairs 703-907-2665 | [email protected]

Lauren Hensley, Sustaining Membership Coordinator 703-907-2659 | [email protected]

Mark Wolf, Assistant Director, Corporate Member Affairs 703-907-2648 | [email protected]

GENERAL SERVICE CONTRACTORGES (Global Experience Specialists) | 702-515-5970

HOUSINGSheraton Waikiki Hotel

2017 LANPAC Symposium & Exposition . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2Why Exhibit? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4Who Attends? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6Floor Plan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8Exhibit Booth Package . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9Exhibit Hall Hours . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9Sponsorship Opportunities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-11Sponsorship Contract . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12Exhibitor Contract . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13Exhibit Terms of Agreement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

THANK YOUS U S TA I N I N GMEMBERSAUSA’s Sustaining MembershipProgram acts as a framework tosupport AUSA in its mission offurthering the Army’s goals toremain fully-equipped and modern.Learn more at www.ausa.org.

Learn how you can take advantage of member benefits from our Affinity Partners by

logging into www.ausa.org

AGIA Insurance Services · AlamoArmy Times / Federal Times

AUSA Book Program · Avis · BudgetCareington International · Choice HotelsDell · First Command Financial Services

Geico · GovX · Hertz · NationalUniversity of Maryland University College

THANK YOUTO OUR AFFINITY PARTNERS


http://www.ausameetings.org/LANPAC2017


WHY EXHIBIT?

The 2017 LANPAC Exposition is an integral part of this three-day symposium. Don’t miss the opportunity to put your products and services in front of industry and military leaders!

ACCESS to more than 1,500 dynamic attendees, including those from military commands who are interested in using your products and/or services to help prepare them for the future.

INSIGHT into the needs and future of the U.S. Army within the Indo-Asia-Pacific theater.

CONTINUOUS EXPOSURE to AUSA members and Army staff. Keep your products and/or services in front of attendees.

HANDS-ON PRODUCT DEMONSTRATIONS to provide attendees with innovations in their field. Attendees can experience an interactive space in your exhibit booth that will allow them to see how technology can revolutionize their work.

COMPLIMENTARY PRE-SHOW ATTENDEE LIST to start the conversation before the symposium. Pre-Show Attendee List includes the company name, contact name, and e-mail address of pre-registered attendees. Provided 1-2 weeks before the Symposium.

AUSA’s LANPAC Symposium and Exposition continues to grow exponentially each year.

ATTENDANCE EXHIBITS2016 17582015 12322014 7792013 590

66523024




2016 EXHIBITORSTake your business to the next level with AUSA.Exhibit at the 2017 AUSA LANPAC Symposium & Exposition.

• 25th Infantry Division Headquarters• 351st Civil Affairs Command• 8th Theater Sustainment Command• 94th AAMDC, USARPAC• 9th Mission Support Command• Action Target• ADS, Inc.• AECOM• Aerojet Rocketdyne• Airbus Group, Inc.• Alaska Structures• Amphenol Fiber Systems International• Argos Security by Datum• BAE Systems• Bell Helicopter Textron, Inc.• Big Ass Solutions• Boeing• Booz Allen Hamilton• Boyer Ford Trucks, Inc.• CALIBRE• Columbia Southern University• Crestwood Technology Group• Darley

• Darn Tough Vermont• DASA (DE&C)• DHL Express• DripDrop Hydration, Inc.• Engility Corporation• GATR Technologies, Inc.• General Atomics• Harris Corporation• HDT Global• Hui Huliau• I Corps• IMSAR LLC• Infoarmor, Inc.• JPMRC ITACSS-IS• L-3• Litefighter Systems, LLC• Lockheed Martin Corporation• LRAD Corporation• Northrop Grumman Corporation• Oakley, Inc.• Otis Technology• Pelatron, Inc.• Perkins Technical Services, Inc.

• PESA• Power Breezer• Raytheon• Regional Health Command - Pacific• Shield Technologies Corp.• Stars and Stripes• Theater Force Joint Land Component Commander• Thrift Savings Plan• Transource Computers• Tropic Lightning Division• TYR Tactical• U.S. Army Alaska• U.S. Army Corps of Engineers- Pacific Ocean Division• United States Army Japan• University of Hawaii At Manoa• USARPAC• USARPAC Asia Pacific C-IED Fusion Center• Vectrus• Veterans United Home Loans• Vision Technologies Systems




WHO ATTENDSThe AUSA LANPAC Symposium & Exposition attracts more than 1,500 attendees from around the world. Meet your competition’s leads first and interact with key leaders from the Army, DoD, academia and the international defense industry.

HAWAII

SOUTH

INTERNATIONAL

WEST

NORTH-EAST

MID-WEST

73%

11%

7%

5%

3%

1%

ATTENDEE v. EXHIBITOR

84% ATTENDEES (1483)

16% EXHIBITORS (275)

GOVERNMENT v. INDUSTRY

74% GOVERNMENT/ACTIVE MILITARY

26% INDUSTRY10% are Retired Military Members

DEMOGRAPHICS BY REGION

M

S

H

WIN

ACTIVE MILITARY BY RANK

NON-COMMISSIONED OFFICERS(E-5 THROUGH E-9) 38%

FIELD GRADE OFFICERS(O4 THROUGH O10) 32%

COMPANY GRADE OFFICERS(O1 THROUGH O3) 21%

JUNIOR ENLISTED(E-1 THROUGH E-4) 5%

WARRANT OFFICERS(CWOs) 4%




PARTICIPANTSThe AUSA LANPAC Symposium & Exposition attracts a robust and diverse group of participants including government personnel from various U.S. Army, DoD and Pacific Theater partner-nation organizations including, but not limited to: • 25th Infantry Division Headquarters• 351st Civil Affairs Command• 8th Theater Sustainment Command• 94th Army Air and Missile Defense Command, USARPAC• 9th Mission Support Command• Armed Forces of Mongolia• Asia Pacific C-IED Fusion Center, USARPAC• Australian Army• Canadian Army• Chilean Army• Combat Training Center• Communications Electronics Command• Deputy Assistant Secretary of the Army for Defense Exports and Cooperation• Hawaii Army National Guard• I Corps• Indonesian National Armed Forces• Japan Ground Self-Defense Force• JPMRC/ITACSS-IS• Malaysian Army• New Zealand Army• Office of the US Army Surgeon General• Papua New Guinea Defence Force

• Philippine Army• Program Executive Office• Royal Brunei Land Force• Royal Cambodian Army• Singapore Armed Forces• Special Operations Command, Pacific• Swedish Armed Forces• Theater Force Joint Land Component Command• U.S. Air Force• U.S. Army Alaska• U.S. Army Armament Research, Development and Engineering Center• U.S. Army Audit Agency• U.S. Army Combined Arms Center• U.S. Army Corps of Engineers-Pacific Ocean Division• U.S. Army Installation Management Command• U.S. Army Japan• U.S. Army Pacific Command• U.S. Army Regional Health Command-Pacific• U.S. Army Training and Doctrine Command• U.S. Coast Guard, Honolulu• U.S. Marine Corps• U.S. Navy

2016 INTERNATIONAL ATTENDEESThe 96 international military and industry attendees represented 28 countries:

• Australia• Bangladesh• Brunei Darussalam• Cambodia• Canada• Chile• East Timor• Fiji• France• Indonesia• Japan• Korea, Republic of• Malaysia• Maldives

• Mongolia• Nepal• New Caledonia• New Zealand• Pakistan• Papua New Guinea• Philippines• Singapore• Sri Lanka• Sweden• Taiwan• Thailand• Tonga• United Kingdom




FLOOR PLAN

ELEVATORSSERVICE

WOMEN

BALLROOM FOYER

SERVICE CORRIDOR

FOYER

STAIR 12

YOSHIYA RESTAURANT (NIC)

MEN

WO

MEN

STAIR

DOOR STO

STAIR

LOBBY

CORRIDOR

MEN

KAUA’I BALLROOM

GENERALSESSION

HAWAI’I BALLROOM

EXIT

EXIT

EXITEXIT

ENTRANCE

ELEVATORLOBBY

ENTRANCE

ESCALATOR

ENTRANCE ENTRANCE

23 - 25 MAY 2017 | SHERATON WAIKIKI | HONOLULU, HIExhibits in the Hawai’i Ballroom • General Session in the Kaua’i Ballroom




EXHIBIT HALL HOURSEXHIBITOR SET UP:Monday, 22 May 0800 - 1700

EXHIBIT HALL HOURS:Tuesday, 23 May 0930 - 1730

Wednesday, 24 May 0930 - 1630

Thursday, 25 May 0930 - 1200

EXHIBITOR DISMANTLE:

Thursday, 25 May 1300 - 1930

EXHIBIT BOOTH PACKAGEEach 10’x10’ booth space is equipped with: • Unlimited Exhibit Hall ONLY registration badges • Complimentary Listing and description in Show Guide • Pre-Show Attendee e-mail list for one-time use only • 8’ back drape and 3’ side drape

NEW POLICY: All exhibitor contracts must be accompanied by a 10% non-refundable boothdeposit of the total cost of the booth at the time of submission to be considered complete.All contracts received without a deposit will be deemed incomplete and will not be booked.

Exhibitors may purchase Full Symposium Badges Pre-registration prices: Sustaining Member - $550 per badge Corporate/Individual Member - $600 per badge Government/Military Personnel - No Charge Registration costs will increase onsite.

Visit ausameetings.org/lanpac2017 for more information on registering for this great event!

Sustaining Members$45 per / sq. ft.

Corporate Members$55 per / sq. ft.

Non-Members$70 per / sq. ft.

Government$19 per / sq. ft.



http://ausameetings.org/lanpac2017


CHOOSE TO SPONSOR

Networking & Charging Lounge (Exclusive Opportunity) $15,000Available to all attendees for the duration of the event, this space will be fully carpeted and furnished so that attendees will be able to relax, charge-up and network with their colleagues and leads. This space will include:

• Signage placed in the lounge • Electric outlets for charging • A/V monitor to play your content • Opportunity to display promotional

materials• Recognition in the Show Guide

Opening Reception $10,000(4 Opportunities)

This premiere social and networking event takes place in the exhibit hall after the conclusion of the General Session during the first day of the show.

• Signage with your company logo provided by AUSA, placed near the food service stations

• Cocktail napkins with your company logo used during the event (supplied by sponsor)

• Recognition during the General Session

Wi-Fi Sponsorship $10,000(Exclusive Opportunity)

AUSA will offer free Wi-Fi access to LANPAC participants during the event. Attendees will be able to access the internet in all the symposium rooms and exhibit hall. As a Wi-Fi Sponsor you can define the landing pages that attendees will see as they connect to the internet. Your logo will also be featured on signage throughout the Exhibit Hall and in the meeting spaces in the Sheraton Waikiki advertising the Wi-Fi access instructions. This is a great opportunity to reach a large targeted audience, brand your organization, and move your message to attendees during the show.

Afternoon Networking Reception (2 Opportunities) $7,500While the General Session is in recess, attendees and exhibitors will have the opportunity to network in the exhibit hall for two hours, while enjoying a variety of food and beverages.

• Signage with your company logo provided by AUSA, placed near the food service stations



AUSA is pleased to offer a variety of sponsorships for the 2017 LANPAC Symposium and Exposition, all of which will enhance your company’s presence at the event. Sponsorships are offered on a first-come, first-served basis; payment must be received prior to the event.

As a special thank you, all sponsors will be featured on the ‘Sponsor Thank You Page’ in the Show Guide and on our website. Sponsors investing more than $1,000 will be included.

AUSA makes it a priority to support local businesses; local Hawaiian Businesses are asked to contact AUSA for special pricing on Show Guide Sponsorships.

10 Gaye Hudson, Sponsorship Manager | [email protected] | 703-907-2401



Hotel Key Card (The Sheraton Waikiki) (Exclusive Opportunity) $7,500• Brand visibility to thousands of meeting

attendees!• Recognition in the Show Guide on the

Sponsor Thank You pages.

Conditions of Sponsorship:• Sponsor must supply the key cards• Quantity of key cards should equal double

the number of rooms on peak• Key card design must include the AUSA

supplied logo and be approved by AUSA prior to production

Attendee Packet Stuffer $5,000(Exclusive Opportunity)

Printed material supplied by the sponsor will be include in all tote bags that are handed out to all attendees. Signage with your company’s logo will be placed in the Registration area.

Registration Page Sponsorship (5 Banners Available) $5,000Want to make a first impression at this year’s symposium? Your company will be one of the first company’s attendees and exhibitors see when they register for Global Force 2017. The registration page will feature a scrolling banner with five possible positions.

AUSA will produce a combined Symposium Program and Exhibitor Show Guide featuring the agenda, floor plan of all of the exhibits, an exhibitor listing, and exhibitor descriptions including contact information for each exhibiting organization. This printed guide will be distributed to each attendee and exhibitor, serving as the exclusive guide to the symposium and exposition. In addition this publication will be posted on our website, and will serve as a valuable resource to attendees long after the Symposium and Exposition concludes. There are several opportunities to be featured in this publication that will fit every budget and marketing plan.

Morning Refreshment Breaks(3 Opportunities) $5,000• Signage with your company logo provided

by AUSA, placed near the food service stations



Morning Coffee Service(3 Opportunities) $5,000• Signage with your company logo provided

by AUSA, placed near the food service stations

• Cocktail napkins and/or paper products with your company logo used during

the event (supplied by sponsor)• Recognition during the General Session

General Session Amenities(3 Opportunities) $2,500Attendees will see your logo in the room where the General Session is held each day. Sponsors are asked to supply pens and pads/notebooks to be placed on each seat for attendees.

SPONSORSHIP OPPORTUNITIES

SHOW GUIDE SPONSORSHIPBack Cover Sponsorship $7,000Inside Front Cover Sponsorship $6,000Inside Back Cover Sponsorship $5,000 Full-Page Advertisement $4,000Front Cover Sponsorship $4,000 (6 Opportunities)

Page Runner $4,000 (2 Opportunities)

Floor Plan $2,500 (15 Opportunities)

Premium Show Guide Listing $500 Descriptions will be featured in full color with a box drawn around your listing.

11 Gaye Hudson, Sponsorship Manager | [email protected] | 703-907-2401


SPONSORSHIP CONTRACTFax: 703-243-2589or MAIL: 2425 Wilson Blvd, Suite 530Arlington, VA [email protected] • 703-907-2401

23 - 25 May 2017Sheraton WaikikiHonolulu, HIGaye Hudson, Sponsorship Manager

COMPANY INFORMATION

Company Name:__________________________________________________

Address: __________________________________________________________

City, State, Zip: _____________________________________________________

Website:___________________________________________________________

Sponsorship Contact: ______________________________________________

Phone: ____________________________________________________________

Email: ____________________________________________________________

1


o Networking Lounge $15,000 $ ______________

o Opening Reception $10,000 $ ______________

o Wi-Fi $10,000 $ ______________

o Afternoon Networking Reception $7,500 $ ______________

o Hotel Key Card $7,500 $ ______________

o Attendee Packet Stuffer $5,000 $ ______________

o Registration Page Sponsorship $5,000 $ ______________

o Morning Refreshment Breaks $5,000 $ ______________

o Morning Coffee Service $5,000 $ ______________

o General Session Amenities $2,500 $ ______________

SHOW GUIDE SPONSORSHIPS

o Back Cover $7,000 $ ______________

o Inside Front Cover $6,000 $ ______________

o Inside Back Cover $5,000 $ ______________

o Full-Page Advertisement $4,000 $ ______________

o Front Cover Sponsorship $4,000 $ ______________

o Page Runner $4,000 $ ______________

o Floor Plan $2,500 $ ______________

o Premium Show Guide Listing $500 $ ______________

2

3

PAYMENT

Payment by credit card or check at the time of contract submission is preferred. Sponsorships may be invoiced and are payable within 30 days. If payment is not received, sponsor will forfeit their right to sponsor. All payments must be received prior to the event. Confirma-tion of sponsorship, along with any additional specifications, dead-lines, etc. will be by email. Cancellation policy: no refunds.

TOTAL: $_______________________________

o Check: Please make payable to AUSA. Mail to address listed above.

o Credit Card

o Visa o MasterCard o American Express

__________________________________________________________________ Card #

__________________________________________________________________ Exp. date CSV code

__________________________________________________________________ Name on card

__________________________________________________________________ Authorized Signature

__________________________________________________________________ Billing Address

__________________________________________________________________ City/State/Zip

AUTHORIZATION

This contract must be submitted with authorizing signature, agreeing to abide by all terms, conditions, and specifications and agreeing to the commitment total tallied above. Any questions regarding a specific opportunity in advance of submission may be directed to AUSASponsorship Manager, contact information above.

__________________________________________________________________ Sponsor’s Authorized Signature Date

5

LANPACSYMPOSIUM & EXPOSITION20

17AUSA

SPONSORSHIP CONTRACTFax: 703-243-2589or MAIL: 2425 Wilson Blvd, Suite 530Arlington, VA [email protected] • 703-907-2401

23 - 25 May 2017Sheraton WaikikiHonolulu, HIGaye Hudson, Sponsorship Manager

COMPANY INFORMATION

Company Name:__________________________________________________

Address: __________________________________________________________

City, State, Zip: _____________________________________________________

Website:___________________________________________________________

Sponsorship Contact: ______________________________________________

Phone: ____________________________________________________________

Email: ____________________________________________________________

1


o Networking Lounge $15,000 $ ______________

o Opening Reception $10,000 $ ______________

o Wi-Fi $10,000 $ ______________

o Afternoon Networking Reception $7,500 $ ______________

o Hotel Key Card $7,500 $ ______________

o Attendee Packet Stuffer $5,000 $ ______________

o Registration Page Sponsorship $5,000 $ ______________

o Morning Refreshment Breaks $5,000 $ ______________

o Morning Coffee Service $5,000 $ ______________

o General Session Amenities $2,500 $ ______________

SHOW GUIDE SPONSORSHIPS

o Back Cover $7,000 $ ______________

o Inside Front Cover $6,000 $ ______________

o Inside Back Cover $5,000 $ ______________

o Full-Page Advertisement $4,000 $ ______________

o Front Cover Sponsorship $4,000 $ ______________

o Page Runner $4,000 $ ______________

o Floor Plan $2,500 $ ______________

o Premium Show Guide Listing $500 $ ______________

2

3

PAYMENT

Payment by credit card or check at the time of contract submission is preferred. Sponsorships may be invoiced and are payable within 30 days. If payment is not received, sponsor will forfeit their right to sponsor. All payments must be received prior to the event. Confirma-tion of sponsorship, along with any additional specifications, dead-lines, etc. will be by email. Cancellation policy: no refunds.

TOTAL: $_______________________________


o Credit Card

o Visa o MasterCard o American Express

__________________________________________________________________ Card #

__________________________________________________________________ Exp. date CSV code

__________________________________________________________________ Name on card


__________________________________________________________________ Billing Address

__________________________________________________________________ City/State/Zip

AUTHORIZATION

This contract must be submitted with authorizing signature, agreeing to abide by all terms, conditions, and specifications and agreeing to the commitment total tallied above. Any questions regarding a specific opportunity in advance of submission may be directed to AUSASponsorship Manager, contact information above.

__________________________________________________________________ Sponsor’s Authorized Signature Date

5


17

AUSA

COMPANY INFORMATION

Company Name:__________________________________________________

Address: __________________________________________________________

City, State, Zip: _____________________________________________________

Website:___________________________________________________________

Exhibitor Contact:__________________________________________________

Phone: ____________________________________________________________

Email: ____________________________________________________________

Thirdchoice

Firstchoice

Secondchoice

1

MARKETING INFORMATION (for publication in all AUSA publications and website)

Company Name:__________________________________________________

Address: __________________________________________________________

City, State, Zip: _____________________________________________________

Website:___________________________________________________________

Contact: __________________________________________________________

Phone: ____________________________________________________________

Email: ____________________________________________________________

3

EXHIBIT SPACE RATES AND PREFERENCES Sustaining Member ($45/ft2) Corporate Member ($55/ft2) Non-Member ($70/ft2) Government ($19/ft2)The numbered booths are hereby defined as specified on the floorplan. Non-island booths include eight-foot high back drapeand 3-foot side drape. Refer to the exhibit hall floor plan at www.ausameetings.org/LANPAC2017 and record your first three choices below. Booth spaces will not be granted unless a signed Exhibitor Contract and payment is received. Please list your booth selections:

Every effort will be made to accommodate your preference during booth assignment. You may be contacted in your request interferes with booth choices above.

2

PAYMENT

Return this contract at your earliest convenience. Exhibit space is assigned on a first-come, first served basis. Once AUSA receives your contract, and deposit amount, exhibit space will be assigned. You may be contacted if your booth preference interferes with another earlier request. Full payment is due NET 30 days from the Invoice date.

o Full amount $_________________ o 10% deposit $_________________

$__________________ X ___________________ =______________________ (cost per square foot) number of square feet TOTAL COST


o Credit Card o Visa o MasterCard o American Express

__________________________________________________________________ Card #

__________________________________________________________________ Exp. date CSV code

__________________________________________________________________ Name on card


__________________________________________________________________ Billing Address

__________________________________________________________________ City/State/Zip

4

AUTHORIZATION

Exhibitors agree to abide by the LANPAC Symposium and Exposition Exhibitor Rules and Regulations, a copy of which is enclosed in this document, made a part of this application and contract by reference, and fully incorporated herein. If this application and contract has not been received, properly signed, and accompanied by required payment as stated in the payment clause above, this application and contract may be declared null and void so that space may be reassigned. All applications must be signed in order to confirm booth reservations. We agree to abide by all rules and regulations governing the exposition as enclosed and which are a part of this application. Acceptance of this application by show management constitutes a contract.

__________________________________________________________________ Exhibitor’s Authorized Signature Date

5

EXHIBITOR CONTRACTFax: 703-243-2589or MAIL: 2425 Wilson Blvd, Suite 530Arlington, VA [email protected] • 703-236-2921

23 - 25 May 2017Sheraton WaikikiHonolulu, HILaura Miller, AUSA Industry Affairs

FOR AUSA STAFF ONLY—DO NOT COMPLETE

Date Contract Received: _____________________________________________ Booth Assigned: __________________________________________________

Cost: ______________________________________________________________ Amount Due: _____________________________________________________

Signature, AUSA Staff: _______________________________________________ Date: ____________________________________________________________


17AUSA

SHOW MANAGEMENTThe exhibition is organized and managed by AUSA. Any matters not covered in these Rules and Regulations are subject to the interpretation of the AUSA, and all exhibitors must abide by their decisions. Exhibitors must comply with The Sheraton Waikiki Hotel protocols & procedures. The SHOW MANAGEMENT shall have full power to interpret, amend, and enforce these rules and regulations, provided any amendments, when made, are brought to the notice of exhibitors. Each exhibitor, for himself and his employees, agrees to abide by the foregoing rules and regulations and by any amendments or additions thereto in conformance with preceding sentence.

ASSIGNMENT OF BOOTH SPACEBooths are assigned on first-come, first-served basis. Applications without an authorized signature and 10% deposit will be considered incomplete and will not be processed.

INSTALLATION AND DISMANTLE OF EXHIBITSSHOW MANAGEMENT reserves the right to fix the time for the installation of a booth prior to the show opening and for its removal after the conclusion of the show. Under no circumstances will the addition to or removal of any portion of an exhibit be permitted during show hours. All booths must remain intact until the close of the show. Installation must occur only during the installation times designated in the official exhibit schedule. All booths must be properly installed, fully operational and show-ready no later than 5:00 PM on Monday, May 22, 2017 for the final inspection of the exhibit hall by SHOW MANAGEMENT. Dismantle may not begin until after 1:30 PM on Thursday, May 25, 2017. Early dismantle and/or removal of an exhibit may result in the loss of exhibit privileges for future shows. The Exhibit Hall Hours are tentative and subject to change. If the official exhibit hall schedule changes, all exhibitors will be notified. Each exhibitor will complete arrangements for removal of his or her material from the Sheraton Waikiki Hotel in accordance with the instructions provided in the Exhibitor Services Manual. No one under the age of 18 will be permitted on the exhibit floor during installation and dismantle hours. The full move in schedule will be provided in the Exhibitor Services Manual, provided 60 days before the start of the show.

FAILURE TO OCCUPY SPACESpace not occupied by 5:00 PM on Monday, May 22, 2017 will be forfeited by the exhibitors and their space may be resold, reassigned or used by the exhibit management without refund.

PAYMENT FOR BOOTH SPACE Exhibit space will be assigned by AUSA. Once booth assignments are made, exhibitors will receive a countersigned Exhibitor Contract and Invoice. Payment is due NET 30 days from the time the invoice is sent and booth space is reserved. Any exhibitors who fail to pay within 30 days will be notified and AUSA has the right to resell said booth space. All exhibitors must be paid in full and in good standing with AUSA prior to the start of event. All unpaid exhibitors will not be allowed to exhibit.

BOOTH CANCELLATION POLICYAll exhibitors who cancel before March 15, 2017 will receive a full refund minus the cost of 10% non-refundable deposit required to book a booth space. Any exhibitors who cancel on or after March 15, 2017 will forfeit the full cost of their booth and AUSA will retain all monies paid. Important Dates: Before March 15, 2017: Full refund less the 10% non-refundable deposit. on or after March 15, 2017: NO refund will be provided.

RESALE/SUBLEASING OF EXHIBIT SPACEExhibitors may not assign, sublease or otherwise share all or a portion of their exhibit space with any party except a wholly-owned subsidiary, a sister corporation or a company represented by an exhibitor and registered as such with AUSA, without the express written consent of AUSA. This prohibition will be strictly enforced.

ARRANGEMENT OF EXHIBITSAny portion of an exhibit that obstructs the view, interferes with the privileges of other exhibitors, extends beyond the designated booth space or for any reason becomes objectionable, must be immediately modified or removed by the exhibitor. Each exhibitor is responsible for keeping the aisles near its exhibit space free of congestion caused by demonstrations or other promotions within its booth. All demonstrators or other promotional activities must be confined to the limits of the exhibit space. SHOW MANAGEMENT reserves the right to inspect the quality of the appearance of each booth prior to show opening. Where necessary, masking drape will be placed to cover unsightly wires, unfinished back walls, etc. at the exhibitor’s expense.

BOOTH DESIGNEach exhibitor will be provided with an official Exhibitor Services Manual. The Exhibitor Services Manual content describes in full the type and arrangement of exhibit space and the standard equipment provided by SHOW MANAGEMENT for booth construction. All booth space must be arranged and constructed in accordance with the guidelines, provisions, and limitations contained in the Exhibitor Services Manual. Each exhibitor’s space will be provided with (1) identification sign. Linear booths will include 8’ backdrape and (2) sidewall drapes. The rear 5’ of linear space may contain items less than or equal to 8’ in height. Any items, props, signage, or combination thereof located in the front 5’ of the booth may not exceed 4’ in height, measured from the exhibit hall floor. Island booths are restricted to 25’ in height. AUSA does not allow end cap booths (booths comprised of or encompassing a 10x20 space exposed to aisle on three sides). Sufficient area must be provided within the exhibit space for the comfort and safety of persons watching demonstrations and other promotional activities. In the sole opinion of SHOW MANAGEMENT, any exhibit that fails to conform to the Exhibitor Services Manual guidelines or the provisions set forth herein, such exhibit will be prohibited from functioning at any time during the exhibition. All booths must be carpeted. Exhibiting companies are responsible for furnishing, carpeting, and cleaning their booths. Any booths not carpeted by 5:00 PM on Monday, May 22 will be carpeted by SHOW MANAGEMENT at the exhibitor’s expense. All exhibits must comply with the public accommodation provisions of the Americans with Disabilities Act of 1991(ADA). Any exhibit with raised flooring must be ramped.

CONDUCT & PURPOSE OF EXHIBITSThe purpose of the exhibition is to further the education of meeting attendees through product and service displays and demonstrations. Products or services exhibited must be pertinent to the attendees’ professional interest. AUSA reserves the right to restrict sales activities that it deems inappropriate or unprofessional. All exhibits will be to serve the interest of the AUSA members and will be operated in a way that will not detract from other exhibits, the exhibition, or the meeting as a whole. SHOW MANAGEMENT reserves the right to request the immediate withdrawal of any exhibit that AUSA believes to be injurious to the purpose of AUSA. Management reserves the right to refuse to admit to and eject from the exhibit building any objectionable or undesirable person or persons. The use of sideshow tactics or other undignified methods considered by AUSA to be objectionable are expressly prohibited in the exhibition area and in any meeting room.

EXHIBIT STAFF REGISTRATIONEach booth space is provided unlimited Exhibit Hall ONLY registrations. Full Symposium badges may be purchased for an additional fee noted on page 12 of the Prospectus. The full symposium badge allows entrance to sessions, all meals, and the exhibit hall during all set-up, dismantle, and regular show hours. The hall-only registration will grant access to the hall ONLY, during installation, show hours, and dismantle. The official AUSA badge must be worn whenever a representative is in the exhibit hall. Each exhibit must be fully operational and staffed during the open exhibit hours. Booths should be manned by company specialists who are qualified to discuss details of their company’s products or services.

STORAGEThe exhibitor should make arrangements with the contracted decorator for storage of packing boxes and crates during the exhibition. AUSA assumes no responsibility for damage or loss of packing boxes or crates.

SOUND DEVICES AND LIGHTING & OTHER PRESENTATION DEVICESPublic address, sound producing, or amplification devices that project sound must be kept at a conversational level and must not interfere with other exhibits. Any form of attention-getting devices or presentations of any length must be conducted and contained within the limits of an exhibitor’s rented booth space. Such presentations will be terminated when crowds obstruct aisles or infringe upon another exhibitor’s display. AUSA reserves the right to restrict the use of glaring lights or objectionable lighting effects.

HANDOUT MATERIALS, GIVE-AWAYS AND PRIZE DRAWINGSPromotional giveaways and exhibitor prize drawings will be permitted. All materials and prizes must have prior approval by AUSA. All hand-out materials are expected to be of professional nature. Distribution of advertising material and souvenirs must be confined to the exhibitor’s booth. Canvassing or distribution of advertising material or souvenirs in the exhibit hall by representatives of non-exhibiting firms is strictly forbidden. AUSA reserves the right to disallow any material that it believes to be inappropriate.

SOLICITATION OF EXHIBITORSNo persons will be permitted in the exhibit hall for the purpose of soliciting advertising or other exhibit space without the express written permission of AUSA.

FIRE, SAFETY AND HEALTHThe exhibitor assumes all responsibility for compliance with local, city and state ordinances and regulations covering fire, safety and health. All exhibit equipment and materials must be located within the booth. Only fireproof materials may be used in displays and the exhibitor must take all necessary fire precautions. No combustible material will be stored in or around exhibit booths.

LABORRules and regulations for union labor are made by the local unions and may change at any time. Where union labor is required because of building or contractor requirements, it will be necessary for the exhibitor to comply with these regulations. Information regarding specific regulations that are applicable may be obtained from the official contractor. Displays, painters, carpenters, electricians, and other skilled labor can be arranged through the official contractor (GES) at established rates. Labor order forms will be included in the Exhibitor Services Manual.

FOOD AND BEVERAGEExhibitor distribution of food and beverages for consumption in the building is allowed. The Sheraton Waikiki Hotel reserves the right to purchase, prepare and provide all food and beverage items. Popcorn is not allowed on the show floor.

GENERAL LIABILITY, SECURITY & INSURANCEAUSA makes no warranty, expressed or implied, that security measures will avert or prevent occurrences that may result in loss or damage. Each exhibitor must make provisions for the safeguarding of his or her goods, materials, equipment and display at all times. AUSA will not be liable for loss or damage to the property of exhibitors or their representatives or employees from theft, fire, act of God, war, accident or other causes. AUSA will not be liable for injury to exhibitors or their employees or for damage to property in their custody, owned or controlled by them, which claims for damages, injury, etc., may be incident to or arise from, or be in any way connected with their use or occupation of display space, and exhibitors will indemnify and hold AUSA harmless against such claim. The exhibitor assumes all liability for any damage to the facility’s floor, walls, lighting fixtures, etc. as a result of exhibitor negligence. The exhibitor will abide by and observe all laws, rules, regulations and ordinances of any government authority and of the contracted facility. The exhibitor will pay and hold AUSA, its Board, members, staff, and representatives, The Sheraton Waikiki Hotel harmless from any and all damages, loss or liability of any kind whatsoever resulting from injuries to persons or property occurring within The Sheraton Waikiki Hotel or property adjacent thereto occasioned by any act, neglect, or wrongdoing of the exhibitor or any of its officers, agents, representatives, guests or employees, invitees or other persons permitted by the exhibitor upon the premises, and the exhibitor will at its own cost and expense defend and protect AUSA, The Sheraton Waikiki Hotel against any and all such claims or demands.

TRADEMARKSAUSA will be held harmless for any trademark, trade name, copyright or patent infringement on any printed materials belonging to or distributed by any exhibitor. No exhibitor may use AUSA’s name or logo(s) without the written consent of AUSA.

PHOTOGRAPHING & FILMING OF EXHIBITSEach exhibitor has control over the space it has rented and may prevent those considered its competitors from gaining access to, photographing, or videotaping its exhibit. The taking of pictures, other than by the official photographer/videographer, is expressly prohibited during setup, dismantling and non-exhibit hours. Individual cameras will not be allowed on the exhibit floor. The use of a camera cell phone is prohibited during the above mentioned hours. Only the exhibitor may grant permission to have its exhibit photographed, videotaped, or an audio presentation taped, during exhibit hours. No exhibitor shall deny any reasonable request from SHOW MANAGEMENT or the official photographer/videographer to photograph or film the exhibit from outside the perimeter of the booth.

EXHIBITOR AND AFFILIATE FACILITY USEAll public function space in The Sheraton Waikiki Hotel is controlled by AUSA. No function space will be released to exhibiting firms or other commercial firms for functions concurrent with the LANPAC Symposium & Exposition without the permission of SHOW MANAGEMENT. Good taste and conformity to the purposes of the meeting must prevail. Showing of equipment or product presentations to registered members or guests of AUSA by exhibiting firms other than on the exhibit floor during the stated hours is expressly prohibited.

VIOLATIONSAUSA may at its discretion take away all or part of future exhibiting privileges for violations of the Rules and Regulations. In addition, violation of any of these Rules and Regulations by the exhibitor or his or her employees or agents shall at the option of AUSA forfeit the exhibitor’s right to occupy space and such exhibitor shall forfeit to AUSA all monies paid or due. Upon evidence of violation, AUSA may take possession of the space occupied by the exhibitor, and may remove all persons and goods at the exhibitor’s risk. The exhibitor shall pay all expenses and damages that AUSA may incur thereby.

SEVERABILITYAll agreements and covenants contained herein are severable, and in the event any of them shall be held to be invalid by any competent court, this agreement shall be interpreted as if such valid agreements or covenants were not contained herein.

CONTACT: For questions or more information, please contact Laura Miller:Phone: 703-236-2921 • Email: [email protected]

2017 LANPAC SYMPOSIUM & EXPOSITIONEXHIBITOR TERMS OF AGREEMENT





















































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AUSANEWSAUSANews is the Association’s monthly newspaper with a circulation of 57,700.It will also be distributed at the Annual Meeting.

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SYMPOSIUM & EXPOSITIONLANPAC

Association of the United States Army Institute of Land Warfare

A Professional Development Forum

SAVE THE DATEMay 2018

Honolulu, Hawaii

Association of the United States Army Institute of Land...

Documents

Transcript of Association of the United States Army Institute of Land...